Mental Health Board

708 GENEVA COMMUNITY MENTAL HEALTH BOARD July 14, 2015 The Geneva Community Mental Health Board met at 7:00 p.m. on Tuesday, June 9, 2015, at Geneva City Hall, Council Chambers, 109 James Street, Geneva, Illinois 60134. Present: Chairwoman Shogren, Members Hamilton, Johnson, Kautz, McCollister. Absent: Wagner. Also present: Dean Kilburg with the Geneva Community Chest. 1. CALL TO ORDER/ROLL CALL/GUESTS Chairwoman Shogren called the meeting of the Mental Health Board to order at 7:00 p.m. A quorum was present with five (5) voting members. 2. AMENDMENTS TO THE AGENDA - None. 3. OMNIBUS AGENDA ( OMNIBUS VOTE ) All items listed with an asterisk ( * ) are considered to be routine by the Mental Health Board and will be enacted by one motion. There will be no separate discussion on these items unless a board member or citizen so requests, in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Regular Agenda. Motion by Johnson to approve the Omnibus Agenda, seconded by McCollister. Motion carried by voice vote of 5-0. 4. APPROVAL OF MINUTES/PAYMENTS. A. *Regular Meeting Minutes of June 9, 2015 – approved by Omnibus Agenda. B. *Approve Payment to Recording Secretary for Services – approved by Omnibus Agenda. 5. ARC OF YEAR CALENDAR Chairwoman Shogren shared that she and member Hamilton created a yearly calendar to provide a general overview of what items will be covered at each monthly meeting. As far as the creation of the individual committees, it was decided that since new members would be starting, to wait until the January meeting so that the board could get through the grant disbursement process first rather than rush now. 6. OLD BUSINESS A. Mission & Goals, Committee Reports – Shogren asked for input as to whether the board wanted to complete the creation of the committees now or wait until January. Kautz stated she was willing to serve wherever needed. Shogren offered to meet with new members Kautz and upcoming member Buckley to bring them up to speed. Members agreed to wait until January to finalize the committees. B. Discuss Capital Reserve Future – Shogren reported she and former Chairman Ford met with city administrator Mary McKittrick to discuss the available funds in the board’s capital reserve fund. The investment fund matures December 19, 2019 but could be called each quarter. Current fund balance is $137,310.70. The next available quarter would be November 2015. Shogren offered to find out if there was a fee for withdrawing the money early. Continuing, Shogren discussed the options before the board and questioned whether members wanted to disburse the reserve funds in addition to the November disbursement or continue as before. The board would have to determine how it wanted to proceed. Discussion followed. Due to raised issues, Hamilton recommended the board holding off, taking its time, and starting in 2016. However, Johnson emphasized the importance of keeping the state’s cutbacks in the forefront of this board and its affect on the agencies that come before this board, noting it could be a challenging year ahead for them and also the concern about the city taking the board’s reserves. Per questions about the disbursements, Shogren explained how she envisioned the two options of disbursement (combined or as a separate one-time disbursement in March to a certain area, such as housing) She recommended members think it over and come with ideas to the September meeting. Johnson concurred stating that the board may have more information about the state by then. Members discussed that it may be better to have a separate application and so decided to discuss it at the September meeting. C. Grant Application – Reprint with New Funds Notice? – Tabled to September D. Visit to INC Board – Shogren said she and Hamilton met with Jerry Murphy for a tour of the 708 INC Board facilities. E. Information from ACHMAI Seminar – Hamilton provided an overview from the ACMHAI information she received from Jerry Murphy from the recent seminar held in Starved Rock. She stated this board was welcomed to attend their quarterly meetings and shared that it was good to speak with Jerry to get a perspective on how the various boards function throughout the state. She may attend ACMHAI’s December 708 Geneva Community Mental Health Board - 2- July 14, 2015 meeting. However, she pointed out the agency was in the state of transition and receiving assistance from consultants. Hamilton provided details on how the consultants put together a SWAT analysis report which discussed many of the same issues and challenges this board was experiencing. She read some of the strengths and weaknesses stated in the report. 7. NEW BUSINESS A. December Funding Meeting Procedure – Chairwoman Shogren recalled the board talked about bringing the two new members up to speed regarding the funding meeting. Shogren briefly explained the process to new member Kautz. (The recording secretary would email last year’s November minutes to the board.) Hamilton recommended discussing the process again at the October meeting and making any necessary changes. B. Discuss Suggestions for City Officials regarding Homeless –Shogren discussed her meeting with City Admin. McKittrick who asked for this board to consider ideas on how to help a homeless person who is refusing to receive help. Various scenarios were discussed. Kautz offered to reach out to the Village of Wheaton which had experience in this area. Hamilton suggested first speaking to the Victim’s Assistance person who personally talked to the homeless individual. Instead, Shogren offered to speak to City Admin. McKittrick first on this matter, obtain the name/number of the Victim’s Assistance person, and, if necessary, invite McKittrick to the September meeting. General dialog followed. C. Lauren Buckley Application – Ms. Buckley will be appointed next Monday, July 20th and Hamilton will be present at that meeting in the chairwoman’s place. D. Possible Community Chest Collaboration (the “Chest”) – Mr. Dean Kilburg, board member with the Community Chest and a city alderman, introduced himself and thanked the board for their continued support in the mental health area. He agreed there were financial concerns by the community organizations regarding the state’s budget. He explained the Chest’s mission was very similar to this board in that it served many of the same organizations. Due to the economy turndown, his organization’s funding amounts have decreased. Kilburg walked through the disbursement process used by the Chest; which takes place in the month of June. He provided Shogren with copies of the applications his organization reviews, hoping it would provide some ideas. A spreadsheet was also distributed. Per Kilburg, the Chest also started a foundation to fund projects around the community. As a representative of the city, he hoped that the city would never have to tap into the Mental Health Board’s reserve funds. Mr. Kilburg closed by sharing his comments about the homeless situation in the city, was pleased to see this board reaching out to ACMHAI, and thanked the new members for volunteering their time. 8. PUBLIC COMMENTS/MAIL Ecker Center is celebrating its 60th year anniversary and members were invited to subscribe to its “6 for 60 Newsletter”. Newsletters from the DuPage Easter Seals and Casa Kane County were noted. Johnson reported the ACMHAI Update arrived. In it was a pending court decision that the Comptroller has to continue issuing checks to all service providers, based on the 2015 budget. (Add ACMHAI update as part of committee report) 9. ADJOURNMENT The Geneva Mental Health Board meeting was adjourned at 8:05 p.m. on motion by Johnson, seconded by Kautz. Motion carried unanimously by voice vote 5-0. Recording Secretary, Celeste Weilandt