Committee of the Whole

1 COMMITTEE OF THE WHOLE Monday, January 12, 2015 7pm City Hall Council Chamber 109 James Street Geneva, IL 60134 Ald. Dorothy Flanagan, Chair AGENDA 1. Call to Order 2. Consider Consent Agenda *3. Approve Minutes from December 8, 2014 4. Items of Business a. Introduce Economic Development Director Cathleen Tymoszenko. b. Recognize Community Development Director Dick Untch On His Retirement on January 16, 2015. c. Introduce City Planner/Incoming Community Development Director David DeGroot. d. Historic Preservation Ordinance Update Status Report e. Recommend Draft Resolution Authorizing Execution of a Labor Contract with Mohawk Electric for OH Wire Replacement on Stevens Street, ComEd Right-of-Way and James Street in the Amount of $263,429.93. f. Recommend Draft Resolution Authorizing Execution of a Third Amendment to Agreement for the Sale and Purchase of Electric Capacity and Energy (WM Illinois Renewable Energy, LLC – Settlers Hill). g. Recommend Adoption of an IDOT Supplemental Resolution for Improvement by Municipality Under the Illinois Highway Code in the Amount of $539,478.00 for Use Within the 2008/2009 Street Program. h. Recommend Draft Resolution Executing a Contract Modification for the Third Deck Parking Expansion Project with Walsh Construction in the Amount of $5,197.00 for an Overall Contract to an Amount Not to Exceed $4,611,017.00. 2 COMMITTEE OF THE WHOLE JAN. 12, 2015 5. Closed Session on Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives 6. Open Session to Recommend Approval of a Letter of Agreement Concerning Appointed Members of the Geneva Fire Department, Reentry Into the Bargaining Unit for Previously Exempt Employees and Advancement Into Their Tested Positions. 7. New Business 8. Adjourn 3 COMMITTEE OF THE WHOLE MINUTES DECEMBER 8, 2014 PRESENT: Mayor Burns, Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Seno (7:01pm) ALSO PRESENT: McKittrick, Untch, Babica, Dahl 1. Call to Order Chairman Cummings called the meeting to order at 7:00pm. All were present with Ald. Seno arriving at 7:01pm. 2. Consider Consent Agenda Moved by Ald. Brown, second by Ald. Marks V/V: 9-0 Motion carried. *3. Approve Minutes from November 24, 2014 Approved on Consent Agenda 4. Items of Business a. Recommend Draft Ordinance Proposing Enlargement of Boundary of Special Service Area No. 16 (Lincoln Square Subdivision) and Setting of Public Hearing for January 5, 2015. Moved by Ald. Singer, second by Ald. Bruno Dir. Untch stated that the hearing date was incorrect in the packet and that it would take place on January 20, 2015 due to the fact that the January 5, 2015 meeting had been cancelled. Brief discussion on the area of enlargement adjacent to the new development. V/V: 10-0 Motion carried b. Recommend Draft Resolution Authorizing Repairs to Wastewater Plant Centrisys Centrifuge with Centrisys at a Cost Not to Exceed $50,000.00. Moved by Ald. Marks, second by Ald. Singer Dir. Babica provided an explanation as to the need to do repairs on the centrifuge. V/V: 10-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – DEC. 8, 2014 1 4 c. Recommend Authorization to Allow Sunday Construction Work for Third Street Parking Deck Modifications – Walsh Construction Company. Moved by Ald. Maladra, second by Ald. Marks Dir. Babica provided details on the process by which Walsh could operate on Sundays so that the project can stay on schedule during the winter months. V/V: 10-0 Motion carried. d. Recommend Draft Ordinances for 2014 General Corporate and Special Service Area Tax Levies. Moved by Ald. Maladra, second by Ald. Seno On a question from Ald. Cummings, staff stated they would make sure all SSA boundary maps were available on the City’s website. Brief discussion on timing of appeals and final EAV notifications. V/V: 10-0 Motion carried. 5. New Business 6. Adjourn On a motion by Ald. Marks, second by Ald. Simonian, the meeting was adjourned by unanimous voice vote at 7:19pm. -Submitted by Recording Secretary Fornari COMMITTEE OF THE WHOLE MINUTES – DEC. 8, 2014 2 5 AGENDA ITEM EXECUTIVE SUMMARY Consider Draft Resolution Authorizing Execution of Labor Agenda Item: Contract OH Wire Replacement Presenter & Title: Hal Wright, Superintendent of Electrical Services Date: January 6, 2015 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $263,154.00 Budgeted? NO If NO, please explain how the item will be funded: The project is to come from Oh/underground replacement projects already approved in the 2015 budget Acct 620-90-95-95-815.25 Executive Summary: On 12/18/14, the City opened bids for the Overhead Wire Replacement Project. One bid was received, with three other bidders responding that their work load would not allow them to bid the project. After contacting references, staff is comfortable with awarding the bid to Mohawk Electric in the amount of $263,429.93 Attachments: (please list)  Resolution  Memo Recommendation / Suggested Action: (briefly explain) Award and enter into a labor contract with the Mohawk Electric in the amount of $263,429.93. 6 RESOLUTION NO. 2015-__ RESOLUTION AUTHORIZING EXECUTION OF THE Labor Contract OH Wire Replacement BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor is hereby authorized to execute, on behalf of the City of Geneva, the Labor Contract with Mohawk Electric for OH Wire Replacement on Stevens Street, ComEd ROW and James Street in the amount of $263,429.93, as recommended by Staff. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 20th day of January, 2015. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this 20th day of January, 2015. Mayor ATTEST: City Clerk 7 PUBLIC WORKS DEPARTMENT MEMORANDUM January 5, 2015 Memo To: Mayor Burns and Members of the City Council From: Hal Wright, Superintendent of Electrical Services Re: Recommendation for Labor for 2014-15 Overhead Wire Replacement Contract Bids were opened on Thursday, December 18, 2014 for the labor portion of the bid. This is for the FY 2014-15 Cable Replacement Project and will be expensed under line item number 620.90.95.95-815.25, Project Code: UNDER CABLE. BID SUMMARY This is one part of the cable replacement budget. Many bid packages were sent out through email and one (1) bid was received and opened. The bid amount is as follows: Mohawk Electric $263,429.93 Staff received letters from the following companies that indicated their work load would not support this project: Henkels & McCoy Hooper Corporation InTren Staff Recommendations; After checking references for Mohawk Electric and thoroughly reviewing the bid for the labor for 2014-15 OH Wire Replacement Contract, it is the staff’s recommendation to the City Council to award to Mohawk Electric in the amount of $263,429.93. Cc: Mary McKittrick, City Administrator Stephanie Dawkins, Asst. City Administrator Rich Babica, Director of Public Works Jennifer Hilkemann, Manager of Distribution Construction & Maintenance Aaron Holton, Manager of Electric Operations 8 AGENDA ITEM EXECUTIVE SUMMARY Third Amendment to Agreement for Sale and Purchase of Electric Agenda Item: Capacity and Energy, WM Illinois Renewable Energy, LLC contract, for 2015 & 2016 Presenter & Title: Hal Wright, Superintendent of Electrical Services Date: January 12, 2015 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - Estimated Cost: $33.50/MWh for 2015 X YES $35.50/MWh for 2016 Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The City of Geneva Team negotiated with WM Illinois Renewable Energy, LLC, for the land fill gas generation, located at Settlers Hill, to extend the “Agreement for Sale and Purchase of Electric Capacity and Energy”, which expired December 31, 2014, for the years 2015 and 2016. • Current contract in 2014 is $31/MWh. • New contract $33.50/MWh for 2015 and 35.50/MWh for 2016 Attachments: (please list) • Draft Resolution • Amendment Recommendation / Suggested Action: (briefly explain) To accept “Third Amendment to Agreement for Sale and Purchase of Electric Capacity and Energy” between WM Illinois Renewable Energy, LLC and City of Geneva, for the years 2015 and 2016. Authorize the Mayor and City Clerk to execute, said amendment on behalf of the City of Geneva. 9 RESOLUTION NO. 2015-__ RESOLUTION AUTHORIZING EXECUTION OF THIRD AMENDMENT TO AGREEMENT FOR THE SALE AND PURCHASE OF ELECTRIC CAPACITY AND ENERGY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, the Third Amendment to Agreement for Sale and Purchase of Electric Capacity and Energy, in the form attached hereto, relating to the WM Illinois Renewable Energy, LLC, land fill gas generation, located at Settlers Hill. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 20th day of January, 2012 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this 20th day of January, 2015. Mayor ATTEST: City Clerk 10 THIRD AMENDMENT TO AGREEMENT FOR THE SALE AND PURCHASE OF ELECTRIC CAPACITY AND ENERGY This Third Amendment to Agreement for the Sale and Purchase of Electric Capacity and Energy dated December 31, 2007 ("Third Amendment") is entered into as of the 31st day of December, 2014, by and between WM Illinois Renewable Energy, L.L.C., an Illinois limited liability company with principal offices located at 1001 Fannin Street, Suite 4000, Houston, Texas 77002 (“Seller”), and the City of Geneva, an Illinois municipal corporation with principal offices located at 22 South 1ST Street, Geneva, Illinois 60134, (“Buyer”). Unless otherwise defined herein, capitalized terms shall be given their respective meanings as set forth in the Agreement and the First Amendment and Second Amendment, as defined below. RECITALS WHEREAS, Seller is the owner of a small power production facility (“Facility”) that is fueled by landfill gas and is located at 1031 East Fabyan Parkway, Batavia, Illinois 60510; WHEREAS, Buyer is a municipal electric utility that owns, operates, and maintains an electric distribution system and provides electric service within the City of Geneva, Illinois; WHEREAS, the Facility is interconnected with Buyer’s electric distribution system; WHEREAS, Buyer purchases capacity and energy from Seller pursuant to an Agreement for the Sale and Purchase of Electric Capacity and Energy dated December 31, 2007 (“Agreement”); WHEREAS, Buyer and Seller executed a First Amendment to the Agreement dated December 31, 2010 ("First Amendment") and a Second Amendment to the Agreement dated December 31, 2012; WHEREAS, Buyer and Seller wish to amend the Agreement again as set forth below in this Third Amendment. NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, Buyer and Seller agree as follows: 11 1. Article 2 of the Agreement is amended to read: The Term of this Agreement shall begin at 12:01 A.M. on January 1, 2015 and, unless terminated earlier as provided herein, shall end at 11:59 P.M. on December 31, 2016. 2. Article 4 of the Agreement (as previously amended) is deleted in its entirety and replaced by the following: Beginning as of January 1, 2015, for each megawatt-hour of Energy delivered to Buyer hereunder, including the associated Capacity, Buyer shall pay Seller the sum of Thirty- Three and One Half Dollars ($33.50) prorated to reflect delivery of less than a full megawatt-hour of Energy. Beginning as of January 1, 2016, for each megawatt-hour of Energy delivered to Buyer hereunder, including the associated Capacity, Buyer shall pay Seller the sum of Thirty-Five and One Half Dollars ($35.50) prorated to reflect delivery of less than a full megawatt-hour of Energy. 3. This Third Amendment may be executed in one or more counterparts, each of which will be deemed to be an original and all of which, when taken together, will be deemed to constitute one and the same amendment. 4. This Third Amendment shall be effective immediately upon execution by both Buyer and Seller. 5. Except as specifically provided in this Third Amendment, the Agreement, is ratified and confirmed in each and every respect, and the Agreement, as amended, continues to be in full force and effect. 12 IN WITNESS WHEREOF, Buyer and Seller have executed this Second Amendment as of the date first set out above. WM ILLINOIS RENEWABLE ENERGY, L.L.C. By:________________________________ Name:______________________________ Title:_______________________________ CITY OF GENEVA, ILLINOIS By: Name: Kevin R. Burns Title: Mayor Attest: Name: Lynn P. Landberg Title: City Clerk 13 AGENDA ITEM EXECUTIVE SUMMARY Adopting Supplemental Resolution for Improvement by Agenda Item: Municipality Under the Illinois Highway Code Presenter & Title: Richard Babica, Director of Public Works Date: January 7, 2015 X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: None Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: Throughout 2014, the City of Geneva participated with IDOT in a scheduled audit of Motor Fuel Tax (MFT) expenditures from January 1, 2009 through December 31, 2012. During this review, IDOT determined that the resolution that provided the MFT funds utilized in the 2008 Street Program did not coincide with the date the funds were transferred from the MFT Fund. Therefore, IDOT has requested that the City adopt a Supplemental Resolution authorizing the expenditure of MFT funds within the correct time frame. This Supplemental Resolution is housekeeping in nature only, no additional funds will be transferred or utilized from the MFT accounts allocated to the City of Geneva. Attachments: (please list)  IDOT BLR Form 09111  Memorandum from Director Dinges dated 02/12/2008 Recommendation / Suggested Action: (briefly explain) Respectfully recommend that the City Council adopt an IDOT a Adopting Supplemental Resolution for Improvement by Municipality Under the Illinois Highway Code in the amount of $539,478.00 for use within the 2008/2009 Street Program.  14 Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees City of Geneva Illinois City, Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To Various Local Streets List/ Map Attached BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Sectional removal and replacement of curb, sidewalk and resurfacing of the roadway and parkway restoration and shall be constructed varies wide and be designated as Section 08-00106-00-RS 2. That there is hereby appropriated the (additional Yes No) sum of five hundred thirty nine thousand, four hundred and seventy eight Dollars ( $539,478.00 ) for the improvement of said section from the municipality’s allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved I, Lynn P. Landberg Clerk in and for the City of Geneva City, Town or Village County of Kane , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on January 19, 2015 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 20th day of January, 2015 Regional Engineer (SEAL) City, Town, or Village Clerk Printed 1/7/2015 BLR 09111 (Rev. 11/06) 15 PUBLIC WORKS DEPARTMENT MEMORANDUM February 12, 2008 Memo To: Mayor Burns and City Council From: Dan Dinges, P.E., Director of Public Works Jason Elias, P.E., City Engineer / ADPW Re: Proposed FY 08-09 Illinois Motor Fuel Tax Resolution for Improvement by Municipality Under the Illinois Highway Code. The attached standard form IDOT MFT Resolution is an item of annual housekeeping wherein the City of Geneva appropriates our entire annual allotment of Motor Fuel Taxes to be utilized as a source of funding for the FY 08-09 Street Improvement Project. Attached you will find a copy of the FY 08-09 MFT Resolution. Please note that the list of streets included in the resolution includes two additional streets, Dow Avenue and Peck Road, not presented at the January Committee of the Whole meeting. These streets are being included as contingent streets which will be improved only if the bidding process results in favorable bid prices and the streets can be improved within our current budget amount. If bid prices are not favorable, these two additional streets will be removed from the construction contract. RECOMMENDED ACTION: Approval of the FY 2008-09 Illinois Motor Fuel Tax Appropriation Resolution (Annual Street Improvement Program) in the amount of $625,000.00. Enclosures Cc: Phil Page, City Administrator Steve LeMaire, Superintendent of Street/Fleet C. Elton Orozco, Civil Engineer I File  16 Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the CITY COUNCIL of the Council or President and Board of Trustees CITY of GENEVA Illinois City, Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To VARIOUS LOCAL STREET LIST / MAP ATTACHED BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of SECTIONAL REMOVAL AND REPLACEMENT OF CURB AND SIDEWALK, RESURFACING OF THE ROADWAY AND PARKWAY RESTORATION and shall be constructed VARIES wide and be designated as Section 08-00106-00-RS 2. That there is hereby appropriated the (additional Yes No) sum of SIX HUNDRED TWENTY FIVE THOUSAND Dollars ( $625,000.00 ) for the improvement of said section from the municipality’s allotment of Motor Fuel Tax funds. 3. That work shall be done by CONTRACT ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved I, LYNN P. LANDBERG Clerk in and for the CITY of GENEVA City, Town or Village County of KANE , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the CITY COUNCIL Council or President and Board of Trustees Department of Transportation at a meeting on February 19, 2008 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Regional Engineer (SEAL) City, Town, or Village Clerk Printed 2/7/2008 BLR 09111 (Rev. 11/06) 17 STREET NAME FROM TO 1) Brentwood Court Cul-de-Sac Brentwood Place 2) Foxwood Circle Longview Drive Longmeadow drive 3) Longview Drive Hill Road State Street (Rt-38) 4) Briar Lane State Street (Rt-38)) South end of street 5) Valley Lane Ridge Lane Briar Lane 6) Ridge Lane Briar Lane Briar Lane 7) Center Street Anderson Boulevard Edison Street 8) North Street Anderson Boulevard Edison Street 9) Peyton Street McKinley Avenue Logan Avenue 10) West Lane Gray Street State Street (Rt-38) 11) Cambridge Drive North end of Street Williamsburg Avenue 12) Renee Court Cul-de-Sac Cambridge Drive 13) George Court Cul-de-Sac Cambridge Drive 14) Danuta Court Cul-de-Sac Cambridge Drive 15) Clover Court Cul-de-sac Cambridge Drive 16) Brian Court Cul-de-Sac Cambridge Drive 17) Brookfield Lane Williamsburg Avenue Newport Lane 18) Newport Lane Brookfield Lane Wakefield Lane 19) Bridgeport Lane Williamsburg Avenue Hartford Lane 20) Hartford Lane Bridgeport lane Bedford Lane 21) Bedford Lane Williamsburg Avenue Hartford Lane 22) Wakefield Lane Williamsburg Avenue Newport Lane 23) Pepper Valley Drive Southampton Drive Stratford Drive 24) Wood Avenue Kaneville Road Fargo Boulevard 25) Brighton Court Cul-de-Sac Wood Street 26) Coventry Court Cul-de-Sac Wood Street 27) Heartland Drive Peck Road 1100 ft. East 28) Westhaven Circle entire circle 29) Fairview Court Cul-de-Sac Westhaven Circle 30) Pheasant Court Cul-de-Sac Westhaven Circle 31) Dow Avenue Cheever Avenue Easton Avenue 32) Peck Road Batavia Avenue (Rt-31) Meadows Road  18 CITY OF GENEVA 2008 STREET IMPROVEMENT PROJECT Bricher Rd 12 13 10 7 St (Rt. 25) 14 15 11 8 16 Benne 17 21 tt 1 9 2 28 29 22 19 3 State S (Rt. 31) 18 t (Rt. 38) 27 20 1st St 30 23 4 5 Randall Rd 6 Fo x River Peck Rd South St Union Pacific Railroad 31 32 ² 25 24 26 NO SCALE 19 AGENDA ITEM EXECUTIVE SUMMARY Contract Modifications for Walsh Construction Company Agenda Item: Third Street Parking Deck Modifications Richard Babica Presenter & Title: Director of Public Works Date: January 5, 2015 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting X Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $5,197.00 Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The parking deck is equipped with a CCTV camera system to provide site security on all levels. The current expansion project directs Walsh Construction to install six new cameras on the second deck, in mirror fashion to those installed on the new third deck. During construction, staff determined that the new ramp to the third deck created a blind spot on the second deck to the CCTV system. Therefore, two additional cameras are required on the second deck to address this issue. This additional work necessitates a Contract Modification with Walsh Construction to secure the additional equipment, run additional conduits to the control room and labor costs. Attachments: (please list)  Metra Purchase Order/Contract Modification Worksheet dated 01/06/2015  Resolution Recommendation / Suggested Action: (briefly explain) Respectfully recommend that the City Council authorize the City Administrator to execute certain Contract Modifications for the Third Deck Parking Expansion Project with Walsh Construction Company of totaling $5,197.00 and increase their contract to the amount not to exceed $4,611,017.00 20 RESOLUTION NO. 2015-__ RESOLUTION AUTHORIZING EXECUTION OF Contract Modifications for Walsh Construction Company for the Third Street Parking Deck Expansion Project BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Council of the City of Geneva, Kane County, Illinois on July 7, 2014 entered into a contract with Walsh Construction Company, (the "Contractor") that exceeded $10,000. SECTION 2: Pursuant to the terms of the Agreement, the Contractor agreed to complete the Third Street Parking Deck Expansion Project at a cost of $4,480,000.00 SECTION 3: That the Agreement was modified by the City Council on November 17, 2014, with Resolution 2014-91 increasing the contract value to $4,605,820.00 SECTION 3: That the Agreement was approved by the City Council and the scope of services to be provided by the Contractor needs to be increased, necessitating a contract modification in the Agreement. SECTION 4: The Contractor is to make the changes requested by the City. SECTION 5: Pursuant to 720 ILCS 5/33E-9, Change Orders, the City Council finds (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the Contract was entered; and (2) the change is germane to the original Contract as signed, and (3) the change order is in the best interest of the City. SECTION 6: Whereas, 720 ILCS 5/33E-9 requires that any change order be made in writing. 21 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Geneva, Kane County, Illinois, as follows: That the provisions outlined in the Contract Modification Log, item #10 as requested by V3 Engineering dated January 6, 2015, attached hereto, is hereby approved and the City Administrator is authorized to execute these Contract Modifications incorporating said proposal to increase the contract to the an amount of $4,611,017.00. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2015 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2015. Mayor ATTEST: City Clerk  22 Transmittal Cover Sheet Project Name: Geneva Third Street Parking Garage Project #: 3864 Contract #: K00461 Task #: N/A 'DWH 01/06/2015  5HIHUHQFH1XPEHU 58  7UDQVPLWWHG7R 7UDQVPLWWHG%\ Rich Babica Phil Maloney Director of Public Works V3 Consultants City of Geneva - Public Works Department 7325 Janes Avenue 1800 South Street Woodridge, IL 60517 Geneva, IL 60134  3DFNDJH7UDQVPLWWHG)RU 'HOLYHUHG9LD 7UDFNLQJ1XPEHU ,QIRUPDWLRQ 5HWXUQHG Email $V5HTXHVWHG $SSURYHGDV1RWHG 5HYLHZ $SSURYDO &RPPHQWV 6LJQDWXUH 6XEPLVVLRQ 5HWXUQHGIRU&RUUHFWLRQV 2WKHU  ,WHP 4W\ ,WHP 5HIHUHQFH 'HVFULSWLRQ 1RWHV 6WDWXV 1 1 Contract CM #10 CCTV Cameras Open Modification &F &RPSDQ\1DPH &RQWDFW1DPH &RSLHV 1RWHV  5HPDUNV File 02_40_CM#10 Philip J. Maloney 01/06/2015 6LJQDWXUH 6LJQHG'DWH Transmittal Cover Sheet Form, Rev. 00 Page 1 of 1 Printed On: 2015-01-06 13:28:07 23 24  25 Contract Modification Log Project Name: Geneva Third Street Parking Garage Contract #: K00461 Project #: 3864 Task #: Location: Geneva, IL Third Party Contractor: WCC Metra's PM/CM: V3 Companies Metra / LS/ Date Contractor Date Geneva Date Agreed Date No. Description T&M Initiated By Initiated Cost Submitted Cost Responded Cost Resolved Remarks Approved by Geneva 1 Existing Light Fixtures Walker 8/15/2014 $46,503.00 10/3/2014 $47,307.24 10/27/2014 $46,503.00 11/20/2014 (Ref. ASI #1 / PCI #5101) Approved by Geneva 2 Electrical Panel Revisions Walker 8/27/2014 $627.00 10/2/2014 $699.04 10/9/2014 $627.00 11/20/2014 (Ref. RFI #17 / PCI #5005) Approved by Geneva 3 Cuiring Compound Credit V3 9/11/2014 -$1,563.00 9/16/2014 -$1,704.00 10/29/2014 -$1,563.00 11/20/2014 (Subm. 03300-026/PCI #5006) Expansion Joint Approved by Geneva 4 Walker 8/18/2014 $24,457.00 10/9/2014 $25,423.55 11/3/2014 $24,457.00 11/20/2014 Replacement (Ref. ASI #2 / PCI #5102) Surface Mounted Conduit Approved by Geneva 5 Walker 9/22/2014 $2,564.00 10/2/2014 $2,418.00 10/9/2014 $2,564.00 11/20/2014 at Light Poles (Ref. RFI #25 / PCI #5008) Trench Drains at North Approved by Geneva 6 V3 9/24/2014 $18,996.00 10/28/2014 $17,402.81 10/29/2014 $18,996.00 11/20/2014 Entrance (Ref. ROCC #5) Bar Splicers & Column Approved by Geneva 7 V3 9/13/2014 $31,883.00 11/7/2014 $29,716.00 11/10/2014 $31,883.00 11/20/2014 Demo (Ref. ROCC #4 / PCI #5001) Additional Precast Panel Approved by Geneva 8 Walker 8/14/2014 $1,408.00 10/20/2014 $1,529.69 10/27/2014 $1,408.00 11/20/2014 Removal (Ref. RFI #14 / PCI #5002) Approved by Geneva 9 Finish on Light Fixtures Walker 9/17/2014 $945.00 10/20/2014 $941.28 10/29/2014 $945.00 11/20/2014 (Ref. PCI #5007) Subm. to Geneva for Approval 10 CCTV Cameras Walsh 12/15/2014 $5,197.00 12/15/2014 $4,838.40 1/6/2015 $5,197.00 (Ref. PCI 5010) MAX. EXPOSURE TO METRA/GENEVA $131,017.00 Total $131,017.00 CONTRACT SUMMARY MAX. EXPOSURE TO METRA/GENEVA $131,017.00 ORIGINAL CONTRACT AMOUNT $4,480,000.00 CONTRACT ALLOWANCE $0.00 TOTAL C.M.'s $131,017.00 ALLOWANCE (UNUSED) ($131,017.00) TOTAL AMOUNT PAID $4,611,017.00 Contract Modification Log Form, Rev. 00 Page 1 of 1 Printed on:1/6/2015 1:48 PM 26 Metra/City of Geneva – Third Street Parking Garage Construction Contract No.: K00461 Project No.: 3864 From: Phil Maloney (V3) To: Rich Babica (Geneva) Date: January 6, 2015 RE: Contract Modification #10 – CCTV Cameras. Executive Summary The design plans contain notes that refer to CCTV work as “by others” and refer to a “CCTV installer”. This was inadvertently left from the original design plans as there was a separate installer at that time. The intent on this project was to have the prime contractor remove the top level cameras and reinstall them on the newly added top level, and install 8 new cameras on the now-covered second level. Walsh has agreed to install six new cameras on the second level, run conduit for the relocated cameras on the new top level, remove the six existing top level cameras and reinstall them on the new top level, and install upgraded DVR equipment as required. They are then submitting a cost proposal to provide two additional cameras and conduit for them on the second level. This contract modification is a cost for the installation of two additional new CCTV cameras with heater kits on the second level of the garage, including conduit runs and all associated wiring. The total cost to complete this work is $5,197.00. V3’s estimate for this work is $4,838.40 (6.9% lower that Walsh’s price). 27 28 29 30 31 32 33 34 35 36 37