Community Development Committee - Regular Meeting

CITY OF GRAND RAPIDS CITY COMMISSION MEETING TUESDAY, JULY 11, 2023 2:00 PM Welcome to the Grand Rapids City Commission Meeting. This session is the final process in the consideration of the items listed on the following agenda. All of these agenda items have been thoroughly reviewed and discussed in the various Standing Committees of the City Commission which meet on Tuesday morning. To view supporting documents for agenda items, please visit: www.grandrapidsmi.gov/commission Persons who need reasonable accommodation to participate, are asked to contact the City Clerk’s Office at 616-456-3010 or cityclerk@grcity.us. Expected Meeting Procedures 1. Depending on the meeting there can be multiple opportunities for public comment. -The First is limited to items on the Commission’s agenda that are slated to be voted on -The Second is for specially scheduled required public hearings -The Third is for any issue you would like to bring to the attention of the Commission 2. You may only speak once on each issue. 3. All comments are to be limited to 3 minutes. 4. City Commission meetings are to be a safe place for everyone involved, as such: -No clapping, cheering, or holding up of signs -Please refrain from swearing, name calling and/or making derogatory comments directed toward a person’s race, religion, nation of origin, etc. 5. Do not request or expect comment from the Commission. 6. Please turn OFF cellular phones. I. CALL TO ORDER II. MOMENT OF SILENCE III. PLEDGE OF ALLEGIANCE IV. ROLL CALL V. PUBLIC COMMENTS ON AGENDA ITEMS - Prior to consideration of the official business, citizens may speak to subjects on today's agenda which are slated to be voted on. The items to be addressed during this time are located in the highlighted section headings. (Please limit comments to 3 minutes.) 1. Public Comments on Agenda Items VI. APPROVAL OF MINUTES 1. City Commission - Regular Session - Jun 13, 2023 5:30 PM VII. PETITIONS AND COMMUNICATIONS - Communications addressed to the City Commission are distributed to all members and are acknowledged for information, or are referred to a committee or staff for follow up. 1. Communication received from Lucas Leverett with proposed policy and procedure changes for Grand Rapids city meetings 2. Communications (13) received from Mark Baker, Soft Lights Foundation, regarding LED street lights 3. Communication from Daniel Barcheski regarding their resignation from the Economic Development Corporation and Brownfield Redevelopment Authority 4. Communication received from Janet Zahn and Nate Rauh-Bieri, Grand Rapids Climate Coalition Co-Chairs, sharing concerns with the Community Master Planning process 5. Communication received from ACLU Michigan regarding proposed amendments to Grand Rapids City Code targeting the unhoused 6. Communications (4) received regarding the unhoused and proposed ordinances. - Add-On VIII. REPORTS OF CITY OFFICERS - The City Manager, City Attorney, City Clerk, City Treasurer, and City Comptroller may submit reports or information directly to the City Commission for consideration. 1. Warrant May 31, 2023 thru June 27, 2023, Travel Rpt May 2023, & Fund Reports for April & May 2023 2. Treasurer’s Report for Period of June 3, 2023 through June 22, 2023 3. The City Clerk submitted copies of the Police and Fire Retirement System Actuarial Valuation for the year ending December 31, 2022 IX. CONSENT AGENDA AND REPORTS OF STANDING COMMITTEES: A. COMMITTEE ON APPOINTMENTS The Committee considers and makes recommendations on appointments to the City's various boards and commissions. 1. Resolution confirming Mayor Bliss' appointment of Richard Winn to the Downtown Improvement Authority 2. Resolution approving the City Commission's appointment of Jordan Cross to the Grand Rapids Police Civilian Appeals Board B. FISCAL COMMITTEE The Committee considers and makes recommendations on matters referring to bids, claims, and other financial matters of the City . 1. Resolution accepting a grant award of $77,116.36 from the Federal Emergency Management Agency (FEMA) and the U.S. Department of Homeland Security (DHS) 2022 Assistance to Firefighters Grant (AFG) Program for exercise equipment and health screening with a local match of $7,711.64 and a total project cost of $84,828  2. Resolution accepting a grant award through the United States Department of Justice, Bureau of Justice Assistance (BJA) administered by the Michigan State Police in the amount of $2,098.99 3. Resolution Approving a Professional Services Agreement with Boys & Girls Clubs of Grand Rapids Youth Commonwealth in the amount of $84,000 4. Resolution approving a professional services agreement with the Children’s Assessment Center, d.b.a. the Children’s Advocacy Center of Kent County in the amount of $60,000 5. Resolution Recognizing The Better Business Bureau of Western Michigan as a Local Civic Organization 6. City Commission Resolution to approve professional services agreement contract with Brigham Consulting in an amount not to exceed $43,000 7. Resolution approving Professional Services Agreement in an amount not-to-exceed $14,000 with the African Collaborative Network for City staff training 8. Resolution authorizing a $12,900 contract with Mongoose Cadence communication and engagement platform for the T2C Studio 9. Resolution accepting a $198,304 grant and executing an agreement with the Grand Rapids Community Foundation for integration of T2C Studio services with the Challenge Scholars program 10. Resolution approving a Memorandum of Understanding for the Downtown Development Authority and the Monroe North Tax Increment Finance Authority to provide $400,000 in funding to the City of Grand Rapids for DASH services 11. Resolution Approving Special Event Sponsorship Program Awards For Fiscal Year 2024 Cycle One: July 1 - December 31, 2023 12. Resolution approving a professional services agreement with Disability Advocates of Kent County for technical assistance (not to exceed $10,000) 13. City Commission resolution approving PEG Grant Reimbursements – GRCC, GRPS - $154,991.27 14. Bid List Resolution for July 11, 2023 C. COMMUNITY DEVELOPMENT COMMITTEE The Committee considers and makes recommendations on matters concerning public service, public improvements, streets, traffic and public buildings. 1. Resolution approving a Fireworks Discharge Permit for Pyrotechnico for an indoor special effects at the Van Andel Arena in connection with the Thomas Rhett concert on July 29, 2023 2. Resolution approving a Fireworks Discharge Permit for Pyrotecnico Fireworks, Inc. in connection with the SpartanNash event on Wednesday, July 26, 2023 3. Third-party agreement with Progressive AE, Inc. to conduct Phase XVII of the previously approved Michigan Department of Transportation Congestion Mitigation and Air Quality grant for traffic signal optimization in the amount of $300,000 4. Resolution approving option agreements and the eventual sale of 854 First Street NW, 914 Sherman Street SE, 546 Neland Avenue SE, and 1624 Lafayette Avenue SE pursuant to City Commission Policy 900-63. 5. Resolution scheduling a public hearing for July 25, 2023, to consider a Second Amendment to the Brownfield Plan for the Steelcase Campus Project located at 1151 44th Street SE 6. Resolution to amend subgrant award amounts for the $9,378,000 Revitalization and Placemaking program grant 7. Resolution entering into a Professional Services Agreement with Freedom Construction and Consulting Inc. for Construction Management Services in connection with the Replacement of the South Intake Crib Chlorine Line at the Lake Michigan Filtration Plant of $90,361 with total amount not-to-exceed $178,035 8. Resolution awarding a contract with Lodestar Construction Inc. for the Reconstruction of Milton Street from Carlton Avenue to Norwood Avenue in the amount of $577,726 with total amount not-to-exceed $883,922 9. Resolution awarding a contract with Bazen Electric Co. for Central Clock Replacement at City-County Building in the amount of $14,783 with total amount not-to-exceed $22,155 10. Resolution approving an increase of $387,816.30 for the Construction Contract for Improvements in Turner Avenue from Fourth St, to Ann St. for a total not-to-exceed $2,888,423.00 11. Resolution awarding a contract with Rockford Construction Co. for Construction Management Services in connection with Improvements to Sullivan Field of $800,000 with total amount not-to-exceed $1,200,000 12. Resolution awarding a contract with Universal Sign Inc for Wayfinding and Signage System Replacement in the amount of $395,475 with total amount not-to-exceed $495,010 13. Resolution accepting easements and authorizing payments in a total amount of $8,530.00 for Sidewalk Improvements in Collindale Avenue from Lake Michigan Drive to Burritt Street 14. Resolution accepting a Sidewalk and Utility Easement and authorizing a payment for $25,000.00 for Reconstruction of Lake Eastbrook Boulevard from East Beltline Avenue (M-37) to 28th Street (M-11) 15. Resolution accepting an Emergency Access Easement for no consideration and approving a Partial Release of Easement at 975 Ottawa Avenue NW for nominal consideration of $1.00 16. Resolution approving an extension for As-Needed Asbestos and Lead Abatement at Various Locations with no change in previously authorized expenditures of $300,000 17. Resolution approving extensions to contracts for Utility Improvement at Various Locations with no change in previously authorized expenditures of $1,900,000 18. Resolution approving an extension for As-Needed Concrete and Facade Improvements with no change in previously authorized expenditures of $1,400,000  19. Resolution approving an extension for As-Needed Surface Lot Services with no change in previously authorized expenditures of $750,000 20. Resolution approving an extension of contracts for As-Needed General Construction Services at Various Locations with no change in previously authorized expenditures of $1,000,000 21. Resolution approving an increase of $777,404 for the Grand Rapids Public Museum for a total not-to-exceed $ 3,035,312 22. Resolution authorizing a change in funding of $146,000 from Parks Millage Funds to DDA Funds for Improvements to Veterans Memorial Park Building 23. Resolution setting Tuesday July 25, 2023, as the date for the City Commission to sit as Board of Review to hear appeals on Special Assessment DID #8780. - Add-On D. COMMITTEE OF THE WHOLE The Committee considers all matters that are desired to be deliberated in committee by the full City Commission. Most ordinances and licensing matters are brought before this committee. 1. Resolution scheduling special meeting of the City Commission for a joint meeting with the City Planning Commission on Thursday, July 13, 2023 at 1:00 p.m. 2. Resolution approving the request from The Brass Ring Brewing Company, LLC for a Small Distiller liquor license to be located at 2404 Eastern Ave SE. 3. Resolution recommending approval by the Michigan Liquor Control Commission of Social District Permit application pursuant to Public Act 124 of 2020 for EA Restaurant Acquisition, LLC dba Speak EZ Lounge located at 600 Monroe Ave NW. 4. Resolution Approving Amendment No. 41 in the Articles of Incorporation of Grand Valley Metro Council 5. Resolution scheduling the date of July 25, 2023, to consider amendments to the Zoning Ordinance (Chapter 61 of the City Code) pertaining to the Billboard Exchange Program 6. Resolution authorizing the publication of and setting the date to consider an Ordinance amending Chapter 151 "Nuisances" of City Code to exempt Grand Rapids-Kent County Convention/Arena Authority Amphitheater X. ITEMS REMOVED FROM CONSENT XI. ORDINANCES TO BE ADOPTED 1. Consideration of an ordinance rezoning 412 Lafayette Ave SE and the rear portion of 415 Prospect Ave SE to the TN-TBA (Traditional Neighborhood-Traditional Business Area) Zone District, and a portion of 409 Prospect Ave SE to the TN-LDR (Traditional Neighborhood-Low Density Residential) Zone District 2. Consideration of an ordinance rezoning 700 Martin Luther King Jr St SW to the TN-TCC (Traditional Neighborhood-Transitional City Center) Zone District  3. Consideration of an ordinance amendment to a conditional rezoning agreement for a portion of 2525 28th Street SE (formerly 2682 Breton Road SE) to facilitate the construction of a parts warehouse and office and employee parking for Berger Chevrolet 4. Consideration of ordinance amending the Zoning Ordinance (Chapter 61 of the City Code) pertaining to building height in the TN-TCC (Traditional Neighborhood-Transitional City Center) and TN-CC (Traditional Neighborhood-City Center) Zone Districts and the Grand River Overlay District XII. CITY COMMISSION RESOLUTIONS - Resolutions to be deliberated by the City Commission but which come directly to the City Commission rather than from one of the Standing Committees. XIII. PUBLIC HEARINGS - Public hearings are scheduled to allow citizens to speak on subjects which will be before the City Commission for action at a future date. Speakers may address the Commission once on each hearing. 1. Public hearing on an amendment to Section 9.108 and adding Section 9.108a to Chapter 151 "Nuisances" of the Grand Rapids City Code 2. Public hearing on an amendment to Section 9.136 of Chapter 152 "Disorderly Conduct" of the Grand Rapids City Code XIV. PUBLIC COMMENTS - At the conclusion of the official business and public hearings, the agenda provides for public comment on any other matters citizens may wish to bring to the attention of the City Commission. (Please limit comments to 3 minutes.) 1. Public Comments XV. COMMENTS BY COMMISSIONERS XVI. ADJOURNMENT  CITY COMMISSION GLOSSARY OF TERMS TERM DEFINITION Adjournment To close the meeting. Adopt To accept or approve; i.e., an ordinance, a resolution, a motion, etc. Amend To modify; i.e., an ordinance, a resolution, a motion, etc. Call to Order Formal opening of a meeting. City Charter Legal document establishing a municipality (city). City Commission Local form of government consisting of the Mayor and six Commissioners. City Officers Includes: Mayor, President of the City Commission, City Manager, City Attorney, City Treasurer, and City Clerk. Consent Agenda Matters listed as Consent Agenda items are considered to be routine or matters of unanimous consent by the City Commission. There will be no separate discussion of these matters, and they will be enacted by one motion. Executive Session A meeting in which the proceedings are of a confidential nature. Only members and invited guests may attend, and all are honor-bound to maintain confidentiality. Motion A proposal that the Commissioners take a specific action or stand on an item being presented to the City Commission. Ordinance A piece of legislation enacted by a municipal authority. Postpone A motion to postpone is made if the City Commission needs more time to make a decision. A postponement cannot go beyond the next session. Quorum Number of voting members who must be present in order that business can be legally transacted. Recess Short intermission within a meeting. Recognize / Obtain the Floor Acknowledgement by the presiding officer of the City Commission that a member has the right to address the assembly. Rescind (Repeal) Allows the City Commission to repeal an action previously taken; i.e., ordinances, etc. Resolution A decision by the City Commission to do or not to do something. Robert’s Rules of Order A guide to fair and orderly meeting procedures. Suspend the Rules This motion is used when the City Commission wants to do something that violates its own rules. The motion does not apply to an organization’s bylaws, local, state, or national law; or fundamental principles of parlia-mentary law. An appropriate suspension of the rules, used on occasion by the City Commission, would be a motion to change the agenda. Table, Lay on the This motion puts aside an item, and everything adhering to it, currently being presented to the City Commission. The item remains “on the table” until taken off. Table, Take (Remove) from the The motion to Take from the Table is used when the City Commission wants to continue considering a motion that was Laid on the Table earlier in the present session or in the previous session of the City Commission. When a motion is Taken from the Table, it has everything adhering to it exactly as it was when it was Laid on the Table. Revised: 06-30-2014 Source(s): Robert’s Rules of Order City Commission Standing Rules CITY OF GRAND RAPIDS COMMISSIONERS Jon O’Connor joconnor@grcity.us 616-456-3035 First Ward Drew Robbins drobbins@grcity.us 616-456-3035 Milinda Ysasi mysasi@grcity.us 616-456-3035 Second Ward Lisa Knight lknight@grcity.us 616-456-3035 Nathaniel Moody nmoody@grcity.us 616-456-3035 Third Ward Kelsey Perdue kperdue@grcity.us 616-456-3035 Revised: 01-07-2023