Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES SEPTEMBER 14, 2015 AGENDA Present: Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Simonian, Seno, Singer Absent: Burns Staff: McKittrick, Dawkins, Jepson, Olson, Babica, DeGroot, Lambert, VanGyseghem 1. CALL TO ORDER Ald. Kilburg chaired the meeting noting that Mayor Burns was ill and unable to attend. 2. APPROVE COMMITTEE OF THE WHOLE MINUTES FROM AUGUST 24, 2015; AUGUST 31, 2015; and SEPTEMBER 8, 2015. Moved by Ald. Bruno, second by Ald. Singer V/V: 10-0 Motion carried. 3. ITEMS OF BUSINESS a. Recommend Renewal of Group Health/Dental/Vision Insurance Policies Effective November 1, 2015. Moved by Ald. Cummings, second by Ald. Maladra Overall rate increase, employee and employer contributions, wellness programs, and other ideas on cost savings were discussed between the council and staff. Boomer Whipple, representing the Lundstrom Insurance, was able to provide background and other information related to that discussion. Ayes: 9 Nays: 1 (Simonian) Motion carried. b. Recommend Draft Resolution Authorizing the Execution of a Budget Amendment for Tri-Com CAD System for FY2015-16 as Presented. Moved by Ald. Marks, second by Ald. Bruno Ayes: 10 Nays: 0 Motion carried. c. Recommend Certificate of Completion for Park Place Development at Route 31/Stevens Street. Moved by Ald. Marks, second by Ald. Bruno Ayes: 10 Nays: 0 Motion carried. d. Recommend Certificate of Completion for Avondale Homes at 5th and Campbell Streets. Moved by Ald. Marks, second by Ald. Singer Ayes: 10 Nays: 0 Motion carried. e. Recommend Draft Resolution Authorizing Purchase of Pretreated Bulk Salt from ClearLane in an Amount Not to Exceed $234,633.60. Moved by Ald. Marks, second by Ald. Bruno COMMITTEE OF THE WHOLE MINUTES – SEPT. 14, 2015 1  Dir. Babica provided additional information on the costs and process of securing the pretreated salt for the winter plowing season. Ayes: 10 Nays: 0 Motion carried. f. Recommend Draft Resolution Authorizing Execution of Purchase of Reverse Osmosis Membranes from Dow Water & Process Solutions in an Amount Not to Exceed $138,225.00. Moved by Ald. Marks, second by Ald. Maladra Supt. VanGyseghem provided details on why to waive the bidding process for the direct purchase of the membranes. Discussion on future bulk purchases if adequate storage could be accommodated was heard. Ayes: 10 Nays: 0 Motion carried. g. Recommend Draft Resolution Authorizing Execution of IDOT Form BLR 14230 and BLR 14231 Related to 2015-16 Expenditure of MFT Funds for Roadway Maintenance. Moved by Ald. Seno, second by Ald. Marks Ayes: 10 Nays: 0 Motion carried. h. Recommend Draft Ordinance Amending Title 4, Ch. 2 (Liquor Control), Sections 4-2-1, 4-2-11, and 4-2-12 Related to Outdoor Seating Regulations. Moved by Ald. Bruno, second by Ald. Cummings Admin. McKittrick summarized the process and final amendments regarding fence height and materials/types of barriers. Ayes: 10 Nays: 0 Motion carried. i. Recommend Approval of Amendment to Resolution No. 2010-26 Regarding Historic Preservation Window Policy. Moved by Ald. Marks, second by Ald. Cummings Planner Lambert reviewed the amended language which mirrored the IHPA guidelines, stating it provided more flexibility to residents who need to replace windows. On a question from the audience, Lambert also explained that the National Register of Historic Places is part of the National Park Service. Ayes: 10 Nays: 0 Motion carried. 4. UNFINISHED BUSINESS a. Continue August 24, 2015 Discussion Considering Draft Ordinance Related to City-Initiated Text Amendments to the Geneva Historic Preservation Ordinance Regarding Formatting, Procedural, and Regulatory Changes to Title 3, Chapter 3 and Title 10, Chapter 6 of the Geneva City Code. COMMITTEE OF THE WHOLE MINUTES – SEPT. 14, 2015 2  Dir. DeGroot and Planner Lambert reviewed what was left to be discussed and considered within the proposed ordinance. Discussion on the requirement of interior floor plans for demolitions was brought up by Ald. Marks and why it was a requirement. Lambert explained the various reasons why a floor plan would be helpful in reviewing the overall structure. Lambert also stated that no professional drawing is required in the case hence no financial burden to the applicant. Resident Margaret Egan, 402 Campbell; and Colin Campbell, 18 S. Sixth voiced support for requiring a floor plan. On a question from Ald. Bruno, Lambert laid out the process of how a windshield survey is done in relation to determining historic structures. Marty Smircich, 909 S. Batavia Ave., commented on the windshield survey process, and his desire for a super majority approval for demolitions. Smircich also asked that the ordinance language state that hearings would not take place until all reviews had been completed and had concerns on the amount of time allotted for review. Dir. DeGroot then summarized future course of action, stating that staff would be working on a revised amendment based on the more than seven meetings and comments gathered. DeGroot was hopeful it would be back in front of the council soon and wished to keep the momentum going on the revisions. 5. NEW BUSINESS Resident Liz Safanda, 1013 Dunstan Rd, asked if the city would post information and status on the demolition of Sixth Street School so nearby residents would be informed. On a question from Ald. Marks, Lambert provide brief remarks on the status of the State’s landmark survey of Geneva. Sandra Ellis, 209 Peyton, expressed her disappointment in the way in which the insurance information was presented and believed the aldermen needed to be more involved from the start. Ellis also asked why there was no press table in council chambers and suggested one be added. Ald. Seno thanked Fermilab in Batavia, IL for allowing her and Ald. Bruno on a tour of the facility. Lastly, Ald. Kilburg thanked the Chamber, City, and attendees for another successful Festival of the Vine. 6. ADJOURNMENT On a motion by Ald. Simonian, second by Ald. Marks, the meeting was adjourned by unanimous voice vote at 9:09pm. - Submitted by Recording Secretary Fornari COMMITTEE OF THE WHOLE MINUTES – SEPT. 14, 2015 3