Committee of the Whole

1 COMMITTEE OF THE WHOLE Monday, November 24, 2014 7pm City Hall Council Chamber 109 James Street Geneva, IL 60134 Ald. Chuck Brown, Chair AGENDA 1. Call to Order 2. Consider Consent Agenda *3. Approve Minutes from October 27, 2014 and November 10, 2014 4. Items of Business a. Recommend Draft Ordinance Amending Title 4, Ch. 4-2-13 (License Fees and No.) Adding One (1) Class A-3 Liquor License (Moveable Feast at 321 Franklin) b. Recommend Draft Resolution Authorizing Execution of PACE/Ride in Kane Subsidy Agreement Effective January 1, 2015 – December 21, 2015, Subject to FY2015-16 Budget Approval. 5. New Business 6. Adjourn 2 COMMITTEE OF THE WHOLE MINUTES OCTOBER 27, 2014 Present: Mayor Burns, Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Marks, Simonian, Singer Absent: Maladra, Seno Staff: McKittrick, Dawkins, Divita, Evans, Einwich, Bong, Michnick 1. Call to Order – Chairman Singer called the meeting to order at 7pm and noted that Ald. Maladra and Seno were absent. 2. Consent Agenda – Moved by Ald. Bruno, second by Ald. Flanagan. V/V: 8‐0 Motion carried. *3. Approve Minutes from Sept. 29, 2014 and October 13, 2014 (approved on #2 Consent Agenda) 4. Items of Business a. Recommend Draft Ordinance Authorizing an Addendum to the Mutual Aid Box Alarm System Agreement Moved by Ald. Marks, second by Ald. Cummings V/V: 8‐0 Motion carried. b. Recommend Draft Resolution Authorizing Purchase of 3‐Ton Dump Truck with Plow from Rush Truck Centers in the Amount of $136,500. Moved by Ald. Simonian, second by Ald. Cummings V/V: 8‐0 Motion carried. c. Recommend Adoption of Economic Development Incentive Policy. Moved by Ald. Marks, second by Ald. Cummings Economic Dev. Dept. Intern Jason Michnick and Dir. Divita presented their report and recommendations as no official policy has been in place. This would serve as a guide for council and staff for potential incentive deals in the future. Ald. Cummings and Simonian requested that language stating “opportunity demonstrates a fund gap ONLY attainable through incentive”. Both believed the City should consider incentives even if applicants show no need. Simonian also stated he would like to see each application as they come in. Ald. Flanagan preferred the word ‘guideline’ to ‘policy’ so that they were not ‘tied’ to the language if there was an opportunity that did not COMMITTEE OF THE WHOLE MINUTES – OCT. 27, 2014 1 3 demonstrate all of the criteria. Staff stated that the document, whether called policy or guideline, is the same – a road map to use when applicants inquire. Ald. Bruno did not believe the proposed language was too restrictive and saw value in having a guideline for the council knowing that seats can change every two years. On a question from Ald. Kilburg, Dir. Divita explained why existing office building were not include as the City has never gone down that path of abating taxes on existing properties such as professional centers and office complexes. Ald. Marks suggested changing “infill” to “other properties” through the document. Mayor Burns cautioned about doing away with the requirement of funding gap stating that the City should be careful with the public funds that it is providing for incentives and asked about public perception of giving public funds to an entity that didn’t have the need. A motion (Brown/Cummings) to strike out the 3rd bullet point on page 24 (“opportunity demonstrates a fund gap ONLY attainable through incentive”) was withdrawn and replaced with a motion to table the item to November 10th (Ald. Brown/Bruno) with a revised policy taking out the funding gap language as well as the other details as requested. Staff stated they would have a revision ready on November 10 as requested. Motion carried by voice vote: 8‐0. d. Present East State Street TIF #2 Status Report Intern Michnick presented the year‐end report for the East State Street TIF #2. 5. New Business – Ald. Flanagan announced the Beautification fall cleanup on Saturday, Nov. 1 at 8am commencing at the Post Office. 6. Adjournment – On a motion by Ald. Marks, second by Ald. Simonian, the meeting was adjourned by unanimous voice vote at 8:18pm. Submitted by Recording Secretary Fornari COMMITTEE OF THE WHOLE MINUTES – OCT. 27, 2014 2  4 COMMITTEE OF THE WHOLE MINUTES NOVEMBER 10, 2014 Present: Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Seno Absent: Mayor Burns Also Present: McKittrick, Dawkins, DeGroot, Untch, VanGyseghem, Wright, Babica, Schiber, Einwich, Evans, Michnick 1. Call to Order Ald. Maladra called the meeting to order at 7pm noting that Mayor Burns was absent. 2. Items of Business a. Recommend Draft Ordinance (1) Amending the City’s Downtown Station-Area Master Plan to Change the Land Use Designation of the Subject Realty from “Residentially Scaled Commercial” to “Single-Family Residential, Attached”; (2) Rezoning (Zoning Map Amendment) the Subject Realty from the B2-J Transitional Business District to the R7 Multiple-Family Residential District; and (3) Granting a Special Use for a Preliminary/Final Planned Unit Development – 7th Street Terrace/Shodeen Construction Company Moved by Ald. Marks, second by Ald. Cummings Planner DeGroot summarized the application and Plan Commission findings and recommendations. Shodeen, the applicant, contacted city staff just days prior to the meeting stating they wanted to request a credit regarding the school district/park district land cash values due to the current buildings already having bedrooms. Shodeen was requesting roughly a $7000 credit from the park district land/cash formula, and a $6800 credit from the school district calculation. School district representative Todd Latham voice opposition to the credits and stated that the district sought the amount the ordinance allowed by the formulas provided within that ordinance. Ald. Simonian also asked that arrangements between the developer and the Cocoa Bean property owner be made in relation to any repairs and painting of the Cocoa Bean south wall due to the construction. Specifically, Simonian suggested that the costs be split between the developer and building owner and a paint color be mutually agreed upon. Costs would be up to $600 or another mutually agreed upon plan. Some discussion transpired on a separate motion to vote on each of the three conditions within the proposed ordinance. Ultimately, Ald. Marks and Cummings (making initial motion) agreed under a friendly amendment to separate out each condition for an individual vote. V/V: 10-0 Motion carried to separate 3 conditions. 1) Recommend Amending the City’s Downtown Station-Area Master Plan to Change the Land Use Designation of the Subject Realty from “Residentially Scaled Commercial” to “Single Family Residential, Attached” Roll Call: Ayes: 10 Nays: 0 Motion carried.  5 2) Recommend Rezoning the Subject Realty from the B2-J Transitional Business District to the R7 Multiple-Family Residential District. Roll Call: Ayes: 10 Nays: 0 Motion carried. Ald. Kilburg, (seconded by Ald. Flanagan) made a motion to table a vote on Condition 3 to December 8 so that an agreement could be reached between all parties on the land cash credits. Roll Call: Ayes: 5 Nays: 5 Motion fails. 3) Recommend Granting a Special Use for a Preliminary/Final Planned Unit Development Including Land Cash Credits as Requested by Applicant and Split Costs of Repainting South Wall of Property to the North Between Developer and Building Owner or an Equivalent Solution Between and Mutual Agreement on Paint Color Roll Call: Ayes: 10 Nays: 0 Motion carried. b. Recommend Draft Resolution Approving City of Geneva Master Tax-Exempt Lease/Purchase Agreement with American Capital Financial Services, Inc. for Fire Engine Financing Moved by Ald. Cummings, second by Ald. Marks V/V: 10-0 Motion carried c. Recommend Draft Resolution Declaring 1999 Ford Taurus as Surplus Property and Authorize Sale of Same through iBid Auction Moved by Ald. Brown, second by Ald. Flanagan V/V: 10-0 Motion carried d. Recommend Draft Resolution Authorizing Purchase of 2015 Ford F250 Pickup Truck from Bob Ridings Fleet Sales in the Amount of $30,485.00 Moved by Ald. Flanagan, second by Ald. Simonian V/V: 10-0 Motion carried e. Consider Revised City of Geneva Economic Development Incentive Policy Moved by Ald. Brown, second by Ald. Marks Staff stated that the property tax abatement item would be removed. Ald. Flanagan requested that this item be reviewed in 12 months. V/V: 10-0 Motion carried f. Recommend Draft Resolution Authorizing First Amendment to Intergovernmental Agreement for Road Construction By and Between the City of St. Charles, Kane and DuPage Counties, Illinois, and the City of Geneva Moved by Ald. Simonian, second by Ald. Seno V/V: 10-0 Motion carried  6 g. Recommend Draft Resolution Authorizing Execution of Boundary Agreement Between the City of Geneva, IL and the City of St. Charles, IL Moved by Ald. Flanagan, second by Ald. Marks Discussion on details of the boundary lines was heard. V/V: 10-0 Motion carried h. Recommend Draft Resolution Approving a Three Year Collective Bargaining Agreement Between the City of Geneva and the International Brotherhood of Electrical Workers Local 196 Moved by Ald. Marks, second by Ald. Simonian V/V: 10-0 Motion carried i. Recommend Draft Resolution Authorizing Engineering Services Agreement with Cemcon, Ltd. in the Amount of $31,050 for Modified Phase One Study (Route 31 Road Diet) Moved by Ald. Simonian, second by Ald. Seno V/V: 10-0 Motion carried j. Recommend Draft Resolution Authorizing Change Order with Walsh Construction for Contract Modifications Related to Third Street Parking Deck Expansion in the Amount Not to Exceed $137,880.00 Moved by Ald. Bruno, second by Ald. Cummings Dir. Babica noted that the costs would be decreased in the final version that would be approved on Nov. 17. V/V: 10-0 Motion carried k. Recommend Draft Resolution Authorizing Bid Award and Contract to Conservation Land Stewardship, Inc. in the Amount of $44,702.00 for Drewes Property Channel Stabilization Improvement Project Moved by Ald. Marks, second by Ald. Flanagan V/V: 10-0 Motion carried l. Recommend Draft Resolution Authorizing the City Administrator to Designate Certain Miscellaneous Items As Surplus Moved by Ald. Marks, second by Ald. Seno V/V: 10-0 Motion carried 5. New Business Ald. Singer invited the community to participate in the Veterans Day ceremonies at State and Third on November 11. 6. Adjourn On a motion by Ald. Bruno, second by Ald. Marks, the meeting adjourned by unanimous voice vote at 7:57pm. 7 AGENDA ITEM EXECUTIVE SUMMARY Ordinance Amending Title 4 (Business and License Regulation), Ch. 2 (Liquor Control) Section 4-2-13 (License Fees and Number Agenda Item: of Licenses) Adding One (1) Class A-3 Liquor License – Moveable Feast at 321 Franklin Street Presenter & Title: Mary McKittrick, City Administrator Date: November 18, 2014 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: n/a Budgeted? x NO If NO, please explain how the item will be funded: Executive Summary: Moveable Feast, at 321 Franklin, has applied for a Class A-3 liquor license which allows for ‘specialty’ packaged liquor sales not exceeding 20% of total gross sales at the establishment. The required application and background checks were approved and the license is ready to be issued after former Council approval. Attachments: (please list) • Draft ordinance Recommendation / Suggested Action: (briefly explain) Consider approval of draft ordinance as presented. 8 ORDINANCE NO. 2014-XX AN ORDINANCE AMENDING TITLE 4 (BUSINESS AND LICENSE REGULATION), CHAPTER 2 (LIQUOR CONTROL), SECTION 4-2-13 {LICENSE FEES AND NUMBER} OF THE GENEVA CITY CODE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1. That Section 4-2-13 {License Fees and Number} of Chapter 2 (Liquor Control) of Title 4 (Business and License Regulation) of the Geneva City Code, be and the same is hereby amended by adding one license to said Section: Fee Class First Year Thereafter No. of Licenses Authorized A-3 $1,500 $1,200 -3- SECTION 2. That Chapter 4 of said Code, as heretofore and hereinabove amended, shall otherwise remain in full force and effect. SECTION 3. That this ordinance shall become effective from and after its adoption as provided by law. Publication of this ordinance is hereby approved to be in pamphlet form. PASSED by the City Council of the City of Geneva, Illinois this 1st day of December, 2014. Ayes: ____ Nays: ____ Absent: ____ Abstaining: ____ Holding Office: ___ APPROVED by me as Mayor of the City of Geneva, Illinois, this ____ day of _________, 2014. _________________________ Mayor ATTEST: ________________________ City Clerk 9 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Ride in Kane PACE Subsidy Agreement Presenter & Title: Mary McKittrick, City Administrator Date: November 18, 2014 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The Ride in Kane Program was implemented in February 2008 and provides community access for senior citizens 65 years or older and persons with disabilities. Ride in Kane replaced the St. Charles/Geneva Dial-a-Ride program which was limited to daytime service and rides only within St. Charles and Geneva. Under the Ride in Kane Program, riders have the opportunity to access locations anywhere in the County and are also able to obtain curb-to-curb transportation service in the evenings and on weekends. Through a centralized call center, Ride in Kane dispatches Pace lift-equipped buses for demand- response, curb-to-curb transportation. This program was made possible by federal grants from the New Regional Transportation Authority (RTA), as well as contributions from participating agencies. The attached agreement provides subsidies by PACE to the program. The grant funding helps fund City of Geneva riders in an amount not to exceed $13,587 provided by PACE subsidies. The City pays the balance up to the annual budgeted amount ($35,000 in FY 2014-15). Attachments: (please list) • Resolution • PACE Subsidy Agreement Recommendation / Suggested Action: (briefly explain) Approve the Resolution to authorize the City Administrator to execute the PACE Subsidy Agreement as presented, effective January 1, 2015 through December 31, 2015, subject to FY 2015-16 budget approval. 10 RESOLUTION NO. 2014-XX RESOLUTION AUTHORIZING EXECUTION OF RIDE IN KANE PACE SUBSIDY AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator is hereby authorized to execute, on behalf of the City of Geneva, the RIDE IN KANE PACE SUBSITY AGREEMENT in the form attached hereto as Exhibit “A”; SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 1st day of December, 2014. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this 1st day of December, 2014. Mayor ATTEST: City Clerk 11 12