Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES April 13, 2015 Present: Mayor Burns, Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Seno McKittrick, Dawkins, Babica, Tymoszenko, Bong, Mexin, Evans, Wright 1. Call to Order 2. Consider Consent Agenda Moved by Ald. Brown, second by Ald. Flanagan V/V: 10-0 Motion carried. *3. Approve Minutes from March 23, 2015 Approved on Consent Agenda 4. Items of Business a. Recommend Approval of Special Event Application for Tour de Cure June 14, 2015 and Use of Four (4) Parking Spaces within Water Street Public Parking Lot. Motion by Ald. Flanagan, second by Ald. Marks V/V: 10-0 Motion carried. b. Recommend Approval of Special Event Application and Related Street Closures, Use of City Services and Reimbursement Costs; and Draft Resolution for IDOT Road Closure for Fox Valley Marathon September 20, 2015. Moved by Ald. Cummings, second by Ald. Marks V/V: 10-0 Motion carried. c. Recommend Draft Resolution Authorizing Acceptance of Proposal to Bind Coverage for Commercial Liability, Excess Workers’ Compensation, Property, Boiler and Machinery, Electric Utility, Crime, and Excess Liability Coverage Effective April 30, 2015 at a Total Cost of $459,351. Moved by Ald. Marks, second by Ald. Bruno Jessica Govic with Arthur J. Gallagher was present to answer questions. Govic answered questions regarding deductibles and the workers’ compensation coverage amounts. Govic noted that Geneva historically has lower claims than other municipalities. V/V: 10-0 Motion carried. d. Recommend Draft Resolution and Proclamation for National Arbor Day in the City of Geneva, IL. Moved by Ald. Flanagan, second by Ald. Seno V/V: 10-0 Motion carried. e. Recommend Draft Resolution Authorizing Execution of a License Agreement Between Bensidoun USA and the City of Geneva, IL for an Open-Air Market April 19, 2015 through November 15, 2015. Moved by Ald. Bruno, second by Ald. Seno Planner Evans clarified that the first date of the market would be April 19, and part of the approval. The contract for approval would carry through for one year only in the hope that the new covered market would be in place for 2016. V/V: 10-0 Motion carried. f. Recommend Draft Resolution Authorizing Execution of a Plat of Easement for Water Main and Utilities for the Forest Preserve District of Kane County Near Cougar Stadium. Moved by Ald. Marks, second by Ald. Bruno V/V: 10-0 Motion carried. g. Recommend Draft Resolution of a Three-Year Contract for Landscaping Services with Accurate Edge Landscaping Inc. in the Amount of $85,164. Moved by Ald. Marks, second by Ald. Bruno V/V: 10-01 Motion carried. h. Stationary Energy Storage Presentation by Johnson Controls / Recommend Draft Resolution Authorizing Execution of an Agreement with EnergyConnect Inc., a Division of Johnson Controls, Inc. to Allow Johnson Controls to Participate in PJM’s Market-Based Frequency Regulation Program. Moved by Ald. Maladra, second by Ald. Marks Johnson Controls presented information on their proposed battery storage program at their Geneva plant and its benefits to the City. Electric Supt. also stated that this program would be beneficial to the City’s energy portfolio. There was additional discussion on how the battery is made and stored, and how it would benefit the city’s load reduction program. V/V: 10-0 Motion carried.  i. Recommend Draft Resolution Authorizing Execution of an Amendment to the Operation and Maintenance Agreement with Caterpillar Power Generation LLC for Operation of the Geneva Generation Facility in 2015, 2016, and 2017. Moved by Ald. Seno, second by Ald. Maladra V/V: 10-0 Motion carried. j. Recommend Draft Resolution Authorizing Contract and Bid Award to DeMar Tree & Landscaping Service Inc. in the Amount of $120,000 for City Tree Trimming Program FY 2015-16. Moved by Ald. Marks, second by Ald. Flanagan V/V: 10-0 Motion carried. k. Recommend Draft Resolution Authorizing Plote Construction Inc. to Perform Overnight Roadway Construction Between the Hours of 8pm and 6am on IL Route 38 Intersections of Anderson Blvd. and First Street. Moved by Ald. Seno, second by Ald. Cummings V/V: 10-0 Motion carried. 5. New Business 6. Upcoming Meetings: • Regular Committee of the Whole on April 27, 2015 at 7pm 7. Closed Session on Collective Negotiating Matters Between Public Employees and Their Employers; and the Operation by a Municipality of a Municipal Utility or the Operation of a Municipal Power Agency Related to Purchase, Sale, or Delivery of Electricity. On a motion by Ald. Brown, second by Ald. Marks, the meeting was adjourned to closed session at 8:06pm. Roll Call: Ayes: 10 Nays: 0 Motion carried. The meeting returned to Open Session at 9:09pm on a motion by Ald. Marks, second by Ald. Bruno Roll Call: Ayes: 10 Nays: 0 Motion carried. 8. Adjourn On a motion by Ald. Marks, second by Ald. Bruno, the meeting was adjourned by unanimous voice vote at 9:10pm.