Committee of the Whole

1 COMMITTEE OF THE WHOLE Monday, July 20, 2026 immediately following the City Council Meeting at 7pm City Hall Council Chamber 109 James Street Geneva, IL 60134 Amy Mayer, Chair AGENDA 1. Call to Order 2. Approve Special Committee of the Whole Minutes from May 11, 2026 and Regular Committee of the Whole Minutes from June 1, 2026 3. Items of Business a. Consider Draft Resolution Authorizing the Execution of a Professional Services Agreement with Stanley Consultants, Inc. for the Keslinger Substation Upgrade Project in the Projected Amount of $354,072.00. b. Consider Draft Resolution Authorizing Execution of a Contract with IHC Construction Companies LLC at a Cost of $324,360.00 and Allow the City Administrator to Approve Up to $32,436.00 in Change Orders for a Total Not-to-Exceed Amount of $356,796.00 for East State Street Lead and Galvanized Water Service Line Replacement. c. Consider Draft Resolution Authorizing the Purchase of Fuel Through Al Warren Oil Through July 5, 2027 Under the Terms and Pricing Established in SPC RFP #230. 4. Public Comment When recognized by the Chair, proceed to the podium, state your name for the record, and provide your public comments. Please understand this is your time to be heard and the public body’s time to listen. No discussion or debate will follow. 5. New Business 6. Adjournment ADA Compliance: Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City at least 48 hours in advance of the scheduled meeting. The City can be reached in person at 22 S First Street, Geneva, IL, or by telephone at (630) 232- 7494. Every effort will be made to allow for meeting participation. Notice of this meeting was posted consistent with the requirements of 5 ILCS 120/1 et seq. (Open Meetings Act).  2 SPECIAL COMMITTEE OF THE WHOLE MINUTES MAY 11, 2026 Present: Mayor Burns, Ald. Bowing, Malecki, Furnish, Kilburg, Kosirog, Reinecke, Marks (remote), Mayer, Paschke, Palmquist Absent: None Others Atending: Administrator Voigt, Dir. Tymoszenko, Dep. Clerk Fornari, City Atorneys Fintzen and Sandack 1. Call to Order The mee�ng was called to order by Mayor Burns at 7pm no�ng all present with Marks remote via video. 2. Special Items a. Proclaim Motorcycle Awareness Month Moved by Ald. Paschke, seconded by Ald. Kosirog Chris Hanson, with A.B.A.T.E., was present to accept the proclama�on and thanked the City for promo�ng motorcycle safety awareness. Voice Vote: 10/0 Mo�on carried. 3. Closed Session on the Appointment, Employment, Compensa�on, Discipline, Performance, or Dismissal of Specific Employees of the Public Body (5 ILCS 120/2(c)(1). Moved by Ald. Bowring, seconded by Ald. Paschke The mee�ng was adjourned to closed session at 7:08pm. Roll Call: Ayes: 10 Nays: 0 Mo�on carried. On a mo�on by Ald. Bowring, seconded by Ald. Kilburg, the mee�ng was brought back to open session at 7:24pm. Roll Call: Ayes: 10 Nays: 0 Mo�on carried.  3 SPECIAL COMMITTEE OF THE WHOLE MAY 11, 2026 4. Items of Business a. Presenta�on and Discussion Regarding Proposed Expansion of “Des�na�on Geneva” Grant Program. City Admin. Voigt introduced City Atorney Scot Fintzen to present the expanded program details and parameters. No�ng the need to expand the successful program launched in FY2026, the program allows both Geneva non-profit and for-profit en��es the ability to apply for grants for up to $10,000 for events within the city. The funding mechanism comes from Hotel/Motel tax revenues. Atorney Fintzen provided informa�on on the legal ra�onale, policy framework and applica�on process. The commitee’s ques�ons centered on insurance liability, informa�on we would require in the applica�on, the ranking/scoring process, and addi�onal funding mechanisms besides the hotel/motel tax, and issues facing the Geneva Chamber of Commerce and its fes�val funding. Fintzen reminded the commitee what parameters of State law the City was required to follow, due to being a non-home rule community. At the conclusion of the discussion, Voigt noted the item would be up for a vote at the May 18 City Council mee�ng. 5. Public Comment (none) 6. New Business (none) 7. Adjournment On a mo�on by Ald. Kosirog, seconded by Ald. Furnish, the mee�ng was adjourned by unanimous voice vote at 9:00pm. -submitted by Deputy Clerk Fornari  4 GENEVA COMMITTEE OF THE WHOLE MEETING MINUTES Monday, June 1, 2026 City Hall Council Chambers 109 James St., Geneva, IL 60134 Elected Officials Present: Ald. Bowring, Ald. Furnish, Ald. Kilburg, Ald. Kosirog, Ald. Malecki, Ald. Mayer, Ald. Palmquist, Ald. Reinecke, Mayor Burns, Clerk Kellick. Elected Officials Attending by Teleconference: None. Elected Officials Absent: Ald. Marks, Ald. Paschke. Others Present: City Admin. Voigt, Asst. City Admin. McCready, City Attny. Sandack, Supt. Holton, Supt. Van Gyseghem, Dir. Babica, Asst. Dir. Landers. Others attending by video or teleconference: None. Call to Order Ald. Kosirog, serving as chair, called the meeting to order at 7:46 PM. Approve Committee of the Whole Minutes from May 18, 2026. Moved by Ald. Mayer, seconded by Ald. Palmquist. MOTION CARRIED by voice vote of those present 8-0. Items of Business Consider Draft Resolution Authorizing Execution of a Contract with Arthur J. Lootens, Inc. for Demolition of Barn Structure at 64 N. Peck Road in an Amount Not to Exceed $28,535.96. Moved by Ald. Mayer, seconded by Ald. Bowring. On a question by Ald. Palmquist, Asst. Dir. Landers confirmed that the silo would be included in the demolition. MOTION CARRIED by voice vote of those present 7-1.  5 Consider Draft Resolution Authorizing the Purchase of a 2026 Ford Maverick Hybrid from Sutton Auto Team in the Amount of $35,760.95 and Declare 2017 Ford Transit Connect as Surplus Property. Moved by Ald. Bowring, seconded by Ald. Malecki. MOTION CARRIED by voice vote of those present 8-0. Consider Draft Resolution Waiving Competitive Bidding and Authorizing the Purchase of the Sewer Line Rapid Assessment Tool from InfoSense, Inc., in the Amount of $35,385.00. Moved by Ald. Mayer, seconded by Ald. Palmquist. On a question by Ald. Mayer, Supt. Van Gyseghem noted that numerous communities are pleased with the tool. It will be operated by the sewer and maintenance staff initially and will save significant staff time, water and fuel. MOTION CARRIED by voice vote of those present 8-0. Consider Draft Resolution Authorizing the Purchase of Underground Cable and Material from WESCO/Anixter through Sourcewell Contract 091422wes in the Estimated Amount of $323,933.94. Moved by Ald. Mayer, seconded by Ald. Bowring. On a question by Ald. Malecki, Supt. Holton noted that the quotes from April are still good and that there is an escalation in all the contracts to address any changes. MOTION CARRIED by voice vote of those present 8-0. Consider Draft Resolution Waiving Competitive Bidding and Authorize Contract with Minsait/Advance Control System for Electric Division SCADA upgrades in the Amount of $169,581.00. Moved by Ald. Bowring, seconded by Ald. Mayer. On a question by Ald. Reinecke, Supt. Holton stated that he is not comfortable answering questions about the system’s security and firewall system in a public forum but is confident in the system’s security. MOTION CARRIED by voice vote of those present 8-0. Consider Draft Resolution Authorizing Execution of Labor Contract with Utility Dynamics Corporation for the FY27 Underground Replacement Program in the Amount of $979,141.50 and Allow City Administrator to Authorize Change Orders Not-to-Exceed 10% of the Contract, for a total of $1,077,055.65. Moved by Ald. Bowring, seconded by Ald. Mayer.  6 On a question by Ald, Palmquist, Supt. Holton explained that this resolution is for labor and conduit while the previous resolution is for the owner-supplied materials for the contract. He noted that it is typical to break out the two items for this type of work. On a question by Ald. Mayer, Supt. Holton noted that for the most part, the project is on track and while conduit prices have increased, these should fall with oil prices. The department is working with finance and will have to increase the capital budget going forward in order to continue to accomplish what is needed. MOTION CARRIED by voice vote of those present 8-0. Public Comment None. New Business Ald. Kilburg commented that last week he attended a presentation by the solar company interested in developing a field in Geneva. He noted that he will not offer an opinion on the issue but that the presentation was informative and interesting. Adjournment On a motion by Ald. Mayer, the meeting was adjourned by unanimous voice vote at 8:02 PM. ‐ Submitted by Clerk Kellick  7 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Approve Professional Service Agreement with Stanley Consultants. Presenter & Title: Aaron Holton – Superintendent of Electric Services Date: August 3, 2026 Please Check Appropriate Box: ☒ Committee of the Whole Meeting ☐ Special Committee of the Whole Meeting ☒ City Council Meeting ☐ Special City Council Meeting ☐ Public Hearing ☐ Other - Associated Strategic Plan Goal/Objective: QIS-III Budgeted? ☒ Yes Other ☐ Yes Estimated Cost: $354,072.00 ☐ No Funding? ☒ No If “Other Funding,” please explain how the item will be funded: Executive Summary: The City of Geneva advertised an RFQ to provide Professional Services for the reconstruction work at the Keslinger Road substation. Three firms responded, and after evaluations by City staff, Stanley Consultants was chosen for this agreement. The scope of this agreement will encompass design, bid and procurement support, project management and close out for the removal of the existing bus work and the installation of a new Power Distribution Center building and metal enclosed switchgear. This work is being done to support Delnor Hospital’s need for a back-up feed for the campus in the event of wide spread power interruptions. Attachments: (please list) • Resolution • Memo from Superintendent Holton • Professional Services Agreement from Stanley Consultants, Inc. Voting Requirements: This motion requires a simple majority of affirmative votes for passage. (City Council Only) The Mayor may vote on three occasions: (a) when the vote of the alderpersons has resulted in a tie; (b) when one half of the alderpersons elected have voted in favor of an ordinance, resolution, or motion even though there is no tie vote; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how the item should be listed on agenda) Recommend approving Professional Services Agreement with Stanley Consultants, Inc. for professional services for the Keslinger Road Substation Upgrade Project in a projected amount of $354,072.  8 RESOLUTION NO. 2026-__ RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH STANLEY CONSULTANTS, INC. FOR PROFESSIONAL SERVICES FOR THE KESLINGER ROAD SUBSTATION UPGRADE PROJECT IN A PROJECTED AMOUNT OF $354,072. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator is hereby authorized to execute, on behalf of the City of Geneva, Professional Services Agreement with Stanley Consultants, Inc. for professional services for the Keslinger Road Substation Upgrade Project in a projected amount of $354,072 as recommended by Staff. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 3rd day of August, 2026 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this 3rd day of August, 2026. Mayor ATTEST: City Clerk  9 July 20, 2026 Memo To: Mayor Burns and Members of the Committee of the Whole From: Aaron Holton, Superintendent of Electrical Services Re: Recommendation for Professional Services Agreement with Stanley Consultants for Keslinger Road Substation improvements. The Electric Division has identified improvements that can be made to the Keslinger Road Substation to both increase reliability for the City of Geneva and establish a tertiary back-up feed for the Delnor Hospital Campus. The Delnor Substation is fed from a ComEd 34kV line. Due to this arrangement and historical reliability of the line, the City of Geneva has undertaken the project to provide a third layer of reliability to the Delnor campus. This circuit will be sized to provide power to the essential systems of the Hospital. Working with Delnor staff, Geneva staff has established a framework that will allow Delnor Hospital to fund their improvements and the City will fund our portion of the upgrades to better serve all of the City’s customers. The outline of this project was included in the Electric Division’s Capital Project plan as adopted in the 2026/27 Budget. The first step of this project is to approve a Professional Services Agreement (PSA) for engineering and project management services for the removal of existing bus work and apparatus and the installation of a new Power Distribution Center (PDC) building and new metal enclosed switchgear. A Request for Qualifications was advertised and three consulting engineer firms responded. Staff evaluated each submission and Stanley Consultants was the finalist with a combined average score of 97.3 out of 100. Once Stanley was selected as the RFQ finalist, staff engaged the firm and negotiated the PSA being presented here. The PSA will direct Stanley to design and spec the replacement PDC and Switchgear, as well as the needed steel and civil engineering for the improvements. Stanley will provide support for the bidding process and award of the contracts for both the PDC as well as the construction contract to install the PDC. Finally, Stanley will provide closeout and as-built documentation at the conclusion of the project.  10 Staff Recommendations: After careful review of the Statemen of Qualifications from the respective RFQ respondents, it is staff’s recommendation to award to Stanley Consultants in the amount of $354,072 for Professional Services for Keslinger Road Substation Improvements. Cc: Alex Voigt, City Administrator Rich Babica, Director of Public Works Nate Lander, Asst. Director of Public Works Jose Ruiz, Manager of Electric Operations  11 PROFESSIONAL SERVICES AGREEMENT THIS IS AN AGREEMENT made as of ____________2026, between CITY OF GENEVA, ILLINOIS (CLIENT) and STANLEY CONSULTANTS, INC. (CONSULTANT). CLIENT intends to design Keslinger Road Substation Upgrade (hereinafter called "project"). CLIENT and CONSULTANT agree: 1. Scope of Services. CONSULTANT shall perform professional services as stated in Exhibit 1. 2. Compensation. CLIENT shall compensate CONSULTANT for CONSULTANT's services as stated in Exhibit 2. 3. Terms and Conditions. CONSULTANT shall provide professional services in accordance with the terms and conditions stated in Exhibit 3. If client issues a purchase order or other document to initiate the commencement of services hereunder, it is agreed that any terms and conditions appearing thereon shall have no application and only the provisions of this Agreement shall automatically apply. 4. CLIENT has provided or shall provide for payment from one or more lawful sources of all sums to be paid to CONSULTANT. 5. Following exhibits are attached to and made part of this Agreement: Exhibit 1 - Scope of Services Exhibit 2 - Compensation Exhibit 3 - Standard Terms and Conditions IN WITNESS WHEREOF, the parties below have executed this Agreement as of the day and year first above written. By: By: Eric Kamm, Business Dev. Manager Attest: Attest: Philip E. Schulz, Project Manager Address for giving notices: Address for giving notices: STANLEY CONSULTANTS, INC. City of Geneva, Illinois 225 IOWA AVE. 22 South First Street MUSCATINE, IA 52761 Geneva, IL 60134 If CLIENT is a public body, attach evidence of authority to sign and resolution or other document authorizing execution of AGREEMENT. SC2272 1299  Stanley Consultants 12 Engineering Services for Keslinger Road Substation Upgrade | Exhibit 1: Scope of Services PROJECT UNDERSTANDING The Keslinger Road substation upgrade will consist of the removal of existing 12 kV bus work, reclosures and control house. A new switchgear/power distribution center (PDC) control building will be installed and will consist of a 12 kV main and four 12 kV circuit breakers, with provision to expand 12 kV circuit breakers to a total of six, including relaying, RTU and related communications. Existing circuits will be incorporated into the new PDC control building, and a new circuit will be added to support the Delnor Hospital Campus. CONSULTANT will provide design and project management services for this project. The following phases define CONSULTANT’s proposed approach to the project. PHASE 1 PREDESIGN ACTIVITIES Phase 1 will commence with the notice-to-proceed. During this Phase, all tasks required to be completed before detailed design will be provided, for example data collection. Task 1.1 General and Administrative The objective of this task is to establish a clear understanding of the procedures to be adhered to throughout the project. Detailed task descriptions, specific schedules, control and reporting methods and quality control programs will be developed and reviewed by all concerned parties. This task will commence with a project kick-off meeting and continue throughout the project, with specific deliverables being made on a mutually agreeable schedule. Task 1.1.1 – Scheduling A project design schedule using P6 will be developed and maintained by CONSULTANT. The design schedule identifying Project Milestones, such as completion dates for deliverables, will be maintained. Deliverable: • Baseline Schedule and periodic Schedule updates Task 1.1.2 – Status Reporting and Coordination Meetings CONSULTANT will maintain contact with CLIENT to provide timely project status and coordination. Coordination meetings will be scheduled during design to provide verbal updates on progress (anticipated 8 meetings). Significant issues will be conveyed to CLIENT, in writing, as they arise. Deliverables: • Status Reports • Virtual Coordination Meetings • Meeting Notes Task 1.1.3 – Review Meetings CONSULTANT will maintain contact with CLIENT through teleconference meetings. The Scope of Work includes one teleconference with CLIENT regarding each of the three procurement packages. Deliverables: • Virtual Review Meetings (three meetings) • Meeting Notes Task 1.1.4 – City/Council Meeting Attendance CONSULTANT may, if requested, attend necessary City Council committee or other meetings to present professional recommendations of award for contracts or to provide technical and progress updates. Deliverables: • City Council meeting(s) attendance • Meeting presentation slides Task 1.1.5 – Weekly Coordination Meetings Due to complexity of this project and importance of schedule, CONSULTANT will hold weekly internal coordination meetings. These will be held during the design stage, and used to coordinate work, schedule and submittals.  Stanley Consultants 13 Engineering Services for Keslinger Road Substation Upgrade | Exhibit 1: Scope of Services Deliverable: • Internal Coordination Meetings Task 1.2 – Project Kick-Off The project kick-off meeting will be held in person and will be attended by the CONSULTANT project manager and lead engineer. Task 1.3 – Survey and Geotech A Survey is not anticipated as the site falls within an existing substation. A geotechnical report may be needed and will be prepared by others prior to detailed design for use in the foundation, grounding and grading design. A bid specification will be prepared by CONSULTANT and provided to CLIENT to procure a geotechnical company to provide these documents. Task 1.3.1 – Geotech CONSULTANT will provide a technical specification and boring location sketch to CLIENT for procurement of a geotechnical firm to provide soil boring report including soil resistivity and thermal measurements in the substation and distribution area for use in design. CLIENT will procure geotechnical company and provide Geotech report to CONSULTANT for their use. Deliverables: • Geotech Specification • Boring Location Sketch Task 1.4 – Permitting Assistance CONSULTANT does not anticipate permitting support as the work will occur within an existing substation and disturb less than an acre of ground. PHASE 2 SWITCHGEAR/PDC CONTROL BUILDING SPECIFICATIONS/PROCUREMENT PACKAGE Phase 2 will commence after the notice-to-proceed has been received and will coincide with Phase 3. Technical specifications and shop drawings review will be provided. EJCDC front-end documents will also be provided by CONSULTANT. Task 2.1 – Procurement Specifications The objective of this task is to develop the technical and administrative specifications for use in procuring one new prefabricated/prewired control building. Wiring exits will be via conduits from below. A one-line, building layout and switchgear elevation will be provided with the specifications for bidding purposes. Deliverables: • Prefabricated/Prewired Control Building Technical Specifications • One-Line, Building Layout and Switchgear Elevation Task 2.2 – Bidding Services CONSULTANT will provide construction bidding documents to CLIENT. The CLIENT will solicit bids from qualified control building manufacturers. CONSULTANT services for this task include answering bidder questions, review and evaluation of bids received, and recommendation of award. Deliverables: • Recommendation for Award of Control Building Contract • Conformed Contract Task 2.3 – Shop Drawing Review CONSULTANT will review requested vendor and contractor submittals and stamp as “Reviewed,” “Reviewed as Noted,” “Resubmit,” or “For Information Only.” Deliverable: • Prefab/Prewired Control Building Shop Drawing Review  Stanley Consultants 14 Engineering Services for Keslinger Road Substation Upgrade | Exhibit 1: Scope of Services PHASE 3 SUBSTATION PACKAGE SPECIFICATIONS/PROCUREMENT PACKAGE Phase 3 will commence after the notice-to-proceed has been received and will coincide with Phase 2. Technical specifications and shop drawings review will be provided. EJCDC front-end documents will also be provided by CONSULTANT. This Phase may be incorporated into Phase 4 to develop a construction material and labor contract. Task 3.1 – Substation Package Specifications The objective of this task is to develop the technical and administrative specifications for use in procuring necessary substation steel, fittings and material to transition existing low-side overhead transformer connection to underground. A one-line, plan drawing and elevation drawing of substation will be provided with the specification for use in bidding. Deliverables: • Steel Technical Specification • Materials Technical Specification • EJCDC Procurement Documents • One-Line Diagram • Plan and Elevation Drawings Task 3.2 – Bidding Services CONSULTANT will provide construction bidding documents to CLIENT. CLIENT will solicit bids from qualified package contractors. CONSULTANT services for this task include issuing addenda, answering bidder questions, review and evaluation of bids received, and recommendation of award. Deliverables: • Issue Addenda • Recommendation for Award of Package Contract • Conformed Contract Task 3.3 – Shop Drawing Review CONSULTANT will review requested vendor and contractor submittals and stamp as “Reviewed,” “Reviewed as Noted,” “Resubmit,” or “For Information Only.” Deliverables: • Steel Computations and Shop Drawing Review • Equipment and Material Shop Drawing Review PHASE 4 SUBSTATION DESIGN/SPECIFICATIONS/CONSTRUCTION PACKAGE Phase 4 will commence after Phases 2 and 3. Phase 3 may be incorporated into the construction package to achieve potential cost and/or schedule efficiencies. Technical specifications and shop drawings review will be provided. EJCDC front-end documents will also be provided by CONSULTANT. Task 4.1 – Substation Construction Specifications The objective of this task is to develop the technical and administrative specifications for use in constructing the substation. This will include below-grade, structural and electrical design. Drawings provided from the vendors, as well as additional design drawings to aid in construction will be part of the construction documents. Relay settings for new relays supplied in the PDC will be provided by CONSULTANT. Set points for relay settings will be taken from the existing relays in the substation. Existing relay settings files to be provided by CLIENT. Settings for the new Hospital feeder will be developed by CONSULTANT. The CONSULTANT will prepare technical testing and commissioning specifications for use by the CLIENT in procuring an independent testing firm to test the contractor’s work. Deliverables: • Foundation Technical Specification • Construction Technical Specification • EJCDC Contract Documents • Vendor Drawings • Design Drawings  Stanley Consultants 15 Engineering Services for Keslinger Road Substation Upgrade | Exhibit 1: Scope of Services • Relay Settings • Testing and Commissioning Specification Task 4.2 – Bidding Services CONSULTANT will provide construction bidding documents to CLIENT. CLIENT will solicit bids from qualified construction contractors. CONSULTANT services for this task include attending a prebid meeting, issuing addenda, answering bidder questions, review and evaluation of bids received, and recommendation of award. Deliverables: • Attend Prebid Meeting • Issue Addenda • Recommendation for Award of Construction Contract • Conformed Contract Task 4.3 – Shop Drawing Review CONSULTANT will review requested contractor submittals and stamp as “Reviewed,” “Reviewed as Noted,” “Resubmit,” or “For Information Only.” Submittals that are not requested by CONSULTANT will be returned “For Information Only”. Task includes CONSULTANT’s single review of one full set of Material Shop Drawings. Deliverable: • Material Shop Drawing Review PHASE 5 CONSTRUCTION SUPPORT CONSULTANT will attend a construction kick-off meeting and perform a final walk-through inspection. CONSULTANT will also provide office-based construction support and pay application reviews and recommendations. Task 5.1 – Construction Kick-Off The objective of this task is to conduct a construction kick-off meeting with CLIENT and awarded construction contractor at CLIENT’s office for both the substation contract and the distribution contract. CLIENT, CONSULTANT and construction contractor will participate in a site visit following the meeting. Deliverables: • Meeting Agenda • Meeting Notes Task 5.2 – Office-based Construction Support The objective of this task is to provide office-based technical support to the construction contractor and CLIENT during construction. CONSULTANT will review pay applications submitted by the contractor and make recommendations for payment. CONSULTANT will also develop Instructions to Contractor (ITCs) and contract addenda during the construction process. CONSULTANT will maintain ITC and Change Order Logs throughout the project for submittal with close-out documentation. CONSULTANT has included 40 hours for this task. Deliverables: • Office-based technical support • Pay Application recommendations for payment • ITC and Addendum documentation • ITC and Change Order Logs Task 5.3 – Final Walk-Through Inspection The objective of this task is to assist CLIENT in final on-site review of construction contractor’s work in accordance with the specification. Punchlist items will be compiled into a final report to be given to construction contractor for correction. A final walk- through will be performed for the substation contract. Deliverables: • Meeting Notes • Punchlist  Stanley Consultants 16 Engineering Services for Keslinger Road Substation Upgrade | Exhibit 1: Scope of Services PHASE 6 INSTALLATION RECORD DRAWINGS In this Phase, CONSULTANT will create the Installation Record Drawings for the project by incorporating changes noted on the construction drawings. Task 6.1 – Record Drawings The objective of this task will be to produce Installation Record Drawings for the substation by incorporating changes noted on the construction drawings. The construction contractor will transmit one submittal of consolidated construction drawings with red-lines to indicate changes to CONSULTANT. CONSULTANT will incorporate the changes as marked up by the contractor, and provide CLIENT with final record drawings in MicroStation digital format. Deliverable: • Substation Installation Record Drawings DELIVERABLE FORMAT AND DISTRIBUTION Submittal of the design package deliverables, as listed above, will be made as outlined. All submittals shall be concurrently submitted via email in electronic format as PDF files, plus paper submittals in accordance with the following table: Phase Deliverables Number of Sets Preliminary Design Electronic via Email or FTA Site 1 Bidding Documents Electronic via Email or FTA Site 1 Documents: 8-1/2” x 11” 2* Drawings: 11” x 17” 2* Conformed Documents Drawings: Full Size, Stamped 2* Electronic via Email or FTA Site 1 General Correspondence Electronic via Email and PDF Distribution, as appropriate Notes: *Two hard copy sets of conformed documents consists of one set for CLIENT and one set for 20 vendor/manufacturer. Documents will be provided in the following formats: Documents Format Method of Transmittal General Correspondence PDF Email Specifications Microsoft Word (PDF) Email or via FTA Site Review Drawings PDF Email or via FTA Site Issued for Bidding (IFB) Drawings, Scanned PDF*** FTA Site PE Sealed** PDF and MicroStation FTA Site Record Drawings 1 full size and 3 half size paper Mailed or hand delivered copies Notes: **Issued for Bid Documents will be sealed by a Professional Engineer registered in the State of Illinois with signature and date. ***The physically stamped drawings will be scanned to electronic format and issued as an Adobe PDF file for record. MicroStation format drawings will not contain signatures.  Stanley Consultants 17 Engineering Services for Keslinger Road Substation Upgrade | Exhibit 1: Scope of Services SCHEDULE Final schedule will be developed at kickoff meeting and coordinated with the client throughout the project. Anticipated duration is 18 months after notice to proceed with the following milestone durations. Milestone Duration Predecessor Kick off meeting 1 day 1 week after NTP Switchgear Bidding 3 weeks 8 weeks after kickoff Packager Bidding 4 weeks 18 weeks after kickoff Construction Bidding 4 weeks 21 weeks after kickoff Project Completion 1 week 18 months after kickoff WORK NOT INCLUDED IN PROPOSAL Work not specifically listed in Project Approach is not included in the proposal provided by CONSULTANT. Specific exclusions of this proposal are as follows: • Geotechnical Investigation will be completed by others. CONSULTANT may subcontract this service if requested. • Testing and Commissioning Services will be completed by others. CONSULTANT may subcontract this service if requested. • Switchgear Schematics and Wiring Diagrams (by Switchgear/Control Building Vendor). • Configuration Programing for RTU, Time Sync Clock, or Remote SCADA Control (provided by CLIENT). ADDITIONAL SERVICES CONSULTANT can, at CLIENT’s request, provide assistance in items stated in the “Work Not Included in Proposal” section above. Additional services authorized in writing by CLIENT and accepted by CONSULTANT will be compensated as mutually agreed upon.  Stanley Consultants 18 Engineering Services for Keslinger Road Substation Upgrade | Exhibit 2: Compensation COMPENSATION Based on the services identified in Exhibit 1 – Scope of Services, Phases 1 through 7, the CONSULTANT will provide professional services on an Hourly Fee and Expense basis with a not-to-exceed fee of Three Hundred Fifty-Four Thousand Seventy-two Dollars ($354,072). Invoices will be submitted monthly for time and expenses incurred during the month based on the attached hourly fee schedule and expenses. Below is an estimated breakout of the hours for this project. Estimated Hours Keslinger Road Substation Upgrade Labor Hours Philip Schulz (BC19) 393 Nate Pierson (BC14) 12 John Sovers (BC21) 12 Holly Rudolph (BC3) 25 Mandy Hoag (BC5) 30 Jaime Guzman (BC23) 15 Mike Clark (BC17) 107 John Kremer (BC17) 4 Emily McCormick (BC10) 11 Eric Cole (BC13) 12 Seth Weiss (BC11) 663 Stephanie Worrell (BC8) 220 Total Hours 1504 T&E Fee(w/ expenses) $ 354,072.00  19 1. CLIENT'S RESPONSIBILITIES 1.1 Name CLIENT's representative with authority to receive information and transmit instructions for CLIENT. 1.2 Provide CLIENT's requirements for project, including objectives and constraints, design and construction standards, bonding and insurance requirements, and contract forms. 1.3 Provide available information pertinent to project upon which CONSULTANT may rely. 1.4 Arrange for access by CONSULTANT upon public and private property, as required. 1.5 Examine documents presented by CONSULTANT, obtain legal and other advice as CLIENT deems appropriate, and render written decisions within reasonable time. 1.6 Obtain consents, approvals, licenses, and permits necessary for project. 1.7 Advertise for and open bids when scheduled. 1.8 Provide services necessary for project but not within scope of CONSULTANT's services. 1.9 Indemnify CONSULTANT, its employees, agents, and consultants against claims arising out of CONSULTANT's design, if there has been a deviation from the design beyond the CONSULTANT's control or failure to follow CONSULTANT's recommendation and such deviation or failure caused the claims. 1.10 Promptly notify CONSULTANT when CLIENT learns of contractor error or any development that affects scope or timing of CONSULTANT's services. 1.11 Nothing in this agreement shall create a fiduciary duty between the parties. 2. PERIOD OF SERVICE 2.1 CONSULTANT is not responsible for delays due to factors beyond its control. 2.2 If CLIENT requests changes in project, compensation for and time of performance of CONSULTANT's services shall be adjusted appropriately. 3. CONSTRUCTION COST AND COST ESTIMATES 3.1 Construction Cost. Construction cost means total cost of entire project to CLIENT, except for CONSULTANT's compensation and expenses, cost of land, rights-of-way, legal and accounting services, insurance, financing charges, and other costs which are CLIENT's responsibility as provided in this Agreement. 3.2 Cost Estimates. Since CONSULTANT has no control over cost of labor, materials, equipment, or services furnished by others, over contractors' methods of determining prices, or over competitive bidding or market conditions, its estimates of project construction cost will be made on the basis of its employees' experience and qualifications and will represent their best judgment as experienced and qualified professionals, familiar with the construction industry. CONSULTANT does not guarantee that proposals, bids, or actual construction cost will not vary from its estimates of project cost. 4. GENERAL 4.1 Termination. 4.1.1 Either party may terminate their obligation to provide further services upon twenty (20) days' written notice, after material default by other party through no fault of terminating party. 4.1.2 CLIENT may terminate CONSULTANT's obligation to provide further services upon twenty (20) days' written notice if project is abandoned. In such event, progress payments due to CONSULTANT for services rendered plus unpaid reimbursable to expenses, shall constitute total compensation due. 4.2 Reuse of Documents.  20 4.2.1 All tangible items prepared by CONSULTANT are instruments of service, and CONSULTANT retains all copyrights. CLIENT may retain copies for reference, but reuse on another project without CONSULTANT's written consent is prohibited. CLIENT will indemnify CONSULTANT, its employees, agents, and consultants against claims resulting from such prohibited reuse. Said items are not intended to be suitable for completion of this project by others. 4.2.2 Submittal or distribution of items in connection with project is not publication in derogation of CONSULTANT's rights. 4.2.3 Confidentiality. Each party acknowledges that in connection with this Agreement it may receive certain confidential or proprietary technical and business information and materials of the other party (“Confidential Information”). Each party, its agents and employees shall hold and maintain in strict confidence all Confidential Information, shall not disclose Confidential Information to any third party, and shall not use any Confidential Information except as may be necessary to perform its obligations under the agreement except as may be required by a court or governmental authority. CLIENT and CONSULTANT shall keep all information and communications related to the project confidential in the same manner each party protects its own confidential information, to the extent that it is marked “proprietary” or “confidential or with a similar label or which by the nature of the information generally would be regarded as proprietary or confidential. This clause shall not apply to information that is previously known by either party, lawfully becomes public knowledge, or is required to be disclosed by law or a court order. CONSULTANT shall be allowed to use non-confidential information on the project, including CLIENT name, project location, and project details for marketing purposes. 4.3 Payment. 4.3.1 CONSULTANT shall submit a monthly statement for services rendered and reimbursable expenses incurred. CLIENT shall make prompt monthly payments. 4.3.2 If CLIENT fails to make payment within thirty (30) days after receipt of statement, interest at maximum legal rate or at a rate of 18%, whichever is less, shall accrue; and, in addition, CONSULTANT may, after giving seven (7) days' written notice, suspend services until it has been paid in full all amounts due it. 4.3.3 CLIENT has provided or shall provide for payment from one or more lawful sources of all sums to be paid to CONSULTANT. 4.3.4 CONSULTANT's compensation shall not be reduced on account of any amounts withheld from payments to contractors. 4.3.5 If services performed by CONSULTANT are subject to state or local sales taxes, said taxes will be reflected in the invoices and remitted according to state law. If CLIENT claims a status that would make the transaction exempt, then CLIENT shall provide appropriate proof of exempt status to CONSULTANT. 4.4 Controlling Law. Agreement shall be governed by the law of the State where the project is located, excluding its choice of law rules. Jurisdiction shall similarly be where the project is located. 4.5 Successors and Assigns. 4.5.1 The parties bind themselves, their successors, and legal representatives to the other party and to successors and legal representatives of such other party, in respect to all covenants and obligations of this Agreement. 4.5.2 Neither party shall assign, sublet, or transfer any interest in this Agreement without written consent of the other, provided CONSULTANT may employ such independent consultants, associates, and subcontractors as it may deem appropriate. 4.5.3 Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the parties. 4.6 CONSULTANT's Accounting Records. Records of CONSULTANT's personnel time, reimbursable expenses, and accounts between parties shall be kept on a generally-recognized accounting basis. 4.7 Separate Provisions. If any provisions of this Agreement shall be held to be invalid or unenforceable, remaining provisions shall be valid and binding.  21 4.8 Waiver. No waiver shall constitute a waiver of any subsequent breach. 4.9 Warranty. 4.9.1 CONSULTANT shall use reasonable care to reflect requirements of all applicable laws, rules, or regulations of which CONSULTANT has knowledge or about which CLIENT specifically advises in writing, which are in effect on date of Agreement. CONSULTANT INTENDS TO RENDER SERVICES IN ACCORDANCE WITH GENERALLY ACCEPTED PROFESSIONAL STANDARDS AT THE TIME SERVICES ARE PERFORMED, BUT NO OTHER WARRANTY IS EXTENDED, EITHER EXPRESS OR IMPLIED, IN CONNECTION WITH SUCH SERVICES. CLIENT's rights and remedies in this Agreement are exclusive. 4.9.2 CONSULTANT shall not be responsible for contractors' construction means, methods, techniques, sequences, or procedures, or for contractors' safety precautions and programs, or for contractors' failure to perform according to contract documents. 4.9.3 The CONSULTANT believes that any computer software provided under this Agreement is suitable for the intended purpose, however, it does not warrant the suitability, merchantability, or fitness for a particular purpose of this software. 4.9.4 Subject to the standard of care set forth in Paragraph 4.9.1, CONSULTANT and its Subconsultants may use or rely upon design elements, work, and information ordinarily or customarily furnished by others, including, but not limited to, CLIENT or his authorized representatives, public record, specialty contractors, manufacturers, suppliers, and publishers of technical standards. 4.10 Period of Repose. Any applicable statute of limitations or repose shall commence to run and any alleged cause of action shall be deemed to have accrued not later than completion of services to be performed by CONSULTANT. 4.11 Indemnification. To the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless CLIENT, CLIENT's officers, directors, partners, and employees from and against any and all third party claims for bodily injury and for damage to tangible property to the extent caused by the negligent acts or omissions of CONSULTANT or CONSULTANT's officers, directors, partners, employees, agents, and CONSULTANT's consultants in the performance and furnishing of CONSULTANT's services under this Agreement. Any indemnification shall be limited to the terms and amounts of coverage of the CONSULTANT's insurance policies and Section 4.12, Limitation of Liability. To the fullest extent permitted by law, CLIENT shall indemnify and hold harmless CONSULTANT, CONSULTANT's officers, directors, partners, employees, and agents and CONSULTANT's consultants from and against any and all third party claims for bodily injury and for damage to tangible property to the extent caused by the negligent acts or omissions of CLIENT or CLIENT's officers, directors, partners, employees, agents, and CLIENT's consultants with respect to this Agreement on the Project. In addition to the indemnity provided under this section, and to the fullest extent permitted by law, CLIENT shall indemnify and hold harmless CONSULTANT and its officers, directors, partners, employees, and agents and CONSULTANT's consultants from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) caused by, arising out of, or relating to the presence, discharge, release, or escape of asbestos, PCBs, petroleum, hazardous waste, or radioactive material at, on, under, or from the Project site. 4.12 Limitation of Liability. TO THE FULLEST EXTENT PERMITTED BY LAW, AND NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, THE TOTAL LIABILITY, IN THE AGGREGATE, OF THE CONSULTANT (INCLUDING ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS AND SUBCONSULTANTS), TO CLIENT AND ANYONE CLAIMING BY, THROUGH OR UNDER CLIENT, FOR ANY AND ALL CLAIMS, LOSSES, COSTS, OR DAMAGES WHATSOEVER ARISING OUT OF, RESULTING FROM, OR IN ANY WAY RELATED TO THE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT FROM ANY CAUSES, INCLUDING BUT NOT LIMITED TO NEGLIGENCE, PROFESSIONAL ERRORS OR OMISSIONS, OR WARRANTEES EXPRESSED OR IMPLIED, OF CONSULTANT OR CONSULTANT’S CONSULTANTS, SHALL NOT EXCEED $50,000.00 OR THE TOTAL COMPENSATION RECEIVED BY CONSULTANT FOR THE PROJECT, WHICHEVER IS GREATER. THIS LIMITATION INCLUDES LIABILITY UNDER SECTION 4.11. IN NO EVENT SHALL CONSULTANT BE LIABLE TO CLIENT FOR ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISING OUT OF OR RELATED TO THIS AGREEMENT.  22 4.13 Extent of Agreement. This Agreement represents the entire agreement between the parties and may be amended only by written instrument signed by both parties. 4.14 INSURANCE. CONSULTANT shall purchase and maintain insurance for the coverages and for not less than the limits of liability set forth below: (a) Workers' Compensation: workers' compensation insurance as required by the laws of the states or countries with jurisdiction of the services to be performed, including employer's liability insurance, with a limit of $1,000,000 per accident. (b) Commercial General Liability: commercial general liability, including coverage for all premises, operations, operations of independent contractors, products and completed operations, and contractual liability. Coverage shall have limits of not less than $1,000,000 for each occurrence and aggregate. (c) Commercial Automobile Liability: commercial automobile liability covering the use of all owned, non-owned, and hired automobiles with minimum combined single limits of $1,000,000. (d) Professional Liability: professional liability insurance for claims arising out of performance of professional services caused by any negligent error, omission, or act for which the insured is legally liable, with a minimum limit of $1,000,000, to be kept in force for two (2) years after completion of project. CONSULTANT shall provide certificates or other evidence from insurance carriers of the required insurance coverages, if requested by CLIENT in writing within 30 days of start of performance. All insurance except workers’ compensation and professional liability shall designate CLIENT as additional insured. (e) Cyber Liability: Data Breach and Privacy/Cyber Liability Insurance in a limit of not less than $1,000,000 per occurrence. 4.15 Subrogation Waiver. The parties waive all rights against each other, and against contractors, consultants, agents, and employees of the other for damages covered by any property insurance during construction, and each shall require similar waivers from their contractors, consultants, and agents. 4.16 Force Majeure. Parties will not be liable for delays in delivery or for failure to perform obligations, other than payment, due to causes beyond their reasonable control, including, but not limited to, product allocations, material shortages, labor disputes, transportation delays, unforeseen circumstances, acts of God, acts or omissions of other parties, acts or omissions of civil or military authorities, government priorities, fire, strikes, floods, epidemics, quarantine restrictions, riots, terrorists acts, or war. CONSULTANT's time for delivery or performance will be automatically extended by the period of such delay or CONSULTANT may, at its option, cancel any services, in whole or in part, without liability by giving notice to CLIENT. 4.17 EQUAL EMPLOYMENT OPPORTUNITY CLAUSE. When applicable, the CONSULTANT and SUBCONSULTANT shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a), 60-741.5(a) and Appendix A of Subpart A of 29 CFR 471. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime CONSULTANTS and SUBCONSULTANTS take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. 4.18 FLORIDA PROJECTS ONLY - NO EMPLOYEE OR AGENT OF CONSULTANT IS A PARTY TO THIS CONTRACT. PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF CONSULTANT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE OCCURING WITHIN THE COURSE AND SCOPE OF THIS CONTRACT. CONSULTANT MAINTAINS PROFESSIONAL LIABILITY INSURANCE AS REQUIRED UNDER THIS CONTRACT AND ANY DAMAGES ARE SOLEY ECONOMIC IN NAUTRE AND THE DAMAGES DO NOT EXTEND TO PERSONAL INJURIES OR PROPERTY NOT SUBJECT TO THE CONTRACT.  23 Hourly Rates Compensation for office-based personnel in the U.S. for time in the performance of the work, including travel time, shall be in accordance with the following Hourly Rates. Client City of Geneva Description Misc Services BC rates when billed as BC Rate Location 03 N/A Hourly Rates subject to revision on or after . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .03. Apr 2027 Billing Category* Hourly Rate BC-02 $75.00 BC-03 $89.00 BC-04 $103.00 BC-05 $116.00 BC-06 $130.00 BC-07 $144.00 BC-08 $157.00 BC-09 $171.00 BC-10 $185.00 BC-11 $198.00 BC-12 $212.00 BC-13 $226.00 BC-14 $239.00 BC-15 $253.00 BC-16 $267.00 BC-17 $280.00 BC-18 $294.00 BC-19 $308.00 BC-20 $321.00 BC-21 $335.00 * Representative Labor Classifications for each BC can be provided upon request Printed 4/22/2026  24 SCHEDULE OF CHARGES Fiscal Year 2026-2027 I. Compensation for items of expense and other charges incurred in connection with the performance of the work shall be in accordance with the following schedule: Automobile $0.79/mile Ground Transportation (rental car, taxi, etc.) At Cost Plus 10% Air Travel (commercial and charter) At Cost Plus 10% Equipment Rental At Cost Plus 10% II. Reprographics: Copying Black/white copies: 1-100 $0.17 for 8.5 x 11 $0.35 for 11 x 17 Color Copies: 1-100 copies $0.42 for 8.5 x 11 $0.72 for 11 x 17 Bindery Manual Process $68/hour Mechanical Process $45/hour III. Large Format Engineer Drawings: Large Format color plots $0.83 per sq. ft. Large Format B/W up to 100 Sq. Ft. $0.35 per sq. ft. Scan to File Service – Large Format over 17 In. 1-25 26-100 $1.76/scan 100+ $0.90/scan IV. Compensation for purchases, items of expense, and other charges not scheduled above, incurred in connection with the performance of the work, shall be at cost plus 10%. V. Subconsultant fees will be filled with the addition of a contract management and risk markup of not more than 10%. Subconsultant markups will be stated and agreed to ahead of engagement. VI. Charges are subject to revision on or after April 3, 2027. Page 1 of 1  25 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: E. State Street Lead & Galvanized Water Service Line Replacement Presenter & Title: Bob Van Gyseghem, Superintendent of Water & Wastewater Date: August 3, 2026 Please Check Appropriate Box: ☒ Committee of the Whole Meeting ☐ Special Committee of the Whole Meeting ☒ City Council Meeting ☐ Special City Council Meeting ☐ Public Hearing ☐ Other - Associated Strategic Plan Goal/Objective: QIS-III Budgeted? ☒ Yes Other ☐ Yes Estimated Cost: $324,360.00 ☐ No Funding? ☐ No Executive Summary: The FY27 budget has funds for the replacement of private side lead and galvanized water services on E. State as part of the reconstruction. The project will include the installation of water services from the Right-of-Way to the water meter. Staff is aware of nine (9) lead and galvanized water services, however the bid includes up to twenty (20) replacements. A bid was placed in the Daily Herald and on the City Web Site. Two (2) bids were received on July 13th with the low bid provided by IHC Construction Companies LLC. Staff is recommending that a 10% contingency be included in the overall not-to-exceed amount to account for any unforeseen field changes that may occur. Any field changes (Change Orders) must be approved by the City Administrator to be applied to the contingency. Attachments: (please list) • Resolution • Bid Summary • Bid Form Voting Requirements: This motion requires a simple majority of affirmative votes for passage. (City Council Only) The Mayor may vote on three occasions: (a) when the vote of the alderpersons has resulted in a tie; (b) when one half of the alderpersons elected have voted in favor of an ordinance, resolution, or motion even though there is no tie vote; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how the item should be listed on agenda) Recommend approval of a Resolution authorizing the City Administrator to enter into a contract with IHC Construction Companies LLC at a cost of $324,360.00 and allow the City Administrator to approve up to $32,436.00 in change orders for a total not-to-exceed amount of $356,796.00  26 RESOLUTION NO. 2026-__ RESOLUTION AUTHORIZING CONTRACT FOR E. State Street Lead & Galvanized Water Service Line Replacement BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator is hereby authorized to approve, on behalf of the City of Geneva, a contract with IHC Construction Companies LLC for lead & galvanized water service replacements on E. State Street. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2026 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2026. Mayor ATTEST: City Clerk  27 City of Geneva Summary of Bids Name of Project: Lead Service Line Replacement E. State Recorded By: Bob Van Gyseghem Opened By: Jennifer Milewski Date/Time: 7-13-2026 10:00 AM Approved Engineer Estimate/ Budget : $ BID BOND % TYPE OF PAYMENT FOR BID CONTRACTOR NAME BID PRICE REMARKS ADDENDUM OF PRICE BOND 10% IHC Construction $16,400.00/Each Private Side Less Than 50-Feet $15,626.00/Each Private Side Greater Than 50-Feet $205/Each Interior Ball Valve $324,360.00 Total Bid 10% Trine Construction $17,768.80/Each Private Side Less Than 50-Feet $19,006.60/Each X Private Side Greater Than 50-Feet $1,722.30/Each Interior Ball Valve $402,200.00 Total Bid 28 29 30 31 32  33 AGENDA ITEM EXECUTIVE SUMMARY Fuel Purchasing – SPC Joint Purchasing Program (RFP #230) / Al Warren Oil Agenda Item: Co., Inc. Presenter & Title: Dan Javed; Superintendent of Streets and Fleet Date: July 20, 2026 Please Check Appropriate Box: ☒ Committee of the Whole Meeting ☐ Special Committee of the Whole Meeting ☒ City Council Meeting ☐ Special City Council Meeting ☐ Public Hearing ☐ Other - Associated Strategic Plan Goal/Objective:SGII Fiscal Responsibility – Leverage cooperative purchasing to reduce costs on essential municipal fuel services. Budgeted? ☒ Yes Other ☐ Yes Estimated Cost: N/A ☐ No Funding? ☐ No If “Other Funding,” please explain how the item will be funded: Executive Summary: The City of Geneva is seeking City Council approval to purchase gasoline and diesel from Al Warren Oil through the Suburban Purchasing Cooperative (SPC). Pricing Structure (per gallon, net taxes): Pricing is based on the daily OPIS Chicago Index Low Rack rate plus a fixed contractor profit/overhead markup. Three delivery volume tiers apply: under 2,500 gallons ($0.200 markup); 2,500–6,000 gallons ($0.110 markup); and over 6,000 gallons ($0.044 markup). Benefit to the City: Participation in the SPC joint purchasing program allows the City of Geneva to benefit from competitively bid, volume-based fuel pricing without the administrative burden of conducting monthly requests for pricing. This cooperative purchasing approach aligns with the City’s commitment to responsible stewardship of public funds. Attachments: (please list) • Resolution • SPC RFP #230 Pricing Schedule – Al Warren Oil Co., Inc. • 2026–2027 Fuel Renewal Agreement with SPC (signed) Voting Requirements: This motion requires a simple majority of affirmative votes for passage. (City Council Only) The Mayor may vote on three occasions: (a) when the vote of the alderpersons has resulted in a tie; (b) when one half of the alderpersons elected have voted in favor of an ordinance, resolution, or motion even though there is no tie vote; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how the item should be listed on agenda) Recommendation to approve purchase of fuel exclusively through Al Warren Oil utilizing SPC Fuel Contract #230 through July 5, 2027, under the terms and pricing established in SPC RFP #230.  34 RESOLUTION NO. 2026- RESOLUTION AUTHORIZING PURCHASE OF FUEL FROM Al Warren Oil Co., Inc. through SPC Fuel Contract #230 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator, the Director of Public Works, the Assistant Director of Public Works, and the Superintendent of Streets and Fleet are each hereby authorized to purchase, on behalf of the City of Geneva, gasoline and diesel fuel from Al Warren Oil Co., Inc. utilizing SPC Fuel Contract #230, under the terms and pricing established in SPC RFP #230, through July 5, 2027. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 3rd day of August, 2026 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2026. Mayor ATTEST: City Clerk  35 SPC RFP #230 PRICING AL WARREN OIL ESTIMATED UNIT QUANTIY 100,000 <6,000 gallons 2,500 - 6,000 gallons >2,500 gallons Extended Extended 01 87 Octane-Deliveries UOM Unit Price Extended Price Unit Price Price Unit Price Price OPIS Chicago Index Low Rack 2.5930 Gallon $ $ $ $ $ $ Profit/Overhead ________Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) ________Gallon $ 2.6370 $ 263,700.00 $ 2.7030 $ 270,300.00 $ 2.7930 $ 279,300.00 03 89 Octane-Deliveries OPIS Chicago Index Low Rack 2.7897 Gallon $ $ $ $ $ $ Profit/Overhead ________Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) ________Gallon $ 2.8334 $ 283,370.00 $ 2.8997 $ 289,970.00 $ 2.9897 $ 298,970.00 05 93 Octane-Deliveries OPIS Chicago Index Low Rack 3.0591 Gallon $ $ $ $ $ $ Profit/Overhead ________Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) ________Gallon $ 3.1031 $ 310,310.00 $ 3.1691 $ 316,910.00 $ 3.2591 $ 325,910.00 04 Grade #2 Diesel Fuel-Deliveries OPIS Chicago Index Low Rack 2.4405 Gallon $ $ $ $ $ $ Profit/Overhead ________Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) ________Gallon $ 2.4845 $ 248,450.00 $ 2.5505 $ 255,050.00 $ 0.2641 $ 264,050.00 05 Winter Mixture, 30% & 70% Grad Deliveries OPIS Chicago Index Low Rack 2.4935 Gallon $ $ $ $ $ $ Profit/Overhead ________Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) ________Gallon $ 2.5375 $ 253,750.00 $ 2.6035 $ 260,350.00 $ 2.6935 $ 269,350.00 06 Grade #1 Diesel Fuel-Deliveries OPIS Chicago Index Low Rack 2.6173 Gallon $ $ $ $ $ $ Profit/Overhead ________Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $  36 Total Cost/gallon (Net Taxes) ________Gallon $ 2.6613 $ 266,130.00 $ 2.2727 $ 272,730.00 $ 2.8173 $ 281,730.00 *07 E75 Ethanol-Deliveries OPIS Chicago Index Low Rack 2.1721 Gallon $ $ $ $ $ $ Profit/Overhead ________Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) ________Gallon $ 2.2152 $ 221,520.00 $ 2.2812 $ 228,120.00 $ 2.3712 $ 237,120.00 *No OPIS price shown used OPIS Low E-85 & 2.1561 OPIS Low-E-65 2.1863 4.3424 /2 = $2.1712 08 E85 Ethanol-Deliveries OPIS Chicago Index Low Rack 2.1561 Gallon $ $ $ $ $ $ Profit/Overhead ________Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) ________Gallon $ 2.2001 $ 220,010.00 $ 2.2661 $ 226,610.00 $ 2.3561 $ 235,610.00 TOTAL 37 38