Geneva Foreign Fire Fund Board

Geneva Firefighters Foreign Fire Fund Meeting Minutes – February 2, 2016 Present: Kevin Swanson, Steve Jones, Rod Johnson, Mike Antenore, Andrew Shad, Dustin Schultze The meeting was called to order at 18:00 Hrs. in the fire department conference room. 1. Consider meeting minutes for January 5, 2016. Meeting minutes were reviewed as presented, Rod Johnson noted the term “chairman” had been used to refer to the office of “president” and recommended the minutes be changed to reflect the use of the term “president”. Kevin Swanson moved to approve the minutes with the identified correction Rod Johnson seconded the motion Aye 7 Nay 0 2. Consider monthly treasurer report for January, 2016. Mike Antenore submitted the financial report for January, 2016 and reviewed the document with the Board.  The annual payment from the Illinois Municipal League in the amount of $43,756.84 was received in December and has been transferred into the Funds accounts.  He recommended the Board extend the current annual budget to April 30, 2016 to bring it into the accounting period used by the city of Geneva (May 1st – April 30th ). He will prepare a draft budget for fiscal year 2016 – 17 for review during the March, 2016 meeting. Kevin Swanson moved to extend the current budget year to April 30th Steve Olson seconded the motion Aye 7 Nays 0 Kevin Swanson moved to accept the reports as presented Rod Johnson seconded the motion Aye 7 Nay 0 3. Consider proposal submitted by Lt. Dave Lentz for the purchase of a set of small tools for limited repairs in the amount of $472.80. Lt Lentz submitted a proposal for the purchase of a set of basic repair tools for use in the station in the amount of $472.80. After a brief period of discussion it was the general consensus of the Board that this was an appropriate project. Rod Johnson moved to authorize Lt Lentz to purchase the listed tools for an amount not  to exceed $475.00. Mike Antenore seconded the motion Ayes 7 Nays 0 4. Progress report on vehicle storage facility project for Station 2. Rod Johnson reported the outstanding items are the interior painting and trim, gutters, trimming out the electrical, fire alarm, and communications and general interior clean-up. The exterior items that will remain are replacement of curbing along the south side of the parking area, a concrete pad for the dumpster, and restorative landscape work. The ceiling mounted furnace for the apparatus room will be repaired by DHS as a warranty item. The project budget was reviewed and it was determined that the fitness room and exterior work will be managed outside of the project budget due to unexpected costs related to lighting fixtures. Lt. Benz is developing a project proposal for the fitness room and will submit that in the coming months. There was a brief discussion of applying an epoxy finish to the floor of the apparatus room. It was the consensus of the Board to defer this until a later date after the known work and expenses are handled. 5. Consider bills for payment. Bills in the amount of $10,395.51 for the period of January were presented for approval. . Rod Johnson moved to approve the payment of the bills as presented. Kevin Swanson seconded the motion Ayes 7 Nays 0 6. Entertain comments from trustees. There were no comments 7. Entertain comments from public attendees. There were no comments It was moved by Mike Antenore to adjourn. Rod Johnson 2nd the motion Ayes – 7 Nays - 0 Respectfully Submitted Steve Olson Secretary