Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES MARCH 9, 2015 Present: Mayor Burns, Ald. Brown, Bruno, Cummings (left meeting at 8:12pm), Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Seno Also Present: McKittrick, Radovich, Dawkins, VanGyseghem, Dahl, Babica, Bong, Tymoszenko, DeGroot, Prakash, Wright, Nash, Passarelli, Schiber, Mexin, Olson, Pierce 1. Call to Order Chairman Marks called the meeting to order at 7pm noting all were present. On a motion by Ald. Brown, second by Ald. Seno, the agenda was amended to add a Closed Session. V/V: 10-0 *Closed Session on the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees Moved by Ald. Flanagan, second by Ald. Cummings Roll Call Ayes: 10 Nays: 0 Motion carried. The meeting was adjourned to closed session at 7:02pm. On a motion by Ald. Flanagan, second by Ald. Bruno, the meeting was called back to Open Session at 7:30pm. Roll Call Ayes: 10 Nays: 0 Motion carried. 2. Consider Consent Agenda Moved by Ald. Cummings, second by Ald. Brown V/V: 10-0 Motion carried. *3. Approve Minutes from February 17, 2015 and February 23, 2015 Approved on Consent Agenda 4. Items of Business a. Recognition of Finance Manager Tom Dahl by City Administrator Mary McKittrick Admin. McKittrick presented Dahl with the City’s GFOA award for budget preparation and thanked him as well as all city staff involved in the yearly budget process. COMMITTEE OF THE WHOLE MINUTES – MARCH 9, 2015 1 b. Recommend Draft Resolution Adopting City’s Coyote Management Plan Moved by Ald. Seno, second by Ald. Singer Admin. Intern Ethan Pierce provided an overview of the proposed policy. Pierce explained that in the fall of 2015, the Council had directed staff to draft a management plan for review. The plan, based on recommendations by the United States Humane Society, would be served as a tool to increase City residents’ knowledge and understanding of how coyotes behave and how such behavior can be managed with human safety as a priority. Pierce also provided information on an upcoming training session, led by a US Humane Society staff member. Information and details on how to attend would be sent out via the city website, social media, press releases within the week if the plan was approved. On a question from Ald. Flanagan, it was stated that the Police Dept. was still tracking data and the website data collection process was still active and would continue to be active as part of the policy. There was additional discussion on how residents could attend the training. Admin. McKittrick stated more information would be publicized in the week to come. On a question from Ald. Kilburg, McKittrick stated that this particular policy most closely matched the council’s wishes and direction on management and therefore was the one selected for adoption. McKittrick further stated that the city would pay travel fees for the Humane Society staff who would be providing the training and nothing beyond that. Resident Elaine Coyne, 3314 Hillcrest Road, asked what could be done in and around the FAA tower in her subdivision noting that many coyotes reside there. McKittrick stated the staff had been in contact with the FAA and they were not receptive to making any modifications at that location and since it is federal property, the city did not have the authority to do it. V/V: 10-0 Motion carried. c. Recommend Draft Resolution Authorizing Execution of IDOT Agreements for LED Traffic Signal Upgrade on IL Route 38 at Intersection of East Side/Glengarry/Bennett and Plan Approval for Said Improvements. Moved by Ald. Brown, second by Ald. Flanagan Brief discussion on the type of lights and benefits including energy savings. V/V: 10-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – MARCH 9, 2015 2 d. Recommend Approval of an Amendment to a Sales Agreement Between the City of Geneva and Shodeen Investment Properties Company, LLC Regarding Herrington Plaza. Moved by Ald. Maladra, second by Ald. Seno Dir. DeGroot stated that the amendment involves an extension for the project to be completed at the request of Shodeen. V/V: 10-0 Motion carried. e. Recommend Approval of a Special Use for Preliminary/Final Planned Unit Development Plan Approval to Construct a 21,470 Square Foot Medical Building on an Existing Site Containing a 10,280 Square Foot Medical Building, Located at 2700 and 2800 Keslinger Road. Moved by Ald. Singer, second by Ald. Cummings V/V: 10-0 Motion carried. f. FY2015-16 Budget Presentation Admin. McKittrick, assisted by Asst. Admin. Dawkins and Mgr. Dahl presented the proposed budget for FY2016. The presentation included information on the operating and capital budgets for the General Fund, Electric Fund, Water/Wastewater, General Capital, Infrastructure Capital, Miscellaneous and TriCom Funds. McKittrick stated that the General Fund was proposed at $16,740,395; Electric at $44,934,508; the Water/Wastewater Fund in the amount of $12,131,680; and the TriCom budget in the amount of $2,777,990. The total of all 36 budgets was proposed to be $90,589,670. McKittrick also requested approval of not only the preliminary budgets but setting of the public hearing on April 6. The hearing would be noticed in the newspaper no later than March 26, 2015, made available at City Hall, the Geneva Library and on the City’s website for public viewing upon recommendation to approve the budgets and schedule the public hearing. Staff took questions on projected water revenues, Fire and Police pension payments, loss of telecommunications 911 tax revenues, and certain capital requests. A larger discussion of the State’s current fiscal crisis and how that would affect the City as it relates to the Governor’s current budget proposal of siphoning 50% of the city’s income tax revenues was heard. McKittrick and Mayor Burns stated that until they know more and have more concrete information, they could not plan for what is ahead other than having contingencies formulated and ready to put into place if needed. McKittrick stated that some legislators have indicated that if any revenues are lost, it would most likely occur later in the year once a budget had been negotiated and passed in Springfield. COMMITTEE OF THE WHOLE MINUTES – MARCH 9, 2015 3 g. Recommend Approval of FY2015-2016 General, Electric, Water/Wastewater, Capital, TriCom and Miscellaneous Fund Budgets, Classification and Compensation Plan, and Schedule Public Hearing for April 6, 2015. Moved by Ald. Bruno, second by Ald. Maladra V/V: 9-0 (Ald. Cummings left at 8:12pm) Motion carried. 5. New Business 6. Upcoming Meetings:  Regular Committee of the Whole on March 23, 2015 at 7pm 7. Adjourn On a motion by Ald. Simonian, second by Ald. Singer, the meeting was adjourned by unanimous voice vote at 9:12pm. -Submitted by Recording Secretary Fornari COMMITTEE OF THE WHOLE MINUTES – MARCH 9, 2015 4