On Broadway Business Improvement District Board

AGENDA OF THE ON BROADWAY BUSINESS IMPROVEMENT DISTRICT BOARD THURSDAY, APRIL 13, 2023, 8:30 AM City Hall, Room 604 - The Harry Maier Room. Virtual attendance is also available via Zoom. A. Zoom Meeting Information. 1. This item contains Zoom information, instructions, and a link to the Virtual Comment Form. a. Join Zoom Meeting https://us02web.zoom.us/j/87837982562?pwd=NUxqYnY5SzlmZU0vNjArVXZUTVRjQT09 Meeting ID: 878 3798 2562 Passcode: 925939 One tap mobile +1 312 626 6799 US (Chicago) B. Roll Call. C. Approval of the Agenda. D. Approval of Minutes. 1. Approval of the minutes from October 14, 2022, On Broadway Inc. BID Board Meeting. E. Regular Business. 1. Consideration with possible action on the On Broadway Inc. BID 2022 actual vs estimated end of year financial report. 2. Consideration with possible action on the allocation of Business Improvement District (BID) funding. F. Informational. 1. Discuss the annual BID meeting schedule. G. Adjournment. Agenda of the On Broadway Business Improvement District Board April 13, 2023 Page 1  1) ACCESSIBILITY: Any person wishing to attend who, because of a disability, requires special accommodations should contact Peter Nugent at (920) 455-8881 at least 24 hours before the scheduled meeting time, so that arrangements can be made. 2) QUORUM: Please take notice that a majority or quorum of the Common Council will attend this On Broadway Business Improvement District Board meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 3) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the On Broadway Business Improvement District Board April 13, 2023 Page 2  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY April 13, 2023 AGENDA ITEM # D.1 Approval of the minutes from October 14, 2022, On Broadway Inc. BID Board Meeting. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY April 13, 2023 Wendy Townsend, Economic Coordinator AGENDA ITEM # E.1 Consideration with possible action on the On Broadway Inc. BID 2022 actual vs estimated end of year financial report. BACKGROUND Each year the business improvement distircts are required to get BID board approval for their actual vs estimated end of-year financial reports. On Broadway is seeking BID board approval for this report and then will forward to the next City of Green Bay Plan Commission Meeting and Council Meeting for formal adoption. RECOMMENDATION Approval of the On Broadway Inc. BID end of year financial report as presented. FISCAL IMPACT ATTACHMENTS 1. BID Report 2022 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org 2022 Broadway BID Budget Actual Design Lighting tree lighting in winter $ 5,000.00 $ 5,000.00 Annual Maintenance planters in spring watering in spring, summer, fall weeding in spring, summer, fall fall décor winter décor banner maintenance $ 25,000.00 $ 25,000.00 Public Art murals for the mural & busker festival maintenance of benches/gargage cans $ 15,000.00 $ 15,000.00 Total Design $ 45,000.00 $ 45,000.00 Administrative Admin Allocation To assist with payment of administrative expenses including but not limited to rent, telephones, internet, office supplies, utilities, and salaries necessary to execute the proposed activities. $ 16,469.00 $ 16,469.00 BBID Annual Audit 2021 audit $ 3,000.00 $ 3,000.00 Total Administrative $ 19,469.00 $ 19,469.00 Marketing Marketing Allowance District marketing throughout the year including support for the creation of a cohesive brand strategy. $ 17,877.00 $ 17,877.00 Total Marketing $ 17,877.00 $ 17,877.00 Total $ 82,346.00 $ 82,346.00 Actual BID Proceeds 3/18/2022 2022 BID Proceeds $ 79,820.00 5/9/2022 Delinquent Collection $ 817.00 6/28/2022 Delinquent Collection $ 895.00 $ 81,532.00  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY April 13, 2023 Wendy Townsend, Economic Coordinator AGENDA ITEM # E.2 Consideration with possible action on the allocation of Business Improvement District (BID) funding. BACKGROUND Each year the On Broadway Board, Inc board decides how the BID funds will be allocated. RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org  Report to the On Broadway Business Improvement District Board of the City of Green Bay MEETING DATE PREPARED BY April 13, 2023 AGENDA ITEM # F.1 Discuss the annual BID meeting schedule. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS None 117 S. Chestnut, Green Bay, WI 54303 Phone: 920-437-2531 Fax: 920-431-7855 www.onbroadway.org/bid info@onbroadway.org