Strategic Plan Advisory Committee

The image cannot be display ed. Your computer may not hav e enough memory to open the image, or the image may hav e been corrupted. Restart y our computer, and then open the file again. If the red x still appears, y ou may hav e to delete the image and then insert it again. Strategic Plan Advisory Committee City of Geneva Meeting Minutes Geneva City Hall 109 James Street, Geneva, IL 60134 Wednesday, March 27, 2013 7:00 PM 1. Call to Order-Meeting called to order by Vice Chairman Walsma at 7pm 2. Roll Call-Backus, Juby, Lingham, Main, Merrill, Ploppert, Walsma. Also present- Stephanie Dawkins, Anna Dispensa. Late-Chairman Brault. 3. Amendments to the Agenda-None 4. Approval of submitted reports a. Approval of Minutes-Motion to approve –Backus; second-Ploppert. Motion carried unanimously. b. Approval of Budget-Motion to approve-Ploppert; second-Backus. Discussion included that budget up to date; glitches in reporting credit card payments for NRC now fixed; line item “new projects” used for strategic plan update expenses; NRC will use remainder of monies for Earth Day; ICEC will use most, if not all, of their budget before the end of the fiscal year; Student Government was suspended this year and will resume 2013-2014 with the same budget. 5. Sub-committee reports Geneva Learners-no longer a sub committee of SPAC but a successful, stand alone citizen group. All budget monies were reallocated. Bike-Ped-Backus attended a joint bike trail meeting 3/18 in Batavia. Issues addressed were signage, commercial opportunities, ingress/egress to path, financial opportunities, grants available for improvement, difficulties with multiple jurisdictions that have multiple goals. Also, Bike-Ped will be providing bike tune-ups at Earth Day at Peck Farm. ICEC-Ploppert reported that the new sister city in Sweden is set up for Skype. Also, an exchange art show at Peck Farm Community Barn will highlight art work from middle school and high school students from sister city Croissey. Geneva MS/HS student art will be shown in Croissey. Planning for Swedish Days 2014 continues. NRC-Walsma indicated that plans for Earth Day at Peck Farm April 20th are being finalized. Wine, Cheese, and Trees fundraiser with Western Avenue Get Up And Grow raised $10,000. After expenses, NRC netted $4500. 2 Stewardship Days are planned at Fabyan Preserve from 9-noon this Saturday and in April. Student Government-Dawkins met with Principal Rogers at the high school and determined that Rogers, Dawkins, and new advisor Sue Khalaieff will work closely on communication. After hiatus this year, re-launch of group will begin 2013-2014. In the meantime, interested high school students are urged to participate in the strategic plan student focus group planned for Tuesday, April 16th from 3-5 pm at the high school. Anna will also be the eyes and ears in the trenches to spread the word about focus group and student government. 6. Update on Strategic Plan process-Dawkins indicated that there have been 10 focus groups to date with a community wide focus group on Tuesday, April 2nd from 630- 830pm at City Hall. Citizen surveys were sent out and survey available on line. Approximately 500 have been returned. Timeline was reviewed. Discussion included whether or not we could do more to promote participation in focus groups/surveys (already in billing, on line, in paper, etc.) and ability to access mailing list from Downtown Master Plan. 7. Additional business- Brault indicated future discussion should include a Public Outreach sub committee to work with the city’s new communication position. Chairman Brault, next meeting May 22nd @ 7pm. 8. Adjournment-Motion to adjourn Brault; second-Ploppert. Unanimous to adjourn at 8:17.