Geneva Foreign Fire Fund Board

Geneva Firefighters Foreign Fire Fund Meeting Minutes – January 5, 2016 Present: Kevin Swanson, Steve Jones, Rod Johnson, Mike Antenore, Steve Olson The meeting was called to order at 17:50 Hrs. in the fire department conference room. 1. Consider meeting minutes for October 6, 2015. Meeting minutes were reviewed as presented, Kevin Swanson moved to approve the minutes with the identified correction Rod Johnson seconded the motion Aye 5 Nay 0 2. Consider monthly treasurer report for September, October, and November, 2015. Mike Antenore reviewed the current status of the Fund stating there is a balance of $70,322.71 with $43,749.40 that has not been committed to a project. Discussion ensued about the length of the new fiscal year as the Fund transitions from a calendar fiscal year to a May – April fiscal year that mirror’s the city schedule. It was the consensus of the Trustee’s to continue with the current budget and approve a new budget in March for a May – April schedule. Kevin Swanson moved to accept the reports as presented Rod Johnson seconded the motion Aye 5 Nay 0 3. Elect a replacement for the unexpired term of board President Phil Affrunti and Vice President Andy Giarratano through April 30, 2016. With the resignation of Phil Affrunti and Andy Giarratano from their positions on the Board a new chair and vice chair need to be elected. Steve Jones was nominated to be president and stated that he was willing to fill the post through the end of April. Kevin Swanson as vice president. There were no further nominations. Ayes 5 Nays 0 4. Authorize elections for two vacant Trustee positions (1 career, 1 Paid On Call). With the resignations of Phil Affrunti and Andy Giarratano the board has two open positions which would be filled from the career and POC ranks. An election needs to be scheduled from the ranks of the general membership. It was moved by Mike Antenore to hold an open election during this evenings General Meeting. Kevin Swanson seconded the motion. Ayes 5 Nays 0 Note: FF’s Dustin Schultze (POC) and Andrew Shad (Career) were elected by the membership. 5. Progress report on vehicle storage facility project for Station 2. Rod Johnson reported the drywall has been installed, taped and mudded. Both rooms are ready for painting. Mike Antenore volunteered to paint the interior using his spray equipment. Once painted the spaces can be trimmed out and finished. The exterior  lights fixtures have been ordered and should arrive shortly and will be installed by Phil Conley. The attic insulation has been installed as well. 6. Consider approval of resolution 2015-01 amending the vehicle storage facility project by $5,000 for interior finish items. As the vehicle storage facility nears completion Mike Antenore reported the original budget approved for the project will be exceeded due to unforeseen costs such as the installation of a concrete apron to accommodate the grade difference between the facility and the asphalt driveway in front of the building, LED lighting fixtures were more than anticipated as well. Rod Johnson suggested the budget be amended to include an additional $5,000 to cover the finishing of the building. Landscape and limited concrete work will be needed in the spring to restores the exterior grounds. Kevin Swanson moved to approve resolution 2015-1 to amend the vehicle storage project budget by $5,000. Steve Jones seconded the motion Ayes 5 Nays 0 7. Consider bills for payment. Bills in the amount of $11,012.60 for the period of October 1, 2015 through December 24, 2015 were presented for approval. Rod Johnson moved to approve the payment of the bills as presented. Kevin Swanson seconded the motion Ayes 5 Nays 0 8. Entertain comments from trustees. Kevin Swanson asked if the Board would be willing to re-designate unused training funds for the purpose of providing cause and origin training for up to two members at an estimated cost of $3,700. Formal approval will come when the members have been identified and the specific course costs are confirmed. The consensus of those present supported the use of the training funds for this purpose. 9. Entertain comments from public attendees. There were no comments It was moved by Mike Antenore to adjourn. Kevin Swanson 2nd the motion Ayes – 5 Nays - 0 Respectfully Submitted Steve Olson Secretary