Recreation Commission

Agenda Village of Glen Ellyn Recreation Commission Meeting Friday, September 26, 2025 7:00 AM Village Links/Reserve 22 Ed Posh Boardroom Visitors are welcome to attend all meetings of the Recreation Commission. A. Call To Order B. Public Comment C. Approval of Minutes 1) Minutes - August 22, 2025 D. Standing Reports 1) Financial - Noel Allen 2) Manager's Report a. Golf - Mike Campbell b. Reserve 22 - Noel Allen / David Manseau c. Grounds - Andrew Cross 3) Trustee Liaison - Steve Thompson E. Old Business 1) CDGA - Playing Conditions Calculation Response 2) Golf Cart Fleet Replacement F. New Business 1) 2026 Annual Budget G. Next Meeting - October 31, 2025 H. Adjourn Civility Pledge - In the interest of civility, I pledge to promote civility by listening, being respectful of others, acknowledging that we are striving to support and improve our community, and understanding that we each may have different ideas for achieving that objective. Page 1 of 26 Village of Glen Ellyn Minutes Village of Glen Ellyn Recreation Commission Regular Meeting Commission August 22, 2025 7:00 AM Village Links/Reserve 22 Board or Recreation Date: August 22, 2025 Commission: Meeting: Regular Called to 7:04 a.m. Order: Quorum: Yes Adjourned: 8:18 a.m. MEMBER ATTENDANCE: Carol Scott Chairperson Present Nancy Carter Commissioner Present Tony Coconate Commissioner Present Scott Coldiron Commissioner Absent James Ozog Commissioner Present Rick Quoss Commissioner Present Tom Slowinski Commissioner Present Also Present: Noel Allen General Manager Village Links Andrew Cross Golf Course Superintendent Steve Thompson Village Trustee Elisa Pollina Recording Secretary Public A. CALL TO ORDER/ROLL CALL The August 22, 2025 meeting of the Recreation Commission was called to order at 7:04 a.m. at the Village Links of Glen Ellyn; 485 Winchell Way; Glen Ellyn, Illinois by Chairperson Scott. B. PUBLIC COMMENT – None C. APPROVAL OF MINUTES FROM July 25, 2025 APPROVAL OF MINUTES FROM July 25, 2025 MEETING MOTION BY: Commissioner Carter SECONDED BY: Commissioner Coconate RESULT: Unanimous Page 2 of 26  Recreation 2 August 22, 2025 D. STANDING REPORTS 1. Financial – Noel Allen –Manager Allen provided several updates. July began strong but ended with a decline in revenues, which were down 4% due to reduced food sales and grounded carts. Operating expenses for July increased by 3%, largely because of higher administrative expenses, including accounting service charges and insurance. Golf operating supplies also appeared higher this month due to the purchase of range balls, and Reserve 22 labor costs saw a slight increase. Pro shop revenues were down; however, related costs were significantly lower due to invoice payment timing. Year-to-date, total revenues are down 1% (approximately $40,000), primarily driven by a decline in revenue from Reserve 22. Operating expenses are up 1%, while the year-to- date change in position has increased by 1%. For capital projects, the remaining balance on the HVAC system will be paid, and approximately $60,000 has been allocated for the purchase and installation of security cameras, which are scheduled to be installed at the end of the year. Additionally, $100,000 is due to the Park District for Panfish Park; if that payment is not made, the funds will be transferred to the Village by year’s end. 2. Manager’s Report A. Golf – Noel Allen – Manager Allen provided an update on golf operations, noting that Director Campbell has been out following an ATV accident a few weeks ago and is now recovering well. July was an active month for golf, with junior camps running Monday through Friday and achieving near full capacity, making it a very successful season. However, the intense heat during the second half of July slowed overall golf activity. This year, 21 juniors participated in the junior tournament, which is fewer than in past years, reflecting a lower interest among youth in competitive play. Participation in championships overall has been declining, with some golfers potentially not wanting to have their scores posted. The Champions Dinner was held again this year, and the Couples Championship saw participation from seven couples, an increase from the 2 couples last year, but significantly less than our top years. Efforts are being made to rebuild interest in these events. Additionally, the course hosted the Illinois PGA Qualifier, which brings in slight revenue and attracts a high caliber of players. Golf outings represented 6% of total rounds and 11% of total revenues, with seven shotgun starts this year, three more than last year. Driving range pricing was increased, and revenues have not been negatively affected. Improvements to the driving range tees have enhanced the practice facility, with thanks extended to Andrew and his team for their work. B. Reserve 22 – Noel Allen – Manager Allen reported that Jon Satinover has resigned to accept a position as Director of Food & Beverage at Glen Oak. Congratulations were extended to him on his new role. The search for a new Food & Beverage Director is underway, with interviews currently in progress. Page 3 of 26  Recreation 3 August 22, 2025 In July, restaurant and bar revenues were down 11.4%, while banquets saw a 3.7% increase; however, banquet performance is still below target, and efforts are ongoing to improve this area. Brittney and Kim have stepped up to help manage operations during this transition. A new AC unit was installed in July, and a new sous chef has joined the team. Noel noted that with each change in Food & Beverage leadership, the restaurant has continued to improve, and he anticipates this positive trend will continue with the next director. C. Grounds – Andrew Cross - Superintendent Cross provided several updates. July presented challenging weather conditions—hot and muggy early in the month, followed by hot and wet conditions as it progressed, which affected bunker maintenance. Despite this, the course received excellent feedback from participants in the Illinois Open qualifier. Tree crowns were raised on holes 7–18, generating a significant amount of mulch, and options for its use are being considered. A door on the roof required repairs due to improper sealing. Early July also required extensive hand watering, and a rainfall of 4.6 inches was recorded on a Sunday. The bunkers have since been restored, and the team will begin seeding fairways moving forward. Overall, the course is doing very well compared to other golf facilities. 3. Trustee Liaison – Steve Thompson – Trustee Thompson shared several updates, beginning with the sudden and sad passing of Trustee Steve Szymanski a few weeks ago. The board attended his funeral, and his loss has been deeply felt. Trustee Szymanski’s years of service on the Capital Improvement Commission and his recent election to the Village Board in April were recognized and appreciated. Applications are currently being accepted through Monday to fill his seat for the remainder of his term, which will run for two years until the next election. Thompson also noted that on Monday the board will discuss a proposed change to the village speed limit, currently 30 MPH, after receiving a request from residents to lower it to 25 MPH. The decision will be based on input from the police, fire department, and the community. Additional updates included Starbucks moving in next to Andy's and feedback received on playground equipment at Panfish Park. A meeting to discuss equipment for children ages 2–5 and the removal of the teeter-totter will be held on September 4 at 5:30 PM at the police station. Budget discussions are also expected to begin soon. E. OLD BUSINESS – Manager Allen announced the reappointment of Carol Scott as Chairperson for a one-year term and Nancy Carter as Commissioner for a three-year term. F. NEW BUSINESS 1. Golf cart fleet replacement - Manager Allen reported that a little over a month ago, three different cart models were reviewed, and the Yamaha carts were the preferred choice. Noel provided a draft proposal (attached) outlining the reasoning and cost analysis for this recommendation, which will be presented to the board. He noted that Page 4 of 26  Recreation 4 August 22, 2025 cart pricing is likely to increase by approximately $2 per cart when the new fleet is added, similar to a green fee adjustment. Financially, a four-year replacement cycle is more beneficial than a six-year cycle, as carts in their fifth and sixth years tend to become noisy and unsightly. The facility often utilizes up to 95 carts in a single day. Trustee Thompson inquired about the aftermarket for the current fleet, and Noel stated that the trade-in value is approximately $342,000, with the carts likely to be sent to lower-tier golf courses. He added that this replacement plan makes sense from both maintenance and warranty standpoint, as the current warranty expires after four years. Commissioner Coconate asked whether there were plans to transition to electric carts. Noel explained that, at this time, electrification is not planned due to the need for additional infrastructure such as a building and charging stations, as well as an increase in fleet size to 120 carts to allow for charging. Although the current fleet is slightly below the recommended number, scheduling adjustments have made it workable. Staff recommended purchasing 95 2026 Yamaha carts in Bluestone Metallic with upgraded grey touring seats and upgraded batteries, to provide the most premium gas cart experience possible. Commissioner Coconate moved to approve the staff recommendation as outlined in the proposal, and Commissioner Slowinski seconded the motion. The motion unanimously passed. G. NEXT MEETING - September 26, 2025 H. ADJOURNMENT Commissioner Coconate motioned and Commissioner Slowinski seconded to adjourn the meeting. The meeting was adjourned at 8:18 a.m. Submitted by Elisa Pollina, Recording Secretary Reviewed by Noel Allen, Staff Liaison Page 5 of 26  Glen Ellyn Recreation Meeting 9/26/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Ann Pedersen, Noel Allen AGENDA ITEM (ID DOC ID: 2025-572 # 2025-572) Financial - Noel Allen Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: 1. Village Links - Financial Statements - August 2025 2. Cash Balance Scenarios Page 6 of 26  VILLAGE LINKS / RESERVE 22 STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 As of August 31, 2025 2025 MONTH YEAR-TO-DATE ORG DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF REVENUES: 5500 Village Links Revenues $ 4,391,100 $ 794,785 $ 753,105 $ 41,680 6% $ 3,516,246 $ 3,446,018 $ 70,228 2% 5520 Reserve 22 Revenues 3,748,450 442,292 451,412 (9,120) -2% 2,352,450 2,428,056 (75,605) -3% Total Revenues $ 8,139,550 $ 1,237,077 $ 1,204,517 $ 32,560 3% $ 5,868,696 $ 5,874,073 $ (5,377) 0% EXPENDITURES: 55700 Administration $ 802,432 $ 57,535 $ 48,454 $ 9,081 19% $ 519,606 $ 403,698 $ 115,908 29% 55710 Golf Course Maintenance 1,485,560 114,071 119,080 (5,009) -4% 936,147 961,782 (25,635) -3% 55720 Golf Services 1,111,406 116,269 119,934 (3,665) -3% 705,045 756,066 (51,021) -7% 55730 Reserve 22 3,358,636 392,982 355,345 37,637 11% 2,217,933 2,193,296 24,637 1% 55740 Stormwater Management 51,585 1,425 1,328 97 7% 41,925 9,904 32,021 323% 55750 Pro Shop Merchandise 175,053 35,224 28,989 6,235 22% 132,059 132,889 (829) -1% 55780 Motorized Carts 68,060 10,556 11,749 (1,193) -10% 41,123 44,595 (3,472) -8% 557X5 Mechanical Maintenance 417,756 43,458 33,244 10,214 31% 259,115 264,150 (5,035) -2% Total Operating Expenses $ 7,470,488 $ 771,520 $ 718,124 $ 53,396 7% $ 4,852,953 $ 4,766,380 $ 86,573 2% Operating Income $ 669,062 $ 465,557 $ 486,394 $ (20,836) -4% $ 1,015,744 $ 1,107,693 $ (91,949) -8% Debt Service 303,100 - - - 0% 36,550 40,950 (4,400) -11% Capital Expenditures 498,520 13,235 218,387 (205,152) -94% 455,445 727,722 (272,277) -37% CHANGE IN NET POSITION $ (132,558) $ 452,322 $ 268,007 $ 184,315 69% $ 523,749 $ 339,021 $ 184,728 54% KEY METRICS Goal Personnel Expenses as % of Sales 50% 33% 32% 1% 46% 45% 1% Cash Balance (End of Month, in $000's) $ 1,860 $ 3,029 $ 3,165 $ (136) 9/24/2025 Page 1 of 6 Page 7 of 26  VILLAGE LINKS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 GOLF (Including Administration, Grounds, & Mechanical Maintenance) As of August 31, 2025 ORG/ 2025 MONTH YEAR-TO-DATE OBJECT DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF 5500 VILLAGE LINKS REVENUES: 440550 Green Fees $ 2,800,000 $ 519,875 $ 488,228 $ 31,647 6% $ 2,197,426 $ 2,153,235 $ 44,190 2% 440554 Pro Shop - Sales 200,000 34,374 31,237 3,138 10% 161,299 158,171 3,127 2% 440555 Motor Carts 650,000 116,442 128,734 (12,292) -10% 486,633 513,284 (26,651) -5% 440556 Driving Range 500,000 102,075 86,027 16,048 19% 443,652 421,544 22,108 5% 440557 Resident Cards 35,000 840 740 100 14% 34,145 35,215 (1,070) -3% 460100 Investment Income 60,000 7,433 5,839 1,594 27% 56,394 47,257 9,137 19% 489000 Miscellaneous Revenue 146,100 13,873 12,354 1,519 12% 137,290 117,465 19,825 17% 489100 Miscellaneous - Over/Short - (127) (54) (73) 136% (593) (155) (438) 284% Total Revenues $ 4,391,100 $ 794,785 $ 753,105 $ 41,680 6% $ 3,516,246 $ 3,446,018 $ 70,228 2% COST OF GOODS SOLD: 520945 Cost of Goods Sold - Pro Shop $ 140,000 $ 32,272 $ 25,877 $ 6,395 25% $ 111,311 $ 108,339 $ 2,972 3% Total Cost of Goods Sold $ 140,000 $ 32,272 $ 25,877 $ 6,395 25% $ 111,311 $ 108,339 $ 2,972 3% Gross Profit $ 4,251,100 $ 762,513 $ 727,228 $ 35,285 5% $ 3,404,935 $ 3,337,679 $ 67,256 2% OTHER OPERATING EXPENSES: 510100 Salaries - Pensionable $ 1,314,522 $ 109,360 $ 106,630 $ 2,730 3% $ 848,337 $ 849,274 $ (937) 0% 510120 Salaries - Non-Pensionable 488,163 73,302 71,848 1,454 2% 335,074 309,731 25,344 8% 510200 Salaries - Overtime 23,500 4,539 2,749 1,790 65% 23,008 11,303 11,706 104% 510400 FICA Taxes 139,705 14,116 13,642 473 3% 90,704 87,765 2,938 3% 510500 IMRF 68,670 5,775 4,793 982 20% 44,065 37,844 6,221 16% 590600 Health Insurance 146,100 11,552 11,072 480 4% 90,655 94,265 (3,610) -4% 52XXXX Contractual Services 1,211,242 105,896 110,447 (4,551) -4% 747,636 685,268 62,368 9% 53XXXX Commodities 579,950 21,726 15,720 6,006 38% 344,229 389,296 (45,067) -12% Total Operating Expenses $ 3,971,852 $ 346,266 $ 336,902 $ 9,364 3% $ 2,523,708 $ 2,464,745 $ 58,963 2% Operating Income $ 279,248 $ 416,247 $ 390,326 $ 25,921 7% $ 881,226 $ 872,933 $ 8,293 1% Operating Income Percentage 6% 52% 52% 25% 25% KEY METRICS Goal Rounds Played 80,000 15,116 14,733 383 64,935 67,086 (2,151) Revenue Per Round $ 54.89 $ 52.58 $ 51.12 $ 1.46 $ 54.15 $ 51.37 $ 2.78 Resident Cards Sold N/A 45 38 7 2,597 2,808 (211) Cost of Goods Sold % - Pro Shop 70% 94% 83% 11% 69% 68% 1% Personnel Expenses as % of Sales 50% 28% 28% 0% 41% 40% 0% 9/24/2025 Page 2 of 6 Page 8 of 26  VILLAGE LINKS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 GOLF (Including Administration, Grounds, & Mechanical Maintenance) As of August 31, 2025 ORG/ 2025 MONTH YEAR-TO-DATE OBJECT DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF MISCELLANEOUS REVENUE Miscellaneous Revenue includes the following items that don't fit into any of the major revenue categories: Adult & Junior Golf Lessons $ 6,417 $ 4,746 $ 1,671 $ 63,884 $ 62,170 $ 1,714 Hand Cart Rentals 4,962 4,389 573 24,674 28,527 (3,853) Equipment Sold at Auction - - - 31,406 - 31,406 Golf Club Rentals 1,990 2,340 (350) 7,150 8,080 (930) Locker Rentals - - - 4,100 200 3,900 Illinois Sales Tax (1.75%) 434 571 (138) 2,376 2,868 (492) Glen Ellyn Food & Beverage Tax (1%) 51 58 (6) 287 301 (15) Tree Donation - 250 (250) 1,000 500 500 Miscellaneous 20 - 20 2,414 14,819 (12,405) Total $ 146,100 $ 13,873 $ 12,354 $ 1,519 $ 137,290 $ 117,465 $ 19,825 9/24/2025 Page 3 of 6 Page 9 of 26  RESERVE 22 STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 As of August 31, 2025 ORG/ 2025 MONTH YEAR-TO-DATE OBJECT DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF 5520 RESERVE 22 REVENUES: 441100 Food $ 2,111,500 $ 238,108 $ 232,076 $ 6,032 3% $ 1,311,341 $ 1,334,068 $ (22,727) -2% 441101 Liquor 483,800 61,775 66,492 (4,717) -7% 309,782 324,839 (15,058) -5% 441102 Beer 557,100 78,270 84,404 (6,134) -7% 373,195 392,170 (18,975) -5% 441103 Wine 242,900 24,810 28,474 (3,664) -13% 143,499 158,773 (15,275) -10% 441104 NA Beverages 121,500 19,400 19,427 (27) 0% 84,118 91,249 (7,131) -8% 441106 Room Charges 3,800 285 500 (215) -43% 1,790 2,180 (390) -18% 441107 Service Charges 227,600 19,644 20,038 (394) -2% 128,139 124,209 3,931 3% 489000 Miscellaneous Revenue 250 - - - 0% 587 567 20 4% Total Revenues $ 3,748,450 $ 442,292 $ 451,412 $ (9,120) -2% $ 2,352,450 $ 2,428,056 $ (75,605) -3% 55730 COST OF GOODS SOLD: 530400 Cost of Goods Sold - Beer $ 144,850 $ 24,137 $ 24,845 $ (709) -3% $ 87,968 $ 90,390 $ (2,422) -3% 530401 Cost of Goods Sold - Wine 75,300 9,554 11,222 (1,668) -15% 39,568 44,799 (5,231) -12% 530402 Cost of Goods Sold - Liquor 101,600 23,690 16,728 6,962 42% 67,831 67,746 85 0% 530405 Cost of Goods Sold - NA Beverages 63,180 11,225 10,839 386 4% 45,708 54,967 (9,259) -17% 530420 Cost of Goods Sold - Food 675,680 92,308 70,521 21,788 31% 422,868 426,107 (3,239) -1% Total Cost of Goods Sold $ 1,060,610 $ 160,913 $ 134,154 $ 26,759 20% $ 663,943 $ 684,008 $ (20,065) -3% Gross Profit $ 2,687,840 $ 281,379 $ 317,258 $ (35,879) -11% $ 1,688,507 $ 1,744,047 $ (55,540) -3% Gross Profit Percentage 72% 64% 70% 72% 72% 55730 OTHER OPERATING EXPENSES: 510100 Salaries - Pensionable $ 838,556 $ 85,578 $ 73,656 $ 11,923 16% $ 607,556 $ 549,315 $ 58,241 11% 510120 Salaries - Non-Pensionable 749,543 72,883 76,985 (4,102) -5% 453,510 492,506 (38,996) -8% 510200 Salaries - Overtime 7,500 856 475 381 80% 2,639 3,555 (916) -26% 510399 Tips Paid Through Payroll - (4,568) (5,563) 995 -18% (4,285) (8,150) 3,865 -47% 510400 FICA Taxes 153,178 15,922 15,268 654 4% 101,681 101,012 668 1% 510500 IMRF 43,689 5,161 4,073 1,088 27% 37,007 30,675 6,333 21% 590600 Health Insurance 85,500 8,953 6,482 2,471 38% 64,461 57,768 6,694 12% 52XXXX Contractual Services 227,560 22,536 32,082 (9,547) -30% 164,340 156,043 8,297 5% 53XXXX Commodities 192,500 24,748 17,733 7,015 40% 127,081 126,563 518 0% Total Operating Expenses $ 2,298,026 $ 232,069 $ 221,191 $ 10,879 5% $ 1,553,990 $ 1,509,287 $ 44,702 3% Operating Income $ 389,814 $ 49,310 $ 96,067 $ (46,758) -49% $ 134,517 $ 234,760 $ (100,242) -43% Operating Income Percentage 10% 11% 21% 6% 10% 9/24/2025 Page 4 of 6 Page 10 of 26  RESERVE 22 STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 22 As of August 31, 2025 ORG/ 2025 MONTH YEAR-TO-DATE OBJECT DESCRIPTION BUDGET 2025 2024 DIFF % DIFF 2025 2024 DIFF % DIFF KEY METRICS Goal Revenue Source: Restaurant & Bar N/A $ 269,057 $ 271,495 $ (2,438) -1% $ 1,382,888 $ 1,459,020 $ (76,133) -5% Banquets N/A 102,483 104,462 (1,980) -2% 680,122 669,534 10,588 2% Other N/A 70,752 75,454 (4,702) -6% 289,441 299,501 (10,060) -3% Total $ 3,748,450 $ 442,292 $ 451,412 $ (9,120) -2% $ 2,352,450 $ 2,428,056 $ (75,605) -3% Reserve 22 Revenues (Last 12 Months) $ 3,748,450 $ 3,516,788 $ 3,622,679 $ (105,891) -3% Reserve 22 Expenses (Last 12 Months) $ 3,358,636 $ 3,361,589 $ 3,371,000 $ (9,411) 0% # Guest Checks (Restaurant/Bar) N/A 6,460 6,386 74 32,504 34,030 (1,526) Revenue Per Guest Check N/A $ 41.65 $ 42.51 $ (0.86) $ 42.55 $ 42.87 $ (0.33) # Guests (Restaurant/Bar) N/A 9,799 9,699 100 49,589 53,763 (4,174) Average Guest Spend N/A $ 27.46 $ 27.99 $ (0.53) $ 27.89 $ 27.14 $ 0.75 Cost of Goods Sold % 28% 36% 30% 7% 28% 28% 0% Cost of Goods Sold % (By Category): Cost of Goods Sold - Beer 26% 31% 29% 1% 24% 23% 1% Cost of Goods Sold - Wine 31% 39% 39% -1% 28% 28% -1% Cost of Goods Sold - Liquor 21% 38% 25% 13% 22% 21% 1% Cost of Goods Sold - NA Beverages 52% 58% 56% 2% 54% 60% -6% Cost of Goods Sold - Food 32% 39% 30% 8% 32% 32% 0% Personnel Expenses as % of Revenues 50% 43% 39% 3% 54% 51% 3% Prime Cost (Cost of Goods Sold + Personnel Expenses) as % of Revenues 78% 79% 69% 10% 82% 79% 3% 9/24/2025 Page 5 of 6 Page 11 of 26  Village Links / Reserve 22 Dashboard Financial Reports As of August 31, 2025 Year-To-Date Net Income Year-to-Date Operating Income (Including Capital and Debt Expenditures) (Excluding Capital and Debt Expenditures) $2,000,000 $2,200,000 $1,800,000 $2,000,000 $1,600,000 $1,800,000 $1,400,000 $1,600,000 $1,200,000 $1,400,000 $1,000,000 $1,200,000 $800,000 $1,000,000 $800,000 $600,000 $600,000 $400,000 $400,000 $200,000 $200,000 $- $- $(200,000) 2021 $(200,000) $(400,000) 2022 $(400,000) $(600,000) 2023 $(600,000) $(800,000) 2024 $(800,000) $(1,000,000) 2025 2021 2022 2023 2024 2025 Reserve 22 Operating Income Reserve 22 Revenues (Excluding Capital and Debt Expenditures) 12-Month Rolling Revenues $600,000 $4,500,000 $4,300,000 $500,000 $4,100,000 $400,000 $3,900,000 $3,700,000 $300,000 $3,500,000 $3,300,000 $200,000 $3,100,000 $100,000 $2,900,000 $2,700,000 $- $2,500,000 $(100,000) $(200,000) 12-Month Rolling Revenue Budget 2021 2022 2023 2024 2025 Golf Operating Income Cash Reserves (Excluding Capital and Debt Expenditures) $4,000,000 $1,800,000 $3,500,000 $1,600,000 $3,000,000 $1,400,000 $1,200,000 $2,500,000 $1,000,000 $2,000,000 $800,000 $1,500,000 $600,000 $400,000 $1,000,000 $200,000 $500,000 $- $- $(200,000) $(400,000) $(600,000) 2021 2022 2023 2024 2025 2021 2022 2023 2024 2025 9/24/2025 Page 6 of 6 Page 12 of 26  VILLAGE LINKS / RESERVE 22 MONTHLY CASH INCREASE/DECREASE HISTORY (000) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2015 (100) (63) 9 67 80 153 356 352 239 (97) (42) (689) 2016 (114) (20) 41 (109) 206 296 186 237 160 36 (76) (671) 2017 (114) 42 (218) (57) (11) 223 328 291 72 (69) (151) (681) 2018 (113) (50) (157) (56) 216 153 291 92 165 (102) (160) (716) 2019 (144) (53) (138) (136) 99 304 319 171 146 (64) (148) (680) 2020 (173) (21) (43) (225) 69 516 237 500 214 (23) (21) (843) 2021 (135) (26) 96 172 371 412 220 431 272 127 (137) (852) 2022 (173) 19 (130) (48) 40 289 111 474 228 105 (115) (611) 2023 (181) (45) (196) 53 503 177 449 426 264 73 (231) (492) 2024 (269) (144) (31) (215) 133 145 584 301 (80) 204 (436) (401) 2025 (296) (110) (138) (81) 31 323 386 461 Avg (165) (43) (82) (58) 158 272 315 340 168 19 (152) (664) Best (100) 42 96 172 503 516 584 500 272 204 (21) (401) Worst (296) (144) (218) (225) (11) 145 111 92 (80) (102) (436) (852) NEXT 12 MONTH CASH BALANCE SCENARIOS 2025 2025 2025 2025 2026 2026 2026 2026 2026 2026 2026 2026 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Avg 3,197 3,216 3,064 2,401 2,236 2,193 2,111 2,053 2,211 2,483 2,798 3,137 Best 3,301 3,505 3,484 3,083 2,983 3,025 3,121 3,293 3,796 4,312 4,896 5,396 Worst 2,949 2,847 2,411 1,559 1,263 1,119 902 676 665 810 921 1,013 August 2025 Cash On Hand 3,029 Page 13 of 26  Glen Ellyn Recreation Meeting 9/26/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Noel Allen AGENDA ITEM (ID # 2025- DOC ID: 2025-573 573) Manager's Report Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: 1. Manager's Report - August 2025 Page 14 of 26  22 “Committed to Excellence since 1967” Manager’s Report for AUGUST 2025 Submitted by Noel Allen, General Manager August 2025 had slightly below normal temperatures and above normal precipitation. Looking at August observations from O’Hare, average temperature was 73.3°F (0.5°F below normal), and precipitation was 5.03” (0.78” above normal) while we received 5.84” on-site. Carts were available 27 days on the 18-Hole Course (87% availability) and 26 days on the 9-Hole Course (84% availability). GOLF Rounds played were up 3% for the month, and are down 3% for the year. Green Fee revenue was up 6% for the month, and is up 2% for the year. Driving Range revenue was up 19% for the month, and is up 5% for the year. Motor Car revenue was down 10% for the month, and is down 5% for the year. Pro Shop sales were up 10% for the month, and are up 2% for the year. Overall Golf revenues were up 5% for the month, and are up 1% for the year. Page 15 of 26 A great first and last week of the month helped offset a hot and extremely wet week 3, and propelled Green Fees and Driving Range revenues to record levels. Total golf revenues were up over $40K or 5% in August and are now up 1% for the year. Utilization of our golf courses this month was up again with golf playable hours up 2% over August 2024 and rounds played up 3% compared to last August. Heavy rains in the middle of the month affected the use of golf carts, grounding carts on four days on the 18-hole course and five days on the 9-hole course. Last August golf carts were only grounded one day. Golf staff held the 59th Annual Glen Ellyn Open, which determines the Men’s & Women’s Club Champions at the Village Links. This year, 96 men and five women competed for the title with Jann Zuzzyse Atendido claiming the men’s division and Mary Ellen Martin capturing her 17th win. In 2024, there were 113 men and nine women players. This year’s participation was down due to wet conditions which prevented the use of golf carts, reducing the fields from 125 scheduled men and seven scheduled women. Preparations are being made to hold the Senior Glen Ellyn Open in September. Weekend permanent tee times wrapped up for the season at the end of August, as well as many of our weekly golf leagues. High School golf began in August and will run through the beginning of October. Seven teams from Glenbard West, Glenbard South, Montini, and St. Francis use our facility to practice at the driving range and short game areas, as well as utilize our golf courses to host matches and for practice rounds. The Village Links provides discounted green fees and driving range fees, as well as advanced reservations, in order to help facilitate the condensed fall schedule. Golf staff also executed six shotgun start golf outings in August, one less than in 2024. Page 16 of 26 RESERVE 22 Total Reserve 22 revenues were down for the 7th straight month this year, with restaurant, bar and concessions down 0.9% and banquets and outings down 1.8%. Hot and rainy conditions in weeks 2 and 3 hindered patio sales again this month which affects normal diners as well as golfers who dine on the day they play. Beverage cart sales were again down due to heavy rainfall in week 3 which prevented golf carts on three more days than in 2024, which again also explains why HWH sales increased as golfers had to use the HWH exclusively on four days in August 2025. In August 2025, we hosted 33 events across all spaces – a decrease of five events compared to August 2024. Our banquet sales team did not meet in August, as the recruitment process for our new Director of Food & Beverage was a large priority. However, Marketing Specialist, Julie Rusin, joined the Wheaton Chamber of Commerce and attended an event which has already yielded some prospective events. Marketing also ran a complimentary sparkling wine greet promotion to anyone who booked a shower in August. It also produced a few leads. Both initiatives were ideas coming from last month’s sales meeting. Sales for our new carryout program through the Village Links app continued to disappoint. Staff made the decision to discontinue this program at the end of the month. We will receive a pro-rated credit from our vendor to use for 2026 app licensing. Full-time Sous Chef Juan Reyes joined the R22 team in mid-month and continued training for the majority of August. The back of the house will benefit tremendously with his experience and expertise, which will allow Chef Tom Fota to get caught up and focus on our upcoming special menus and seasonal menu change. We also successfully recruited our new Director of Food & Beverage and will welcome David Manseau in early September. Page 17 of 26 KEY METRICS Year-to-date comparisons to targeted budget numbers were a mixed bag with gains in golf rounds, green fees, driving range and pro shop, but misses in carts, food and total revenues. Last year through August, total revenues were $612,033 ahead of our target with this year now coming in at only $64,861 ahead of target. Last year Food Revenue was ahead of target by $84K, and this year we are trailing target by $191K. We are now heading into our busiest outing month of September. Unfortunately, shorter days and cooler temperatures will begin to curb golf activity. Preparation for our off season has begun with purchases of additional holiday décor for our annual Holiday Pop Up Bar, which has expanded into the dining room as well. Page 18 of 26 Breaking down some comparative metrics: August 2025 GPH up 2% from August 2024 and up 3% from a "normal" year August YTD 2025 GPH up 2% from August 2024 YTD and up 1% from a "normal" year July 2025 Golf Datatech Chicagoland rounds played up 0.8% July 2025 Village Links rounds played down 5% - normally we are stronger than the Chicagoland metric YTD through July 2025 Golf Datatech Chicagoland rounds played up 0.1% YTD through July 2025 Village Links rounds played down 5% - normally we are stronger than the Chicagoland metric but we opened for the season 17 days later in 2025 and many courses were not as aggressive as we were in 2024 August YTD 2025 total revenue $64,861 over YTD budget target, while August YTD 2024 total revenue was over YTD budget target by $612,033 (Note: 2025 targets were increased by $783,150) Golf cars grounded 4 days in August 2025 and 1 day in August 2024 August 2025 R22 restaurant and bar sales down 0.9% August YTD 2025 R22 restaurant and bar sales down 5.2% August 2025 R22 banquet sales down 1.8% August YTD 2025 R22 banquet sales up 1.0% August 2025 R22 Total Revenues down 2.0% August YTD 2025 R22 Total Revenues down 3.1% Page 19 of 26 GOLF COURSE AND GROUNDS August proved to be very difficult as we had a mix of heat and rain. Disease pressure was up on our bent grass surfaces (greens, tees, fairways) but our preventative applications held up very well. Heavy rains in week 3 left standing water in many low spots on fairways resulting in marginal turf loss. Seeding efforts will be underway in September to begin repairing those areas. This illustrates why we ground golf cart use during high moisture and heat periods as carts on wet soil creates compaction which creates poor drainage and puddles. The puddles then act like a magnifying glass when the sun comes out and essentially cooks the grass plants that are submerged. The majority of rains this month were heavy, with the day of the Glen Ellyn Open receiving 2.16” and the following Monday receiving 2.46”. Grounds 1. Greens have remained firm, in spite of increased humidity 2. Bunkers raked daily 3. Filled tee divots daily 4. High School and College staff back to school leaving a few available to work 5. 5 irrigation repairs 6. Lambert Lake trash removal and mowing 7. Remove woody plants around ponds 8. Continued trimming hedges at entrance and cutting growth back along paths and perimeters 9. Suppling lots of produce (herbs mostly) from Greenhouse 10. Contractor treated ponds weeds in 6 ponds (trial effort to plan for 2026) 11. Path repair at Panfish Park 12. Outflow cleanup at Panfish Park to maintain storm water 13. Pushed bunkers 3 times (2-3 day process each time) 14. Repaired drainage in practice bunker 15. Cleared growth off fence along Winchell Way Mechanical and Building Maintenance 1. Shop cleanup and reorganization as time allows (always looking for efficiencies) 2. 35 pieces of equipment were repaired and/or serviced 3. Replaced lights in patio area 4. Toilets repaired 5. Kitchen hood vents cleaned 6. Grease pit cleaned and permit filed 7. Installed new light fixtures in Blue Heron Room Page 20 of 26 Standing water on many parts of the course coupled with high heat left Water overflowing the bank of one of our turf susceptible to loss. ponds. Drainage repair on our practice bunker. The practice bunker fully restored and ready for use. We began a test to treat our ponds to Treatment of our ponds in small sections remove lily pads and algae. to keep our water sources clean and safe. Page 21 of 26 A few days after treating, ponds began to The lily pads on hole 14 & 15 beginning show positive signs. to recede. Results of pond treatment after a few weeks. Page 22 of 26  Glen Ellyn Recreation Meeting 9/26/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Mike Campbell AGENDA ITEM (ID # 2025- DOC ID: 2025-808 808) a. Golf - Mike Campbell Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: Page 23 of 26  Glen Ellyn Recreation Meeting 9/26/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Noel Allen, David Manseau AGENDA ITEM (ID DOC ID: 2025-810 # 2025-810) b. Reserve 22 - Noel Allen / David Manseau Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: Page 24 of 26  Glen Ellyn Recreation Meeting 9/26/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Report Prepared By: Andrew Cross AGENDA ITEM (ID # 2025- DOC ID: 2025-811 811) c. Grounds - Andrew Cross Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: Page 25 of 26  Glen Ellyn Recreation Meeting 9/26/2025 7:00 AM Commission Department: Village Links 535 Duane Street Department Head: Noel Allen Glen Ellyn, IL 60137 Category: Discussion Item Prepared By: Steve Thompson AGENDA ITEM (ID DOC ID: 2025-574 # 2025-574) Trustee Liaison - Steve Thompson Statement of the Issue: Analysis: Budget Impact: Contribution to Strategic Plan Action Requested: Attachments: Page 26 of 26