Parks and Recreation Board

GRINNELL PARKS AND RECREATION BOARD REGULAR SESSION MEETING MONDAY, JULY 13, 2026, AT 5:15 PM IN THE GRINNELL ATHLETIC AND RECREATION CENTER TENTATIVE AGENDA 1. Roll Call: Lindley__, Eyberg__, Crawford__, Jensen__, Staroska__, Gant__, Moyer__ 2. Approve Agenda: 3. Approval of Minutes: A. June 8, 2026 4. Committee Business: A. Master Parks Plan – priority of projects, fundraising opportunities, grant writing, goals for 2026-2027 fiscal year • Parks and Cemetery Vegetation • Arbor Lake/Lake Nyanza • Recreation Facilities Feasibility Study • Merrill Park Green Space project B. Recreation — Report on current and future programming offered by the Recreation Department. C. Aquatics — Report on Aquatics. D. Special Event Request — Request to rent the Central Park stage for the "Air Force Brass Band" concert on Thursday, August 20th. E. Special Event Request — Request to rent the Central Park Shelter for an "All Church Picnic" event on Sunday, September 27th. F. Elect board chairperson and Vice chairperson. 5. Notes: 6. Inquiries: 7. Adjourn: Any person with a disability who requires a modification or accommodation in order to participate in the meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the City Council during the meeting, should contact the City Clerk, (641) 236-2600 or adevig@grinnelliowa.gov, no fewer than two business days prior to the meeting to enable the City of Grinnell to make reasonable 1 arrangements to assure accessibility or language assistance for the meeting. *Please note that this agenda may be changed up to 24 hours before the meeting time, as provided by Section 21.4(2) Code of Iowa. Page 1 of 18  GRINNELL PARKS AND RECREATION BOARD REGULAR SESSION MEETING WEDNESDAY, JUNE 8, 2026, AT 5:00 PM IN THE DRAKE COMMUNITY LIBRARY BOARD ROOM MINUTES 1. Roll Call: Russ Crawford, Whitney Jensen, Ralph Eyberg, Lee Staroska, Lisa Lindley, Matt Moyer, and Jordan Allsup. Absent: Lauren Gant Guests: Duane Dufoe 2. Approve Agenda: At 5:02pm Lindley made the motion to approve the agenda, second by Staroska to approve the agenda. AYES: All. Motion carried. 3. Approval of Minutes: A. May 11, 2026- Moyer made the motion, second by Lindley, to approve May 11, 2026, meeting minutes. AYES: All. Motion carried. 4. Committee Business: A. Master Parks Plan – priority of projects, fundraising opportunities, grant writing, goals for 2025-2026 fiscal year • Parks and Cemetery Vegetation- Landscaping at the Veterans Monument in Central Park has been completed. Irrigation is working as the newly seeded and planted areas are starting to come in. No action necessary. • Arbor Lake/Lake Nyanza- Plans are nearing 60% design and staff is now having bi-weekly meetings with the engineering team and partners as we get closer to completion. No action necessary. • Recreation Facilities Feasibility Study- Staroska made a motion to recommend a list of community members for a Steering Committee to guide the selection of a consultant and feasibility study to City Council for approval. Motion seconded by Moyer. AYES: All. Motion carried. B. Recreation- Movie Night in the Park at Central Park launches with Sing on Friday, June 12th. Allsup stated that he expects the event to be a great success and anticipates the July show to be the largest crowd. No action necessary. C. Aquatics- The Aquatic Center opened on May 30th and has been very steady with crowds with warm weather. A new free event for the public on Friday, July 19 is Capes, Crowns, & Waves with princess and superhero characters in attendance to interact with patrons. No action necessary. 5. Notes: Any person with a disability who requires a modification or accommodation in order to participate in the meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the City Council during the meeting, should contact the City Clerk, (641) 236-2600 or adevig@grinnelliowa.gov, no fewer than two business days prior to the meeting to enable the City of Grinnell to make reasonable 1 arrangements to assure accessibility or language assistance for the meeting. *Please note that this agenda may be changed up to 24 hours before the meeting time, as provided by Section 21.4(2) Code of Iowa. Page 2 of 18  6. Inquiries: Duane Dufoe inquired about dead trees and tree limbs along the creek at Summer Street Park. 7. Adjourn: Jensen made the motion at 5:49pm to adjourn the meeting, second by Lindley. AYES: All. Motion carried. _______________________________________ Parks and Recreation Director Jordan Allsup Any person with a disability who requires a modification or accommodation in order to participate in the meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the City Council during the meeting, should contact the City Clerk, (641) 236-2600 or adevig@grinnelliowa.gov, no fewer than two business days prior to the meeting to enable the City of Grinnell to make reasonable 2 arrangements to assure accessibility or language assistance for the meeting. *Please note that this agenda may be changed up to 24 hours before the meeting time, as provided by Section 21.4(2) Code of Iowa. Page 3 of 18 Quote Date: April 17, 2026 Project: Merrill Park To: Jordan Allsup, Parks & Rec Director Grinnell, IA Quotation Price – Sports Turf Project Merrill Park Renovation ................................................................................... $79,100.00 Sales tax and bonding are not included. State sales tax exemption certificate and/or designated exempt entity sales tax exemption listing Iowa Sports Turf as exempt for purchasing of materials required. Pricing furnished is effective for 30 days unless otherwise noted and is considered confidential. Materials and/or Services Park Renovation • Demo existing fencing and dugouts • Excavate and haul away of existing infield aggregate • Laser grade existing topsoil on site – approx. 55,000 sf • Install approximately 230’ of 4’H black ornamental fence along West St sidewalk • Install 20’H x 40’L black vinyl chain-link back stop • Seed, fertilize, and hydromulch all disturbed areas Responsibilities of Buyer • Provide access to the site for construction utilizing 4-wheel drive rubber tire equipment • Locate all private utilities Payment Terms Final payment terms to be discussed and agreed and are subject to approval by Musco credit department. Final payment shall not be withheld by Buyer on account of delays beyond the control of Iowa Sports Turf. Notes Quote is based on: • Delivery of materials to location described above • Site conditions accurately described or consistent with conditions observed during site visit • Does not include irrigation • Does not include any grow in maintenance Thank you for considering our Team for your sports turf and facility management needs. Please contact me with any questions. Eric Van Ginkel General Manager Iowa Sports Turf Phone: 515-402-5590 E-mail: ericv@iowasportsturf.com www.iowasportsturf.com 2026 Musco Sports Lighting, LLC -1- M-4684-enUS-1 Page 4 of 18  250'-0" 20'H Black Vinyl Backstop 230'-0" 40'-0" Project Area 4' black decorative fence Page 5 of 18  Outlook RE: Estimate for Merrill Park/Grinnell, Iowa From Tom Osboe <tom@iowaathleticfields.com> Date Fri 5/15/2026 12:37 PM To Jordan Allsup <JAllsup@grinnelliowa.gov> Cc Jamie Miller <jrmiller@wmtel.net> Ok, Jordan. Follows is a summary of the work we propose to do and the estimated cost involved. Please keep in mind that this is an estimate only but will give you a very good idea of what the project will entail. I will run this by Jamie to get his input and will then be able to give you a firm and final quote. Here you go: Core out the existing infield to a depth of approx. 4 inches in prep for seeding Install black dirt in the affected infield area in prep for seeding Grade the new black dirt surface for efficient drainage Install grass seed in affected infield area Haul away spoils to a designated dumping area within 1 mile of the site Estimated cost of labor and materials to complete the above project - $32,900.00 Let me know if the tasks listed above are what you are looking for and let me know if anything needs to be added or changed. When we are all on the same page, I’ll ask Jamie for his input and finalize the quote. Thanks, Jordan! Tom IAFCC From: Jordan Allsup <JAllsup@grinnelliowa.gov> Sent: Thursday, May 14, 2026 2:56 PM To: Tom Osboe <tom@iowaathleticfields.com> Subject: Re: Estimate for Merrill Park Thanks Tom. That is fine. I look forward to seeing your estimate. Jordan Allsup, CPRP Parks & Recreation Director City of Grinnell (641) 236-2620 - Phone (641) 236-2626 – Fax grinnelliowa.gov grinnellrec.activityreg.com Page 6 of 18 From: Tom Osboe <tom@iowaathleticfields.com> Sent: Thursday, May 14, 2026 10:51 AM To: Jordan Allsup <JAllsup@grinnelliowa.gov> Subject: Estimate for Merrill Park Hey Jordan, Trying hard to stick to my noon time frame for your estimate. I’m waiting for a definitive answer for the cost for some black dirt. All else is ready to go. If need be, I can give it my best guess based on past projects in the area. Tom Osboe Iowa Athletic Fields Construction Company tom@iowaathleticfields.com 515-835-9592 (cell) Page 7 of 18  Outlook Re: City of Grinnell From Eric VanGinkel <eric.vanginkel@musco.com> Date Mon 5/18/2026 8:04 AM To Jordan Allsup <JAllsup@grinnelliowa.gov> Jordan, If we were to only demo the infield aggregate, grade, and seed the entire area, you would be around $46,000. This doesn't include new fencing or any irrigation. Thanks, Eric Van Ginkel, CSFM General Manager 742 NE 47th Place | Des Moines, IA 50313 C: 515.402.5590 W: IowaSportsTurf.com From: Jordan Allsup <JAllsup@grinnelliowa.gov> Sent: Friday, May 15, 2026 2:49 PM To: Eric VanGinkel <eric.vanginkel@musco.com> Subject: Re: City of Grinnell Hi Eric, Sorry for just now getting back to this. I do have a question to see what the estimate would be to just remove infield? Seed and grade. City would be responsible for tearing out the fence and dugouts. Thanks, Jordan Allsup, CPRP Parks & Recreation Director City of Grinnell (641) 236-2620 - Phone (641) 236-2626 – Fax grinnelliowa.gov grinnellrec.activityreg.com Page 8 of 18 From: Eric VanGinkel <eric.vanginkel@musco.com> Sent: Friday, April 17, 2026 1:05 PM To: Jordan Allsup <JAllsup@grinnelliowa.gov> Subject: Re: City of Grinnell Good afternoon Jordan, See attached quote for the renovations at Merrill Park that we discussed last week. Along with the quote, I've included a sketch up of fencing locations and the overall project area. In addition to that, I include information on the ornamental fencing. One thing I don't have included with this quote is irrigation. I'm still waiting on Meston Brother's Irrigation for that portion. Reach out with any questions or if you would like to see any changes. Thanks, Eric Van Ginkel, CSFM General Manager 742 NE 47th Place | Des Moines, IA 50313 C: 515.402.5590 W: IowaSportsTurf.com From: Jordan Allsup <JAllsup@grinnelliowa.gov> Sent: Wednesday, April 8, 2026 9:18 AM To: Eric VanGinkel <eric.vanginkel@musco.com> Subject: Re: City of Grinnell I will see you there. thanks, Jordan Allsup, CPRP Parks & Recreation Director City of Grinnell (641) 236-2620 - Phone (641) 236-2626 – Fax grinnelliowa.gov grinnellrec.activityreg.com Page 9 of 18 From: Eric VanGinkel <eric.vanginkel@musco.com> Sent: Wednesday, April 8, 2026 9:04 AM To: Jordan Allsup <JAllsup@grinnelliowa.gov> Subject: Re: City of Grinnell I can be there at 11. Thanks, Eric Van Ginkel, CSFM General Manager 742 NE 47th Place | Des Moines, IA 50313 C: 515.402.5590 W: IowaSportsTurf.com From: Jordan Allsup <JAllsup@grinnelliowa.gov> Sent: Wednesday, April 8, 2026 8:48 AM To: Eric VanGinkel <eric.vanginkel@musco.com> Subject: Re: City of Grinnell Hi Eric, Yes, I have open availability tomorrow until 1:00pm. Let me know if a time works best for you. Thanks, Jordan Allsup, CPRP Parks & Recreation Director City of Grinnell (641) 236-2620 - Phone (641) 236-2626 – Fax grinnelliowa.gov grinnellrec.activityreg.com Page 10 of 18 From: Eric VanGinkel <eric.vanginkel@musco.com> Sent: Wednesday, April 8, 2026 8:46 AM To: Jordan Allsup <JAllsup@grinnelliowa.gov> Subject: Re: City of Grinnell Jordan, Will it work for you to meet on site some time tomorrow? Thanks, Eric Van Ginkel, CSFM General Manager 742 NE 47th Place | Des Moines, IA 50313 C: 515.402.5590 W: IowaSportsTurf.com From: Casey Scheidel <caseys@iowasportsturf.com> Sent: Friday, March 27, 2026 9:57 AM To: Jordan Allsup <JAllsup@grinnelliowa.gov> Cc: Eric VanGinkel <eric.vanginkel@musco.com> Subject: Re: City of Grinnell Yes that will work. I'll send out a TEAMS invite. United States Distributor - GrassMax Systems Hybrid Stitched Grass Casey Scheidel President– Iowa Sports Turf Address: 742 NE 47th Pl, Des Moines, IA 50313 Office: (515) 528-2604 Cell: (515) 202-5120 Email: casey.scheidel@musco.com Page 11 of 18 From: Jordan Allsup <JAllsup@grinnelliowa.gov> Sent: Friday, March 27, 2026 9:52 AM To: Casey Scheidel <caseys@iowasportsturf.com> Cc: Eric VanGinkel <eric.vanginkel@musco.com> Subject: Re: City of Grinnell You don't often get email from jallsup@grinnelliowa.gov. Learn why this is important Hi Casey, I look to have Tuesday next week pretty open after 9:00am. What works good for you guys? Thanks, Jordan Allsup, CPRP Parks & Recreation Director City of Grinnell (641) 236-2620 - Phone (641) 236-2626 – Fax grinnelliowa.gov grinnellrec.activityreg.com From: Casey Scheidel <caseys@iowasportsturf.com> Sent: Thursday, March 26, 2026 2:39 PM To: Jordan Allsup <JAllsup@grinnelliowa.gov> Cc: Eric VanGinkel <eric.vanginkel@musco.com> Subject: City of Grinnell Jordan, Yes, I would like to discuss your project. When is a good time discuss? United States Distributor - GrassMax Systems Hybrid Stitched Grass Page 12 of 18 Casey Scheidel President– Iowa Sports Turf Address: 742 NE 47th Pl, Des Moines, IA 50313 Office: (515) 528-2604 Cell: (515) 202-5120 Email: casey.scheidel@musco.com Page 13 of 18 Page 14 of 18 Page 15 of 18 Page 16 of 18 Page 17 of 18 Page 18 of 18