Uptown Corridor Improvement Authority - Regular Meeting

Uptown Corridor Improvement Authority 1106 Wealthy Street SE Minutes Packet Grand Rapids, MI 49503 September 6, 2023 @ 8:00 AM Louise Earl Butcher PRESENT: Joseph Malone, Mark Stoddard, Matthew Smith, Joana Hively, Lynn Happel (8:07 AM), Tamara Sytsma, Stephanie Johnson ABSENT: Commissioner Kelsey Perdue OTHERS: Chad Buczkowski, Julia Saldivia, Arielle Leipham I. Call to Order The meeting was called to order at 8:02 AM by Chair Mark (Stanley) Stoddard. II. Public Comment on Agenda Items None. III. Minutes Approval 1. Approval of Minutes from August 2, 2023 No comments or corrections were made. Motion to approve the minutes from August 2, 2023. RESULT: ACCEPTED [UNANIMOUS] MOVER: Tamara Sytsma, Member SECONDER: Stephanie Johnson, Member YEAS: Malone, Stoddard, Smith, Hively, Happel, Sytsma, Johnson ABSENT: Kelsey Perdue IV. Action Items 1. Beautification Plaques Funding Request These will go into the planters throughout the corridor that are already maintained by the CIA, per the Marketing committee. Motion to approve Beautification Plaques funding request up to $2,100. RESULT: APPROVED [UNANIMOUS] MOVER: Stephanie Johnson, Member SECONDER: Joana Hively, Secretary YEAS: Malone, Stoddard, Smith, Hively, Sytsma, Johnson ABSENT: Lynn Happel, Kelsey Perdue (Lynn Happel arrived at 8:07 AM) Generated 9/8/2023 02:12 PM Uptown Corridor Improvement Authority Meeting Full Page 2 September 6, 2023 2. Street Furniture Funding Request Arielle Leipham presented the results of a corridor walkthrough for suggested locations of new benches and trashcans. Business would be asked if they want them installed or not in front of their location. Motion to approve of a not to exceed amount of $43,000 for the purchase and installation of new trash cans and benches. RESULT: APPROVED [UNANIMOUS] MOVER: Lynn Happel, Member SECONDER: Joana Hively, Secretary YEAS: Malone, Stoddard, Smith, Hively, Happel, Sytsma, Johnson ABSENT: Kelsey Perdue 3. Uptown CIA Truck Contribution Ms. Leipham explained this will be used as a match for sponsorship from Uptown businesses. Motion to approve a $5,000 contribution toward the Uptown truck purchase. RESULT: APPROVED [UNANIMOUS] MOVER: Joana Hively, Secretary SECONDER: Joseph Malone YEAS: Malone, Stoddard, Smith, Hively, Happel, Sytsma, Johnson ABSENT: Kelsey Perdue 4. Accounting Services Contract Renewal - Hungerford Nichols Ms. Leipham stated this is a renewal for FY2024. Motion to approve the contract renewal in an amount not to exceed $12,000. RESULT: APPROVED [UNANIMOUS] MOVER: Tamara Sytsma, Member SECONDER: Matthew E. Smith, Vice-chair YEAS: Malone, Stoddard, Smith, Hively, Happel, Sytsma, Johnson ABSENT: Kelsey Perdue 5. Volunteer Celebration Funding Request Ms. Leipham noted the amount budgeted by Uptown was $4,000 but the ask is lower. Motion to approve a funding request for the Volunteer Celebrations for an amount up to $3,000. Generated 9/8/2023 02:12 PM Uptown Corridor Improvement Authority Meeting Full Page 3 September 6, 2023 RESULT: APPROVED [UNANIMOUS] MOVER: Joana Hively, Secretary SECONDER: Tamara Sytsma, Member YEAS: Malone, Stoddard, Smith, Hively, Happel, Sytsma, Johnson ABSENT: Kelsey Perdue 6. Shop Hop Marketing Request-Lydia Writes Good This year is just an update of last year's Marketing materials. Motion to approve the Marketing Funding Request in an amount not to exceed $2,000. RESULT: APPROVED [UNANIMOUS] MOVER: Joana Hively, Secretary SECONDER: Tamara Sytsma, Member YEAS: Malone, Stoddard, Smith, Hively, Happel, Sytsma, Johnson ABSENT: Kelsey Perdue 7. CIA Representative Appointment to UGRI Board Mark Stoddard has offered to resign as the Midtown representative and be the UGRI Board representative. Motion to approve Mark Stoddard as the CIA Representative to the UGRI Board. RESULT: APPROVED [UNANIMOUS] MOVER: Tamara Sytsma, Member SECONDER: Stephanie Johnson, Member YEAS: Malone, Smith, Hively, Happel, Sytsma, Johnson ABSTAIN: Stoddard ABSENT: Kelsey Perdue V. Reports 1. Committee Meeting Notes Julia Saldivia gave subcommittee updates about business in-service surveys, Shop Hop pre-planning, and Uptown asset map of new and existing outdoor furniture that needs to be imported into the GVMC GIS project. VI. Other Business None. VII. Public Comment None. VIII. Adjournment The meeting was adjourned at 8:40 PM. Generated 9/8/2023 02:12 PM