Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES JUNE 8, 2015 PRESENT: Mayor Burns, Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Simonian, Seno, Singer Absent: Ald. Radecki Staff Present: McKittrick, Dawkins, DeGroot, Tymoszenko, Babica, Wright 1. Call to Order Ald. Marks called the meeting to order at 7pm. 2. Approve Minutes from Approve Minutes from May 18, 2015 and May 26, 2015 Moved by Ald. Seno, second by Ald. Cummings V/V: 9-0 Motion carried. 3. Items of Business a. Recommend Approval of Special Event Application from Geneva Public Library for Ice Cream Social August 5, 2015. Moved by Ald. Bruno, second by Ald. Cummings V/V: 9-0 Motion carried. b. Recommend Approval of Special Event Application from Fox River Trail Runners for Summer Sunset 5K Run July 29, 2015. Denise Hatcher, representing Fox River Trail Runners, provided information. Moved by Ald. Kilburg, second by Ald. Cummings V/V: 9-0 Motion carried. c. Recommend Approval of Special Event Liquor Licenses for Swedish Days June 23 – 28, 2015. Moved by Ald. Bruno, second by Ald. Seno V/V: 8-0 (Ald. Singer recused). Motion carried. d. Recommend Draft Resolution Authorizing Execution of a Contract with Lannert Group, Inc. in an Amount Not to Exceed $19,000 for Professional Design Services for Welcome Signs; and Mayor’s Appointment of Two Alderman to the Sign Working Group. Moved by Ald. Maladra, second by Ald. Seno Mayor Burns noted that Ald. Kilburg and Ald. Burghart have agreed to serve. Clarification questions were asked by Ald. Simonian and Ald. Seno, those being addressed by Admin. McKittrick and Dir. Tymoszenko. COMMITTEE OF THE WHOLE MINUTES JUNE 8, 2015 1 V/V: 9-0 Motion carried. e. Recommend Draft Resolution Authorizing Contract with Meyer Paving, Inc. in the Amount of $15,630 for Fabyan Road Pathway Repairs. Moved by Ald. Cummings, second by Ald. Seno V/V: 8-0 (Ald. Singer recused). Motion carried. f. Recommend Draft Resolution Authorizing Purchase of Helithickener Screw from Walker Process at a Cost Not to Exceed $9,255. Moved by Ald. Seno, second by Ald. Maladra Ald. Singer had questions about screw life and replacement schedule. Answered by Dir. Babica. V/V: 9-0 Motion carried. g. Recommend Draft Resolution Authorizing Professional Services Agreement with Stanley Consultants, Inc. in the Amount of $252,200 for “South East Substation Engineering.” Moved by Ald. Maladra, second by Ald. Kilburg Dir. Babica provided background on the South East Industrial Park plan and an eventual need for an electrical substation within that development. V/V: 9-0 Motion carried. h. Recommend Draft Resolution to Enter Into an Agreement with ComEd and Pay a Non- Refundable Deposit of $60,000 for Engineering Design Services to Supply the Future South East Development Substation. Moved by Ald. Maladra, second by Ald. Bruno Clarifications were sought by Ald. Maladra, Marks and Simonian and addressed by Electric Div. Supt. Hal Wright. V/V: 9-0 Motion carried. i. Recommend Draft Resolution Authorizing Bid Award for FY2015-16 Purchase of Transformers and Switchgear. Moved by Ald. Maladra, second by Ald. Bruno V/V: 9-0 Motion carried. j. Recommend Draft Resolution Authorizing Bid Award for FY2015-16 Purchase of Cable. Moved by Ald. Seno, second by Ald. Cummings V/V: 9-0 Motion carried. k. Recommend Draft Resolution Authorizing Easement Agreement for 710 Easton Avenue COMMITTEE OF THE WHOLE MINUTES JUNE 8, 2015 2 for Electric Service Upgrades. Moved by Ald. Bruno, second by Ald. Seno V/V: 9-0 Motion carried. l. Recommend Draft Resolution Declaring Surplus Property – Electric Div. 1991 Fiber Trailer. Moved by Ald. Kilburg, second by Ald. Seno V/V: 9-0 Motion carried. m. Recommend Draft Resolution Declaring Surplus Property – Electric Div. 1996 Digger Derrick. Moved by Ald. Cummings, second by Ald. Seno V/V: 9-0 Motion carried. n. Recommend Draft Resolution – First Amendment to Exelon EEI Master Agreement. Moved by Ald. Maladra, second by Ald. Bruno V/V: 9-0 Motion carried. o. Recommend Draft Ordinance Amending Title 11 (Zoning) of the Geneva City Code, Section 11-12-6 (Regulations by Sign Type), Section 11-12-8 (Exempt Signs) and Section 11-2-2 (Definitions). Moved by Ald. Maladra, second by Ald. Simonian Dir. DeGroot explained the three proposed text amendments covering regulations by (1) sign type, (2) exempt signs and (3) frontage for determining allowable sign area, saying that merchant inquiries on each of these items have highlighted the need for amendments because the regulations either did not contemplate certain circumstances, do not seem to have a discernible purpose, and/or the intent is unclear. He gave a visual presentation to illustrate each situation and answered questions. V/V: 9-0 Motion carried. p. Consideration of Text Amendments to the Geneva City Code – to Amend Section 11-5 (Residential Districts) of the Zoning Ordinance Related to the Allowable Floor Area for Consolidated Zoning Lots in Residential Area 1. Moved by Ald. Maladra, second by Ald. Bruno Dir. DeGroot provided background on the City’s teardown/infill regulations, including a specific table that lists the allowable floor area for various lot sizes. He noted that the formula used is regressive, meaning as the lots get bigger the additional floor area allowed gets smaller. He explained that City staff was approached by a resident in Residential Area 1 who purchased an adjoining property with the intent of tearing the house down and using the lot to add on to his existing house. The resident would like to utilize the floor area that would otherwise be allowed for a new home toward the addition. Dir. DeGroot explained that because the request is not eligible for a variation, Staff worked with the resident to craft a text amendment for consideration. The Plan Commission denied the text amendments relating to the allowable floor area. COMMITTEE OF THE WHOLE MINUTES JUNE 8, 2015 3 Ald. Maladra argued that the proposed amendment runs counter to the current teardown/infill regulations, which were intended to keep housing sizes consistent with other houses in the neighborhood. Ald. Bruno agreed, saying the amendments would provide a loophole for more demolition and compromises an important part of the zoning regulations. Ald. Simonian sought an explanation as to how floor area is calculated. Roll Call: Ayes: 1 (Simonian) Nays: 8 Motion fails. q. Recommend Draft Ordinance Adopting Prevailing Wages. Moved by Ald. Kilburg, second by Ald. Maladra V/V: 9-0 Motion carried. 4. New Business 5. Upcoming Meetings: Special Committee of the Whole on Mon. June 15, 2015 following City Council at 7pm 6. Adjourn On a motion by Ald. Simonian, second by Ald. Seno, the meeting was adjourned at 7:53 pm. Submitted by Lynn P. Landberg, City Clerk COMMITTEE OF THE WHOLE MINUTES JUNE 8, 2015 4