GBHA Properties 1, Inc.

AGENDA OF GBHA PROPERTIES 1, INC. THURSDAY, JANUARY 18, 2024, 10:30 AM IMMEDIATELY FOLLOWING GREEN BAY HOUSING AUTHORITY MEETING. City Hall, Room 604 - The Harry Maier Room. Virtual attendance is also available via Zoom. A. Zoom Meeting Information. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/81434999289?pwd=N0dlMGxWSS85SGswK2lZeGhZZUN0UT09 Or call in by phone: +1 312 626 6799 Meeting ID: 814 3499 9289 Passcode: 483400 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. Roll Call. 1. William VandeCastle - Chair, Terri Refsguard Vice-Chair, Sandra Popp, Erin Edwards and Stephen Srubas C. Approval of the Agenda. 1. Approval of the agenda for the January 18, 2024, meeting of GBHA Properties 1, Inc. D. Approval of Minutes. 1. Approval of the minutes from the November 9, 2023, meeting of GBHA Properties 1, Inc. E. Regular Business. 1. Annual Meeting of GBHA Properties 1, Inc. 2. Election of Chair, Vice-Chair and Secretary. Agenda of GBHA Properties 1, Inc. January 18, 2024 Page 1 F. Informational. 1. Occupancy Report G. Public Hearings. H. Adjournment. 1) THIS MEETING IS RECORDED: THE VIDEO OF THIS MEETING AND MINUTES ARE AVAILABLE ONLINE AT www.greenbaywi.gov 2) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 3) QUORUM: Please take notice that a majority or quorum of the Common Council may attend this GBHA Properties 1, Inc. meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 4) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of GBHA Properties 1, Inc. January 18, 2024 Page 2  Report to the GBHA Properties 1, Inc. of the City of Green Bay MEETING DATE PREPARED BY January 18, 2024 Stephanie Schmutzer, Staff AGENDA ITEM # E.1 Annual Meeting of GBHA Properties 1, Inc. BACKGROUND The GBHA Properties 1, Inc. by-laws require an annual meeting to be held. The election of the board and officers took place at the 2021 annual meeting and are good for two years; therefore there are elections taking place this year. The GBHA Scattered Sites Public Housing units, under the ownership of the GBHA Properties 1, Inc. entity, have transitioned into the Green Bay Housing Authority Properties LLC, so they can undergo renovations. The tenants are receiving project-based vouchers that are administered by Integrated Community Solutions (ICS). Our staff continue to work with our tenants on requirements such as application verification and background checks. Our maintenance team also continues to provide services to the units. Tenants are required to work with ICS on income verification, etc. No tenants were displaced as a result of this change. The budget for GBHA Properties 1, Inc. was approved at the May 18, 2023, meeting to coincide with the GBHA annual budget. Financial statements are attached, and the approved budget is referenced in the report. RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. Financial Statement 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  GBHA Properties 1, Inc. Budget vs. Actual GBHA Properties 1, Inc Dec-23 SS YTD Budget Total Income 429,615.29 632,120.00 Total Expense 201,635.15 561,571.76 Net Income 227,980.14 70,548.24  GBHA Properties 1, Inc. Budget vs. Actual SS - Properites YTD Budget $ Over Budget % of Budget Income 2802.00 · Hud Contributions 151,510.00 0.00 151,510.00 100.0% 3110.00 · Dwelling Rental 250,293.15 619,620.00 -369,326.85 40.4% 3120.00 · Excess Utilities 0.00 0.00 0.00 0.0% 3510.00 · Management Fee Revenue 0.00 0.00 0.00 0.0% 3520.00 · Asset Management Rev 0.00 0.00 0.00 0.0% 3530.00 · BookKeeping Fee Rev 0.00 0.00 0.00 0.0% 3610.00 · Int Income 2,061.35 1,000.00 1,061.35 206.14% 3690.00 · Other Income - Tenants 0.00 0.00 0.00 0.0% 3690.01 · Other Income - Ins Dividends 6,280.73 2,500.00 3,780.73 251.23% 3690.02 · Other Income 19,470.06 9,000.00 10,470.06 216.33% 3690.03 · Cell Tower Rent 0.00 0.00 0.00 0.0% Total Income 429,615.29 632,120.00 -202,504.71 67.96% Expense 4110.00 · Admin Salaries 33,745.04 80,000.00 -46,254.96 42.18% 4120.00 · Compensated Absences 0.00 500.00 -500.00 0.0% 4130.00 · Legal Expense 65.00 2,000.00 -1,935.00 3.25% 4130.01 · Investigations Expense 112.61 5,000.00 -4,887.39 2.25% 4140.00 · Staff Training 1,147.09 5,000.00 -3,852.91 22.94% 4150.00 · Travel 225.12 500.00 -274.88 45.02% 4160.00 · Management Fee 13,971.29 35,141.76 -21,170.47 39.76% 4163.00 · BookKeeping Fee 1,717.50 4,320.00 -2,602.50 39.76% 4165.00 · Asset Management Fee 2,400.00 5,760.00 -3,360.00 41.67% 4171.00 · Auditing Fees 0.00 4,500.00 -4,500.00 0.0% 4182.00 · Employee Benefits - Admin 12,587.45 26,500.00 -13,912.55 47.5% 4190.01 · Printing 948.21 1,000.00 -51.79 94.82% 4190.02 · Postage 165.00 1,000.00 -835.00 16.5% 4190.03 · Paper & Office Supplies 183.26 1,000.00 -816.74 18.33% 4190.04 · Publications 0.00 0.00 0.00 0.0% 4190.05 · Membership Dues & Fees 66.35 50.00 16.35 132.7% 4190.06 · Computer Support 0.00 5,500.00 -5,500.00 0.0% 4190.07 · Tele Fax & Comm 300.68 1,400.00 -1,099.32 21.48% 4190.08 · Marketing 0.00 0.00 0.00 0.0% 4190.10 · Miscellaneous 299.75 2,500.00 -2,200.25 11.99% 4220.00 · Ten Ser-Recr Etc 0.00 0.00 0.00 0.0% 4220.01 · Ten Ser - Resident Part 0.00 1,200.00 -1,200.00 0.0% 4230.00 · Ten Ser-Contrs 0.00 0.00 0.00 0.0% 4310.00 · Water 4,331.03 10,000.00 -5,668.97 43.31% 4320.00 · Electricity 636.08 2,000.00 -1,363.92 31.8% 4330.00 · Gas 362.97 2,000.00 -1,637.03 18.15% 4390.00 · Other Utilities 1,249.84 3,000.00 -1,750.16 41.66% 4410.00 · Maint - Labor 18,866.08 51,000.00 -32,133.92 36.99% 4420.00 · Maint - Supplies 12,573.52 22,500.00 -9,926.48 55.88% 4430.00 · Maint - Contracts 35,246.02 20,000.00 15,246.02 176.23% 4430.01 · Maint - Non-Contract 1,966.00 5,000.00 -3,034.00 39.32% 4430.03 · Maint - Truck Maint 582.87 2,000.00 -1,417.13 29.14% 4430.09 · Fire Protection - Maint 0.00 0.00 0.00 0.0% 4430.10 · Heating and Cooling 0.00 1,000.00 -1,000.00 0.0% 4430.11 · Snow Removal 95.10 1,000.00 -904.90 9.51% 4430.12 · Elevator Maintenance 0.00 0.00 0.00 0.0% 4430.13 · Landscape and Grounds 0.00 3,500.00 -3,500.00 0.0% 4430.15 · Electrical 0.00 0.00 0.00 0.0% 4430.16 · Plumbing 3,415.00 1,000.00 2,415.00 341.5% 4430.17 · Extermination 1,140.00 3,000.00 -1,860.00 38.0% 4430.18 · Appliances 6,693.99 10,000.00 -3,306.01 66.94% 4430.19 · Garbage & Trash Removal 1,346.39 2,000.00 -653.61 67.32% 4430.25 · Unit Repair 0.00 0.00 0.00 0.0% 4432.00 · Extraordinary Maintenance 0.00 0.00 0.00 0.0% 4433.00 · Emp Ben Contr-ord maint 5,352.19 22,000.00 -16,647.81 24.33% 4480.00 · Protect Service 0.00 0.00 0.00 0.0% 4510.00 · Insurance Expense - Property 34,459.38 33,000.00 1,459.38 104.42% 4510.01 · Insurance Expenses - Liability 3,853.00 3,500.00 353.00 110.09% 4520.00 · PILOT 0.00 25,000.00 -25,000.00 0.0% 4530.00 · Bank Fees 281.34 400.00 -118.66 70.34% 4572.00 · Bad Debt - Tenant Rents 0.00 10,000.00 -10,000.00 0.0% 4600.00 · Leases 0.00 10,800.00 -10,800.00 0.0% 4800.00 · Depreciation Expense 0.00 135,000.00 -135,000.00 0.0% 9120.00 · Transfers Out 1,250.00 0.00 1,250.00 100.0% Total Expense 201,635.15 561,571.76 -359,936.61 35.91% Net Income/(Loss) 227,980.14 70,548.24 157,431.90 323.16%  Report to the GBHA Properties 1, Inc. of the City of Green Bay MEETING DATE PREPARED BY January 18, 2024 Cheryl Renier-Wigg, Staff AGENDA ITEM # E.2 Election of Chair, Vice-Chair and Secretary. BACKGROUND Elections were last held on November 18, 2021, and are in effect for two years. RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the GBHA Properties 1, Inc. of the City of Green Bay MEETING DATE PREPARED BY January 18, 2024 Jayme Valentine, Staff AGENDA ITEM # F.1 Occupancy Report BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. JAN 2024 GBHA PROP REPORT 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  GREEN BAY PROPERTIES I, INC. JANUARY 2024 OCCUPANCY REPORT TOTAL= 1 VACANCY # UNIT SIZE MOVE DATE MOVEOUT REASON CURRENT STATUS 1 ### 3 1/15/24 MOVE OUT OF STATE UNIT TURNOVER UPCOMING VACANCIES UNIT STATUS ### EVICTION