Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES OCT. 13, 2014 1. Call to Order Chairperson Seno called the meeting to order at 7pm noting that Ald. Brown was absent. Also present: McKittrick, Dawkins, Divita, Dahl, Untch, Babica, VanGyseghem 2. Consent Agenda Moved by Ald. Bruno, second by Ald. Flanagan V/V: 9-0 Motion carried. *3. Approve Minutes from September 22, 2014 Approved on Consent Agenda 4. Items of Business a. Recommend Approval of Special Event Application for Geneva Chamber of Commerce Christmas Walk Event December 5 and 6, 2014 Moved by Ald. Cummings, second by Ald. Singer V/V: 9-0 Motion carried. b. Recommend Draft Resolution Authorizing Emergency Generator Repairs to Western Avenue Lift Station by Patten Power Systems at a Cost Not to Exceed $24,516.00 Moved by Ald. Flanagan, second by Ald. Marks V/V: 9-0 Motion carried. c. Recommend Draft Resolution Amending Site Plan Related to 3,400 Square Foot Building Addition for Recycling Center at Northern Illinois Food Bank – 273 Dearborn Court Moved by Ald. Kilburg, second by Ald. Bruno V/V: 9-0 Motion carried. d. Recommend Acceptance of City’s 2014 Comprehensive Annual Financial Report Moved by Ald. Cummings, second by Ald. Marks Sikich LLP representative Fred Lantz provided an overview of their audit report. Lantz commended the city for going through the process each year, noting that less than 1% of municipalities nationwide go through this process voluntarily. Lantz further noted the document is an excellent tool for educating constituents. Lantz outlined some changes this year notably, pension reporting guidelines, removing Tri-Com and adding the Foreign Fire Insurance report. V/V: 9-0 Motion carried. COW MINUTES – OCT. 13, 2014 1 e. Recommend Draft Resolution Adopting Financial Policies Moved by Ald. Marks, second by Ald. Simonian Discussion on adding the City Treasurer to the report, as well as amending the bond rating guideline from 4 to 3 was suggested by Ald. Marks and Cummings. Dahl stated those amendments would be reflected in the Oct. 27 formal approval item. V/V: 9-0 Motion carried. 5. New Business 6. Closed Session on the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of an Employee of the Public Body. Moved by Ald. Marks, second by Ald. Simonian Roll Call: Ayes: 9 Nays: 0 Motion carried. The meeting was adjourned to closed session at 7:54pm. On a motion by Ald. Marks, second by Ald. Flanagan, the meeting was brought back to opens session at 8:54. Roll Call: Ayes: 9 Nays: 0 Motion carried. 7. Adjourn Moved by Ald. Marks, second by Ald. Simonian. The meeting was adjourned by unanimous voice vote at 8:55pm. COW MINUTES – OCT. 13, 2014 2