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City Commission - Regular Session

Regular Meeting

Grand Rapids, MI · April 11, 2023

AgendaMinutes

Minutes

OFFICIAL PROCEEDINGS OF THE City Commission OF THE CITY OF GRAND RAPIDS, MICHIGAN Regular Session, April 11, 2023 CALL TO ORDER Commission was called to order by Mayor Rosalynn Bliss at 2:00 PM ROLL CALL Present: Mayor Bliss, Commissioner O’Connor, Commissioner Ysasi, Commissioner Moody, Commissioner Perdue, Commissioner Robbins, Commissioner Knight Absent: None. The roll was called by the City Clerk. APPROVAL OF MINUTES On the motion of Com. Nathaniel Moody, supported by Com. Jon O’Connor, the reading of the minutes of the Regular Session of March 28, 2023 was waived and said minutes were accepted as presented. Carried. PETITIONS AND COMMUNICATIONS 92468 Result: Received and Filed. Communication received from Jim McKinley regarding downtown homelessness and solicitation. 92469 Result: Received and Filed. Communication received from Elianna Bootzin regarding Community Development Block Grant allocations. 92470 Result: Received and Filed. Communication received from Gregg Hampshire, Executive Director of Creston Neighborhood Association, urging the commission to prioritize and work closely with neighborhood associations. 92471 Result: Received and Filed. Communication received from Natalie Hockamier, Growing Green Grand Rapids volunteer, advocating for safe lawn care and the support of pollinator habitat. 92472 Result: Received and Filed. Communications (59) expressing opposition to the use of drones by police. 1 APRIL 11, 2023 CITY COMMISSION 2 REPORTS OF CITY OFFICERS 92473 Result: Received and Filed. Comptroller’s report for the period of March 15, 2023 through March 28, 2023 in the amount of $21,269,421.44. 92474 Result: Received and Filed. Treasurer’s report for the period of March 15, 2023 through March 28, 2023. CONSENT AGENDA A. CONSENT AGENDA APPROVAL 92475 Result: Adopted. Mover: O’Connor. Supporter: Moody. Adoption of the following items under the consent agenda. B. COMMITTEE ON APPOINTMENTS 92476 Result: Adopted. Mover: O’Connor. Supporter: Moody. RESOLVED, that Mayor Bliss’ appointment of Jonathan Benedict to the North Quarter Corridor Improvement Authority for the remainder of a four- year term ending December 31, 2024, be confirmed. 92477 Result: Adopted. Mover: O’Connor. Supporter: Moody. RESOLVED, that the City Commission’s appointment of Brandon Simon to the Stormwater Oversight Commission for the remainder of a three- year term ending January 5, 2026, be approved. C. FISCAL COMMITTEE 92478 Result: Adopted. Mover: O’Connor. Supporter: Moody. RESOLVED: 1. That the City Commission authorizes a cooperative purchase through the State of Michigan MiDEAL Contract #071B4300149 with Oracle Cloud as the enterprise resource planning system for a three-year term with two one-year renewal options in an amount not to exceed $4,000,000 over the life of the contract; and 2. That the City Commission authorizes an agreement with Highstreet IT Solutions, LLC providing training, implementation, integrations, and extended cloud services for an enterprise reporting planning system for the City of Grand Rapids for a three-year term with two one-year renewal 3 CITY COMMISSION APRIL 11, 2023 options in an amount not to exceed $6,000,000 over the life of the contract; and 3. That the City Commission authorizes an agreement with Emphasys Computer Solutions, Inc. for investment and debt management SaaS software and support for the City of Grand Rapids for a three-year term with two one-year renewal options in an amount not to exceed $300,000 over the life of the contract; and 4. That the Mayor is authorized to execute said Agreements upon approval as to form by the City Attorney; and 5. That the Comptroller is authorized and directed to pay invoices pursuant to the terms of said Agreements. 92479 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS, the Fiscal Committee has considered the attached bids; therefore RESOLVED that contracts be prepared between the City and the following vendors, and that the Mayor be authorized to sign the contracts on behalf of the City, as follows, in a form to be approved by the City Attorney: 1. B&B Pool Company Poolcat Products & Services One-year term contracts with two, one-year renewal options for the “as- needed” purchase and delivery of various packaged swimming pool chemicals for the Parks & Recreation Department from B&B Pool Company for an annual “not-to-exceed” amount of $25,000.00 (estimated 3-year total amount of $75,000.00); and for purchase and delivery of bulk liquid chlorine and various pre-packaged swimming pool chemicals from Poolcat Products & Services for an annual “not-to-exceed” amount of $50,000.00 (estimated 3-year total amount of $150,000.00). 2. Electronic Data Collection Corporation Contract extension for a one-year term with two, one-year renewal options for continued licensing, maintenance, and support of the AIMS platform and solution, for MobileGR from Electronic Data Collection Corporation for the annual not-to-exceed amount of $210,00.00; the estimated three-year total amount is $630,000.00. 3. Corby Energy Services Increase to the annual not-to-exceed contract amount with Corby Energy by $375,000.00 for the remaining periods of the Contract, for a new annual not-to-exceed amount of $975,000.00, for cured-in-place (CIPP) lining services for storm and sanitary sewer lines for the Environmental Services Department (ESD). APRIL 11, 2023 CITY COMMISSION 4 D. COMMUNITY DEVELOPMENT COMMITTEE 92480 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: On January 24, 2023, the City Commission established the Special Assessment Nuisance Roll 8776. On April 25, 2023, the City Commission will sit as Board of Review to hear appeals on the Special Assessment Nuisance Roll 8776. The Special Assessment Roll was available in the City Assessor’s Office in City Hall for ten business days, beginning on April 3, 2023. Property owners affected may file a written appeal at any time up to the adjournment of the April 25th City Commission meeting. RESOLVED: That the City Commission will sit as Board of Review on April 25, 2023, to hear appeals on the Special Assessment Nuisance Roll 8776. 92481 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: On March 15, 2022, the City Commission established the Special Assessment Uptown BID Roll 8778. On May 9, 2023, the City Commission will sit as Board of Review to hear appeals on the Special Assessment Uptown BID Roll 8778. The Special Assessment Roll was available in the City Assessor’s Office in City Hall for ten business days, beginning on April 10, 2023. Property owners affected may file a written appeal at any time up to the adjournment of the May 9th City Commission meeting. RESOLVED: That the City Commission will sit as Board of Review on May 9, 2023, to hear appeals on the Special Assessment Uptown BID Roll 8778. 92482 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. The Grand Rapids Fire Department provides services for the health and safety of the community; and 5 CITY COMMISSION APRIL 11, 2023 2. In order to fulfill its mission and provide for the health and safety of the community, the Grand Rapids Fire Department must maintain adequate facilities; and 3. The Grand Rapids Fire Department has determined that developing a consolidated training and operations facility is in the best interest for the public safety of the community; therefore RESOLVED: 1. That an Option to Purchase Agreement (the “Agreement”) is approved in a form to be approved by the City Attorney; and 2. That upon satisfaction of all required due diligence, the acquisition of the real property located at 850 Pannell Street NW is approved; and 3. That the mayor is authorized to execute the Agreement on behalf of the City; and 4. The cost associated with due diligence and closing costs estimated not to exceed $175,000 shall be paid from the fund balance of the general fund in fiscal year 2023; and 5. That the costs necessary to fulfill the City’s obligation to purchase 850 Pannell Street NW, which are not-to-exceed $1,925,000, shall be paid in fiscal year 2024 from the Grand Rapids Administrative Department (1010- 261-3000-9953). 92483 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. It is necessary to enter into an agreement with the Michigan Department of Transportation, enter into a cost sharing agreement with the City of East Grand Rapids, and to authorize expenditures in connection with the following project: Reconstruction of Robinson Road from Lake Dr. to 135 feet E. of Woodmere Ave. and Rotomill/Resurfacing of Robinson Road from 135 feet E. of Woodmere Ave. to Plymouth Ave. (MDOT Contract No. 23-5093) (hereinafter referred to as the “Project”): therefore RESOLVED: 1. That the City enter into an agreement with the Michigan Department of Transportation for the Project and that, upon approval as to form by the City Attorney, the Mayor and City Clerk are hereby authorized to execute the same on behalf of the City. APRIL 11, 2023 CITY COMMISSION 6 2. That the aforesaid cost sharing agreement with the City of East Grand Rapids be approved and that, upon approval as to form by the City Attorney, the Mayor and City Clerk are hereby authorized to execute the agreement for the Project on behalf of the City. 3. That expenditures for the local share of costs for the Project be authorized in an amount not to exceed $3,076,830, which includes the costs of the construction contract, previously authorized design phase services by Moore & Bruggink, Inc. (M&B), construction phase services including inspection by M&B, traffic safety and street lighting force account work/public information program, administration, and contingencies. Said amount of $3,076,830 to be charged to the applicable codes currently defined as follows: $790,105 to Code No. 5911-536-9000-9880- 591122047, $951,455 to Code No. 5902-527-9000-9880-590222047, $133,490 to the applicable Capital Improvement Fund Codes, $14,635 to Code No. 4090-519-9000-9880-409023022, and $1,187,145 to the applicable Vital Streets Fund Codes. 4. That the City Comptroller is hereby authorized and directed to make payment, in amounts and to said payees, as the City Engineer or his designee requests in connection with the Project. 92484 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. It is necessary to enter into an agreement with the Michigan Department of Transportation in connection with the Project and to authorize expenditures in connection with the following project: Rotomill/Resurfacing of Fuller Avenue from Knapp Street to 3 Mile Road (MDOT Contract No. 23-5073) (hereinafter referred to as the “Project”): therefore RESOLVED: 1. That the City enter into an agreement with the Michigan Department of Transportation for the Project and that, upon approval as to form by the City Attorney, the Mayor and City Clerk are hereby authorized to execute the same on behalf of the City. 2. That expenditures for the local share of costs for the Project be authorized in an amount not to exceed $1,912,935, which includes the costs of the construction contract, previously authorized design phase services by Fleis and VandenBrink, Inc. (F&V), construction phase services including inspection by F&V, traffic safety and street lighting force account work/public information program, administration, and contingencies. Said 7 CITY COMMISSION APRIL 11, 2023 amount of $1,912,935 to be charged to the applicable Vital Streets Fund codes. 3. That the City Comptroller is hereby authorized and directed to make payment, in amounts and to said payees, as the City Engineer or his designee requests in connection with the Project. 92485 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. On March 14, 2023 (Proceeding No. 92412) the City approved a Construction Agreement and accepted a Public Utilities Easement for the construction of public sanitary sewer facilities in connection with Sanitary Sewer in Public Easement (SE) (Windy North); and 2. The agenda language and resolution included Bosco Construction, Inc., as the developer and easement grantor. The correct entity is Bosco Development, LLC. It is necessary to rescind City Commission Proceeding No. 92412 dated March 13, 2023, to correct this information; and 3. It is necessary to approve a Construction Agreement, and accept a Public Utilities Easement for the construction of public sanitary sewer facilities in connection with Sanitary Sewer in Public Easement (SE) (Windy North); therefore RESOLVED: 1. That City Commission Proceeding No. 92412 dated March 14, 2023, is hereby rescinded; and 2. That the aforesaid Construction Agreement between the City of Grand Rapids (City), the City of Kentwood and Bosco Development, LLC (Developer), be approved and that, upon approval as to form by the City Attorney, the Mayor and City Clerk be authorized to execute said Agreement on behalf of the City; and 3. That the City accept a Public Utilities Easement for the construction and maintenance of public utilities from the following property owner, with description of the aforesaid Easement and for the nominal considerations as noted, which were paid by the Developer: Bosco Development, LLC $1.00 4910 68th Street SE Caledonia, MI 49316 3463 52nd Street SE, Parcel No. 41-18-26-326-001 4. That the City Clerk is hereby authorized and directed to record the aforesaid Easement with the Kent County Register of Deeds. APRIL 11, 2023 CITY COMMISSION 8 92486 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. On March 28, 2017 (Proceeding No. 86602) the City approved agreements with AECOM Great Lakes, Inc. (AECOM); Black & Veatch (B&V); CTL Engineers & Construction Technology Consultants, PC (CTL); Dixon Engineering, Inc. (Dixon); DLZ Michigan, Inc. (DLZ); Fleis & Vandenbrink Engineering, Inc. (Fleis & Vandenbrink); Fishbeck, Thompson, Carr & Huber, Inc. (FTCH); Geotech, Inc. (Geotech); Holland Engineering, Inc. (Holland); Hubbell, Roth & Clark, Inc. (HRC); Integrated Architecture Corporation (Integrated Architecture); Moore & Bruggink, Inc. (M&B); Prein and Newhof, Inc. (Prein & Newhof); Spalding DeDecker Associates, Inc. (Spalding DeDecker); Tetra Tech of Michigan, PC (Tetra Tech); Williams & Works, Inc. (W&W); and Wightman & Associates, Inc. (Wightman) and authorized expenditures in connection therewith for Professional and Technical Engineering Services for Various Projects. 2. On February 11, 2020 (Proceeding No. 89593) the City authorized an extension to the Professional and Technical Engineering Services Agreement for a three-year period; and 3. It is necessary to extend the aforesaid agreement with Williams & Works, Inc. and Wightman & Associates, Inc. to complete existing project work; therefore RESOLVED: 1. That Amendment No. 2 to the agreements approved on March 28, 2017 (Proceeding No. 86602) with Williams & Works, Inc. and Wightman & Associates, Inc. for Professional and Technical Engineering Services for Various Projects is hereby approved for a two (2) year period and that, upon approval as to form by the City Attorney, the Mayor be authorized to execute the aforesaid amendment on behalf of the City. The period of performance will be through April 1, 2025 to complete previously authorized services. 2. That the City Comptroller is hereby authorized and directed to make payment, in amounts and to said payee, as the City Engineer or his designee requests in connection with these services. E. COMMITTEE OF THE WHOLE 92487 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. Increasing the availability of outdoor dining space will help increase the 9 CITY COMMISSION APRIL 11, 2023 vibrancy of downtown and neighborhood business districts; and 2. Public Act 124 of 2020 as amended empowers the City Commission to designate Social Districts with Commons Areas where purchasers may consume alcoholic beverages sold by multiple qualified Michigan Liquor Control Commission licensees who obtain Social District Permits; and 3. The City Commission has designated Social Districts containing Commons Areas within the City of Grand Rapids; and 4. The City Commission has received a request from a qualified licensee to recommend approval of their Social District Permit application by the Michigan Liquor Control Commission; and 5. The licensed premises of the licensee are contiguous to the Commons Areas within the designated Social Districts; and 6. The City Commission desires to recommend approval of the Social District Permit application; therefore RESOLVED: 1. That the Social District Permit application from WB Grand Rapids, LLC dba Wahlburgers; 10 Ionia Ave NW, is recommended by the City Commission for consideration and approval by the Michigan Liquor Control Commission; and 2. That the City Clerk is authorized and directed to provide the applicant with a certification of this action in the form specified by the Michigan Liquor Control Commission. 92488 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS: 1. The City Commission approved a Brownfield Plan (the “Plan”) for the City of Grand Rapids Brownfield Redevelopment Authority (the “Authority”) on December 22, 1998, pursuant to the Brownfield Redevelopment Financing Act, Act 381 of the Public Acts of Michigan of 1996, as amended, MCL 125.2651 et seq. (“Act 381”); and 2. The Board of the Authority has recommended a revised amendment to the Plan for the Dwelling Place Regional Community Land Trust Project (the “Project”) described therein (the “Revised Amendment”); and 3. The City Commission held a public hearing on March 28, 2023, for the Revised Amendment after notice in accordance with the requirements of Act 381; therefore RESOLVED: APRIL 11, 2023 CITY COMMISSION 10 1. That the Revised Amendment constitutes a public purpose under Act 381; and 2. That the Revised Amendment meets all the requirements of Section 13(1) of Act 381; and 3. That the proposed method of financing the costs of the eligible activities, as identified in the Revised Amendment and defined in Act 381, is feasible and the Authority has the authority to arrange the financing; and 4. That the costs of the eligible activities proposed in the Revised Amendment are reasonable and necessary to carry out the purposes of Act 381; and 5. That the amount of captured taxable value estimated to result from the adoption of the Revised Amendment is reasonable; and 6. That the Revised Amendment in the form presented is approved; and 7. That all resolutions or parts of resolutions in conflict herewith shall be and the same are hereby rescinded. 92489 Result: Adopted. Mover: O’Connor. Supporter: Moody. WHEREAS, on March 28, 2023, the Public Safety Committee unanimously supported the Police Chief’s request to acquire small Unmanned Aerial System (sUAS) technology, which advances it to the City Commission, to set a public hearing for the purpose of receiving public comment on the potential acquisition of sUAS technology, as required by Administrative Policy 15-03 “Acquisition and Use of Surveillance Equipment and Surveillance Services.” RESOLVED: 1. That a public hearing be held on Tuesday, April 25, 2023, at 7:00 p.m., in the City Commission Chambers on the 9th Floor of City Hall, 300 Monroe Avenue NW, at which time and place the City Commission shall receive comments on the proposed acquisition of small Unmanned Aerial System technology; and 2. That the City Clerk shall publish notice of the time, place, and purpose of said hearing in a newspaper of general circulation in the City not less than ten (10) days prior to the date of said hearing; and 3. That all resolutions or parts of resolution in conflict herewith shall be and the same are hereby rescinded. ORDINANCES 92490 Result: Adopted. Mover: Moody. Supporter: O’Connor. Yeas: Bliss, O’Connor, Ysasi, Moody, Perdue, Robbins, Knight 11 CITY COMMISSION APRIL 11, 2023 AN ORDINANCE AMENDING SECTION 4.2 OF SALARY ORDINANCE 2022-33 ORDINANCE NO. 2023 - 12 THE PEOPLE OF THE CITY OF GRAND RAPIDS DO ORDAIN: Section 1. That Section 4.2 of Salary Ordinance 2022-33, be amended to read as follows: “Section 4.2. Managerial and Supervisory Professional Group: 101 FMS Subject Matter Expert 01SME 102 Financial Systems Analyst 13 110 Accounts Payable Supervisor 12 114 Payroll Supervisor 12 115 Financial Systems Administrator 17 117 Deputy City Treasurer 20 118 Records Manager 15 127 Performance & Management Reporting Specialist 14 141 Partnerships and Development Coordinator 10 148 Deputy City Clerk 17 234 Social Worker 14 329 Special Events Supervisor 13 336 Parks Maintenance Supervisor 11 337 Materials Resource Planning Supervisor 10 338 Utility Maintenance Supervisor 12 339 Cemetery Supervisor 11 341 Parking Meter Operations Supervisor 14 342 Parking Facility Supervisor 14 344 Parking Operations Superintendent 16 345 Parking Services Shift Supervisor 10 346 Inventory and Asset Manager 15 348 Wastewater Operations and Maintenance Supervisor 14 349 Wastewater/Stormwater Maintenance Superintendent 17 350 Collection System Asset Supervisor 14 351 Wastewater Plant Supervisor 17 352 Wastewater Technical Control Supervisor 14 353 Utility Supervisor 14 354 Traffic System Engineer 16 355 Utilities Field Operations Supervisor 14 357 Building Maintenance Supervisor I 9 358 Building Maintenance Supervisor II 11 359 Facilities Maintenance Superintendent 17 360 Facilities Maintenance Supervisor 14 362 Water Distribution Shift Supervisor 10 363 Forester 13 364 Forestry Supervisor 13 APRIL 11, 2023 CITY COMMISSION 12 365 Signal & Lighting Supervisor 14 367 Signal & Lighting Superintendent 17 368 Utilities Field Operations Superintendent 17 370 Streets & Sanitation Supervisor 12 371 Public Services Supervisor 13 375 Equipment Maintenance Supervisor 12 376 Equipment Maintenance Superintendent 17 381 Public Services Manager 18 453 Fleet Equipment Manager 12 497 Wastewater Plant Shift Supervisor 10 498 Wastewater Lab Superintendent 14 515 Sign Shop Supervisor 09 518 Sign Supervisor 10 528 Housing Inspections Administrator 16 529 Code Compliance Administrator 18 530 Housing Inspections Supervisor 13 532 Code Compliance Supervisor 14 533 Development Center Administrator 16 534 Assistant Code Compliance Director 20 548 Special Events Manager 18 549 Assistant Mobile GR Director 20 551 City Transportation Engineer 18 552 Transportation Planning Supervisor 13 556 Debt and Authority Finance Officer 17 557 Equal Opportunity Officer 14 558 Information Systems Coordinator 15 559 GIS Manager 18 560 311 Customer Service Manager 18 561 Assistant Information Technology Director 20 562 Network and Operations Administrator 18 565 CRM Systems Administrator 16 571 Customer Service Community Liaison 11 594 Income Tax Compliance Supervisor 14 595 Income Tax Operations Supervisor 14 598 Financial Analyst II 15 600 Administrative Services Officer I 16 601 Community Services Administrator 13 606 Accountant II 12 607 Financial Analyst 12 609 Income Tax Examination Supervisor 14 611 Internal Auditor II 14 614 Information Technology Manager 18 615 Assistant City Assessor 17 620 Senior Buyer 15 621 Administrative Analyst I – Accounting 11 626 Administrative Services Officer II 18 13 CITY COMMISSION APRIL 11, 2023 631 Deputy City Assessor 18 633 Utility Financial Officer 18 635 Contract Compliance Officer 12 638 Communications Manager 18 639 Customer Service Administrator 16 640 Housing Development Officer 18 641 Administrative Analyst II 16 642 Administrator – Office Children Youth Families 16 646 Senior Human Resources Analyst 14 647 Senior Electrical Engineer 15 650 Project Engineer 15 651 Senior Project Engineer 17 653 Building Inspections Supervisor 13 656 Utilities System Manager 20 660 Wastewater Plant Superintendent 18 663 Water Filtration Plant Superintendent 18 664 Hydraulic Engineer 17 666 Building Inspections Administrator 16 672 Facilities Project Engineer Coordinator 18 676 Environmental Assessment Supervisor 17 677 Athletic Supervisor 10 687 Golf Course Manager 10 688 Recreation Supervisor 13 689 Marketing and Program Specialist 10 701 Recreation Program Technical Supervisor 07 705 Planning Supervisor 13 712 Recreation Center Supervisor 10 714 Parks Superintendent 18 715 Recreation Superintendent 18 716 Recreation Services Specialist 16 721 Assistant Building Official 15 722 Housing Rehab Supervisor 14 723 Community Development Officer 14 725 Building Official 18 728 Assistant Community Development Director 20 729 Assistant Economic Development Director 20 732 Business Advocate 18 733 Real Property Manager 16 735 Economic Development Coordinator II 17 738 Minority Business Enterprise Advocate 18 740 Telecommunications Administrator 17 824 Emergency Management Specialist 11 840 Forensic Services Manager 14 910 Business Manager 13 911 Construction Inspection Supervisor 13 915 Assistant Project Manager 15 APRIL 11, 2023 CITY COMMISSION 14 916 Engineering Design Services Supervisor 13 917 Project Manager 18” Section 2. That all Ordinances in conflict herewith are repealed. Result: Adopted. Mover: O’Connor. Supporter: Robbins. Yeas: Bliss, O’Connor, Ysasi, Moody, Perdue, Robbins, Knight Motion to give ordinance immediate effect. CITY COMMISSION RESOLUTIONS Result: Adopted. Mover: Ysasi. Supporter: Moody. Yeas: Bliss, O’Connor, Ysasi, Moody, Perdue, Robbins, Knight Motion to suspend the rules. 92491 Result: Adopted. Mover: O’Connor. Supporter: Ysasi. Yeas: Bliss, O’Connor, Ysasi, Moody, Perdue, Robbins, Knight RESOLVED that the City Attorney is authorized to compromise, settle and redeem on behalf of the City of Grand Rapids, Neysha Arasia and Armando Arasia’s Risk Management Claim No. 23-R0091, and all potential claims related thereto, by cash payment of Forty-Seven Thousand Fifty Eight Dollars and 00/100 ($47,058.00), by the City of Grand Rapids to Neysha Arasia and Armando Arasia; and IT IS FURTHER RESOLVED that the Comptroller be and is hereby authorized and directed to issue a check to Neysha Arasia and Armando Arasia, in the amount Forty-Seven Thousand Fifty Eight Dollars and 00/100 ($47,058.00) for the claim related to this matter. DOCUMENTS FILED 92492 Result: Received and Filed. Proposal for Appraisal of 2643 Kalamazoo Avenue SE with Colliers Valuation and Advisory Services submitted for the public record. 92493 Result: Received and Filed. Professional Services Agreement with First Tee submitted for the public record. 92494 Result: Received and Filed. Professional Services Agreement with Tyler Wong submitted for the public record. 92495 Result: Received and Filed. Professional Services Agreement with Andre Pillow, DNA Golf, submitted for the public record. 15 CITY COMMISSION APRIL 11, 2023 92496 Result: Received and Filed. Professional Services Agreement with Ian Hughes, Golftec, submitted for the public record. ADJOURNMENT Commission adjourned at 3:13 PM JOEL H. HONDORP City Clerk

Agenda

CITY OF GRAND RAPIDS CITY COMMISSION MEETING TUESDAY, APRIL 11, 2023 2:00 PM Welcome to the Grand Rapids City Commission Meeting. This session is the final process in the consideration of the items listed on the following agenda. All of these agenda items have been thoroughly reviewed and discussed in the various Standing Committees of the City Commission which meet on Tuesday morning. To view supporting documents for agenda items, please visit: www.grandrapidsmi.gov/commission Persons who need reasonable accommodation to participate, are asked to contact the City Clerk’s Office at 616-456-3010 or cityclerk@grcity.us. Expected Meeting Procedures 1. Depending on the meeting there can be multiple opportunities for public comment. -The First is limited to items on the Commission’s agenda that are slated to be voted on -The Second is for specially scheduled required public hearings -The Third is for any issue you would like to bring to the attention of the Commission 2. You may only speak once on each issue. 3. All comments are to be limited to 3 minutes. 4. City Commission meetings are to be a safe place for everyone involved, as such: -No clapping, cheering, or holding up of signs -Please refrain from swearing, name calling and/or making derogatory comments directed toward a person’s race, religion, nation of origin, etc. 5. Do not request or expect comment from the Commission. 6. Please turn OFF cellular phones. I. CALL TO ORDER II. MOMENT OF SILENCE III. PLEDGE OF ALLEGIANCE IV. ROLL CALL V. PUBLIC COMMENTS ON AGENDA ITEMS - Prior to consideration of the official business, citizens may speak to subjects on today's agenda which are slated to be voted on. The items to be addressed during this time are located in the highlighted section headings. (Please limit comments to 3 minutes.) 1. Public Comments on Agenda Items VI. APPROVAL OF MINUTES 1. City Commission - Regular Session - Mar 28, 2023 5:30 PM VII. PETITIONS AND COMMUNICATIONS - Communications addressed to the City Commission are distributed to all members and are acknowledged for information, or are referred to a committee or staff for follow up. 1. Communication received from Jim McKinley regarding downtown homelessness and solicitation 2. Communication received from Elianna Bootzin regarding Community Development Block Grant allocations 3. Communication received from Gregg Hampshire, Executive Director of Creston Neighborhood Association, urging the commission to prioritize and work closely with neighborhood associations 4. Communication received from Natalie Hockamier, Growing Green Grand Rapids volunteer, advocating for safe lawn care and the support of pollinator habitat 5. Communications (59) expressing opposition to the use of drones by police - Add-On VIII. REPORTS OF CITY OFFICERS - The City Manager, City Attorney, City Clerk, City Treasurer, and City Comptroller may submit reports or information directly to the City Commission for consideration. 1. Warrant Report for March 15 thru March 28, 2023 & Fund & Travel Reports for February 2023 2. Treasurer’s Report for Period of March 15, 2023 through March 28, 2023 IX. CONSENT AGENDA AND REPORTS OF STANDING COMMITTEES: A. COMMITTEE ON APPOINTMENTS The Committee considers and makes recommendations on appointments to the City's various boards and commissions. 1. Resolution confirming Mayor Bliss' appointment of Jonathan Benedict to the North Quarter Corridor Improvement Authority 2. Resolution approving the City Commission's appointment of Brandon Simon to the Stormwater Oversight Commission B. FISCAL COMMITTEE The Committee considers and makes recommendations on matters referring to bids, claims, and other financial matters of the City . 1. Resolution approving contracts with Oracle Cloud as an Enterprise Resource Planning System (ERP); with Highstreet IT Solutions LLC for training, implementation, integrations and extended cloud services; and with Emphasys Computer Solutions Inc for Investment Management for a total not to exceed amount of $10,300,000 over the life of the contracts 2. Bid List Resolution for April 11, 2023 C. COMMUNITY DEVELOPMENT COMMITTEE The Committee considers and makes recommendations on matters concerning public service, public improvements, streets, traffic and public buildings. 1. Resolution setting Tuesday, April 25, 2023, at 7:00 pm, as the date for the City Commission to sit as Board of Review to hear appeals on Special Assessment Nuisance Roll 8776 2. Resolution setting Tuesday, May 9, 2023, at 2:00 pm, as the date for the City Commission to sit as Board of Review to hear appeals on Special Assessment Uptown BID Roll 8778 3. Resolution approving and authorizing execution of an Option to Purchase Agreement for the eventual acquisition of 850 Pannell Street NW for $1,925,000 for future development of a modern training and operations facility for the Grand Rapids Fire Department 4. Resolution approving an agreement with MDOT for the Reconstruction of Robinson Road from Lake Dr. to 135 ft E. of Woodmere Ave. and Rotomill/Resurfacing of Robinson Road from 135 ft E. of Woodmere Ave. to Plymouth Ave., approving a cost sharing agreement with the City of East Grand Rapids, and authorizing $3,076,830 for the local share of project costs 5. Resolution approving an agreement with MDOT for the Resurfacing of Fuller Avenue from Knapp St. to 3 Mile Rd. and authorizing $1,912,935 for the local share of project costs 6. Resolution rescinding a resolution, approving a Construction Agreement and accepting a Public Utilities Easement (Windy North) 7. Resolution approving a two-year extension for the Professional and Technical Engineering Services Agreement with Williams and Works, Inc. and Wightman & Associates, Inc. D. COMMITTEE OF THE WHOLE The Committee considers all matters that are desired to be deliberated in committee by the full City Commission. Most ordinances and licensing matters are brought before this committee. 1. Resolution recommending approval by the Michigan Liquor Control Commission of Social District Permit application pursuant to Public Act 124 of 2020 for WB Grand Rapids, LLC located at 10 Ionia Ave NW. 2. Resolution approving a Revised Brownfield Plan Amendment for the $14.3 million Dwelling Place Regional Community Land Trust project located at 637 Winchell Street SE 3. Resolution scheduling a public hearing for April 25, 2023 on the proposed acquisition of small Unmanned Aerial System technology X. ITEMS REMOVED FROM CONSENT XI. ORDINANCES TO BE ADOPTED 1. Ordinance amending Section 4.2 of Ordinance 2022-33, Title And Range Change: Special Events Manager, Deputy City Treasurer XII. CITY COMMISSION RESOLUTIONS - Resolutions to be deliberated by the City Commission but which come directly to the City Commission rather than from one of the Standing Committees. 1. City Commission resolution authorizing approving settlement in the Neysha and Armando Arasia Risk Management Claim No. 23-R0091 - Add-On XIII. PUBLIC HEARINGS - Public hearings are scheduled to allow citizens to speak on subjects which will be before the City Commission for action at a future date. Speakers may address the Commission once on each hearing. XIV. PUBLIC COMMENTS - At the conclusion of the official business and public hearings, the agenda provides for public comment on any other matters citizens may wish to bring to the attention of the City Commission. (Please limit comments to 3 minutes.) 1. Public Comments XV. COMMENTS BY COMMISSIONERS XVI. ADJOURNMENT CITY COMMISSION GLOSSARY OF TERMS TERM DEFINITION Adjournment To close the meeting. Adopt To accept or approve; i.e., an ordinance, a resolution, a motion, etc. Amend To modify; i.e., an ordinance, a resolution, a motion, etc. Call to Order Formal opening of a meeting. City Charter Legal document establishing a municipality (city). City Commission Local form of government consisting of the Mayor and six Commissioners. City Officers Includes: Mayor, President of the City Commission, City Manager, City Attorney, City Treasurer, and City Clerk. Consent Agenda Matters listed as Consent Agenda items are considered to be routine or matters of unanimous consent by the City Commission. There will be no separate discussion of these matters, and they will be enacted by one motion. Executive Session A meeting in which the proceedings are of a confidential nature. Only members and invited guests may attend, and all are honor-bound to maintain confidentiality. Motion A proposal that the Commissioners take a specific action or stand on an item being presented to the City Commission. Ordinance A piece of legislation enacted by a municipal authority. Postpone A motion to postpone is made if the City Commission needs more time to make a decision. A postponement cannot go beyond the next session. Quorum Number of voting members who must be present in order that business can be legally transacted. Recess Short intermission within a meeting. Recognize / Obtain the Floor Acknowledgement by the presiding officer of the City Commission that a member has the right to address the assembly. Rescind (Repeal) Allows the City Commission to repeal an action previously taken; i.e., ordinances, etc. Resolution A decision by the City Commission to do or not to do something. Robert’s Rules of Order A guide to fair and orderly meeting procedures. Suspend the Rules This motion is used when the City Commission wants to do something that violates its own rules. The motion does not apply to an organization’s bylaws, local, state, or national law; or fundamental principles of parlia-mentary law. An appropriate suspension of the rules, used on occasion by the City Commission, would be a motion to change the agenda. Table, Lay on the This motion puts aside an item, and everything adhering to it, currently being presented to the City Commission. The item remains “on the table” until taken off. Table, Take (Remove) from the The motion to Take from the Table is used when the City Commission wants to continue considering a motion that was Laid on the Table earlier in the present session or in the previous session of the City Commission. When a motion is Taken from the Table, it has everything adhering to it exactly as it was when it was Laid on the Table. Revised: 06-30-2014 Source(s): Robert’s Rules of Order City Commission Standing Rules CITY OF GRAND RAPIDS COMMISSIONERS Jon O’Connor joconnor@grcity.us 616-456-3035 First Ward Drew Robbins drobbins@grcity.us 616-456-3035 Milinda Ysasi mysasi@grcity.us 616-456-3035 Second Ward Lisa Knight lknight@grcity.us 616-456-3035 Nathaniel Moody nmoody@grcity.us 616-456-3035 Third Ward Kelsey Perdue kperdue@grcity.us 616-456-3035 Revised: 01-07-2023