Personnel Committee

AGENDA OF THE PERSONNEL COMMITTEE TUESDAY, NOVEMBER 4, 2025, 4:30 PM In person at City Hall, Room 207. Virtual attendance also available via Zoom. A. Zoom Meeting Information. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/86846491807?pwd=K3NJQ1NxdXU1cjB2RlR0TWVTUkJYdz09 Or call in by phone: +1 312 626 6799 Meeting ID: 868 4649 1807 Passcode: 298054 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. Roll Call. 1. Members: Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant C. Approval of the Agenda. 1. Approval of the agenda for the Tuesday, November 4, 2025, meeting of the Personnel Committee. D. Approval of Minutes. 1. Approval of the minutes from the September 23, 2025 meeting. E. Regular Business. 1. For consideration with possible action on Health, Dental, Vision, Life, and Disability benefits starting January 1, 2026. 2. For consideration wth possible action on the request to reclassify the vacant Public Works Utility Manager position to an Assistant Public Works Director – (Utilities) and approval to fill the position and any subsequent vacancies resulting from internal transfers. Agenda of the Personnel Committee November 4, 2025 Page 1 F. Informational. 1. Report of Routine Personnel Actions 2. Next Meeting: December 9, 2025 G. Adjournment. 1. Adjournment of the Tuesday, November 4, 2025, meeting of the Personnel Committee. 1) THIS MEETING IS RECORDED: THE VIDEO OF THIS MEETING AND MINUTES ARE AVAILABLE ONLINE AT www.greenbaywi.gov 2) ACCESSIBILITY: Any person wishing to attend who requires special accommodation because of a disability, should contact the City Safety Manager at 920-448-3125 at least 48 hours before the scheduled meeting time so that arrangements can be made. 3) QUORUM: Please take notice that a majority or quorum of the Common Council will attend this Personnel Committee meeting and will constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda. 4) REPRESENTATION: The party requesting the communication, or their representative, should be present at this meeting. Agenda of the Personnel Committee November 4, 2025 Page 2  Report to the Personnel Committee of the City of Green Bay MEETING DATE PREPARED BY November 4, 2025 AGENDA ITEM # D.1 Approval of the minutes from the September 23, 2025 meeting. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. PC Minutes 09.23.2025 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov MINUTES OF THE PERSONNEL COMMITTEE TUESDAY, SEPTEMBER 23, 2025, 4:30 PM In person at City Hall, Room 207. Virtual attendance also available via Zoom. A. ZOOM MEETING INFORMATION. 1. Join Zoom Meeting Online: https://us02web.zoom.us/j/86846491807?pwd=K3NJQ1NxdXU1cjB2RlR0TWVTUkJYdz09 Or call in by phone: +1 312 626 6799 Meeting ID: 868 4649 1807 Passcode: 298054 If you wish to speak at this public meeting or leave a comment, please fill out the online Comment Form prior to the meeting. More detailed Zoom Instructions can be found online. B. ROLL CALL. 1. Members: Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant Present: Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant C. APPROVAL OF THE AGENDA. 1. Approval of the agenda for the Tuesday, September 23, 2025, meeting of the Personnel Committee. Moved by Ald. Jennifer Grant, seconded by Ald. Brian Johnson to approve. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None.  D. APPROVAL OF MINUTES. 1. Approval of the minutes from the September 9, 2025 meeting. Moved by Ald. Kathy Hinkfuss, seconded by Ald. Brian Johnson to approve. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None. E. REGULAR BUSINESS. 1. For consideration with possible action on the proposed ordinance for the Mayor salary for the next term beginning in 2027. Moved by Ald. Kathy Hinkfuss, seconded by Ald. Brian Johnson to increase the mayoral salary to $140,000 for the next term beginning in 2027. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, No-Jennifer Grant, Abstain-None. Moved by Ald. Brian Johnson, seconded by Ald. Kathy Hinkfuss to approve the salary as amended. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, No-Jennifer Grant, Abstain-None. F. INFORMATIONAL. 1. Report of Routine Personnel Actions 2. Next Meeting: October 14, 2025 G. ADJOURNMENT. 1. Adjournment of the Tuesday, September 23, 2025, meeting of the Personnel Committee. Moved by Ald. Jennifer Grant, seconded by Ald. Kathy Hinkfuss to adjourn. Motion Passed. Yes-Bill Galvin, Brian Johnson, Kathy Hinkfuss, Jennifer Grant, No-None, Abstain-None.  Report to the Personnel Committee of the City of Green Bay MEETING DATE PREPARED BY November 4, 2025 AGENDA ITEM # E.1 For consideration with possible action on Health, Dental, Vision, Life, and Disability benefits starting January 1, 2026. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. 1. PC Benefits Recommendation 2026 2. 2. 2026 Simplified Funding Forecast 3. 3. 1.1.2026 Plan Modeling - 1% Increase with Alternate 4. 4a. Retiree Only Plan 5. 4b. Retiree $1750 Plan 6. 5. City of Green Bay STD 7. 6. IdentityForce UltraSecure Premium Asset Sheet - City of Green Bay 8. 7. City of Green Bay, WI Coverage Flyer Spot Pet Insurance 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov MEMORANDUM To: Personnel Committee From: Brian Rollefson, Human Resources Director Re: City of Green Bay 2026 Benefits Recommendation Date: November 4, 2025 I. BACKGROUND This year the City used its insurance broker—M3 Insurance—to assess alternative health benefits offerings prioritizing high quality health insurance benefits for all members as well as promoting consumerism. The evaluation included a request for proposal for our vision provider as well as additional benefit plan design and program offerings through our third-party administrator, UMR. Furthermore, new this year, based on the feedback from our employees, we are introducing voluntary identify theft and pet insurance offerings at discounted rates. The purpose of these evaluations is to ensure that the City offers competitive and comprehensive benefits to attract and retain employees while maintaining financial sustainability for the City and its taxpayers. The benefits package proposed has been evaluated by M3, the City’s HR and Finance Departments, and the City’s Benefit Committee. The following is an overview of the recommended benefit package. II. 2025 BENEFITS PACKAGE PROPOSAL Health Insurance: Self-insured: The City is self-insured which means the City collects the premiums from employees and the employer contribution to be used to pay for medical claims. The City uses UMR as the third-party administrator to administer the medical claims. 2026 Budget Impact: Without making any changes to our health plan design, fixed cost structure or family savings plan cost share design, the City would be looking at a 9% or more increase to premiums. This increase matches local benchmark data that was available through M3. This would result in a minimum of $765,000 added to the City’s general levy. To address this issue, the City is proposing changes outlined in more detail below. The impact of those changes on our budget is significant. Through this evaluation and recommendation, the City is able to provide high quality care for our employees and their families while cutting $700,000 in fixed costs and design efficiency gains without impacting the general levy. The proposed changes and reductions in expenses positively impact our taxpayers, employees, and help sustain our self-insured health fund. Health Insurance Plan Design and Options: There are no design changes (deductible, copay, and out of pocket remain the same) to the current HDHP and Surest plans. There are a few copay design changes to the PPO plan to include increased copays on specialty care visits, prescription benefits and emergency room visits. Last year, the City added a third option, Surest. Based on feedback from our employees, Surest will continue for 2026. This plan added a new design that has no ($0) deductible and variable copays for all services based on the quality and cost rating of the provider and place of service. Surest uses a robust technology platform to assist employees in selecting the best provider for them and transparently communicating the cost of their care up to the annual maximum out of pocket. The City is proposing no change to the employee/employer contributions for all plans. The HDHP and Surest plans will be treated as the base plan for purposes of determining the employer portion of the premium. The employee contributions for the HDHP and Surest plans would be set at 11.5% of the premium for those completing their annual preventive exam and meeting Health 1265 requirements; 12.5% for those completing their annual preventive exam; and 15% for those choosing not to participate in the wellness premium incentive offerings. For those selecting the “buy up” PPO plan, with no change, the employee would pay an additional 5% toward the premium. PPO employee contribution rates would be 16.5% of the premium for those completing their annual preventive exam and meeting Health1265 requirements; 17.5% for those completing their annual preventive exam; and 20% for those choosing not to participate in the wellness premium incentive offerings. Through the above changes and to ensure the City can provide consumer driven health care options at the lowest premiums available, the City is recommending a premium increase for all health plans at 1% and a 10% increase to the retiree premiums based on utilization of the retiree plan that significantly exceeds the utilization in the active health plans. Plan designs for each plan offered are provided for your reference. Family Savings Plan: The Family Savings Plan (FSP) is administered by Network Health Plan (NHP). The City was able renegotiate, mid-contract, to lower the shared savings fee by 5% for the 4th quarter of 2025 and all of 2026. Dental Insurance: The City’s dental plan is currently self-funded with Delta Dental as the third-party administrator. The City is recommending a 3% increase to the Delta Dental premiums based on utilization of the plan. Additionally, the City offers employees access to a fully insured dental plan through Care Plus. This plan also has a 3% increase for 2026. Vision Insurance: We took our vision insurance to market and decided to remain with Superior Vision. As a result of this negotiation, this plan will experience a 9% decrease with a 4-year rate lock. Disability and Life Insurance: The City’s disability, employer-sponsored life and voluntary life insurance plans (financial benefits) are offered via The Standard. New this year is a short-term disability plan. This short-term disability plan protects employees’ income at 60% of pre-disability income, up to $1,000 per week. This voluntary benefit covers an employee for the first 83 days of a disability (after a 7-day elimination period). After this time if an employee chooses to enroll, a long-term disability plan will kick in at 90 days. Due to the addition of short-term disability, employees will be able to increase their voluntary life insurance levels to $300,000 without proof of insurability. New Benefits: The City is recommending the addition of three new voluntary benefits this year: • Short Term Disability (as described above) • Identity Theft • Pet Insurance Discounted identity theft insurance is provided through Identity Force and can be applied to employees and their families (including parents and parents in law). Pet insurance is provided through SpotPet and brings up to a 20% discount to premiums for City employees. Flexible Spending, COBRA and Health Savings Accounts: Associated Bank manages these benefits, effective January 1, 2025. III. 2025 BENEFITS PACKAGE RECOMMENDATION The recommendation is to continue as self-funded with UMR as the third-party administrator with minimal design changes and a 1% increase in premiums for active employees and a 10% premium increase for retiree plans; continue with the Family Savings Plan; continue dental coverage with a 3% increase to premiums; add voluntary short-term disability, identity theft and pet insurance and continue all other benefits.  Projected Funding Levels: 01/01/26 to 12/31/26 Prepared for City of Green Bay Completed: 10/17/2025 Version 4.1 $500,000 Specific Stop Loss Deductible - UMR/Surest/FSP I. TREND ASSUMPTIONS Medical Trend 7.5% Prescription Drug Trend 10.6% Blended Trend 8.4% Represents blend of medical & Rx trend based on group experience Renewal Date 01/01/2026 07/02/2026 Projection End Date 12/31/2026 12 II. CALCULATION OF FUNDING LEVELS 1. Variable Costs Current Member Count 1,273 M3 Projected Plan Year Medical/Rx Claims $10,362,946 2. Fixed Costs Single Rate PEPM Family Rate PEPM Total Annual Cost Notes $79.65 $79.65 $555,815 Medical Administrative Costs ($160.84) ($160.84) ($1,144,508) Pharmacy Rebates & Contract Updates $54.11 $54.11 $385,030 Stop Loss and Transplant Coverage $31.60 $31.60 $224,879 Wellness ($245.92) ($245.92) ($1,750,000) Family Savings Plan Savings Total Fixed Costs= -$1,807,783 M3 Projected Overall Plan Year Expenditures $8,555,164 Projected Funding w/ Current Rates $8,352,305 Calculated Overall Funding Rate Increase 2.43% Calculated Active Funding Rate Increase 1.72% Calculated Retiree Funding Rate Increase 34.45% Health Insurance Benefit Comparison Actives City of Green Bay Recommended: Alternate PPO Copay Plan w/ 1% increase Effective Date: 1/1/2026 Health Carrier UMR UMR UMR Alternate PPO Copay Plan Current HDHP Current Surest Provider Network: UHC Choice Plus UHC Choice Plus UHC Choice Plus Deductible Single Family Single Family Single Family In Network $1,750 $3,500 $2,500 $5,000 $0 $0 Embedded/Non-Embedded Embedded Non-Embedded N/A Out of Network $4,500 $9,000 $5,000 $10,000 $0 $0 Single Family Single Family Single Family N/A N/A $500 $1,000 N/A N/A Co-Insurance In Network 80% 80% N/A Out of Network 60% 60% N/A Maximum Out-of-Pocket Single Family Single Family Single Family In Network $4,000 $8,000 $5,000 $10,000 $5,500 $11,000 Embedded/Non-Embedded Embedded Embedded Embedded Out of Network $9,000 $18,000 $10,000 $20,000 $11,000 $22,000 Office Visits PCP Specialist PCP Specialist PCP Specialist In Network Ded/Coins $50 Copay Ded/Coins Ded/Coins $25 - $130 Copay Out of Network Deductible & Coinsurance Deductible & Coinsurance $215 Copay Preventive Care In Network Select Services Covered In Full Select Services Covered In Full Select Services Covered In Full Out of Network Deductible & Coinsurance Deductible & Coinsurance $195 Copay Urgent Care In Network Deductible & Coinsurance Deductible & Coinsurance $80 Copay Out of Network Deductible & Coinsurance Deductible & Coinsurance $200 Copay Emergency Room $850 Copay Deductible & Coinsurance $850 Copay Hospital Services In Network Deductible & Coinsurance Deductible & Coinsurance See Surest Plan Summary Out of Network Deductible & Coinsurance Deductible & Coinsurance See Surest Plan Summary Prescriptions (Rx) In Network $10 / $90 / $120 / $370 Deductible & Coinsurance $10 / $90 / $120 / $370 Retail 90: $30 / $270 / $360 Retail 90: $30 / $270 / $360 Out of Network Deductible & Coinsurance Mail Order: $20 / $180 / $240 Mail Order: $20 / $180 / $240 Rx Out-of-Pocket Maximum Included in Medical MOOP Included in Medical MOOP Included in Medical MOOP Rates Employee 160 $754.72 100 $617.56 48 $617.56 Family 189 $1,828.12 40 $1,495.91 47 $1,495.91 Monthly Totals $466,270.32 $121,592.89 $99,950.91 Annual Totals $5,595,243.81 $1,459,114.68 $1,199,410.96 Annual Δ% from Current 1.00% 1.00% 1.00% Annual Δ$ from Current $55,398 $14,447 $11,875 Alternate Monthly Total for All Plans $687,814.12 Annual Total for All Plans $8,253,769.45 Annual Δ% from Current 1.00% Annual Δ$ from Current $8,253,769 While every effort is made to illustrate the carriers' various benefits, discrepancies or errors are possible. In the event of an error, the actual product brochure furnished by the insurance carrier and approved by the Commissioner of Insurance will prevail. The master contract and policyholder certificates are more detailed and should be used for the determination of benefits. All plans will comply with state and/or federal requirements with regard to nervous and mental benefits. AR © 2025 M3 Insurance Solutions, Inc. 10.13.2025 HEALTH INSURANCE RETIREE PLAN UMR (Group Health Self-Funded) Non-Embedded Deductible: Total Family Deductible must be paid out-of-pocket UHC Choice Plus Network before Coinsurance will kick in. IN-NETWORK OUT-OF-NETWORK Deductible Single $2,000 $2,000 Single + 1 $4,000 $4,000 Family $5,000 $5,000 Out-of-Pocket Maximum Single $5,000 $5,000 Single + 1 $8,000 $8,000 Family $10,000 $10,000 Coinsurance 80% 60% Best Value Services Routine Preventive Care FREE Deductible & Coinsurance Teladoc (Virtual Care) $0 Per Service N/A Bellin Services (Primary Care & Urgent Care) $50 Per Visit N/A Prevea Services $125 Per Visit N/A REMINDER: Your first preventative Mammogram and/or Colonoscopy will be FREE each calendar year. Physician Services Primary Care Deductible & Coinsurance Deductible & Coinsurance Specialist Deductible & Coinsurance Deductible & Coinsurance Hospital Services Deductible & Coinsurance Deductible & Coinsurance Urgent Care Services Deductible & Coinsurance Deductible & Coinsurance Emergency Room Deductible & Coinsurance Deductible & Coinsurance Prescription Drug Coverage Retail Mail Order $5 Copay $10 Copay $25 Copay $50 Copay $45 Copay $90 Copay 10% not to exceed $75 Copay N/A CANARX (preventive medications) N/A FREE Prescription Drug Coverage Out-of-Pocket Maximum Single $1,000 Family $2,000 Refer to the Summary Plan Descriptions (SPDs) for detailed medical plan coverage information. TOTAL MONTHLY RATES Retiree $1,188.78 Retiree + One $2,377.61 Family $4,101.01 3 HEALTH INSURANCE (continued) PPO Copay Plan UMR (Group Health Self-Funded) Embedded Deductible: No single individual on a family plan will pay a deductible UHC Choice Plus Network higher than the individual deductible amount. IN-NETWORK OUT-OF-NETWORK Deductible* Single $1,750 $4,500 Family $3,500 $9,000 Out-of-Pocket Maximum* Single $4,000 $9,000 Family $8,000 $18,000 Coinsurance 80% 60% Best Value Services Routine Preventive Care FREE Deductible & Coinsurance Teladoc (Virtual Care) FREE N/A Bellin Services (Primary Care & Urgent Care) FREE N/A Prevea Services (Primary Care & Urgent Care) FREE N/A REMINDER: Your first Mammogram and/or Colonoscopy will be FREE each calendar year. Physician Services Copay; Then, Deductible & Coinsurance Primary Care Deductible & Coinsurance Deductible & Coinsurance Specialist $50 Copay Deductible & Coinsurance Hospital Services Deductible & Coinsurance Deductible & Coinsurance Urgent Care Services Deductible & Coinsurance Deductible & Coinsurance Emergency Room $850 Copay $300 Copay (waived if admitted) (waived if admitted) PRESCRIPTION DRUG Retail Mail Order (90 Day Supply) Generic $10 Copay $20 Copay Brand $90 Copay $180 Copay Non-Preferred $120 Copay $240 Copay Specialty $370 Copay CANARX N/A FREE NOTE: Prescription Drug Copays track toward Health Insurance Out-of-Pocket Maximum. Refer to the Summary Plan Descriptions (SPDs) for detailed medical plan coverage information. TOTAL MONTHLY RATES Retiree $1,705.31 Retiree + One N/A Family $4,208.22 4 Protecting What Matters Most Identity Protection and Financial Wellness for the Whole Family IdentityForce, a TransUnion® brand, has been helping people protect their identity and credit for more than 40 years. Our credit health and financial account protection capabilities enable you to monitor your finances and understand the keyfactors that affect your credit score. Similarly, our award-winning identity theft protection features — such as BreachIQ™ — help you to guard against fraud and scams. Our enriched family identity restoration and Child Identity Monitoring features are tailored to protect your family. The Risks are Real 1 in 5 people have lost money to an imposter scam1 307% jump in account takeover fraud over two years2 33% of identity theft victims experienced a loss of $10,000 or more3 1 FTC, 2021 Consumer Sentinel Network Data Book, 2022 2 Sift, Q3 Digital Trust and Safety Index, 2021 3 ITRC, Consumer Impact Report, 2022 mybenefits.identityforce.com | 1-855-441-0270 | 1  ChildWatch Comprehensive Protection Personalized BreachIQ™ Financial Wellness and For You and Your Family Risk Scores and Action Plan Credit Health • All plans include family protection • All plans include our exclusive • Enhanced credit alerts provide features aimed at protecting BreachIQ search tool, which more insights into the important everyone from your children to the enables you to search your past actions you can take toward senior family members in your life. breach history and learn what you greater financial wellness. can do to protect yourself from • Fully managed identity restoration • Score change alerts help you stay past data compromises. for household members, including on top of your credit activity that seniors and children who are • BreachIQ scours a proprietary may impact your credit standing. most vulnerable to identity fraud breach universe consisting of dark • Daily credit reports, along with our attacks. web and other breach databases credit simulator and score tracker, to identify risks that are missed by • Both employee and family plans provide more detailed tracking of dark web scans alone. include up to 10 dependent your progress. children and up to 10 adult • With each BreachIQ Risk Score, household members.* we provide a list of potential • Our education resource risks and a detailed action plan center includes resources for * Children 18-years old and under will be enrolled in child monitoring features specifically designed for of how to protect you or your safeguarding your financial health minors. IdentityForce identity protection enrollment and identity safety with timely tips, is limited to employees and their eligible dependents. family members. videos and live webinars. • Premium plans include BreachIQ's • With Credit Lock, you can lock highly personalized Identity Safety and unlock your TransUnion ScoreTM and action plan that credit report with the touch of a combines all of your identity risks button, helping prevent criminals and protections and changes as from opening or extending credit in soon as you take action. your name. mybenefits.identityforce.com | 1-855-441-0270 | 2  UltraSecure UltraSecure Premium Premium IDENTITY PROTECTION RESTORATION SERVICES Dark Web Monitoring 24/7 Customer Support Phishing and Botnet Monitoring NEW! Fully Managed Family Restoration Change of Address Monitoring (USPS) Restoration for Pre-Existing Identity Theft Court Records Monitoring Deceased Family Member Fraud Remediation** Sex Offender Registry Notification Stolen Funds Replacement Smart SSN Tracker $2M Household Expense Reimbursement Insurance Short Term Loan Monitoring Lost Wallet Assistance Social Media Identity Monitoring $25K Ransomware Expense Reimbursement Medical ID Fraud Protection $25K Social Engineering Expense Reimbursement Identity Vault and Secure Storage $25K Cyberbullying Expense Reimbursement Breach IQ™ Breach Search, Score, Risks Senior Fraud Resolution (on Family Plans) Breach IQ™ Personalized ID Safety Score and Action Plan Financial Account Takeover Monitoring CREDIT HEALTH AND FINANCIAL ACCOUNT PROTECTION Bank and Credit Card Alerts MOBILE DEVICE AND PC PROTECTION 401(k), HSA and Investment Account Activity Alerts Mobile App (iOS and Android) Financial Calculators Password Manager Education Resource Center Mobile Attack Control Credit Score Simulator+ Spyware, Unsecured Wi-Fi and Spoofed Networks Credit Score Tracker (monthly)+ Secure My Network (VPN) Credit Freeze and Lock Assistance Online PC Protection Tools TransUnion Credit Lock and Alerts Phishing Protection and Website Blocker Credit Monitoring TransUnion (daily)+ Spyware and Screen Capture Protection Score Change Alerts (+/- 10 points)+ Ransomware Protection Credit Monitoring — 3 credit bureaus (daily)+ Credit Report and Score — 3 credit bureaus (monthly)+ CHILD MONITORING — COMPLIMENTARY! 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If applicable, your employer will be able to speak to ChildWatch and Insurance) for up to 10 additional adult family members in the payroll deduction process by which you agree to pay. If you wish to cancel your Identity Theft Protection, please coordinate with your employer. your household. + In order for you to receive any enhanced services including credit or other services, you must complete identity verification. Creation of a digital account PRICING *** does not automatically activate these credit services. If you do not complete this additional identity verification step, you will not receive your enhanced UltraSecure Premium services, and the amount you may be charged, if applicable, for the full price of the package will not change. $8.99 | individual plan | monthly $16.99 | family plan | monthly What You Need to Know The credit scores provided are based on the VantageScore® 3.0 model. Get the IdentityForce app: Lenders use a variety of credit scores and are likely to use a credit score different from the VantageScore® 3.0 to assess your creditworthiness. Easy to Enroll 1. Enroll along with other voluntary benefits through your employer. 2. Receive welcome email. If you do not receive the email, please check your spam folder. 3. Click the link in your welcome email to complete registration and access your Identity Protection Dashboard. Questions? Call Member Services at 1-855-441-0270 ABOUT IDENTITYFORCE IdentityForce, a TransUnion brand, offers proven identity, privacy and credit security solutions. We combine advanced detection technology, timely alerts, identity recovery services and 24/7 support with over 40 years of experience to get the job done. We are trusted by millions of people, global 1000 organizations and the U.S. government to protect what matters most. © 2025 TransUnion. All trademarks or trade names are properties of their respective owners. All rights reserved. | mybenefits.identityforce.com | 1-855-441-0270 | 3  spotpet.link/greenbaywi *10% group discount available on every pet. Not available in HI or TN. Plus an additional 10% multi-pet discount on 2nd+ pets.For all terms visit Subheading. Insurance plans are underwritten by either Independence American Insurance Company (NAIC #26581) or United States Fire Insurance Company (NAIC #21113), and are produced by Spot Pet Insurance Services, LLC. (NPN # 19246385, CA License #6000188). Premiums are based on and may increase or decrease due to the age of your pet, the species or breed of your pet, and your home address.  Report to the Personnel Committee of the City of Green Bay MEETING DATE PREPARED BY November 4, 2025 AGENDA ITEM # E.2 For consideration wth possible action on the request to reclassify the vacant Public Works Utility Manager position to an Assistant Public Works Director – (Utilities) and approval to fill the position and any subsequent vacancies resulting from internal transfers. BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. DPW Assistant Director of Public Works - Utilities Memo 10-2025 (Final) 2. Utility Manager Job Description HH Edits 10.14.25 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov To: Personnel Committee Brian Rollefson, Human Resources Director From: Hailey Heath Human Resources Generalist Re: Request to reclassify the vacant Public Works Utility Manager position to an Assistant Public Works Director – (Utilities) and approval to fill the position and any subsequent vacancies resulting from internal transfers. Date: November 4, 2025 RECOMMENDATION I. The Public Works Department and Human Resources are requesting that the Utility Manager position (Pay Grade 0, $103,542 - $121,826) be reclassified to an Assistant Public Works Director – (Utilities) (Pay Grade P, $109,221 - $128,502). BACKGROUND II. In 2016, the Utility Manager position was created as well as a new Utility Division of the Public Works Department. This restructuring was the result of the City being issued an Administrative Consent order by the Environmental Protection Agency (EPA) requiring the City to develop and implement a Capacity, Management, Operations, and Maintenance (CMOM) program to effectively manage the City’s collection system assets. The program included numerous goals and steps to eliminate and mitigate the impacts of sanitary sewer overflows and basement backups. As a result, the Utility Division was created to ensure future compliance with EPA and WDNR regulations. Initially, the Utility Manager position was responsible for engineering activities related to Sanitary Sewer and Stormwater development, as well as maintenance and operations of stormwater and sanitary utility systems, oversight of the Public Works GIS program and the implementation and oversight of the City’s erosion control program to ensure compliance with the City’s erosion control ordinance. Since that time, the scope of this position has broadened considerably due to grants which fund projects related to coastal resiliency, habitat restoration, sustainability, and the Mayor’s initiatives. It is also worth noting that the Utility manager is responsible for developing and maintaining (2) significant budgets: Sanitary Sewer ($34,000,000) and Stormwater ($10,000,000) as well as  managing rate structures, keeping up with regulatory expectations, major investments, and significant planning to avoid non-compliance. The Utility Manager oversees and directs the activities of the Utility Division staff, which includes: • Oversight of the Sewer Section which includes (1) Superintendent and (17) maintenance personnel • (2) Civil Engineers • (3) Engineering Technicians • (2) Erosion Control Staff • (2) GIS Staff • (1) FOG (Fat, Oil, Grease) Inspector • (1) Clean Energy Connector • (1) Locate Technician • (1) Resiliency Coordinator Over the years the Utility Manager has also assumed several new responsibilities. These duties consist of the supervision of resiliency and sustainability staff in planning and implementation of related programs: preparing the annual and long-range capital equipment and improvement plans for the Utility section; responsibility for the capital asset management and accounting for stormwater and sanitary sewer to include the coordination of rate collection for both utilities. It is worth noting that the City has been recruiting for this position since June of this year and despite advertising on numerous professional job sites, we have not been successful in filling the position. We have received approximately (20) applications with only (2) candidates selected to interview. An offer was extended to (1) candidate. This offer was declined due to the salary. Due in part to the lack of candidates for the position, the Public Works Director requested a review of the Utility Manager position. As a result of the expanded duties, increased complexity, and higher level of decision-making it is recommended that the Utility Manager be reclassified to Pay Grade P ($109,221 - $128,502) and that the title of the position be changed to Assistant Public Works Director – (Utilities) to more accurately reflect the level of responsibility and scope of the position. FISCAL IMPACT III. The City’s consultant, Cottingham & Butler, has reviewed the job description for the Utility Manager and recommended placement in Pay Grade P. This position will be funded (50%) by the sanitary sewer budget and (50%) by the stormwater utility budget and the reclassification results in an estimated annual cost increase of $7,690. Budget funds are available to offset the cost.  Fiscal Impact $7,690 c: Valerie Joosten, Public Works Director  JOB DESCRIPTION City of Green Bay Utility Manager Assistant Public Works Director (Stormwater and Sanitary Sewer Position Title (Utilities) Department Department of Public Works/Utility Division Reports To Director of Public Works Supervises Utility Division Personnel Position Status Exempt Salary Range Pay Grade OP Job Summary Under direction of the Director of Public Works, oversees and directs the activities of Utility Division staffengineering professional and paraprofessional and in tthe planning, design, supervision, operation, and maintenance of stormwater and sanitary utility systems. Directs staff in the review of all private developments for stormwater and erosion control plans and site utility plans., construction and operation of utility related public works projects. Directs and oversees the work of Sewer section personnel responsible for maintenance, inspection and operation of pump station, sewer and stormwater systems. Responsible for Primary contact for ensures compliance with WDNR storm water and sanitary permits. Directs the City’s Geographic Information System staff. Oversees resiliency and sustainability staff. compliance, along with EPA storm water permit compliance. Essential 1) Supervises Utility Division engineering personnel in the preliminary preparation of Functions plans and specifications of public works projects. 2) Oversees the work and provides direction to the Sewer Superintendent regarding maintenance and management of the City’s sewer systems. 3) Oversees the daily operation and maintenance of the City’s sanitary and storm sewer systems. Develops and monitors the Sanitary Sewer Utility he Sewer District budget, monitors expenditures and determines the rates. 4) Manages and ensures compliance of storm water and sanitary permits, regulations and compliance orders. 5) Oversees the implementation and maintenance of the City’s Erosion Control Program, including the review and authorization of erosion control permits, and educational programs. 6) Prepares and reviews technical reports, studies, permit applications and grant applications as required. 7) Provides oversight for the review of all site plans and proposed development projects. Reviews plans and specifications prepared by consultants. 8) Oversees the implementation and maintenance of the City’s Storm Water Management Program, including the review and authorization of post-construction storm water permits and educational programs. Prepares the Storm Water Utility budget, monitors expenditures and determines the rates. 9) Manages the Department of Public Works’ Geographical Information System (GIS). 9)10) Oversees resiliency and sustainability staff in the planning and implementation of related programs. 10)11) Prepares public works contracts, purchase orders, service contracts, invoices  Utility Manager Page 2 October 5, 2022 and reviews payments and change orders related to various utility programs. 12) Prepares Assists in the preparation of the Public WorksStormwater and Sanitary Sewer Utility annual and long-range capital equipment and improvement programs. 11)13) Oversees the capital asset management and accounting for storm water and sanitary sewer. Responsible for coordination of rate collections for both utilities. 12)14) Oversees the sanitary sewer billing of the City’s industrial monitored customers and municipal customers. 13)15) Serves as the lead liaison between the City and other governmental agencies (WDNR, EPA, etc.), the regional wastewater treatment plant (NEW Water), industrial customers, and adjacent municipalities related to stormwater and sanitary sewers. 14)16) Meets with the public, developers, contractors, consultants, other City departments and agencies to provide technical engineering assistance and guidance on projects and ensures compliance.(i.e. inspection of private stormwater management practices, illicit discharges, illicit connections, etc.) 17) Provides oversight and responds to complaints and damage/claim reports when required. 15)18) Responsible for keeping up with Maintains knowledge of advances in technology, industry issues, and best practices approaches (PFAS, Infiltration & Inflow). 16)19) Performs other duties as assigned. Knowledge, ▪ Considerable knowledge of the principles and practices of civil, environmental and Skills And structural engineering; modern engineering methods and practices followed in Abilities preparing designs, plans, specifications, estimates, and reports as applied to storm water, sanitary sewer, pavement and environmental construction. Considerable knowledge of applicable Federal, State and Local codes related to municipal, public works and private projects. Considerable knowledge of the operation and maintenance sanitary sewer and storm sewer systems. Considerable knowledge of regulatory compliance under WPDES permits for municipal stormwater and sanitary sewer systems. Comprehensive knowledge of effective management principles and techniques. ▪ Considerable skill in utility management and long-range system planning. Considerable skill in budgeting, rate calculations, fiscal and billing practices. Considerable skill in preparing and reviewing complex designs, details, estimates, plans and specifications for public works and private development projects. Considerable skill in the application of engineering theory to complex field problems. Considerable skill in reading and interpreting construction plans and specifications. Considerable skill in receiving assignments in general terms and to schedule, plan, direct and oversee the work of a diversified staff; engineers, engineering technicians, specialists, coordinators and GIS professionalssubordinates; coordinating the work of athe divisions unit; applying engineering theory to complex field problems and coordinating various engineering and operational activities. ▪ Ability to proficiently utilize a computer and the required software. Ability to follow oral and written instructions and to work independently. Ability to analyze and make sound, independent decisions. Ability to communicate effectively both verbally and  Utility Manager Page 3 October 5, 2022 in writing. Ability to establish and maintain effective working relationships with staff, other agencies, contractors, the general public and City officials. Ability to work the required hours of the position. ▪ May be required to demonstrate minimum competency by successfully passing approved tests. Minimum ▪ Bachelor’s degree in Civil Engineering and a minimum of 6-years of progressively Education And responsible experience with municipal projects and sewer system operation and Experience maintenance with 2-years in a supervisory capacity. A combination of equivalent experience and/or education may be considered. ▪ Registration with Wisconsin State Board of Architects, Professional Engineers, Designers and Land Surveyors as a Professional Engineer or ability to obtain within 12 months. ▪ Valid driver’s license and good driving record. Physical Ability to perform the following activities: Requirements ▪ Lifting and carrying up to 10-20 pounds. ▪ Frequent standing, walking and sitting. ▪ Ability to focus for long period of time on projects. ▪ Ability to reach, climb, stoop and lift. ▪ Ability to walk on rough or uneven terrain. ▪ Ability to work in varied environmental conditions. I have read the above position description and understand the duties and responsibilities of the position. Employee Signature Date  Report to the Personnel Committee of the City of Green Bay MEETING DATE PREPARED BY November 4, 2025 AGENDA ITEM # F.1 Report of Routine Personnel Actions BACKGROUND RECOMMENDATION FISCAL IMPACT ATTACHMENTS 1. Personnel Action Report 11.4.25 100 North Jefferson Street, Green Bay, Wisconsin 54301-5026 greenbaywi.gov  REPORT OF ROUTINE PERSONNEL ACTIONS FOR REGULAR EMPLOYEES November 4, 2025 Position Department/Division Name Date New Hire Administrative Clerk DPW Brooke Jubert 10/6/2025 Parking Enforcement Officer DPW Matthew Culbertson 9/22/2025 Truck Driver - Streets DPW Richard Semrow 10/6/2025 Truck Driver - Streets DPW Manuel Mendoza 10/6/2025 Community Service Officer PD Mason Baker 10/7/2025 Truck Driver - Streets DPW Carl Last 10/13/2025 Truck Driver - Streets DPW Jospeh Kozlovsky 10/13/2025 Custodian I PRF Scott Minor 10/20/2025 Transit Operator Transit William De Terville 10/7/2025 Conservation Corps Field Assistant PRF Morgan Geary 10/20/2025 Safety Coordinator HR Nicholas Wirgau 11/10/2025 Advanced Patrol Officer PD Sara Dumdie 10/27/2025 Patrol Officer Recruit PD Heriberto Torres 10/10/2025 Patrol Officer PD Chandler Stordeur 11/10/2025 Patrol Officer PD Joshua Jewell 11/10/2025 Transfer Transit Supervisor Transit Jacob Kulis 10/6/2025 Operations Manager Transit Chris Braatz 10/6/2025 Lieutenant PD Tom Denney 9/21/2025 Lieutenant PD Michael Sobieck 9/21/2025 Captain PD Matthew Cain 9/21/2025 Park Maintenance Worker DPW Eric Doyka 11/5/2025 Promotion Sergeant PD Brian Krueger 9/21/2025 Sergeant PD Erik O'Brien 9/21/2025 Advanced Patrol Officer PD Christopher Vaubel 9/21/2025 Parking Maintenance Tech DPW Cody Flavion 10/20/2025 Patrol Officer Recruit PD Jhad Newsom 10/13/2025 Laborer - Street DPW Nathan Francois 11/3/2025 Grade/Step Change Housing Inspector CED Michael VanDeWettering 9/30/2026 Patrol Officer PD Logan Rueckl 10/28/2025 Advanced Patrol Officer PD Benjamin Harvath 10/10/2025 Advanced Patrol Officer PD Garth Russell 10/10/2025 Firefighter Fire Quinn Watermolen 10/2/2025 Firefighter Fire Kaiden Koltz 10/2/2025 Firefighter Fire Donald Covaciu 10/2/2025 Firefighter Fire Jordan Puchalla 10/2/2025 Firefighter Fire Kole Rentmeester 10/2/2025 Firefighter Fire Joshua Sasman 10/2/2025 Firefighter Fire Conner Lee 10/2/2025 Financial Supervisor DPW Jodi Meyer 9/25/2025 Engineering Technician DPW William Tomchek 9/28/2025 Truck Driver - Streets DPW David Shivers 9/24/2025 Transit Operator Transit Tyler King 10/28/2025 Transit Operator Transit Susan Horner 11/4/2025 Transit Operator Transit Devin Bowers 11/25/2025 Transit Operator Transit Amy Masemore 12/11/2025 Building Inspector CED Logan Krueger 10/7/2025 Housing Inspector CED Thomas Nier 10/7/2025 Transit Mechanic Transit Thomas Wichgers 10/14/2025 Park Maintenance Foreperson PRF Ryan Remondini 10/9/2025 Resiliency Coordinator DPW Melissa Schmitz 10/12/2025 Mechanic Foreperson Fire Mark Retzlaff 10/11/2025 Compliance Coordinator Transit Becky Fleck 11/6/2025 Operator II DPW Shannon Schornack 10/15/2025 Signs Operator DPW Shawn Potts 10/28/2025 Operator I DPW Gerard Hamilton 11/13/2025 Building Services Coordinator PRF Jason Hyde 10/23/2025 Administrative Clerk PD Heather Bruechert 10/10/2025 Building Technician Transit Travis Schmutzer 11/1/2025 Building Maintenance Tech DPW Will Cooley 11/11/2025 Police Chief PD Chris Davis 9/16/2025 Office of Violence Prevention Director CED Andrea Kressin 11/6/2025 Youth Apprentice Mechanic Assistant DPW Logan Erieau 8/18/2025 Signs Worker Foreperson DPW Keith Waldo 9/21/2025 End of Employment Specialist II PD Joseph Merrill 10/4/2025 Mechanic DPW Brandon Ready 10/3/2025 Parking Enforcement Officer DPW Erika Hoffmann 9/29/2025 Parking Enforcement Officer DPW David May 10/2/2025 Mechanic DPW Brandon Ready 10/2/2025 Administrative Operations Supervisor CED Lisa Bergelin 12/16/2025 Patrol Officer PD Joseph Lannoye 10/24/2025