Committee of the Whole

1 COMMITTEE OF THE WHOLE Monday, May 11, 2015 7pm City Hall Council Chamber 109 James Street Geneva, IL 60134 Ald. Mike Bruno, Chair AGENDA 1. Call to Order 2. Approve Minutes from April 27, 2015 3. Items of Business a. Wastewater Plant Facility Update: Presentation on Aeration and Phosphorus Reduction Improvements by Dan Bounds and Amrou Atassi with CDM Smith. b. Recommend Approval of Chamber of Commerce Liquor License (Class E-6) for Swedish Days June 25 – 28, 2015; Arts Fair July 25, 2015; Festival of the Vine Sept. 11-13, 2015. c. Recommend Approval of Letter of Correction for Final Plat of Subdivision and Planned Unit Development for Prairie Ridge Townhomes Phase 2. d. Recommend Draft Resolution Authorizing a $2,000.00 Contract Addendum with ESI Consultants, Ltd. Related to Route 31 Water Main Replacement Stevens St. to Northerly Corporate Limits of the City of Geneva. e. Presentation on “Protect Our Town” Campaign 4. New Business 5. Upcoming Meetings:  Regular Committee of the Whole on Tues. May 26, 2015 at 7pm 6. Closed Session on Collective Negotiating Matters Between Public Employees or Representatives and Their Employers; and Pending Litigation. 7. Adjourn 2 COMMITTEE OF THE WHOLE MINUTES APRIL 27, 2015 PRESENT: Mayor Burns, Ald. Brown, Bruno, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Seno Staff Present: McKittrick, Dawkins, Tymoszenko, Babica, Schiber, Evans 1. Call to Order Maladra noted that Ald. Cummings was absent. *Ald. Flanagan read aloud a proclamation honoring the Gehring family for their many years of volunteer service to the Geneva Beautification Program and thanked them as they were moving to Florida. 2. Consider Consent Agenda Moved by Ald. Simonian, second by Ald. Singer V/V: 9-0 Motion carried. *3. Approve Minutes from April 13, 2015 *Ald. Flanagan read aloud a proclamation honoring the Gehring family for their many years of volunteer service to the Geneva Beautification Program. 4. Items of Business a. Recommend Approval of Special Event Application for Swedish Days June 23-28, 2015 Including Request for Use of Public Right-of-Ways and City Services. Moved by Ald. Brown, second by Ald. Seno V/V: 9-0 Motion carried. Chamber President Jean Gaines was present to promote this year’s festival. b. Recommend Approval of Special Event Application for Geneva Concours d’Elegance August 23, 2015 Including Request for Use of Public Right-of-Ways and City Services. Moved by Ald. Marks, second by Ald. Simonian Ald. Flanagan thanked the organizers for continuing to donate the large planters along Third Street after the event. V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 1 3 c. Recommend Approval of Special Event Application for Multisport Madness Kids, Inc. Kids Triathlon May 24, 2015 Including Use of Public Right-of-Ways and City Services. Moved by Ald. Marks, second by Ald. Seno V/V: 9-0 Motion carried. d. Recommend Draft Ordinance Amending Title 4, Chapter 2 (Liquor Control) Adding One (1) Class B-3 Liquor License – Rascals Tavern & Grill at 207 S. Third Street. Moved by Ald. Bruno, second by Ald. Singer Owners Dina Prey and Jackie Sisto provided an overview of the new restaurant and stated that they were looking at a May or June opening. V/V: 9-0 Motion carried. e. Recommend Draft Resolution Expressing Official Intent Regarding Certain Expenditures to be Reimbursed from the Special Tax Allocation Fund for and/or From Proceeds of an Obligation Issued, if any, in Connection with a Proposed Tax Increment Financing District Commonly Described as the Geneva Fox River Redevelopment Project Area. Moved by Ald. Marks, second by Ald. Flanagan V/V: 9-0 Motion carried. f. Recommend Draft Resolution Authorizing Execution of a Contract with SB Friedman for Consulting Services Related to Eligibility Study for TIF #4 in the City of Geneva, Illinois and the Execution of a Memorandum of Agreement Requiring Certain Private Property Owners to Pay for Such Services. Moved by Ald. Brown, second by Ald. Bruno V/V: 9-0 Motion carried. g. Recommend Draft Resolution Expressing Official Intent Regarding Certain Expenditures to be Reimbursed from the Special Tax Allocation Fund and/or from Proceeds of Debt Issued, if any, in Connection with a Proposed Tax Increment Financing District – Southeast Master Plan. Moved by Ald. Marks, second by Ald. Seno V/V: 9-0 Motion carried. h. Recommend Draft Resolution Authorizing Purchase of IPerl Water Meter from Sensus During Fiscal Year 2015-16 for a Total Cost Not to Exceed $87,200. Moved by Ald. Simonian, second by Ald. Marks V/V: 9-0 Motion carried. i. Recommend Draft Resolution Authorizing Purchase of Cartridge Filters from American Melt Brown & Filtration During Fiscal Year 2015-16 at a Price of $6.75 per Unit. Moved by Ald. Marks, second by Ald. Kilburg V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 2 4 j. Recommend Draft Resolution Authorizing Purchase of iTron 100W ERTs from Water Products During Fiscal Year 2015-16 in an Amount Not to Exceed $69,000. Moved by Ald. Marks, second by Ald. Brown V/V: 9-0 Motion carried. k. Recommend Draft Resolution Authorizing Purchase of Polydyne Polymer for Wastewater Treatment Plant During Fiscal Year 2015-16 at a Cost of $1.05 per Pound. Moved by Ald. Simonian, second by Ald. Marks V/V: 9-0 Motion carried. l. Recommend Draft Resolution Authorizing Bid Award and Contract for the 2015 Geotechnical Services and Construction Material Testing to Rubino Engineering Inc. in the Amount of $40,415.00. Moved by Ald. Marks, second by Ald. Flanagan Ald. Simonian requested a “do not exceed” language added with no objection from the motioners. V/V: 9-0 Motion carried. m. Recommend Draft Resolution Authorizing Bid Award and Contract for the 2015 Parking Lot Sealcoating Project to Pavement Systems, Inc. in the Amount of $4,300.00. Moved by Ald. Flanagan, second by Ald. Seno V/V: 9-0 Motion carried. n. Recommend Draft Resolution Authorizing Bid Award and Contract for the 2015 Sidewalk and Curb Maintenance Project to Strada Construction Company in the Amount Not to Exceed $45,000.00. Moved by Ald. Brown, second by Ald. Flanagan Brief discussion on how residents can report damaged sidewalks. V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 3 5 o. Recommend Draft Resolution Authorizing Bid Award and Contract for 2015 Street Improvement Project to Geneva Construction Company in the Amount of $2,045,601.14. Moved by Ald. Marks, second by Ald. Simonian Discussion on use of MFT funds for the project was heard. V/V: 9-0 Motion carried. p. Recommend Draft Resolution Authorizing Execution of a Pole Attachment Agreement with Wide Open West for Fiber Installation. Moved by Ald. Marks, second by Ald. Simonian V/V: 9-0 Motion carried. q. Recommend Draft Ordinance Amending Title 11 (Zoning) Related to Removal of “Taxi Stand” as a Permitted Use in the B1, B2, B3 and B4 Business Districts; and Title 7 (Traffic and Motor Vehicles) Chapter 3 (Stopping, Standing, and Parking), Section 7-3-1 (Manner of Parking) of the Geneva City Code. Moved by Ald. Marks, second by Ald. Seno Ald. Simonian stated that staff did a good job on crafting the amendments. On a question from Ald. Kilburg, McKittrick stated that current OSL holders were consulted at the front end of the discussions but had not seen the proposed ordinance prior to the committee. V/V: 9-0 Motion carried. r. Recommend Draft Resolution to Waive Bidding Process and Authorizing Execution of a 3-Year Extension of a Management Agreement with Baum Property Management, Inc. for Administration of the Fisher Farms Special Service Area (SSA #16) at a Cost Not to Exceed $10,999.92 for 2015 and 2016; and a Contract with Mutz Landscape, Inc. for Fisher Farms SSA Landscape Services at a Cost Not to Exceed $53,380.00 for 2015 and 2016. Moved by Ald. Flanagan, second by Ald. Bruno V/V: 9-0 Motion carried. s. Recommend Draft Ordinance Amending Title 4, Chapter 2 (Liquor Control), Section 4-2- 11 and 4-2-13 Adding ‘Craft Beer’ Under the A-5 “Limited Specialty Packaged” Liquor License Classification. Moved by Ald. Brown, second by Ald. Seno V/V: 9-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 4 6 t. Recommend Ordinance No. 2015-09 Amending Title 4, Chapter 2 (Liquor Control), Sections 4-2-1, 4-2-11, and 4-2-12 Related to Outdoor Seating Liquor License Classification. Moved by Ald. Seno, second by Ald. Simonian V/V: 9-0 Motion carried. 5. New Business 6. Upcoming Meetings:  Regular Committee of the Whole on May 10, 2015 at 7pm 7. Adjourn On a motion by Ald. Simonian, second by Ald. Flanagan, the meeting was adjourned by unanimous voice vote at 7:43pm. COMMITTEE OF THE WHOLE MINUTES – APRIL 27, 2015 5 7 AGENDA ITEM EXECUTIVE SUMMARY Chamber of Commerce Liquor License (Class E-6) Approvals for Agenda Item: Swedish Days June 25 – 28, 2015; Arts Fair July 25, 2015; Festival of the Vine Sept. 11-13, 2015. Presenter & Title: Mary McKittrick, City Administrator Date: May 11, 2015 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: n/a Budgeted? x NO If NO, please explain how the item will be funded: Executive Summary: The Geneva Chamber of Commerce has applied for 3 Class E-6 Liquor Licenses; one each for Swedish Days, Arts Fair, and Festival of the Vine. City staff has reviewed the applications and recommend approval. Attachments: (please list) None Recommendation / Suggested Action: (briefly explain) Recommend approval of issuing three (3) Class E-6 Liquor Licenses to the Geneva Chamber of Commerce for Swedish Days, Arts Fair and Festival of the Vine. Issuance will take place after site inspections for each of the scheduled events. 8 AGENDA ITEM EXECUTIVE SUMMARY Review and consideration of a proposed letter of correction for the final plat of Agenda Item: subdivision and planned unit development for Prairie Ridge Townhomes Phase 2. David DeGroot, Community Development Director Presenter & Title: Paul Evans, City Planner Date: May 11, 2015 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting Special City Council Meeting Public Hearing Other - Estimated Cost: N/A Budgeted? YES If NO, please explain how the item will be funded: NO Executive Summary: The original Prairie Ridge development, located at the southeast corner of the intersection of Peck Road and Bricher Road, was approved for 90 townhomes. Only 38 of the townhomes were ever constructed. In November of 2013 the City Council approved plans submitted by Ryan Homes to develop the undeveloped portion of Prairie Ridge as a 43-lot single-family detached home subdivision. Ryan Homes granted the City of Geneva a blanket easement on the final plat of subdivision and planned unit development for Prairie Ridge Townhomes Phase 2. The blanket easement applies to all 43 lots, except for the areas labeled as “EBE” as shown on the attached final plat of subdivision and planned unit development. The areas labeled as “EBE” are the anticipated building envelopes for the 43 single-family homes. The blank easement outside of these areas is for the purpose of installing, maintaining, relocating, repairing and replacing public utilities. As the lots have developed, Ryan Homes has identified some lots where an encroachment into the blanket easement would be necessary to allow for a deck or patio. The attached letter of correction would allow for such encroachments into the blank easement provided that all decks and permits are constructed and installed by permits issued by the City and are not located less than 5 feet from any existing utility. All decks and patios will still be required to comply with the yard and setback requirements set forth in the planned unit development. Attachments: (please list) Final Plat of Subdivision and Planned Unit Development for Prairie Ridge Townhomes Phase 2 Letter of correction Recommendation / Suggested Action: (briefly explain) Staff recommends approval of the attached letter of correction for the final plat of subdivision and planned unit development for Prairie Ridge Townhomes Phase 2. 9 10 11 Prepared By: Victoria C. Bresnahan Meltzer, Purtill & Stelle LLC 300 S. Wacker Drive, Suite 2300 Chicago, Illinois 60606 After Recording Return To: David DeGroot Director of Community Development City of Geneva, Illinois 22 South First Street Geneva, Illinois 60134 For Recorder’s Use RE: PRAIRIE RIDGE TOWNHOMES PHASE 2, FINAL PLAT OF SUBDIVISION & PLANNED UNIT DEVELOPMENT To Whom It May Concern: After the Recording of PRAIRIE RIDGE TOWNHOMES PHASE 2, FINAL PLAT OF SUBDIVISION & PLANNED UNIT DEVELOPMENT, BEING A SUBDIVISION OF PART OF THE NORTHWEST QUARTER OF SECTION 5, TOWNSHIP 39 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 14, 2014 AS DOCUMENT NUMBER 2014K017236 (“PLAT”), the developer of said Phase 2 has requested the City of Geneva to permit the construction of recreational decks and patios which would encroach into portions of the “Blanket Easement” heretofore granted in the PLAT. Until further notice, the City of Geneva will hereby permit the construction, installation and encroachment of recreational decks and patios onto the Blanket Easement (as defined on said Plat) thereby expanding the “Exception to Blanket Easement” areas where necessary; provided however, that any existing and future recreational decks and patios shall be constructed and installed by permits issued by the City of Geneva and shall be located not less than five (5) feet from any existing utility. Any recreational decks, patios or other structures installed will be at the property owners’ assumed risk, and the City of Geneva shall have the right to utilize the Blanket Easement for all purposes stated under the PLAT and will have no responsibility to repair, restore, or rehabilitate the any recreational deck,, patio or other structures in the event same are damaged during repair, maintenance or customary operations of the subject utility. Dated: ______________________ Mayor Attest: City Clerk 12 LEGAL DESCRIPTION LOTS 1 TO 43, BOTH INCLUSIVE, AND OUTLOT A IN PRAIRIE RIDGE TOWNHOMES PHASE 2, FINAL PLAT OF SUBDIVISION & PLANNED UNIT DEVELOPMENT, BEING A SUBDIVISION OF PART OF THE NORTHWEST QUARTER OF SECTION 5, TOWNSHIP 39 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 14, 2014 AS DOCUMENT NUMBER 2014K017236. PINS 12-05-101-002 12-05-102-030 12-05-103-031 13 AGENDA ITEM EXECUTIVE SUMMARY Recommendation for Contract Addendum for Professional Services for Agenda Item: the design of the Route-31 Water Main Replacement. Presenter & Title: Brian L. Schiber, City Engineer/ADPW Date: April 23, 2015 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $2,000.00 Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: Back in September of 2014, the Council approved staff’s recommendation to award the design of the 10” ductile iron water main replacement (along the west side of Route-31 from Stevens Street north to the Corporate Limits) to ESI Consultants Ltd. in a not to exceed figure of $28,650.00. Staff has been working with ESI since then to coordinate the design with the IDOT, the Park District, and the developers of the “Park Place” townhomes. This coordination amongst the various entities has resulted in ESI making far more plan revisions than staff anticipated. ESI can document their additional expenses associated with these revisions in excess of $5800, but in the attached correspondence they are requesting a contract addendum of $2000. Staff agrees with ESI’s assertion of additional expenses beyond their original scope and staff agrees the ESI requested contract addendum of $2000 is reasonable. We are planning to have this new water main installed this coming winter, in service Spring of 2016, and the parkway restored by Spring/Summer 2016. Attachments: (please list) • Exhibit A – ESI Consultants, Ltd. letter of April 14, 2015 • Resolution Recommendation / Suggested Action: (briefly explain) In consideration of the above information, I respectfully recommend that the City of Geneva City Council award ESI Consultants Ltd. an additional $2000 for additional professional services in excess of their original contract of $28,650.00. 14 15 RESOLUTION NO. 2015-__ RESOLUTION AUTHORIZING $2000 Contract Addendum with ESI Consultants, Ltd. for “Rt-31 Water Main Replacement” Project BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator is hereby authorized to execute, on behalf of the City of Geneva, a $2000 Contract addendum with ESI Consultants, Ltd. relating to the design and preparation of contract documents for the Route-31 Water Main Replacement from Stevens Street to the north Corporate Limit of the City of Geneva. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2015 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2015. Mayor ATTEST: City Clerk