General

PUBLIC MEETING NOTICE Highland Park Public Library Board of Trustees Youth Activity Room January 20, 2026, 7:00 p.m. For members of the public interested in attending the meeting virtually, use the access information below. Directions pertaining to questions and comments from the public are noted below. On a computer: https://bit.ly/HPLibBoardMtg Password: HPLibrary On a phone: (312) 626-6799 Webinar ID: 843 1227 6146 Password: 766561727 Individuals with questions or feedback about an agenda item can address the Board in the following ways: 1. WRITTEN COMMENTS. Individuals may send the Board an unlimited number of words. Correspondence will be forwarded to the Board via email. All correspondence received will be acknowledged. Comments received at least an hour before the meeting will be summarized at the meeting. 2. TELEPHONE. Individuals may leave a message with the Library Director at 847.432.0720. 3. LIVE COMMENTS. Individuals are able to address the Board during the meeting. Comments should be limited to five minutes or less. AGENDA 1. Call to order and roll call 2. Consent agenda  Approval of December 16, 2025 regular meeting minutes  Approval of December 2025 Bill List – motion from Rob Biederman, Treasurer  Approval of December 2025 Financial Reports – motion from Rob Biederman, Treasurer  Approval of transfer to Special Reserve Fund, retroactive to December 31, 2025 3. Comments from the public 4. Report of the President – Rob Olian on behalf of Irene Hoffman  Review magazine circulation and renewal periods 5. Report of the Executive Director – Heidi Smith 6. Other committee and liaison reports  Development Liaisons – Irene Hoffman, Ashley Lapin Olian ▪ Consideration and approval of any and all donation naming agreements  Expansion Liaisons – Rob Olian, Carol Wolfe ▪ Review project budget, spending to date, and outlook – Graham Harwood, CCS ▪ Approval of furniture and shelving expenses for expansion project – Darren Schretter, StudioGC ▪ Consideration and approval of any and all expansion change orders  Operations & Policies Committees – Rob Olian on behalf of Peter Zotos, Chair ▪ Approval of Personnel Policy as revised 7. Old and new business 8. Closed session 9. New business 10. Adjournment