Uptown Corridor Improvement Authority - Regular Meeting

Uptown Corridor Improvement Authority 1106 Wealthy Street SE Minutes Packet Grand Rapids, MI 49503 March 2, 2022 @ 8:00 AM Louise Earl Butcher PRESENT: Mark Stoddard, Peter Vanderwier, Joana Hively, Lynn Happel (arrived at 8:09 am), Tamara Sytsma, Stephanie Johnson, Commissioner Nathaniel Moody ABSENT: Matthew Smith OTHERS: Verah Narh-Kamara, Tricia Chapman, Jessica Solis, Richard App, Ken Miguel Cipriano, Dustin Sommer I. Call to Order The meeting was called to order at 8:00 AM by Chair Mark (Stanley) Stoddard II. Public Comment on Agenda Items None. III. Minutes Approval 1. Board was notified meeting notes from February 2, 2022, are available for review. No approval is required due to a lack of quorum at this meeting. IV. Financial Statements Verah Narh-Kamara mentioned Tricia Chapman could not make it, but the board’s questions will be sent to her. 1. Interim Financial Statements as of January 31, 2022 Motion to approve Statement C, schedule of expenditures from July 1, 2021, to January 31, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Tamara Sytsma, Member SECONDER: Peter Vanderwier, Vice-Chair YEAS: Stoddard, Vanderwier, Hively, Sytsma, Johnson, Moody ABSENT: Lynn Happel, Matthew E. Smith Generated 3/8/2022 03:01 PM Uptown Corridor Improvement Authority Meeting Full Page 2 March 2, 2022 V. Action Items 1. Friends of Grand Rapids Parks Tree Planting & Maintenance Proposal Ingrid Miller presented the proposal to the board. She noted this is a continuous initiative to beautify the district. Over the last 2 years, 150 trees have been planted and there is a 2-year contract that goes along with the watering schedule. She added that the cost for this proposal will be split between the fiscal years 2022 and 2023. RESULT: APPROVED [UNANIMOUS] MOVER: Stephanie Johnson, Member SECONDER: Joana Hively, Secretary YEAS: Stoddard, Vanderwier, Hively, Sytsma, Johnson, Moody ABSENT: Lynn Happel, Matthew E. Smith 2. Ambassador Asset Mapping Proposal Ms. Ingrid presented this item and explained it is to allow ambassadors to do extra inventory projects that were not included in their regular budgeted hours. This will provide real-time information on what the Uptown CIA owns and takes care of in the right of way. RESULT: APPROVED [UNANIMOUS] MOVER: Tamara Sytsma, Member SECONDER: Joana Hively, Secretary YEAS: Stoddard, Vanderwier, Hively, Sytsma, Johnson, Moody ABSENT: Lynn Happel, Matthew E. Smith 3. District-wide Planters Proposal Ms. Ingrid presented this item to the board. She explained that the inventory survey to business associations led to this proposal. This will cover all four districts, Wealthy is planning on putting in planters, so they are included in the proposal. Tamara Sytsma wanted some clarifications on the quote. Ms. Ingrid explained it covers putting in the plant and changing soil but not watering the plants. Board members had questions about the watering schedule. Ms. Ingrid explained the business associations will be responsible for watering their planters. The business associations will be required to provide a watering plan before installation. Generated 3/8/2022 03:01 PM Uptown Corridor Improvement Authority Meeting Full Page 3 March 2, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Tamara Sytsma, Member SECONDER: Lynn Happel, Member YEAS: Stoddard, Vanderwier, Hively, Happel, Sytsma, Johnson, Moody ABSENT: Matthew E. Smith 4. Recommendation to Increase Facade Program Funding Ms. Ingrid presented this item. She noted that this request does not require a budget amendment. There is interest in the program, she anticipates more applications and would like to have the funds available. Lynn Happel had questions about the source of the additional funds. Ms. Ingrid confirmed the funds will be coming from the uptown CIA fund balance. This increase will take the FY 2022 façade budget line to $100,000. RESULT: APPROVED [UNANIMOUS] MOVER: Stephanie Johnson, Member SECONDER: Peter Vanderwier, Vice-Chair YEAS: Stoddard, Vanderwier, Hively, Happel, Sytsma, Johnson, Moody ABSENT: Matthew E. Smith VI. Presentations 1. Environmental Site Assessment Grant Ms. Narh-Kamara presented the Environmental Site Assessment Grant opportunity to the board. She noted there is a one-pager document in the agenda packet with information on the grant. VII. Discussion Items 1. FY23 Budget Preparation Ms. Ingrid presented this item. She will be working with the committees on a draft of the priority plans to be submitted to Uptown Inc. VIII. Reports Ms. Ingrid presented the following reports. 1. Executive Director 2. Uptown Grand Rapids Inc 3. Operations Team Generated 3/8/2022 03:01 PM Uptown Corridor Improvement Authority Meeting Full Page 4 March 2, 2022 4. Business Development Committee 5. Marketing Committee 6. Design Committee IX. Other Business None. X. Public Comment Ken Miguel-Cipriano introduced himself as the new mobile GR representative with the CIA. XI. Adjournment The meeting was adjourned at 8:28 by the Chair, Mark Stoddard. Generated 3/8/2022 03:01 PM