Uptown Corridor Improvement Authority - Regular Meeting

Uptown Corridor Improvement Authority 1106 Wealthy Street SE Minutes Packet Grand Rapids, MI 49503 November 2, 2022 @ 8:00 AM Louise Earl Butcher PRESENT: Mark Stoddard, Jacob Vanderwier, Joana Hively, Lynn Happel (arrived at 8:11 AM), Tamara Sytsma, Stephanie Johnson ABSENT: Matthew Smith, Commissioner Nathaniel Moody OTHERS: Verah Narh Kamara, Tricia Chapman, Chad Buczkowski, Ingrid Miller, Julia Saldivia I. Call to Order The meeting was called to order at 8:02 AM by Chair Mark (Stanley) Stoddard. II. Public Comment on Agenda Items None. III. Minutes Approval No questions or corrections were noted. Motion to approve the minutes from the September 7, 2022 meeting. RESULT: ACCEPTED [UNANIMOUS] MOVER: Joana Hively, Secretary SECONDER: Stephanie Johnson, Member YEAS: Stoddard, Vanderwier, Hively, Sytsma, Johnson ABSENT: Lynn Happel, Matthew E. Smith, Nathaniel Moody IV. Financial Statements 1. Interim Financial Statements as of September 30, 2022 Tricia Chapman presented and answered questions from the group. Motion to approve the financials Statement C. RESULT: APPROVED [UNANIMOUS] MOVER: Stephanie Johnson, Member SECONDER: Tamara Sytsma, Member YEAS: Stoddard, Vanderwier, Hively, Sytsma, Johnson ABSENT: Lynn Happel, Matthew E. Smith, Nathaniel Moody V. Action Items Lynn Happel arrived at 8:11 am. 1. Advertising Strategy Funding Request Generated 11/3/2022 10:58 AM Uptown Corridor Improvement Authority Meeting Full Page 2 November 2, 2022 Ingrid Miller presented this item regarding the Shop Hop Event. Peter Vanderwier noted that of the 3 creative options in the packet, only 1 was selected. Motion to approve the Advertising Strategy Funding Request in a not to exceed amount of $31,735. RESULT: APPROVED [UNANIMOUS] MOVER: Tamara Sytsma, Member SECONDER: Joana Hively, Secretary YEAS: Stoddard, Vanderwier, Hively, Happel, Sytsma, Johnson ABSENT: Matthew E. Smith, Nathaniel Moody 2. Holiday Decor Funding Request Ms. Miller introduced the quote from Tazzia Lawn Care. She also noted that this year’s swags decorations will be ‘greener’ by pieces being sourced more locally and can be repurposed after the season. Motion to approve the Holiday Décor Funding Request in an amount not to exceed $6,255. RESULT: APPROVED [UNANIMOUS] MOVER: Lynn Happel, Member SECONDER: Peter Vanderwier, Vice-Chair YEAS: Stoddard, Vanderwier, Hively, Happel, Sytsma, Johnson ABSENT: Matthew E. Smith, Nathaniel Moody 3. Computer and IT Proposal Ms. Miller explained what was recommended by an IT firm for UGRI staff business equipment and services. Motion to approve the Computer and IT Proposal for biding and contracting IT equipment and services in an amount not to exceed $11,100. RESULT: APPROVED [UNANIMOUS] MOVER: Peter Vanderwier, Vice-Chair SECONDER: Joana Hively, Secretary YEAS: Stoddard, Vanderwier, Hively, Happel, Sytsma, Johnson ABSENT: Matthew E. Smith, Nathaniel Moody 4. Consulting Agreement for Grand Valley Metropolitan Council Mapping Project Ms. Miller explained that UGRI received a grant from the MEDC for a mapping project to create a data-set inventory of properties within their district. Motion to approve hiring a consultant to facilitate the project in a not to exceed amount of $5,000. Generated 11/3/2022 10:58 AM Uptown Corridor Improvement Authority Meeting Full Page 3 November 2, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Peter Vanderwier, Vice-Chair SECONDER: Stephanie Johnson, Member YEAS: Stoddard, Vanderwier, Hively, Happel, Sytsma, Johnson ABSENT: Matthew E. Smith, Nathaniel Moody VI. Discussion Items 1. Review of the 2023 Meeting Schedule 2. 2023 Board Officers Election RESULT: DISCUSSED VII. Reports 1. Uptown Grand Rapids Inc. The composition and representation of the upcoming new Board was discussed. 2. Committee Meeting Notes VIII. Other Business Verah Narh Kamara thanked everyone who attended the CIA/BID Roundtable. Expect a one-page summary to arrive soon. IX. Public Comment None. X. Adjournment Meeting was adjourned at 9:04 AM. Generated 11/3/2022 10:58 AM