Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES APRIL 27, 2015 PRESENT: Mayor Burns, Ald. Brown, Bruno, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Seno Staff Present: McKittrick, Dawkins, Tymoszenko, Babica, Schiber, Evans 1. Call to Order Maladra noted that Ald. Cummings was absent. *Ald. Flanagan read aloud a proclamation honoring the Gehring family for their many years of volunteer service to the Geneva Beautification Program and thanked them as they were moving to Florida. 2. Consider Consent Agenda Moved by Ald. Simonian, second by Ald. Singer V/V: 9-0 Motion carried. *3. Approve Minutes from April 13, 2015 *Ald. Flanagan read aloud a proclamation honoring the Gehring family for their many years of volunteer service to the Geneva Beautification Program. 4. Items of Business a. Recommend Approval of Special Event Application for Swedish Days June 23-28, 2015 Including Request for Use of Public Right-of-Ways and City Services. Moved by Ald. Brown, second by Ald. Seno V/V: 9-0 Motion carried. Chamber President Jean Gaines was present to promote this year’s festival. b. Recommend Approval of Special Event Application for Geneva Concours d’Elegance August 23, 2015 Including Request for Use of Public Right-of-Ways and City Services. Moved by Ald. Marks, second by Ald. Simonian Ald. Flanagan thanked the organizers for continuing to donate the large planters along Third Street after the event. V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 1 c. Recommend Approval of Special Event Application for Multisport Madness Kids, Inc. Kids Triathlon May 24, 2015 Including Use of Public Right-of-Ways and City Services. Moved by Ald. Marks, second by Ald. Seno V/V: 9-0 Motion carried. d. Recommend Draft Ordinance Amending Title 4, Chapter 2 (Liquor Control) Adding One (1) Class B-3 Liquor License – Rascals Tavern & Grill at 207 S. Third Street. Moved by Ald. Bruno, second by Ald. Singer Owners Dina Prey and Jackie Sisto provided an overview of the new restaurant and stated that they were looking at a May or June opening. V/V: 9-0 Motion carried. e. Recommend Draft Resolution Expressing Official Intent Regarding Certain Expenditures to be Reimbursed from the Special Tax Allocation Fund for and/or From Proceeds of an Obligation Issued, if any, in Connection with a Proposed Tax Increment Financing District Commonly Described as the Geneva Fox River Redevelopment Project Area. Moved by Ald. Marks, second by Ald. Flanagan V/V: 9-0 Motion carried. f. Recommend Draft Resolution Authorizing Execution of a Contract with SB Friedman for Consulting Services Related to Eligibility Study for TIF #4 in the City of Geneva, Illinois and the Execution of a Memorandum of Agreement Requiring Certain Private Property Owners to Pay for Such Services. Moved by Ald. Brown, second by Ald. Bruno V/V: 9-0 Motion carried. g. Recommend Draft Resolution Expressing Official Intent Regarding Certain Expenditures to be Reimbursed from the Special Tax Allocation Fund and/or from Proceeds of Debt Issued, if any, in Connection with a Proposed Tax Increment Financing District – Southeast Master Plan. Moved by Ald. Marks, second by Ald. Seno V/V: 9-0 Motion carried. h. Recommend Draft Resolution Authorizing Purchase of IPerl Water Meter from Sensus During Fiscal Year 2015-16 for a Total Cost Not to Exceed $87,200. Moved by Ald. Simonian, second by Ald. Marks V/V: 9-0 Motion carried. i. Recommend Draft Resolution Authorizing Purchase of Cartridge Filters from American Melt Brown & Filtration During Fiscal Year 2015-16 at a Price of $6.75 per Unit. Moved by Ald. Marks, second by Ald. Kilburg V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 2 j. Recommend Draft Resolution Authorizing Purchase of iTron 100W ERTs from Water Products During Fiscal Year 2015-16 in an Amount Not to Exceed $69,000. Moved by Ald. Marks, second by Ald. Brown V/V: 9-0 Motion carried. k. Recommend Draft Resolution Authorizing Purchase of Polydyne Polymer for Wastewater Treatment Plant During Fiscal Year 2015-16 at a Cost of $1.05 per Pound. Moved by Ald. Simonian, second by Ald. Marks V/V: 9-0 Motion carried. l. Recommend Draft Resolution Authorizing Bid Award and Contract for the 2015 Geotechnical Services and Construction Material Testing to Rubino Engineering Inc. in the Amount of $40,415.00. Moved by Ald. Marks, second by Ald. Flanagan Ald. Simonian requested a “do not exceed” language added with no objection from the motioners. V/V: 9-0 Motion carried. m. Recommend Draft Resolution Authorizing Bid Award and Contract for the 2015 Parking Lot Sealcoating Project to Pavement Systems, Inc. in the Amount of $4,300.00. Moved by Ald. Flanagan, second by Ald. Seno V/V: 9-0 Motion carried. n. Recommend Draft Resolution Authorizing Bid Award and Contract for the 2015 Sidewalk and Curb Maintenance Project to Strada Construction Company in the Amount Not to Exceed $45,000.00. Moved by Ald. Brown, second by Ald. Flanagan Brief discussion on how residents can report damaged sidewalks. V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 3 o. Recommend Draft Resolution Authorizing Bid Award and Contract for 2015 Street Improvement Project to Geneva Construction Company in the Amount of $2,045,601.14. Moved by Ald. Marks, second by Ald. Simonian Discussion on use of MFT funds for the project was heard. V/V: 9-0 Motion carried. p. Recommend Draft Resolution Authorizing Execution of a Pole Attachment Agreement with Wide Open West for Fiber Installation. Moved by Ald. Marks, second by Ald. Simonian V/V: 9-0 Motion carried. q. Recommend Draft Ordinance Amending Title 11 (Zoning) Related to Removal of “Taxi Stand” as a Permitted Use in the B1, B2, B3 and B4 Business Districts; and Title 7 (Traffic and Motor Vehicles) Chapter 3 (Stopping, Standing, and Parking), Section 7-3-1 (Manner of Parking) of the Geneva City Code. Moved by Ald. Marks, second by Ald. Seno Ald. Simonian stated that staff did a good job on crafting the amendments. On a question from Ald. Kilburg, McKittrick stated that current OSL holders were consulted at the front end of the discussions but had not seen the proposed ordinance prior to the committee. V/V: 9-0 Motion carried. r. Recommend Draft Resolution to Waive Bidding Process and Authorizing Execution of a 3-Year Extension of a Management Agreement with Baum Property Management, Inc. for Administration of the Fisher Farms Special Service Area (SSA #16) at a Cost Not to Exceed $10,999.92 for 2015 and 2016; and a Contract with Mutz Landscape, Inc. for Fisher Farms SSA Landscape Services at a Cost Not to Exceed $53,380.00 for 2015 and 2016. Moved by Ald. Flanagan, second by Ald. Bruno V/V: 9-0 Motion carried. s. Recommend Draft Ordinance Amending Title 4, Chapter 2 (Liquor Control), Section 4-2- 11 and 4-2-13 Adding ‘Craft Beer’ Under the A-5 “Limited Specialty Packaged” Liquor License Classification. Moved by Ald. Brown, second by Ald. Seno V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 4  t. Recommend Ordinance No. 2015-09 Amending Title 4, Chapter 2 (Liquor Control), Sections 4-2-1, 4-2-11, and 4-2-12 Related to Outdoor Seating Liquor License Classification. Moved by Ald. Seno, second by Ald. Simonian V/V: 9-0 Motion carried. 5. New Business 6. Upcoming Meetings:  Regular Committee of the Whole on May 10, 2015 at 7pm 7. Adjourn On a motion by Ald. Simonian, second by Ald. Flanagan, the meeting was adjourned by unanimous voice vote at 7:43pm. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 5