City Council

CITY OF GRANTS - - SPECIAL CITY COUNCIL MEETING � Monday, April 27, 2026 � MINUTES MEETING CALLED TO ORDER Mayor Garcia called the meeting to order at 2:02 PM. ROLL CALL Present: Mayor Erik Garcia Councilor Fred E Rodarte Councilor George Garcia Absent: Councilor Beverly Michael PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Motion: To approve the agenda. Motion: George Garcia Second: Fred Rodarte Ayes: 2 Nays: O DISCUSSION OF CHARTER COMPLIANCE Mayor Garcia stated that, per Charter Law, an appointment is pending, and then asked whether the Council had had a chance to speak with his candidate of choice. Councilor Garcia stated that he has heard from Mr. Cash and the constituents; Councilor Rodarte stated that he has not had a chance to do so due to illness. CITIZENS TO ADDRESS THE COUNCIL No citizens wished to address the Council. 1. DISCUSSION/ACTION ITEMS: 1.1 Discussion/Action - Approval of Resolution No. 26-1946: Budget Adjustment No. 6, with Attachments 1  Chief Procurement Officer Gloria Pargas took the floor, presenting the Budget Adjustment Resolution, which included Fire & Safety Improvements, Prisoner Care, and Waste Water Treatment Plant repairs. Councilor Garcia questioned the billing of Care for prisoners, which was dated during COVID; City Manager Valencia stated it was due to the costs never being submitted. Motion: Approval of Resolution No. 26-1946, Budget Adjustment No. 6, with Attachments Motion: Fred Rodarte Second: George Garcia Ayes: 2 Nays: 0 1.2 Discussion/Action -Approval of Resolution No. 26-1947: Third Quarter Financial Report Chief Procurement Officer Gloria Pargas stated that EMS is doing well, that Lodgers' Tax revenue went down, and that expenses and revenue were good. Motion: Approval of Resolution No. 26-1947, Third Quarter Financial Report Motion: George Garcia Second: Fred Rodarte Ayes: 2 Nays: 0 1.3 Discussion/Action -Approval of Travel & Per Diem Policy Finance Pargas stated that her department has implemented per diem and travel standards, which will clarify their rules. Councilor Garcia questioned how the employees would be notified of the new rules; Pargas stated that Victor Villalobos would send the message. Motion: Approval of Travel & Per Diem Policy Motion: Fred Rodarte Second: George Garcia Ayes:2 Nays: O 1.4 Discussion/Action -Approval of Resolution No. 26-1944: Second amendment for Time Extension Agreement HW2L600235 Project Manager Jiron took the floor, asking the Council for approval of the resolution to extend the project's time agreement. Mayor Garcia asked whether the City had secured funding for the design phase; Project Jiron confirmed that funding is available. Councilor Garcia questioned whether the project also included construction. Project Jiron stated that some construction would be funded. Mayor Garcia pointed out the importance of the project. 2  Motion: Approval of Resolution No. 26-1944, Second amendment for Time Extension Agreement HW2L600235 Motion: George Garcia Ayes: Fred Rodarte Ayes: 2 Nays: 0 1.5 Discussion/Action -Approval of Animal Care Center HVAC Engineering Services with Wilson & Company Police Chief Monte took the floor, stating that the amount requested for approval is primarily for HVAC costs at the Animal Care Center. Councilor Rodarte questioned whether the system would be replaced; Chief Monte confirmed that the current system is not functioning properly. Councilor Garcia questioned the project's funding; Chief Monte confirmed the Animal Welfare Grant would fund it through the Local Government Division. Mayor Garcia stated that Chief Monte secured grant funding specifically for an Animal Care Center, which he estimates will cost around $200,000. Chief Monte stated that three units would be required. Motion: Approval of Animal Care Center HVAC Engineering Services with Wilson & Company, in the amount of $69,521.45. Motion: George Garcia Second: Fred Rodarte Ayes: 2 Nays:0 1.6 Discussion/Action -Approval of HR Office & City Hall Interior Improvements with Pluma, LLC Revised Estimate 26-1780COP City Manager Valencia took the floor, stating that mechanical and electrical issues exist in the City Hall remodel, that the costs are budgeted, and that the current project remains within budget. Councilor Rodarte questioned whether the remodel would be for the new Human Resources office. Mayor Garcia pointed out that he is proud of the City Hall remodels. Motion: Approval of HR Office & City Hall Interior Improvements with Pluma, LLC Revised Estimate 26-1780COP, in the amount of $13,219.20. Motion: George Garcia Second: Fred Rodarte Ayes: 2 Nays: 0 COMMENTS City Manager Valencia announced a Special City Council Meeting on May 6. 3 ADJOURN APPROVED Signed: ATTEST: 4