Uptown Business Improvement District Regular Meeting

Uptown Business Improvement District 1106 Wealthy Street SE Minutes Packet Grand Rapids, MI 49503 October 5, 2022 @ 8:15 AM Louise Earl Butcher PRESENT: Lynn Happel, Tamara Sytsma, Matthew Smith, Ted Lott, Jaye Van Lenten. ABSENT: Stephanie Johnson, Peter Vanderwier, Commissioner Nathaniel Moody. OTHERS: Verah Narh-Kamara, Chad Buczkowski, Ingrid Miller, Kelsey Liebenow, Dustin Sommers. I. Call to Order The meeting was called to order at 8:15 AM by Chair Lynn Happel. II. Public Comment on Agenda Items None. III. Minutes Approval Approval of Minutes from September 7, 2022. No comments or questions were noted. Motion to approve minutes from September 7, 2022. RESULT: ACCEPTED [UNANIMOUS] MOVER: Jaye Van Lenten, Member SECONDER: Matthew E. Smith, Member YEAS: Happel, Sytsma, Smith, Lott, Van Lenten ABSENT: Stephanie Johnson, Peter Vanderwier, Nathaniel Moody IV. Financial Statements 1. Interim Financial Statements as of August 31, 2022 Verah Narh-Kamara presented the statements. Board inquired about the payment schedule for Simply Gardens. Ingrid Miller answered it is monthly, but invoices get delayed sometimes. Generated 10/17/2022 10:19 AM Uptown Business Improvement District Meeting Full Page 2 October 5, 2022 Motion to approve statement C, a list of expenditures from July 1, 2022 to August 31, 2022. RESULT: APPROVED [UNANIMOUS] MOVER: George (Ted) Lott, Member SECONDER: Jaye Van Lenten, Member YEAS: Happel, Sytsma, Smith, Lott, Van Lenten ABSENT: Stephanie Johnson, Peter Vanderwier, Nathaniel Moody V. Action Items 1. Uptown Grand Rapids, Inc Service Agreement with the City of Grand Rapids on behalf of the Uptown Business Improvement District. Ms. Kamara presented the agreement and noted that there have not been any changes in the terms of this agreement. The main change is with the interpretation. She noted that this new agreement is consistent with the new BID policy and provides UGRI the authority to contract and subcontract on behalf of the BID. Ms. Miller added that this new interpretation puts the city on the same page with UGRI. Motion to approve the UGRI Service Agreement with the City on behalf of the Uptown BID. RESULT: APPROVED [UNANIMOUS] MOVER: George (Ted) Lott, Member SECONDER: Jaye Van Lenten, Member YEAS: Happel, Sytsma, Smith, Lott, Van Lenten ABSENT: Stephanie Johnson, Peter Vanderwier, Nathaniel Moody VI. Presentations 1. Uptown BID Procurement Policy Review Ms. Kamara presented the updated BID Procurement Policy and noted that the only change is in the BID contract section. Per the new UGRI and City Service Agreement, BID contracts will no longer require city approval. RESULT: DISCUSSED Generated 10/17/2022 10:19 AM Uptown Business Improvement District Meeting Full Page 3 October 5, 2022 VII. Reports 1. Committee Notes Ms. Miller acknowledged the attendees of the volunteer celebrations and followed with the reports. 1. Committee Meeting Notes The board discussed the committee reports. RESULT: DISCUSSED 2. Uptown Grand Rapids Inc 1. Uptown Grand Rapids Inc. August Meeting Minutes Ms. Miller presented the reports. RESULT: DISCUSSED VIII. Other Business i. CIA/BID Roundtable Event - October 25 Ms. Kamara updated the board on the preparations for the event and reminded them to show up and participate. IX. Public Comment None. X. Adjournment The meeting was adjourned at 9:58 AM by the chair, Lynn Happel. Generated 10/17/2022 10:19 AM