Improvement and Services Committee

AGENDA OF THE IMPROVEMENT AND SERVICES COMMITTEE WEDNESDAY, OCTOBER 15, 2025, 5:00 PM Immediately following Parks Committee. In person at City Hall, Room 207 Virtual attendance also available via Zoom. A. Zoom Meeting Information. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/82206544400?pwd=NDd1bmszNUhBWW9XRVU5ck1zMjZ2QT09 Or call in by phone: +1 312 626 6799 Meeting ID: 822 0654 4400 Passcode: 635662 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. Roll Call. 1. Members: Melinda Eck, Joey Prestley, Ben Delie, Jim Ridderbush C. Approval of the Agenda. 1. Approval of the agenda for the Wednesday, October 15, 2025, meeting of the Improvement & Services Committee. D. Approval of Minutes. 1. Approval of the minutes from the October 1, 2025, Improvement & Services Committee meeting. E. Regular Business. 1. Consideration with possible action on request by Department of Public Works to approve Agenda of the Improvement and Services Committee October 15, 2025 Page 1  the award of contract TRAFFIC SIGNAL REPAIR 2025 to Bodart Electric Service, Inc. in the amount of $357,220. 2. Consideration with possible action on request by Department of Public Works to approve the award of contract CITY HALL 2-25 FIRST FLOOR MEETING ROOM to Frank O. Zeise Construction Co., Inc. in the amount of $97,190. 3. Report of actions taken by the Department of Public Works. A. Granting of Licenses 1. Sidewalk Builder a. Earth to You, LLC F. Informational. 1. Report of the Department of Public Works Pavement Program. 2. Director's Report on recent activities of the Public Works Department. 3. Next Meeting: October 29, 2025 G. Adjournment. 1. Adjournment of the Wednesday, October 15, 2025, meeting of the Improvement & Services Committee. 1) THIS MEETING IS RECORDED: THE VIDEO OF THIS MEETING AND MINUTES ARE AVAILABLE ONLINE AT www.greenbaywi.gov 2) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 3) QUORUM: Please take notice that a majority or quorum of the Common Council will attend this Improvement and Services Committee meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 4) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the Improvement and Services Committee October 15, 2025 Page 2  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 15, 2025 AGENDA ITEM # D.1 Approval of the minutes from the October 1, 2025, Improvement & Services Committee meeting. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. 10-01-2025 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 15, 2025 AGENDA ITEM # E.1 Consideration with possible action on request by Department of Public Works to approve the award of contract TRAFFIC SIGNAL REPAIR 2025 to Bodart Electric Service, Inc. in the amount of $357,220. BACKGROUND This is a City contract for removing and replacing traffic signals along Mason Street corridor between Country Club Road to Hinkle Street and at the intersection of W. Mason Street frontage road and Hinkle Street. Funds were allocated in the 2025 Capital Improvement Plans for the various intersections along with grant funding from WisDOT for reimbursement at a 90/10 cost share for traffic signal improvements along Mason Street. RECOMMENDATION To award the contract to the lowest responsive bidder. FISCAL IMPACT Funds were allocated in 2025 Capital Improvements Plan along with WisDOT grant funds. The low bid is within the allocated funding. ATTACHMENTS 1. QuestCDN Project ResultsTraffic 2025 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov TRAFFIC SIGNAL REPAIR 2025 Quest Number: 9873447 Closing Date: Tue, 09/23/2025 02:00 PM CDT Posting Type: Construction Project Owner: Green Bay WI, City of Solicitor: Green Bay WI, City of Owner Name: Green Bay WI, City of Owner Contact: Chuck Yang Owner Phone: 920-448-3094 Solicitor Name: Green Bay WI, City of Contact: Robbie Woldt Email: robbie.woldt@greenbaywi.gov Phone: 920-448-3109 Award Date: Comments: Award Status: Pending Letting Bid Tabulation: View on vBid Company Contact Phone E-mail Amount Awarded Comment Bodart Electric Service, Inc Tim Bodart 920-339-0488 dacia@bodartelectric.com $ 357,220.00 Elmstar Electric Corporation Julie Schuh 920-766-8100 julies@elmstar.com $ 389,558.75  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 15, 2025 AGENDA ITEM # E.2 Consideration with possible action on request by Department of Public Works to approve the award of contract CITY HALL 2-25 FIRST FLOOR MEETING ROOM to Frank O. Zeise Construction Co., Inc. in the amount of $97,190. BACKGROUND A portion of the west side of City Hall’s first floor is being renovated to create a flexible space that can accommodate voting central count operations, meetings, and various other programming needs. City staff have completed as much of the work as possible; however, the reconfiguration requires additional improvements to lighting, HVAC, and egress systems to ensure code compliance. These components exceed the capabilities of City forces and will need to be completed by contracted professionals. RECOMMENDATION The Parks, Recreation, and Forestry Department and Department of Public Works recommend awarding the work to the lowest responsive bidder. FISCAL IMPACT • $57,796.25 in bond funding from 2023 for City Hall projects. o This funding was originally intended for standpipe improvements, which we are not proceeding with anymore. • $39,394.75 in bond funding from 2024 for City Hall projects. o This will be deducted out of the $750,000 that was allocated for the electrical service replacement. The electrical service replacement project schedule has not been determined yet. ATTACHMENTS 1. Quest CDN Project Results City Hall 2-25 First Floor Meeting Room 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov CITY HALL 2-25 – FIRST FLOOR MEETING ROOM Quest Number: 9879717 Closing Date: Tue, 10/07/2025 02:00 PM CDT Posting Type: Construction Project Owner: Green Bay WI, City of Solicitor: Green Bay WI, City of Owner Name: Green Bay WI, City of Owner Contact: TRISTA HOBBS Owner Phone: 920-448-3114 Solicitor Name: Green Bay WI, City of Contact: Trista Hobbs Email: trista.hobbs@greenbaywi.gov Phone: 920-448-3114 Award Date: Comments: Award Status: Pending Letting Bid Tabulation: View on vBid Company Contact Phone E-mail Amount Awarded Comment Frank O. Zeise Construction Co., Inc. Beckie McDermid 920-437-5426 bmcdermid@zeiseconstruction.com $ 97,190.00 Howard Immel Inc Mindy Gordon 920-468-8208 MindyGo@ImmelConstruction.com $ 105,900.00 Milbach Construction Services, Co. Mike Milbach 920-993-0735 milbconst@aol.com $ 121,538.00 IEI General Contractors Shane Whelchel 920-337-2111 shane@ieigc.com $ 132,300.00  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 15, 2025 AGENDA ITEM # E.3 Report of actions taken by the Department of Public Works. A. Granting of Licenses 1. Sidewalk Builder a. Earth to You, LLC BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 15, 2025 AGENDA ITEM # F.1 Report of the Department of Public Works Pavement Program. BACKGROUND N/A RECOMMENDATION N/A FISCAL IMPACT N/A ATTACHMENTS 1. Pavement Program Memo 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov TO: Valerie Joosten P.E., Director of Public Works FROM: James Brunette P.E., Assistant Director of Public Works DATE: September 26, 2025 RE: Pavement Program Explanation The Pavement Program consists of the reconstruct program resurfacing program and the mill and pave program. Each program has its own criteria for determining if an existing roadway fits that program. The reconstruct program involves removing and replacing existing utilities or CIPP lining in place the existing sewers. New laterals are installed to approx. 5 feet behind back of curb, grade corrections are done on the existing pavement, new driveway approaches and some sidewalk are replaced. The curb and gutter are replaced and new pavement is installed. The resurfacing program consists of performing minor utility improvements, mud-jacking the curb and gutter to provide drainage and the milling off the existing asphalt and reinstalling the same amount of asphalt. The mill and pave program includes just milling the existing surface layer of asphalt off and replacing it in kind. No other work is performed. The expected lifespan before major maintenance is required for each program is: Reconstruct Asphalt- 25 years Reconstruct concrete- 35 years Resurfacing- 20 years Mill and Pave- 10 to 15 years One criterion for comparing the existing pavement condition is the PASER rating. The PASER rating system is a visual windshield rating system that assigns a numerical rating between 1 and 10 to a section of roadway. A rating of 10 would be a brand new street and a 1 would essentially be a gravel road. The rating system is based upon assigning a numerical value for each type of pavement distress. The quantity and type of distress is summarized for each block and then a numerical value is assigned. Recently the City has changed to a computerized rating process that helps eliminate human bias and maintain a consistent review. Each year the City GIS Specialist will generate a list of all streets with a 4 or lower PASER rating. The master list is reviewed to determine which pavement sections fall into each program. For example, if a street has a PASER rating of a 3 but has been paved in the gutter it would only fit into the reconstruct program. The mill and pave program is relatively new and the streets included in that program will have a PASER rating between 4 and 7. The intent of this program is to find streets that do not require any utility work but have a failing surface layer of pavement. The mill and pave process will remove the surface layer of asphalt and replace it in kind. The hope is that all of the underlying utilities will not fail in the next 10 to 15 years while greatly improving the ride quality of the pavement section. Each one of the three programs has a different cost associated with the work. In general terms the mill and pave is the most economical, the next most economical is the resurfacing program and the reconstruct program is the most costly.  Report to the Improvement and Service Committee of the City of Green Bay MEETING DATE PREPARED BY October 15, 2025 AGENDA ITEM # F.2 Director's Report on recent activities of the Public Works Department. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov