Improvement and Services Committee

AGENDA OF THE IMPROVEMENT AND SERVICES COMMITTEE WEDNESDAY, OCTOBER 1, 2025, 5:00 PM Immediately following Parks Committee. In person at City Hall, Room 207 Virtual attendance also available via Zoom. A. Zoom Meeting Information. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/82206544400?pwd=NDd1bmszNUhBWW9XRVU5ck1zMjZ2QT09 Or call in by phone: +1 312 626 6799 Meeting ID: 822 0654 4400 Passcode: 635662 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. Roll Call. 1. Members: Melinda Eck, Joey Prestley, Ben Delie, Jim Ridderbush C. Approval of the Agenda. 1. Approval of the agenda for the Wednesday, October 1, 2025, meeting of the Improvement & Services Committee. D. Approval of Minutes. 1. Approval of the minutes from the September 10, 2025 Improvement & Services Committee meeting. E. Regular Business. 1. Consideration with possible action on a request to add flashing beacons to the crosswalks of Agenda of the Improvement and Services Committee October 1, 2025 Page 1  (1) Bay Highlands Drive and Bay Settlement Road, and (2) Highland Center Drive and Bay Settlement Road, but to ensure the crosswalk paint is updated, and field flags are placed on the Yield to Pedestrians sign. 2. Consideration with possible action on request by Department of Public Works to enter into a State/Municipal/Financial Agreement for STH29 Shawano Avenue-Walnut Street from Taylor Street to Monroe Avenue for design and construction, WisDOT Project 4180-09- 00/70 and to authorize the Director to execute the agreement. 3. Consideration with possible action on request by Department of Public Works to enter into a State/Municipal/Financial Agreement with WisDOT for Main Street from Manitowoc Road to Lime Kiln Road for design and construction, WisDOT Project 1450-11-00/70 and to authorize the Director to execute the agreement. 4. Report of the award of contract SOUTHWEST WOODS- HINKLE STREET EXTENSION to Vinton Construction Company in the amount of $3,448,942.46. F. Public Hearings. G. Informational. 1. Report of the NEW Water 2026 budget update and projected rates. 2. Director's Report on recent activities of the Public Works Department. 3. Next Meeting: October 15, 2025 H. Adjournment. 1. Adjournment of the Wednesday, October 1, 2025, meeting of the Improvement & Services Committee. 1) THIS MEETING IS RECORDED: THE VIDEO OF THIS MEETING AND MINUTES ARE AVAILABLE ONLINE AT www.greenbaywi.gov 2) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 3) QUORUM: Please take notice that a majority or quorum of the Common Council will attend this Improvement and Services Committee meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 4) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the Improvement and Services Committee October 1, 2025 Page 2  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 1, 2025 AGENDA ITEM # D.1 Approval of the minutes from the September 10, 2025 Improvement & Services Committee meeting. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 1, 2025 AGENDA ITEM # E.1 Consideration with possible action on a request to add flashing beacons to the crosswalks of (1) Bay Highlands Drive and Bay Settlement Road, and (2) Highland Center Drive and Bay Settlement Road, but to ensure the crosswalk paint is updated, and field flags are placed on the Yield to Pedestrians sign. BACKGROUND This agenda item was referred to Improvement & Services Committee by the July 21, 2025 Traffic, Bicycle and Pedestrian Committee. Signage, striping and flags have been completed. RECOMMENDATION To receive and place on file the communication regarding possible action to add flashing beacons to the crosswalks of Bay Highlands Drive and Bay Settlement Road and Highland Center Drive and Bay Settlement Road. FISCAL IMPACT n/a ATTACHMENTS None 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 1, 2025 AGENDA ITEM # E.2 Consideration with possible action on request by Department of Public Works to enter into a State/Municipal/Financial Agreement for STH29 Shawano Avenue-Walnut Street from Taylor Street to Monroe Avenue for design and construction, WisDOT Project 4180-09-00/70 and to authorize the Director to execute the agreement. BACKGROUND The State is proposing to perform concrete repair, pavement markings, and potential grinding of existing concrete pavement. Curb ramp repairs will be completed as a separate project in 2034. This work is being completed to prepare this roadway to accept detour traffic from Mason Street bridge reconstruction project. RECOMMENDATION DPW recommends approval and authorizing the Director to execute the agreement. FISCAL IMPACT As shown in the summary table design costs are 75/25 split with City of Green Bay paying 25% ($123,407.00). These funds will be bonded. Construction costs are 100% covered by the State. ATTACHMENTS 1. StateMunicipalFinancial Agreement for STH29 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 1, 2025 AGENDA ITEM # E.3 Consideration with possible action on request by Department of Public Works to enter into a State/Municipal/Financial Agreement with WisDOT for Main Street from Manitowoc Road to Lime Kiln Road for design and construction, WisDOT Project 1450-11-00/70 and to authorize the Director to execute the agreement. BACKGROUND The State is proposing to perform concrete repair, pavement markings, and potential grinding of existing concrete pavement. Curb ramp repairs will be completed as a separate project in 2034. This work is being completed to prepare this roadway to accept detour traffic from Mason Street bridge reconstruction project. RECOMMENDATION DPW recommends approval and authorizing the Director to execute the agreement. FISCAL IMPACT As shown in the summary table design costs are a 75/25% split with the City of Green Bay paying 25% ( $64,500) and construction costs are 100% covered by the State. ATTACHMENTS 1. WisDOT Project 1450-11-0070 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 1, 2025 AGENDA ITEM # E.4 Report of the award of contract SOUTHWEST WOODS- HINKLE STREET EXTENSION to Vinton Construction Company in the amount of $3,448,942.46. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. Southwest Woods- Hinkle Street Extension 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 1, 2025 AGENDA ITEM # G.1 Report of the NEW Water 2026 budget update and projected rates. BACKGROUND NEW Water is the brand name of the regional wastewater treatment facility servicing the City of Green Bay. NEW Water’s wastewater treatment rates are factored into the City’s Sanitary Utility rates, which will be complete in December 2025 for the following year. The attachment provides and update on NEW Water’s proposed 2026 Budget. RECOMMENDATION N/A FISCAL IMPACT ATTACHMENTS 1. NEW Water 2026 Budget Update 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov NEW Water Update: 2026 Budget Focus Municipal & Industrial Partner Meeting September 17, 2025 Today’s Agenda • Welcome / Updates – Nathan Qualls, Executive Director • Budget 101 – Beth Clausen, Director of Business Services • 2026 Budget – Nathan Qualls, Executive Director Executive Director Updates • CWF Update • Thank you for your partnership on advocacy efforts • Critical funding to offset costs for our community • PFAS Advisory • You may have seen the recent WDNR consumption advisory • This underscores the importance of our partnership with you, for a more cost-effective approach to pollution prevention • We will continue to monitor and prepare, during the on-ramp to upcoming regulations • Inflow & Infiltration – 2nd Annual Workshop happening in December! • PDHs will be offered • Please RSVP to Lisa Budget 101  Significant Budget Factors Revenue Requirements Unit Projections Budget Model Cost Allocation Methodology  Revenue Requirements* • O&M Expenses • Debt Service Cost of Service Allocation / Budget Model • Annual Capital * It is important to note that today’s presentation covers revenue requirements. Please note that rates are calculated on an annual basis.  Unit Projections • Unit projections account for residential growth and economic development (for example: changes within an industry or a new industry) • Used to calculate parameter rates and distribute capital fixed charges Source: 2025 Budget Package Page 7  Cost Allocation Methodology • Supported by a rate consultant, following industry best practice • The methodology maintains an equitable distribution of costs to the wastewater parameters based upon the fixed assets’ intended design purpose and system users • Updated every 3-5 years or upon a large capital project completion • Will have an impact on the annual parameter unit rates when updates occur Each Customer allocation is based on their usage of the system  Capital Charge • Not a new or additional charge • Implemented to stabilize a portion of the annual revenue requirement • 100% of capital is collected through the Capital Fixed Charge • Allocated to Municipal Customers based on budgeted units, then trued up to actual units (invoiced or credited the following year) • Green Bay Packaging and Procter & Gamble pay for capital proportional to their allocated capacity  Parameter Unit Rates • Municipal unit rates are the SAME for each municipal customer and are comprised of 100% of Municipal O&M • Total Mill Unit rates are the SAME for each Total Mill customer • Municipal Rates are: Parameter Revenue Requirement Total Parameter Unit Projection • Though each municipal customer is charged the SAME municipal rate, budget to budget revenue differences will vary among customers due to the forecasted use of the system. 2026 Draft Budget Update 2025 Budget Update (through July) • Overall operating revenue at 101% of budget • Overall operating expense at 91% of budget • Expect to finish 2025 slightly ahead of operating revenue and close to budget for operating expense • Finished 2024 at 101% of operating revenue budget and 94% of operating expense budget  Flows and Loads 90,000 50 80,000 45 70,000 40 35 60,000 30 50,000 25 40,000 20 30,000 15 20,000 10 10,000 5 0 0 2022 2023 2024 2025 (Budget) 2026 (Budget) BOD TSS Flow  2026 Proposed Expenses % Budget Category 2025 Budget 2026 Budget Change Operations & Maintenance (O&M) $ 28,811,808 $ 29,797,490 3.4% Debt Service and Annual Capital $ 24,777,184 $ 28,843,084 16.4% Total Expenses $ 53,588,992 $ 58,640,574 9.4% * Capital & Debt Service, O&M, 51% 49% * Note: $1.8M use of Plant Capital Replacement Reserves to stabilize rates between 5.5%-7% O&M Changes from 2025 Budget O&M Item Budget Change Interceptor O&M +32% Natural Gas & Fuel Oil +12% Chemicals (9%) Salary & Benefit item Budget Change Health Insurance Premium +10.9% Market Adjustment to Base Wages (Average) +2.5%  2026 O&M Expense Distribution Other, 9% Salaries & Benefits, 48% Contracted Services, 15% Interceptors, 3% Maintenance - Plant, 8% Chemicals, 6% Natural Gas & Fuel Oil, 3% Power, 8%  Proposed Long-Term Capital Projects $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $- 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Wastewater Treatment Facilities Interceptors, Meter Stations, and Lift Stations Annual Capital Investments  2026 Revenue % Broad Categories 2025 Budget 2026 Budget Change Municipal User Fees $ 45,970,269 $ 48,845,341 6.3% Mill Charges $ 5,075,513 $ 5,416,147 6.7% Other Revenues $ 1,324,346 $ 1,358,017 2.5% Reserve Transfers $ 1,218,864 $ 1,221,069 0.2% Contribution from Capital Reserve $ - $ 1,800,000 0.0% Total Revenues $ 53,588,992 $ 58,640,574 9.4% Municipal User Fees are 83% of Total Revenues  2026 Revenue General/Debt/ICR Other Reserve Transfers, Mill Charges, 9% Revenues, 5% 2% Municipal User Fees, 83% Municipal User Fees are 83% of Total Revenues  Municipal Rate Comparison Capital Charge included in Parameter Rate (Fully loaded rates) % Parameter 2025 Budget 2026 Budget Change Volume (1,000 gals) $ 1.29313 $ 1.43441 10.9% Biochemical Oxygen Demand (lbs) $ 0.58524 $ 0.60781 3.9% Suspended Solids (lbs) $ 0.60936 $ 0.61431 0.8% Phosphorus (lbs) $ 2.69000 $ 2.91743 8.5% Total Kjeldahl Nitrogen (lbs) $ 1.07094 $ 1.12288 4.8% Capital Charge NOT included in Parameter Rate (Billed rates) % Parameter 2025 Budget 2026 Budget Change Volume (1,000 gals) $ 0.72877 $ 0.79888 9.6% Biochemical Oxygen Demand (lbs) $ 0.30578 $ 0.30679 0.3% Suspended Solids (lbs) $ 0.32944 $ 0.32120 -2.5% Phosphorus (lbs) $ 1.34133 $ 1.41356 5.4% Total Kjeldahl Nitrogen (lbs) $ 0.51682 $ 0.52175 1.0% Capital Charge $ 19,643,411 $ 23,298,643 18.61% Parameter rates billed to customers do not include capital charge; that is billed separately  2026 DRAFT Budget Summary 2025 DRAFT Budget compared to 2024 Budget Percentage TOTAL Expenses increased 9.4% * Capital Expenses increased 16.4% O&M Expenses increased 3.4% Municipal User Fees increased 6.3% Note: A portion of the Interceptor Debt Service was offset through the use of ICR Reserves * $1.8M Use of Plant Capital Replacement Reserves to stabilize Municipal user fees between 5.5%-7%  Reserve Use History NEW Water has utilized Reserve Funds to offset costs over the past several years and is forecasting to continue to strategically utilize reserves Year Approx Amount 2023 $2.0M 2024 $1.5M 2025 $1.6M 2026 * $3.0M * Draft  NEW Water Cost for a Typical Household For the DRAFT 2026 budget, a typical household will pay about $28 per month for NEW Water services* This is an increase of about $1.50 per month over the 2025 budget. *NEW Water provides continuous service throughout the year as a wholesale provider, servicing 15 municipal customers. Rates are the same for each municipal customer and NEW Water does not bill residents directly. Each municipality calculates their bills according to wastewater services they require of their residents, businesses, and industries. Bills from municipalities will also include other costs such as the municipalities’ cost to operate and maintain their neighborhood sewer system, which then connects to the NEW Water system.  Thank you for partnering to protect our most valuable resource, water Stay tuned to NEW Water news Sign up for our E-newsletter, follow us on social media, get in touch www.newwater.us Image result for facebook square logo Image result for twitter square logo Image result for instagram square logo Image result for linkedin square logo Image result for youtube square logo  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 1, 2025 AGENDA ITEM # G.2 Director's Report on recent activities of the Public Works Department. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov