Special Call Meeting

City Council | Agenda Tuesday, April 29, 2025 – 11:30 AM City Hall – Council Chambers 2309 15th Street, Gulfport 11:30 AM Declaration of Special Call Meeting Policy Issues 1 Resolution - approving the acquiring and purchase of Policies of Insurance for the 2025 – 2026 Policy Period, and for related purposes. 2 Resolution - approving bylaws and policies and procedures of "Coast Gov Pro," an association created for the pooling of insurance risks, and for related purposes 3 Resolution - approving the form of insurance policy and binding of insurance coverage associated with the "Coast Gov Pro" insurance pool, and for related purposes. Setting of Next Meeting and Adjournment 1|Page City of Gulfport, Mississippi  There came on for consideration at a duly constituted meeting of the Mayor and Members of the City Council of the City of Gulfport, Mississippi, held on the ______ day of April, 2025, the following Resolution: A RESOLUTION BY THE GULFPORT CITY COUNCIL APPROVING THE ACQUIRING AND PURCHASE OF POLICIES OF INSURANCE FOR THE 2025-2026 POLICY PERIOD, AND FOR RELATED PURPOSES WHEREAS, the Governing Authority of the City of Gulfport, Mississippi is empowered and authorized under Mississippi Law, including, but not limited to, Miss. Code Ann. § 21-37- 45, § 21-15-6, and § 11-46-1, et seq., to insure municipal property and to acquire additional and other miscellaneous insurance that the Governing Authority, in its discretion, may deem and find proper and to pay for the premiums thereof out of the municipal treasury; and WHEREAS, the Governing Authority has previously retained BXS Insurance, subsequently known as Cadence Insurance, Inc. and as “Cadence Insurance, a Gallagher Company” (acquired by Arthur J. Gallagher & Co.), and now known as “Arthur J. Gallagher Risk Management Services, LLC” (“Gallagher”) to proceed as the City of Gulfport’s agent / broker with respect to the study and analysis of insurance needs for the City in the 2025-2026 policy period (May 1, 2025, through April 30, 2026) and to provide a cost analysis associated with the same and to provide the City’s Governing Authority with a recommendation with regard to the various different types of coverages in the current insurance market and limitations and costs involved with respect to each; and WHEREAS, the recommendation of Cadence is set forth in what is attached hereto as Exhibit “A”; and WHEREAS, the Governing Authority does hereby find and determine, after receipt and review of such recommendation and consideration of the same, and after discussion at a meeting of the Council on this date (April 29, 2025), that it is in the best interests of the City to acquire and purchase the policies of insurance referenced and identified in Exhibit “A” as ______________________________________________________ and to approve and authorize the Mayor, or his designee, to sign, execute, and deliver any and all documents needed to effectuate acquirement and purchase of such policies and coverages of insurance and to approve and authorize the purchase of the same and payment of monies by way of a special check from the City’s “Specific Stop-Loss Insurance Premiums” line item within the City’s Claims Contingency Fund Budget in the amount of $______________. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF GULFPORT, MISSISSIPPI, AS FOLLOWS: SECTION 1. That the matters, facts, and things recited in the Preamble hereto are hereby adopted as the official findings of the Governing Authority. SECTION 2. That the policies of insurance referenced and described as ___________________ in Exhibit “A” attached hereto, be and the same is hereby approved to be acquired and purchased by and on behalf of the City of Gulfport, and the Mayor, or his designee, is hereby authorized to execute and deliver any and all documents needed and necessary to effectuate the acquiring and purchase of such policies of insurance on behalf of the City of Gulfport. SECTION 3. That the City of Gulfport’s Director of Finance and Accounting, or his designee, be and the same is hereby approved and authorized to expend and pay up to the amount of $__________________, by way of special check, toward the acquiring and purchase of such policies of insurance on the City’s behalf, with such funds to come from the City’s “Specific Stop-Loss Insurance Premiums” line item within the City’s Claims Contingency Fund Budget. 2  SECTION 4. That this Resolution be, and it is hereby ordered to be spread on the minutes of the Governing Authority, and shall be in full force and effect immediately upon its adoption and enactment according to law. The above and foregoing Resolution, after having been first reduced to writing and read by the Clerk, was introduced by Councilmember ______________, seconded by Councilmember _______________________, and was adopted by the following roll call vote: YEAS: NAYS: ABSENT: WHEREUPON the President declared the motion carried and the Resolution adopted, this the 29th day of April, 2025. ATTEST: ADOPTED: _______________________________ _______________________________ Brittany Rodgers, Clerk of Council F.B. “Rusty” Walker, IV, President The above and foregoing Resolution having been submitted to and approved by the Mayor, this the 29th day of April, 2025. APPROVED: _______________________________ Billy Hewes, Mayor 3