Uptown Business Improvement District Regular Meeting

Uptown Business Improvement District 1106 Wealthy Street SE Minutes Packet Grand Rapids, MI 49503 December 7, 2022 @ 8:15 AM Louise Earl Butcher PRESENT: Lynn Happel, Tamara Sytsma, Stephanie Johnson, Matthew Smith, Ted Lott, Jaye Van Lenten. ABSENT: Peter Vanderwier, Commissioner Nathaniel Moody (Excused). OTHERS: Verah Narh-Kamara, Ken Miguel-Cipriano, Ingrid Miller. I. Call to Order The meeting was called to order at 8:59 AM by Chair, Lynn Happel. II. Public Comment on Agenda Items None. III. Minutes Approval Approval of Minutes from November 2, 2022. No comments or questions were noted. Motion to approve the minutes from November 2, 2022. RESULT: ACCEPTED [UNANIMOUS] MOVER: Jaye Van Lenten, Member SECONDER: George (Ted) Lott, Member YEAS: Happel, Sytsma, Johnson, Smith, Lott, Van Lenten ABSENT: Peter Vanderwier EXCUSED: Nathaniel Moody IV. Financial Statements 1. Interim Financial Statements as of October 31, 2022 Verah Narh-Kamara presented the reports. There were no comments or questions. Motion to approve statement C, a list of expenditures from July 1, 2022-October 31, 2022. Generated 12/7/2022 01:04 PM Uptown Business Improvement District Meeting Full Page 2 December 7, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: George (Ted) Lott, Member SECONDER: Stephanie Johnson, Secretary YEAS: Happel, Sytsma, Johnson, Smith, Lott, Van Lenten ABSENT: Peter Vanderwier EXCUSED: Nathaniel Moody V. Action Items 1. Electing Board Officers for Calendar Year 2023 The board discussed and approved the slate of officers. Motion to approve the slate of officers for the calendar year 2023. RESULT: APPROVED [UNANIMOUS] MOVER: Jaye Van Lenten, Member SECONDER: Stephanie Johnson, Secretary YEAS: Happel, Sytsma, Johnson, Smith, Lott, Van Lenten ABSENT: Peter Vanderwier EXCUSED: Nathaniel Moody 2. Approval of the 2023 Meeting Schedule The meeting schedule was approved with no changes. Motion to approve the meeting schedule for the calendar year 2023. RESULT: APPROVED [UNANIMOUS] MOVER: George (Ted) Lott, Member SECONDER: Tamara Sytsma, Vice-Chair YEAS: Happel, Sytsma, Johnson, Smith, Lott, Van Lenten ABSENT: Peter Vanderwier EXCUSED: Nathaniel Moody 3. 2023 Landscaping Maintenance Bid Approval Ingrid Miller presented this item and noted that the Simply Gardens bid was the only one received from the Request for Proposal publication. She added that the increase in the contract amount is due to the duration of the contract as well as additional work areas. Motion to approve Simply Gardens landscape maintenance bid for a not-to- exceed amount of $44,280. Generated 12/7/2022 01:04 PM Uptown Business Improvement District Meeting Full Page 3 December 7, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Jaye Van Lenten, Member SECONDER: George (Ted) Lott, Member YEAS: Happel, Sytsma, Johnson, Smith, Lott, Van Lenten ABSENT: Peter Vanderwier EXCUSED: Nathaniel Moody 4. Simply Gardens Additional Planting Beds Estimate Ms. Miller presented this item and noted that this area is now covered under the new agreement with Simply Gardens. Motion to approve the additional funding request for a not-to-exceed amount of $1,800. RESULT: APPROVED [UNANIMOUS] MOVER: Tamara Sytsma, Vice-Chair SECONDER: Jaye Van Lenten, Member YEAS: Happel, Sytsma, Johnson, Smith, Lott, Van Lenten ABSENT: Peter Vanderwier EXCUSED: Nathaniel Moody VI. Reports 1. Uptown Grand Rapids Inc. November Meeting Minutes The reports were discussed during the CIA meeting. RESULT: DISCUSSED VII. Other Business Ms. Miller shared an update from Block by Block. The Uptown truck has been taken off the road due to its poor state. Block by Block is currently leasing a truck for Uptown services. The board discussed and suggested Ms. Miller explore some options and bring some ideas to the board. VIII. Public Comment None. IX. Adjournment The meeting was adjourned by Chair, Lynn Happel at 9:14 AM. Generated 12/7/2022 01:04 PM