Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES JUNE 22, 2015 PRESENT: Mayor Burns, Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Simonian, Seno, Singer STAFF PRESENT: McKittrick, Dawkins, DeGroot, Lambert, Olson, Babica, Schiber, Einwich, Wright 1. CALL TO ORDER Mayor Burns called the meeting to order at 7pm noting all aldermen were present. 2. SPECIAL ITEMS a. Oath of Office – Firefighter Andrew Shad Burns administered the oath to Firefighter Shad and welcomed him to the City. b. Fire Department Report Presentation Chief Olson provided an overview of the department’s critical task analysis and strategic plan. c. Status Update on IL Route 31 Road Diet Dir. Babica relayed the information from IDOT on their final findings that were concurrent with the City’s wishes regarding striping for the Route 31 Road Diet. 3. APPROVE COMMITTEE OF THE WHOLE MINUTES FROM JUNE 1, 2015 AND JUNE 8, 2015 Moved by Ald. Marks, second by Ald. Seno V/V: 10-0 Motion carried. 4. ITEMS OF BUSINESS a. Recommend Approval of Certificate of Completion for Delnor Cancer Center Expansion Moved by Ald. Bruno, second by Ald. Marks V/V: 10-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – JUNE 22, 2015 1  b. Recommend Draft Resolution Authorizing Submittal of a Surface Transportation Program (STP) Funding Request to the Kane/Kendall Council of Mayors (KKCOM) in Connection with the Kautz Road Local Agency Functional Overlay (LAFO) Program in an Estimated Cost of $945,814. Moved by Ald. Marks, second by Ald. Simonian V/V: 10-0 Motion carried. c. Recommend Draft Resolution Authorizing Submittal of a Surface Transportation Program (STP) Funding Request to the Kane/Kendall Council of Mayors (KKCOM) in Connection with the East State Street Local Agency Functional Overlay (LAFO) Program in an Estimated Cost of $17,741,606. Moved by Ald. Marks, second by Ald. Singer V/V: 10-0 Motion carried. d. Recommend Draft Resolution Authorizing Submittal of a Surface Transportation Program (STP) Funding Request to the Kane/Kendall Council of Mayors (KKCOM) in Connection with the South Street and South Seventh Street Local Agency Functional Overlay (LAFO) Program in an Estimated Cost of $602,361. Moved by Ald. Singer, second by Ald. Marks V/V: 10-0 Motion carried. e. Recommend Draft Resolution Authorizing Acceptance of Proposal to Conduct Mosquito Abatement with Clarke Environmental in an Amount Not to Exceed $45,474.48 for 2015 through 2017. Moved by Ald. Seno, second by Ald. Marks V/V: 10-0 Motion carried. f. Recommend Draft Resolution Authorizing Execution of a Proposal to Complete Repairs for Public Works Facility with Chapple West, Inc. in the Amount of $93,060. Moved by Ald. Maladra, second by Ald. Singer V/V: 10-0 Motion carried. g. Recommend Draft Resolution Authorizing a Professional Services Agreement with Laramore Douglass and Popham Inc. in the Amount of $107,406.30 for East Side Drive Substation Relays and RTU. Moved by Ald. Kilburg, second by Ald. Marks V/V: 10-0 Motion carried. 5. UNFINISHED BUSINESS a. Consider Draft Ordinance Related to City-Initiated Text Amendments to the Geneva Historic Preservation Ordinance Regarding Formatting, Procedural, and Regulatory Changes to Title 3, Chapter 3 and Title 10, Chapter 6 of the Geneva City Code. COMMITTEE OF THE WHOLE MINUTES – JUNE 22, 2015 2 After some clarification, Burns stated that the meeting was continued on June 15th with a motion to amend the proposed ordinance to allow for 51% ‘opt-in’ (Cummings/Marks). The discussion would continue regarding this proposed amendment. Burns stated that the Historic Preservation ordinance is unlike other zoning ordinances and the consideration of the 51% opt-in or opt-out was unprecedented. Burns stated the current zoning amendments allow for 20% of affected owners to file a legal protest and then requires a council super-majority vote. Ald. Marks inquired as to whether the council should be involved from the very start regarding districting requests. Ald. Simonian preferred to have the aldermen in the affected ward decide if the districting should move forward or not before it goes to council. Dir. DeGroot cautioned the council on this process that would essentially leave out any due process or staff study. Ald. Maladra was concerned with the political process of aldermen deciding and council voting before any studies or education by staff and citizens taking place. Ald. Cummings preferred the process to start with individuals and not council. Resident Marty Smircich, 909 S. Batavia Ave., urged the council to adopt the ‘opt-in’ as it would alleviate the fear and only involve those interested and would make them work to get the 51% approval. Liz Safanda, 1013 Dunstan Rd., provided her recollections on the process of studying the possible South Batavia district in 2011 and by the day of the information meeting with residents, many had already decided be vehemently against the idea no matter what information was presented that evening. Glorianne Campbell, 18 S. Sixth, urged the council to trust the staff with the information they have provided and to support the original proposed ordinance amendments. Jeff James, 825 S. Batavia Ave., didn’t believe educating the public was necessary and that he knew all that he needed to know about his own property and how best to care for it. Planner Lambert noted that ‘education’ is not only talking, but listening and success can only come when all parties are both listening and talking, not just one or the other. Jen Tursich, 945 Sunset relayed her experiences with a landmark request and it was not positive and riddled with poor communication from all parties involved. John Laukaitis, 728 Richards, supported removing the percent opt-in or out because it is perceived as skirting a process. Sandra Elliston, 209 Peyton stated there is a fear in the community of forced preservation. On a question from Ms. Elliston, Planner Lambert explained where the 51% option was derived (Ill. Historic Preservation Assn) and the Assn. kept the language neutral as to opt-in or opt-out. On a question from Mr. Smircich, Planner Lambert explained the criteria to be a certified local government with the National Park Service and having an effective process for land marking was one of the criteria. COMMITTEE OF THE WHOLE MINUTES – JUNE 22, 2015 3 Dir. DeGroot stated that if council wished, staff would research a districting request via supermajority vote similar to zoning protests. After discussion on this idea, Ald. Cummings and Ald. Marks rescinded their motion made June 15th. Ald. Radecki moved, Marks seconded, to reject the opt-out language and direct staff to research the zoning application process, definition of economic interest in regards to the applicants. Roll Call: Ayes: 10 Nays: 0 Motion carried. On a motion by Ald. Marks, second by Ald. Singer, a continuance of the meeting to July 13, 2015 was approved by unanimous voice vote. 6. NEW BUSINESS 7. ADJOURN On a motion by Ald. Seno, second by Ald. Bruno, the meeting was adjourned by unanimous voice vote at 10:00pm. COMMITTEE OF THE WHOLE MINUTES – JUNE 22, 2015 4