Fire & Police Commission

City of Geneva Board of Fire and Police Commission Meeting Geneva Police Department Conference Room 20 Police Plaza, Geneva, IL 60134 Minutes of the March 22, 2016 Meeting 1. CALL TO ORDER Chair Northrup called the meeting to order at 7:00 p.m. PRESENT: Chair Arnold Northrup, Commissioner Brian Jones, and Commissioner Jennifer McMahon ABSENT: None 2. ITEMS OF BUSINESS a. Approval of February 16, 2016, meeting minutes Commissioner McMahon moved to approve the February 16, 2016, minutes. Seconded by Chair Northrup and unanimously passed by those present. b. Public Commentary None. c. Correspondences Chair Northrup reviewed correspondence to the Assistant City Administrator regarding insert in the police application, correspondence between he and Linda regarding application updates, correspondence between he and Chief Mexin regarding two officer vacancies and swearing in two new officers, correspondence between he and Chief Olson regarding the Illinois Fire Chiefs Association’s consideration of a state firefighter candidate list, correspondences to and from the Board with police officer applicants, correspondence from the Assistant City Administrator clarifying military service and the requirement of an associates degree (the Board will have to update is rules and regulations) and correspondence from Chief Mexin on the promotion of two officers to sergeant and one sergeant to commander. 3. UNFINISHED BUSINESS a. Review Police Officer candidate recruitment task sheet • Confirm April 9th dates with RMA and GHS Chair Northrup asked Commissioners Jones and McMahon to confirm the police officer candidate testing date of April 9th with RMA and Geneva High School. • Set interview dates (week of May 2nd?) After reviewing calendars the Board settled on doing 20 interviews on April 25 all day and April 26 in the evening. Chair Northrup will send letters to the candidates. Board of Fire and Police Commission Meeting March 22, 2016 Page 2 of 2 • Applications received Chair Northrup indicated that 75 applications and 5 conditional applications were received and letters went out to applicants. 4. NEW BUSINESS a. Approval of Police Department Promotions Commissioner McMahon moved to approve Chief Mexin’s recommendation to promote Police Sergeant Brian Maduzia to the rank of Police Commander, effective May 9, 2016. Commissioner Jones seconded the motion, which passed unanimously by those present. Commissioner McMahon moved to approve Chief Mexin’s recommendation to promote Police Officer Brad Jerdee to the rank of Police Sergeant, effective May 9, 2016. Commissioner Jones seconded the motion, which passed unanimously by those present. Commissioner McMahon moved to approve Chief Mexin’s recommendation to promote Police Officer Matt Dean to the rank of Police Sergeant, effective March 28, 2016. Commissioner Jones seconded the motion, which passed unanimously by those present. b. Discussion of Pre-employment Screening Firms for Police and Fire Commissioner McMahon brought information on application processing and testing from I/O Solutions. They would process the application for requirements, collect payment, and answer any questions. The cost would be a pass through since the Board charges $25 for an application and I/O Solutions charges $25 per person. The company can also conduct police testing and collect the POWER test card to meet the physical agility requirement. The cost for 75 applications would be about $1,500. Commissioner McMahon favors this type of application administration because it is more professional, cost neutral, and ensure accuracy. Processing applications is a tremendous of work for the Chair and using I/O Solutions will alleviate that work, and ensure consistency in application processing as Board members change. Commissioner Jones and Chair Northrup agreed. Chair Northrup asked Commissioner McMahon to get more information on the POWER test card. 5. ADJOURNMENT Commissioner McMahon moved to adjourn the meeting. Seconded by Commissioner Jones and unanimously passed by those present. The meeting adjourned at 7:52 p.m. Board of Fire and Police Commission Meeting March 22, 2016 Page 3 of 2 Respectfully submitted, Jennifer McMahon, Secretary