Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES MARCH 23, 2015 PRESENT: Mayor Burns, Ald. Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Seno ABSENT: Ald. Brown Also Present: Dawkins, DeGroot, Lambert, Babica, Tymoszenko, Wright, Mexin, Nash, Passarelli, Attorney Radovich 1. Call to Order Chairman Seno called the meeting to order at 7:00pm noting that Ald. Brown was absent. 2. Consider Consent Agenda Moved by Ald. Marks, second by Ald. Cummings V/V: 9-0 Motion carried. *3. Approve Minutes from March 2, 2015 and March 9, 2015 Approved on Consent Agenda 4. Items of Business a. Oath Ceremony for Police Officer Michael Walker. Mayor Burns introduced Mr. Walker and his family and performed the oath of office. Walker thanked the City and stated that he was looking forward to his time with the City. b. Presentation by Stephen Zulkowski, Kane County Dept. of Transportation on Randall Road Signalization Improvement Project. Zulkowski provided an overview of the new light system that would be installed along the Randall Road corridor. He took a few questions from the council and thanked them for their time. c. Recommend Approval of Special Event Application for Soap Box Derby Event June 20, 2015 and Related Street Closures/Use of Right-of-Way. Moved by Ald. Marks, second by Ald. Flanagan V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – MARCH 23, 2015 1 d. Recommend Approval of Special Event Application; and Related Street Closures/Use of Right-of-Way; and Waiver of Surety Bond Requirement for Gardenology Festival May 16, 2015. Moved by Ald. Flanagan, second by Ald. Bruno V/V: 9-0 Motion carried. e. Recommend Approval of Special Event Application; Related Street Closure/Use of Right- of-Way; and Waiver of Surety Bond Requirement for Geneva Art Guild Festival May 29- 30, 2015. Moved by Ald. Simonian, second by Ald. Kilburg V/V: 9-0 Motion carried. f. Recommend Approval of a Temporary Use Permit for Outdoor Sales to Allow Food Cart at 7-Eleven Located at 621 W. State Street. Moved by Ald. Marks, second by Ald. Bruno Owner Therese Davidson was present and provided an overview of what they were going to provide at the store. Davidson thanked the council for their consideration and support. Ald. Singer wished to abstain from a vote. V/V: 8-0 Motion carried. g. Recommend Approval of a Temporary Use Permit for Outdoor Sales to Allow Food Cart at Josef’s Deli Located at 716 W. State Street. Moved by Ald. Marks, second by Ald. Simonian V/V: 9-0 Motion carried. h. Recommend Draft Resolution Authorizing Execution of One-Year Contract with Option to Renew with City Wide Building Maintenance Inc. in the Amount of $86,825.76 for City Facility Cleaning Services. Moved by Ald. Simonian, second by Ald. Marks. Discussion on the bidding process and determination of the preferred contract was heard. Asst. Admin. Dawkins stated that the last three contracts were low bid, and each one was terminated early due to work not being done or completed per the contract. V/V: 9-0 Motion carried. i. Consider the Appeal of the March 17, 2015 Decision of the Historic Preservation Commission to Deny the Proposed Demolition of the Sixth Street School Building at 210 South Sixth Street. Moved by Ald. Marks, second by Ald. Simonian COMMITTEE OF THE WHOLE MINUTES – MARCH 23, 2015 2 On a question of clarification by Ald. Singer, the motioners agreed to a friendly amendment for the formal motion to read: “Consider Reversal of the March 17, 2015 Decision of the Historic Preservation Commission Denying the Proposed Demolition of the Sixth Street School Building at 210 South Sixth Street. Ald. Singer read aloud a statement (Exhibit A) and asked that it be entered into the official minutes. Kane County Board Chairman Chris Lauzen introduced a team of county representatives who provided testimony as to the need for demolition of the building as requested. Those representatives included board member John Martin, operations staff executive Don Biggs, architect Tim Weber with Cordogan Clark Architects, and Pat DelSanto with the Regional Office of Education. On question from Ald. Kilburg, the county noted that minimal building maintenance had been implemented since the county purchased the building in 1989. Kilburg also questioned Ms. DelSanto as to whether the current structure would be safe enough for a school building and DelSanto stated it was not. Ald. Bruno cited the HPC report on the addition at the site and its viability versus the original building. Weber noted there was some foundation settling and roof issues on the addition. Bruno further stated that the HPC had no choice but to vote as they did based on the SOI guidelines it has to adhere to. Bruno preferred that the building remain until an adequate use could be identified. Ald. Maladra stated his support for reversing the decision based on several factors including the costs to rehab the currently building. Maladra also stated that while the council believes in honoring and preserving the city’s historic character, there has to be room for discussion. Ald. Cummings was supportive of the reversal based on the use of public funds for a potential rehab. Cummings stated that this would not be the best use of taxpayer dollars. Ald. Flanagan supported reversal because she felt the building had outlasted its usefulness. Ald. Simonian also voiced his support for reversal noting the lack of economic feasibility to rehab the existing structure. Public comment was then taken by Chairperson Seno. Chad and Carolyn Jerdee, Fulton Street, were concerned neighbors who did not want to see the land sit vacant once the demo was completed. They also stated that the Pure COMMITTEE OF THE WHOLE MINUTES – MARCH 23, 2015 3  Oil Building was saved and was a successful ending. Ald. Cummings countered that saying that was a private venture and no public funds were used. Jeff Goldman, Fifth Street, supported the HPC’s decision and urged the council to not reverse their decision, noting the Patten House renovation. Scott Roy, Chairman of HPC stated that some of the information presented by the county was different than what the HPC reviewed at their meeting, noting the county did not disclose any pending contracts with the library on a sale. Roy stated that based on the information they provided at the HPC meeting, they did not prove the demolition was necessary. Adam Gibbons, Hill Rd., was disappointed in how the county had not given the building its due maintenance over the years and thought the process was rushed. Mike Helman, Franklin St., was in favor of keeping the existing building. Al Ochsner, Sixth Street supported the HPC decision and did not want to see any empty lot sit vacant at the location for an extended period of time. Glorianne Campbell, Sixth St., also supported HPC’s decision and asked that the cornerstone be saved if in fact the building was demolished. Colin Campbell, Sixth St., was hopeful the library could build something on the site but was also concerned that the land would sit vacant for quite some time. Sharon Jones, Franklin St., hoped the building would not be torn down but spend more time to evaluate the space. Jim Bishop, Fifth St., asked what would become of the building if it doesn’t get torn down and then sits vacant after the county moves out. Roll Call: Ayes: 8 Nays: 1 Motion carried. j. Recommend Draft Resolution Authorizing Publication of Updated City of Geneva Zoning Map. Moved by Ald. Marks, second by Ald. Cummings V/V: 9-0 Motion carried. k. Recommend Draft Resolution Authorizing Execution of Easement Agreement for Electric Utility at 2535 Soderquist Ct. Moved by Ald. Marks, second by Ald. Simonian V/V: 8-0 Motion carried. (Singer not present) l. Recommend Draft Resolution Authorizing Execution of Easement Agreement for Electric Utility at 2570/2600 Kaneville Ct. COMMITTEE OF THE WHOLE MINUTES – MARCH 23, 2015 4  Moved by Ald. Marks, second by Ald. Bruno V/V: 8-0 Motion carried. (Singer not present) m. Recommend Certificate of Acceptance for Peacock Engineering Facility Expansion – Duke Realty Limited Partnership. Moved by Ald. Simonian, second by Ald. Marks V/V: 8-0 Motion carried. (Singer not present) n. Recommend Draft Resolution Authorizing a Professional Services Agreement with Baxter & Woodman in the Amount of $23,250.00 for 4th Street Parking Lot Project. Moved by Ald. Maladra, second by Ald. Bruno V/V: 8-0 Motion carried (Singer not present) o. Recommend Draft Resolution Authorizing Execution of Contract Modification 11 and 12 for Walsh Construction Company Totaling $7,628.00 for an Overall Contract Amount of $4,618,645.00. Moved by Ald. Bruno, second by Ald. Flanagan V/V: 9-0 Motion carried. p. Recommend Draft Resolution Authorizing Payment to Union Pacific Railroad Company in an Amount Not to Exceed $20,315.64 for Flagging Operations Associated with Third Street Commuter Deck Expansion Project. Moved by Ald. Marks, second by Ald. Simonian V/V: 9-0 Motion carried. 5. New Business 6. Upcoming Meetings: • Regular Committee of the Whole on April 13, 2015 at 7pm 7. Adjourn On a motion by Ald. Simonian, second by Ald. Marks, the meeting was adjourned by unanimous voice vote at 9:14pm. COMMITTEE OF THE WHOLE MINUTES – MARCH 23, 2015 5