Military Avenue Business Improvement District Board

AGENDA OF THE MILITARY AVENUE BUSINESS IMPROVEMENT DISTRICT BOARD WEDNESDAY, FEBRUARY 8, 2023, 1:00 PM 425 S. Military Ave. Suite 206 In Person or Virtual via Zoom as needed A. Zoom Meeting Instructions. 1. This item contains Zoom information, instructions, and a link to the Virtual Comment Form. B. Roll Call. C. Approval of the Agenda. 1. Approval of the agenda for the February 8, 2023 meeting of the Military Avenue Business Improvement District Board. D. Approval of Minutes. 1. Approval of the minutes from the September 14, 2022 meeting of the Military Avenue Business Improvement District Board. E. Regular Business. 1. Approval of Financial Reports 2. MA 2022 Year in Review 3. Potential Redevelopment of GB Nursery 4. Discussion of Vierbicher Plan 2011 F. Informational. 1. City of Green Bay Update 2. Executive Director Update Agenda of the Military Avenue Business Improvement District Board February 8, 2023 Page 1 G. Adjournment. 1) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 2) QUORUM: Please take notice that a majority or quorum of the Common Council will attend this Military Avenue Business Improvement District Board meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 3) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the Military Avenue Business Improvement District Board February 8, 2023 Page 2 Virtual Meeting Instructions Military Avenue BID Board Meeting Zoom Meeting Information Join Zoom Meeting https://us02web.zoom.us/j/86531310739?pwd=NVZ0SUIvL09sTGFMa1JCWnV5Nk1BUT09 Meeting ID: 865 3131 0739 Passcode: 079836 One tap mobile +19292056099,,86531310739#,,,,*079836# US (New York) +13017158592,,86531310739#,,,,*079836# US (Washington DC) Dial by your location +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 931 3860 US +1 564 217 2000 US +1 669 444 9171 US +1 669 900 6833 US (San Jose) +1 689 278 1000 US +1 719 359 4580 US +1 253 205 0468 US +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 360 209 5623 US +1 386 347 5053 US +1 507 473 4847 US Meeting ID: 865 3131 0739 Passcode: 079836 Find your local number: https://us02web.zoom.us/u/kAe4xb3tf Public Comments If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. Additional Information 1. Wisconsin Open Meetings Law still applies a. Persons interested in speaking to an item must state their name and address for the minutes. b. Committee/Commission/Board members will still follow Roberts Rules of Order Newly Revised 12th edition. 2. Please log into the Zoom meeting at least 10 minutes before the meeting begins to ensure a proper connection and that your technology is working. a. If you are a Board Member, please log into CivicClerk with a computer, laptop, or tablet device. 3. Once you are in the meeting please mute yourself. a. You may unmute yourself when you are called upon to speak. 4. Waiting room a. When you call in or connect via web or Zoom app, you will be placed in a “waiting room.” b. The meeting host will then admit you to the meeting, and mute you upon entrance (you will still be able to hear and or otherwise observe the meeting). 5. Registering a. The host may ask you to register for the meeting. A registration link will be sent to you along with the invite. You’ll receive another email confirming that you’re registered for the meeting. b. If you’re using a phone, your registration will be tied to an email. 6. Raising your hand a. Committee/Commission/Board members—you can either use CivicClerk and request to speak or you can also utilize the “raise your hand” tool in the Zoom platform (you’d need to use a computer or tablet) to let the host know you would like to speak. You can also un-mute yourself and start speaking. b. Persons with items on the agenda or other interested parties —you can also utilize the “raise your hand” tool on the Zoom platform via computer or mobile device. You will be allowed to speak once the committee, commission, or board has moved to “open the floor for interested parties to speak.” Once discussion on your agenda item has concluded, the host will mute you, unless the committee opens the floor again. 7. What devices should I use? a. Smart phone (please see more detailed instructions on page 3) b. Land line c. Tablet— in advance of the meeting, please download the Zoom Meeting app by using either the Apple Store or the Play Store. You will be asked to input your name, to identify you for the meeting. d. Computer— you can access the meeting through a web browser by clicking on the meeting link, or through the Zoom Meeting app. If using the app, please download it in advance of the meeting. You will be asked to input your name, to identify yourself for the meeting. e. For tablet and computer users--if you download the app you may be asked to verify your email.  8. Zoom etiquette a. Muting yourself when you’re not speaking will prevent your background noise from interfering with others’ ability to listen to and participate in the meeting. b. If you’re using a telephone, please identify yourself with your phone number and state your name and address before you speak. Zoom meeting hosts can see only your telephone number and will ask you to identify yourself. 9. Closed session a. Persons in the Zoom meeting will be put into a waiting room while the committee/commission/board meets in Closed Session. Participants will be admitted back into the Zoom meeting once the committee reconvenes in Open Session. b. Persons watching a Common Council meeting live on YouTube will see a gray screen with the City logo during closed session. 10. Persons interested in attending anonymously or listening to the meeting may call in by dialing *67 followed by the phone number in the Zoom Meeting Information box. Calling into the Zoom meeting using a smartphone 1. Dial the phone number listed at the beginning of this document. 2. When prompted, enter the Meeting ID number followed by # 3. Once you are in the meeting, notify the meeting host that you are in and state your name. 4. If you do not wish to speak, please make sure your phone is on Mute a. If you’re using a smartphone, look at your screen and click the Mute button  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY February 8, 2023 AGENDA ITEM # C.1 Approval of the agenda for the February 8, 2023 meeting of the Military Avenue Business Improvement District Board. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY February 8, 2023 AGENDA ITEM # D.1 Approval of the minutes from the September 14, 2022 meeting of the Military Avenue Business Improvement District Board. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. MABA BID Minutes 9.14.2022 greenbaywi.gov  Military Avenue Business Association (MABA) Joint Meeting with BID Members Meeting Minutes September 14, 2022 at 1:00 PM In Attendance: BID: Adam Kersten, Dan Burich, Sharon Hack, and Leah Weycker (non-voting). MABA: Randy Zaidel, Jordan Weuve (online), Guests: Wendy Townsend Absent: MABA: Keith Zimmerman, Ann Byrd, Bibi Luther, Naomi Moes Jenkins Excused: BID: Ralph Jensen, Brad Jensen, EJ Dombrowski, Call to Order and Welcome. Adam, called the meeting to order. Approval of Agenda. Sharon made a motion to approve, seconded by Dan, motion passed. Secretary’s Report. Approval of BID/MABA Minutes: Sharon made a motion to approve the BID Minutes, seconded by Randy. Motion passed. Regular Business: Treasurer's Report. Spending is in line with the budget. Sharon made a motion to accept the treasurers report, seconded by Randy, motion passed. Operating Plan 2023 The draft Operating Plan was reviewed. A few changes in salary and additional staffing using the grant and BID funds will be made before sending to the City Attorney and Council. Motion was made by Sharon, seconded by Jordan to approve the Military Avenue Operating Plan for 2023 with changes, motion passed. Summer and Winter Markets The fence by Sears will be there for longer than expected. On-going location is in question at this space. An offer of the former Shopko space will be looked at for next year. An apartment will be going up in the parking lot at some time. The winter market will be in the Office Depot 30,000 sq ft. with a walking track and bouncy houses. Election of Officers for BID 2023 Sharon and Dan had expiring BID terms. Sharon made a motion to approve the extension of terms for three years and to reappoint the slate of officers as they were last year, motion was seconded by Dan, motion passed. Adam President, EJ Vice President, Sharon Secretary. A possible new MABA member is interested in joining, Leah will contact him. Adjourn Meeting. Sharon made a motion to adjourn the meeting, seconded by Jordan, motion passed. Submitted by Randy Zaidel, Leah Weycker: 920-544-9503 Director@militaryave.org  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY February 8, 2023 AGENDA ITEM # E.1 Approval of Financial Reports BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. PLBAL0123 2. 01_2023_Monthly budget report for 2023 greenbaywi.gov  MILITARY AVENUE BID Balance Sheet As of 1/31/2023 ---THIS YEAR--- ---LAST YEAR--- ---CHANGE--- % CHANGE Assets................... BUSINESS SAVINGS 1785 11,721.19 5,700.31 6,020.88 105.6 CHECKING #2296 3,024.79 12,589.57 -9,564.78 -76.0 MONEY MARKET SAVINGS 2385 109,086.90 72,100.47 36,986.43 51.3 ACCOUNTS RECEIVABLE 0.00 0.00 0.00 0.0 MONEY MARKET NEW 5089 0.00 0.00 0.00 0.0 RECEIVABLE FROM EMPLOYEES 0.00 0.00 0.00 0.0 CHECKING ACT #5483 5,480.01 5,480.01 0.00 0.0 WORK IN-PROCESS 0.00 0.00 0.00 0.0 PREPAID EXPENSES 0.00 0.00 0.00 0.0 PRIME MONEY MARKET 8967 0.00 0.00 0.00 0.0 ORGANIZATION EXP. 0.00 0.00 0.00 0.0 AMORT ALLOW ORGANIZATION 0.00 0.00 0.00 0.0 EQUIPMENT 3,704.92 3,704.92 0.00 0.0 ACCUM DEPR EQUIPMENT -1,379.96 -1,379.96 0.00 0.0 FURNITURE AND FIXTURES 0.00 0.00 0.00 0.0 ACCUM DEPR FURN/FIXTURES 0.00 0.00 0.00 0.0 VEHICLES 0.00 0.00 0.00 0.0 ACCUM DEPR VEHICLES 0.00 0.00 0.00 0.0 TOTAL ASSETS 131,637.85 98,195.32 33,442.53 34.1 Liabilities.............. ACCOUNTS PAYABLE 0.00 0.00 0.00 0.0 CUSTOMER DEPOSITS 0.00 0.00 0.00 0.0 EMPLOYEE GARNISHMENTS 0.00 0.00 0.00 0.0 LOAN FROM MABA 0.00 0.00 0.00 0.0 BMO HARRIS LINE OF CREDIT 0.00 0.00 0.00 0.0 NOTES PAYABLE - NOTE 3 0.00 0.00 0.00 0.0 NOTES PAYABLE - NOTE 4 0.00 0.00 0.00 0.0 NOTES PAYABLE - NOTE 5 0.00 0.00 0.00 0.0 FICA PAYABLE 0.00 0.00 0.00 0.0 FED WH PAYABLE 0.00 0.00 0.00 0.0 WIS WH PAYABLE 0.00 0.00 0.00 0.0 FED UNEMPLOYMENT PAYABLE 0.00 0.00 0.00 0.0 WIS UNEMPLOYMENT PAYABLE 0.00 0.00 0.00 0.0 SALES TAX PAYABLE 0.00 0.00 0.00 0.0 LOAN FROM STOCKHOLDERS 0.00 0.00 0.00 0.0 TOTAL LIABILTIES 0.00 0.00 0.00 0.0 Capital.................. CAPITAL 0.00 0.00 0.00 0.0 RETAINED EARNINGS 142,350.08 107,127.49 35,222.59 32.9 SUSPENSE 0.00 0.00 0.00 0.0 NET INCOME -10,712.23 -8,932.17 -1,780.06 19.9 TOTAL CAPITAL 131,637.85 98,195.32 33,442.53 34.1 TOTAL LIAB. & CAPITAL 131,637.85 98,195.32 33,442.53 34.1  MILITARY AVENUE BID Income Statement Period Ending 1/31/2023 ------------------ MTD ------------------ ------------------ YTD ------------------ THIS % OF LAST % OF THIS % OF LAST % OF YEAR SALES YEAR SALES YEAR SALES YEAR SALES Income................... BID Assessments 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Donations/PARTNERSHIPS 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Grants-restricted income 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Event/SPONSORSHIPS FUNDS 788.00 89.0 280.00 95.5 788.00 89.0 280.00 95.5 Interest income 97.35 11.0 13.18 4.5 97.35 11.0 13.18 4.5 In-Kind contributions 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Projected Deliquent Assmt 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 TOTAL INCOME 885.35 100.0 293.18 100.0 885.35 100.0 293.18 100.0 Cost of Sales............ PURCHASES 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 PURCHASES DISCOUNT 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 TOTAL COST OF SALES 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 GROSS PROFIT 885.35 100.0 293.18 100.0 885.35 100.0 293.18 100.0 Expenses................. Advertising/Marketing 275.00 31.1 382.00 130.3 275.00 31.1 382.00 130.3 Intern education allowanc 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Restricted Grant 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Street Planters 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 LICENSES & FEES 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 DISTRICT LIGHTING 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 DUES & SUBSCRIPTIONS 0.00 0.0 109.00 37.2 0.00 0.0 109.00 37.2 TRAVEL 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Facade grant program 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Postage 0.00 0.0 11.60 4.0 0.00 0.0 11.60 4.0 THEFT/FRAUD 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 MEALS/ENTERTAINMENT 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Median Lawn Maintenance 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Bus Retension/ Bus Pop-Up 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Office Printer Lease 58.86 6.6 117.72 40.2 58.86 6.6 117.72 40.2 Audit 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Events 518.43 58.6 987.57 336.8 518.43 58.6 987.57 336.8 Public amenities 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Grant Expense 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Business Recruit. Support 24.25 2.7 0.00 0.0 24.25 2.7 0.00 0.0 Computer (Maintenance) 105.00 11.9 0.00 0.0 105.00 11.9 0.00 0.0 Insurance and WC Ins. 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 LATE FEES 0.00 0.0 49.00 16.7 0.00 0.0 49.00 16.7 Street Decor 1,421.10 160.5 0.00 0.0 1,421.10 160.5 0.00 0.0 Legal/Accounting 174.27 19.7 391.30 133.5 174.27 19.7 391.30 133.5 GATEWAY 70.71 8.0 0.00 0.0 70.71 8.0 0.00 0.0 INTEREST 0.00 0.0 2.92 1.0 0.00 0.0 2.92 1.0 RENT 3,600.00 406.6 2,700.00 920.9 3,600.00 406.6 2,700.00 920.9 Office Supplies 0.00 0.0 95.72 32.6 0.00 0.0 95.72 32.6 PHONE/INTERNET 93.78 10.6 85.97 29.3 93.78 10.6 85.97 29.3 Planning/Visioning 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Small Tools 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Bank Fees 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Website/social media 173.69 19.6 0.00 0.0 173.69 19.6 0.00 0.0  MILITARY AVENUE BID Income Statement Period Ending 1/31/2023 ------------------ MTD ------------------ ------------------ YTD ------------------ THIS % OF LAST % OF THIS % OF LAST % OF YEAR SALES YEAR SALES YEAR SALES YEAR SALES Expenses (continued)..... WAGES - STAFF 5,344.62 603.7 3,987.50 1,360. 5,344.62 603.7 3,987.50 1,360. FICA EXP. 408.87 46.2 305.05 104.0 408.87 46.2 305.05 104.0 FED UNEMPLOYMENT EXP. 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 WIS UNEMPLOYMENT EXP. 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 WORKMANS COMP. INS. 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 HEALTH INSURANCE 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 WAGES - OWNER 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 Training/Education 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 TOTAL EXPENSES 12,268.58 1,385. 9,225.35 3,146. 12,268.58 1,385. 9,225.35 3,146. OPERATING INCOME -11,383.23 1,285. -8,932.17 3,046. -11,383.23 1,285. -8,932.17 3,046. OWNERS DRAW 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 DEPRECIATION 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 AMORT. EXPENSE 0.00 0.0 0.00 0.0 0.00 0.0 0.00 0.0 INCOME - OTHER 671.00 11.0 0.00 4.5 671.00 11.0 0.00 4.5 NET INCOME -10,712.23 1,209. -8,932.17 3,046. -10,712.23 1,209. -8,932.17 3,046.  12 Military Avenue Business Inc. 1-Jan-23 months 2023 Approved Activity remaining Activity to Activity Over/Under date last this Budget Drafted Oct. 2022 month month Revenue 301 BID Assessments 99,388.00 -99388.00 302 Donations/Partnerships 0.00 0.00 303 Grants-restricted income 10,000.00 -10000.00 310 Event Funds/Sponsorships 20,000.00 788.00 -19212.00 310.4 EBT 0.00 380 Interest Income 150.00 97.35 -52.65 311 In-kind contributions 0.00 390 (-) Projected delinquent -6,957.00 -6957.00 Carry over per audit/review assessments 2022 Review ADD DATE ? 122,581.00 885.35 0.00 0.00 Total Revenue Expense s Personnel Activity to Activity Activity Over/Under 513 Wages and Staff 56,372.00 date5,334.62 last this -51,037.38 Budget PT Grant Funded Mkt Staff + 32,000.00 month month -32,000.00 251 Taxes/fees 7.65% 6,760.46 408.87 -6,351.59 525 Training/Education (Dir.) 700.00 -700.00 95,832.46 Operating Expenses 579 Rent 7,200.00 3,600.00 -3,600.00 555 Insurance and Wkrs Comp Ins 2,600.00 -2,600.00 581 Office Supplies 450.00 -450.00 531 Office Printer Lease 2,000.00 58.60 -1,941.40 561 Legal/Accounting 2,400.00 174.27 -2,225.73 533 Audit 2,250.00 -2,250.00 541 Grant expenses 100.00 -100.00 510 Dues and Subscriptions 850.00 -850.00 523 Postage 100.00 -100.00 596 Bank fees 50.00 -50.00 18,000.00 Technology 549 Computers (+maintenance) 900.00 105.00 -795.00 585 Internet/phone 1,500.00 93.78 -1,406.22 2,400.00 Direct Program Expenses DESIGN 519 Façade grant program 0.00 0.00 504 Street Planters 12,000.00 -12,000.00 548 Median Lawn Maintenance 0.00 0.00 557 Street Décor/Banners 4,060.00 1,421.10 -2,638.90 571 Gateway 1,800.00 70.71 -1,729.29 District lighting 20,000.00 -20,000.00 Public Amenities 20,000.00 -20,000.00 57,860.00 ECONOMIC DEVELOPMENT 546 Business Recruit/Support 1,000.00 -1,000.00 Planning/Visioning 10,000.00 -10,000.00 11,000.00 EVENTS  535 Events 15,000.00 518.43 -14,481.57 535.4 Event/ EBT 507 Licenses & Fees 200.00 -200.00 15,200.00 ORGANIZATION 501 Marketing/Adv 5,000.00 275.00 -4,725.00 506 Website/Social Media 500.00 173.69 -326.31 5,500.00 OTHER EXPENSE 508 Donations 0.00 0.00 526 Theft 0.00 0.00 Restricted Grant 0.00 0.00 0.00 Total 205,792.46 Expense s BALANCE -83,211.46 12,234.07 0.00 0.00  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY February 8, 2023 AGENDA ITEM # E.2 MA 2022 Year in Review BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY February 8, 2023 AGENDA ITEM # E.3 Potential Redevelopment of GB Nursery BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY February 8, 2023 AGENDA ITEM # E.4 Discussion of Vierbicher Plan 2011 BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY February 8, 2023 AGENDA ITEM # F.1 City of Green Bay Update BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov  Report to the Military Avenue Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY February 8, 2023 AGENDA ITEM # F.2 Executive Director Update BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None greenbaywi.gov