Finance Committee

MINUTES OF THE FINANCE COMMITTEE TUESDAY, SEPTEMBER 9, 2025, 4:30 PM In person at City Hall, Room 207. Virtual attendance is also available via Zoom. Immediately following the Personnel Committee meeting. A. ZOOM MEETING INFORMATION. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/88142524379?pwd=ekliUHNVYTJ1RFpOUHVubTdXOHZYZz09 Or call in by phone: +1 312 626 6799 Meeting ID: 881 4252 4379 Passcode: 846368 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. ROLL CALL. 1. Members: Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant Present: Brian Johnson, Kathy Hinkfuss, Jennifer Grant Excused: Bill Galvin C. APPROVAL OF THE AGENDA. 1. Approval of the agenda for the Tuesday, September 9, 2025, meeting of the Finance Committee.  Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to approve the agenda for the September 9, 2025, meeting of the Finance Committee. Motion Passed. Yes-Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. D. APPROVAL OF MINUTES. 1. Approval of the minutes from the August 20, 2025, Finance Committee meeting. Moved by Ald. Kathy Hinkfuss, seconded by Ald. Brian Johnson to approve the minutes from the August 20, 2025, Finance Committee meeting. Motion Passed. Yes-Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. E. REGULAR BUSINESS. 1. Consideration with possible action of the renewal of the Microsoft Enterprise License Agreement three-year agreement for a total cost of $1,274,070.39. Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to approve the renewal of the Microsoft Enterprise License Agreement three-year agreement for a total cost of $1,274,070.39. Motion Passed. Yes-Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. 2. Consideration with possible action to approve the City Hall security officer contract with Security Pro Intel, LLC through March 31, 2026, for an estimated total of $68,949. Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to approve the City Hall security officer contract with Security Pro Intel, LLC through March 31, 2026, for an estimated total of $68,949. Motion Passed. Yes-Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. 3. Consideration with possible action on the general fund overtime report for 2025 through July compared to the budget. Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to receive and place on file the general fund overtime report for 2025 through July compared to the budget. Motion Passed. Yes-Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. 4. Consideration with possible action on the draft 2026-2030 Capital Improvement Plan (CIP).  Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to hold the draft 2026-2030 Capital Improvement Plan (CIP) until the Finance Committee meeting on Tuesday, September 9, 2025. Motion Passed. Yes-Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. 5. Consideration with possible action regarding a 2025 budget amendment resolution for unbudgeted overtime for special events. Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to approve a 2025 budget amendment resolution for unbudgeted overtime for special events. Motion Passed. Yes-Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. F. INFORMATIONAL. 1. 2025 Contingency Account: $25,000.00 2. Next Meeting: September 23, 2025 G. ADJOURNMENT. 1. Adjournment of the Tuesday, September 9, 2025, meeting of the Finance Committee. Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to adjourn. Motion Passed. Yes-Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None.