Committee of the Whole

SPECIAL COMMITTEE OF THE WHOLE POLICY DISCUSSION MEETING MINUTES Monday, June 29, 2015 Present: Mayor Burns, Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Radecki, Simonian, Singer Staff Present: Dawkins, Babica, Tymoszenko, DeGroot, Van Gyseghem 1. CALL TO ORDER Mayor Burns called the meeting to order in City Hall Council Chamber at 7:02pm noting that Ald. Marks and Seno were absent. On a motion by Ald. Cummings, second by Ald. Bruno, Roberts Rules of Order were waived by unanimous voice vote. 2. DISCUSSION ITEMS a. Garage Sale Frequency Ald. Singer referenced a recent complaint from a resident in his ward regarding the frequency of garage/estate sales at a specific property and asked if there should be regulations as to the number of sales per year at a specific property. Discussion ensued on number of days allowed, charging a fee, registering, limits per calendar year. Mayor Burns referenced a recently passed ordinance in Arlington Heights that would limit sales to 3 per year. Ald. Kilburg asked if setting dates similar to brush and leaf pickup would work. Ald. Burghart cautioned that too much regulation would be burdensome. Burghart questioned staff as to the total number of complaints they had received to date and Dir. DeGroot knew of two. Consensus was reached for staff to bring language to the Plan Commission for regulating the number per residence to three per calendar year. b. Storm Sewer Long Range Plan Supt. Van Gyseghem provided information on a recent EPA violation notice the City received and was seeking consensus among the council as to the process going forward in determining where the sump pump violations are occurring. Van Gyseghem stated that a study had been done in 2003 that identified potential areas where sump lines were being illegally discharged and wanted to pursue the areas within this study first and also use flow monitoring for additional areas. The Water Division would be sending out a mailing to addresses where potential violations were suspected. VanGyseghem stated that staff would work with the homeowners to facilitate inspections and identify problem areas. Additional discussion on different ways to identify problem areas was heard. Council directed staff to begin the process of notification and supported enforcement for inspections if needed. COMMITTEE OF THE WHOLE MINUTES – JUNE 29, 2015 1  Dir. Babica then presented information regarding storm water drainage issues in Ward 5, noting the areas along Route 31 and Fargo, as well as Woodward and School streets. These areas drain into the river and the infrastructure is not sufficient for proper draining during storm events. Babica asked and received consensus to bring this item to the Strategic Planning workshop later this year with cost estimates on upgrading the system. c. Multifamily Siting and Zoning Dir. DeGroot provided information on the additional siting to be identified. Council approved staff study on additional multifamily affordable housing sites within the City. d. Utility Connection and Required Annexation Dir. DeGroot relayed a homeowner request to annex the city’s water service at 1927 Western Avenue. Discussion on whether annexation would be required was heard and determined that it was not required. Staff stated they would draft a resolution for this specific request and bring it to council in July. 3. NEW BUSINESS Asst. Dir. Dawkins announced a special joint SPAC/City Council meeting on Monday, August 31, 2015 to present the prioritization of goals in advance of the November council workshop. Ald. Kilburg noted the recent news coverage of the County’s study on the Settler’s Hill track feasibility and urged the Mayor to send a letter of support to the county. Mayor Burns stated that a letter reaffirming the City’s support of the track went to the county chairman and all board members. 4. UPCOMING MEETINGS • Regular Committee of the Whole on Monday, July 13, 2015 at 7pm 5. ADJOURN Moved by Ald. Simonian, second by Ald. Singer, the meeting was adjourned by unanimous voice vote at 9:50pm. COMMITTEE OF THE WHOLE MINUTES – JUNE 29, 2015 2