Planning, Building & Zoning Committee

AGENDA Planning, Building & Zoning Committee Regular Meeting Village Hall 1900 Hassell Road, Hoffman Estates, IL 60169 November 11, 2024 Council Chambers 7:00 PM 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF MINUTES A. Planning, Building & Zoning Committee 10-14-2024 3. PUBLIC COMMENT 4. NEW BUSINESS A. Approval of a one-year extension of preliminary and final site plan approval for Belle Tire located at 1165 W. Higgins Road B. Authorization to award a contract to Thompson Elevator Inspection Service, Inc., of Mount Prospect, IL for elevator inspection and plan review services for a three-year term ending December 1, 2027 C. Approval of an Ordinance amending Section 8-8-7, Hotels, of Chapter 8, Licenses, of the Hoffman Estates Municipal Code D. Authorization to: a. award a contract to Construction Inc. of Lombard, IL for the Village Green Concessions & Restrooms Project in an amount not to exceed $3,899,000; and b. grant the Village Manager authority to approve change orders, as needed, in an amount not to exceed $30,000. 5. REPORTS A. Planning Division Monthly Report B. Code Enforcement Division Monthly Report C. Economic Development and Tourism Monthly Report 6. PRESIDENT'S REPORT 7. ITEMS IN REVIEW 8. OTHER 9. ADJOURNMENT Page 1 Page 1 of 129 November 11, 2024 Village of Hoffman Estates Planning, Building & Zoning Committee Further details and information can be found in the agenda packet attached hereto and incorporated herein and can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100. Page 2 Page 2 of 129 Village of Hoffman Estates DRAFT PLANNING, BUILDING & ZONING COMMITTEE MEETING MINUTES October 14, 2024 1. ROLL CALL Members in Attendance: Gary Stanton, Chair Karen Arnet, Vice-Chair Patrick Kinnane, Trustee Karen Mills, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Mayor William D. McLeod Management Team Members in Attendance: Eric Palm, Village Manager Jana Dickson, Asst. Corporation Counsel Jon Pape, Assistant Village Manager Patrick Seger, Director of HRM Peter Gugliotta, Director of Dev. Services Alan Wenderski, Director of Engineering Joe Nebel, Director of Public Works Rachel Musiala, Director of Finance Jennifer Horn, Dir. Planning and Trans. Sonia Zala, St. Transportation Eng. Ric Signorella, Multimedia Production Mgr. Missy Brito, Communications Manager The Planning, Building & Zoning Committee meeting was called to order at 7:10 p.m. 2. APPROVAL OF MINUTES Motion by Trustee Pilafas, seconded by Trustee Kinnane, to approve the Planning, Building & Zoning Committee meeting minutes of September 9, 2024. Voice vote taken. All ayes. Motion carried. 3. PUBLIC COMMENT 4. NEW BUSINESS A. Approval of an ordinance accepting a public utility easement at 1305 N. Barrington Road. An item summary sheet from Kevin Anderson and Jennifer Horn was presented to Committee. Page 3 of 129 Planning, Building & Zoning Committee -2- October 14, 2024 Motion by Trustee Pilafas, seconded by Trustee Arnet, to approve an ordinance accepting a public utility easement at 1305 N. Barrington Road. Voice vote taken. All ayes. Motion carried. 5. REPORTS (INFORMATION ONLY) A. Department of Development Services monthly report for Planning Division. The Department of Development Services monthly report for Planning Division was received and filed. B. Department of Development Services monthly report for Code Enforcement Division. The Department of Development Services monthly report for Code Enforcement Division was received and filed. C. Department of Development Services monthly report for Economic Development and Tourism. The Department of Development Services monthly report for Economic Development and Tourism was received and filed. 6. PRESIDENT’S REPORT 7. ITEMS IN REVIEW 8. OTHER 9. ADJOURNMENT Motion by Trustee Kinnane, seconded by Trustee Pilafas, to adjourn the meeting at 7:12 pm. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date Page 4 of 129  AGENDA ITEM REPORT Planning, Building & Zoning Committee November 11, 2024 ITEM 4A REQUEST: Approval of a one-year extension of preliminary and final site plan approval for Belle Tire located at 1165 W. Higgins Road FROM: James Donahue, Senior Planner ITEM TYPE: Action Item - Committee REQUEST SUMMARY On August 21, 2023, the Village Board approved preliminary and final site plans for a 10,000 square foot Belle Tire facility at 1165 W. Higgins Road. One of the conditions of approval required that a building permit be obtained within twelve months of the Village Board action. Belle Tire ownership, Barnes Development Company, LLC, purchased the property in April 2024. The building and site permits have been applied for but have not yet been issued. The previous property owner had outstanding issues to resolve with MWRD, which impacted the Belle Tire timeline. The issues have since been resolved and MWRD permit has been issued. Given the challenges with winter construction, ownership is seeking a one-year extension to secure the building and site permits for the project. Construction is anticipated to begin in spring 2025. FINANCIAL IMPACT N/A RECOMMENDATION Approval of a request for a one-year extension of preliminary and final site plan approval for Belle Tire located at 1165 W. Higgins Road. ATTACHMENTS 1. Location Map - 1165 W. Higgins Rd. 2. Supporting Document - Extension Request Page 1 of 1 Page 5 of 129  1165 W. Higgins Road PIN: 07-09-300-038-0000 Legend Planning and Transportation Division Subject Property Department of Development Services D Parcels �-=._, Village Boundary Page 6 of 129 KĐƚŽďĞƌϰ͕ϮϬϮϰ Dƌ͘:ĂŵĞƐŽŶĂŚƵĞ ^ĞŶŝŽƌWůĂŶŶĞƌ sŝůůĂŐĞŽĨ,ŽĨĨŵĂŶƐƚĂƚĞƐ ϭϵϬϬ,ĂƐƐĞůůZŽĂĚ ,ŽĨĨŵĂŶƐƚĂƚĞƐ͕/>ϲϬϭϲϵ ^ĞŶƚǀŝĂĞŵĂŝů͗ũĂŵĞƐ͘ĚŽŶĂŚƵĞΛŚŽĨĨŵĂŶĞƐƚĂƚĞƐ͘ŽƌŐ Z͗ ^ŝƚĞWůĂŶƉƉƌŽǀĂůϭϭϲϱt,ŝŐŐŝŶƐZĚ͕,ŽĨĨŵĂŶƐƚĂƚĞƐ͕/> KƌĚŝŶĂŶĐĞEŽϱϬϰϴͲϮϬϮϯ ĞĂƌDƌ͘ŽŶĂŚƵĞ͕ KŶďĞŚĂůĨŽĨĂƌŶĞƐĞǀĞůŽƉŵĞŶƚŽŵƉĂŶLJ͕>>͕ĂŶĚĂƐƚŚĞŝƌĚĞƐŝŐŶĂƚĞĚƌĞƉƌĞƐĞŶƚĂƚŝǀĞĨŽƌƚŚĞ ƉƌŽũĞĐƚ͕/ĂŵƌĞƐƉĞĐƚĨƵůůLJƌĞƋƵĞƐƚŝŶŐĂŽŶĞͲLJĞĂƌĞdžƚĞŶƐŝŽŶƚŽƚŚĞsŝůůĂŐĞŽĂƌĚĂƉƉƌŽǀĂůŐƌĂŶƚĞĚ ŽŶƵŐƵƐƚϮϭ͕ϮϬϮϯ͘dŚĞƉƌŽƉĞƌƚLJŝƐ ůŽĐĂƚĞĚĂƚ ϭϭϲϱt,ŝŐŐŝŶƐZĚ͘,ŽĨĨŵĂŶƐƚĂƚĞƐ͕/> /ĨLJŽƵŚĂǀĞĂŶLJƋƵĞƐƚŝŽŶƐĂďŽƵƚƚŚĞĂďŽǀĞƌĞƋƵĞƐƚ͕ƉůĞĂƐĞĚŽŶŽƚŚĞƐŝƚĂƚĞƚŽĐŽŶƚĂĐƚŵĞ͘ ^ŝŶĐĞƌĞůLJ͕ ŚƌŝƐƚŽƉŚĞƌŶƌŝŐŚƚ͕EZ͕/ WŚŽŶĞ͗Ϯϰϴ͘Ϯϱϴ͘ϲϰϴϱ;ŽͿϲϮϴ͘WĂƌĞŶƚǀĞŶƵĞ ĐĞŶƌŝŐŚƚΛĞŶƌŝŐŚƚĂƌĐŚŝƚĞĐƚƐ͘ĐŽŵ Ϯϰϴ͘ϯϯϬ͘ϵϯϵϱ;ĐͿ^ƵŝƚĞϭϬϬ ZŽLJĂůKĂŬ͕D/ϰϴϬϲϳ Page 7 of 129  AGENDA ITEM REPORT Planning, Building & Zoning Committee November 11, 2024 ITEM 4B REQUEST: Authorization to award a contract to Thompson Elevator Inspection Service, Inc., of Mount Prospect, IL for elevator inspection and plan review services for a three-year term ending December 1, 2027 FROM: Sanyo Kapur, Director of Building & Code Enforcement ITEM TYPE: Contract - Committee REQUEST SUMMARY In accordance with the State’s Elevator Safety and Regulation Act, the Village is responsible for annual inspections of 276 conveyances within its jurisdiction. The majority of these are passenger and freight elevators, along with a smaller number of escalators and other lifts. Since 1978, Hoffman Estates, like most other Chicagoland municipalities, has contracted with a third-party company to deliver these specialized inspections and elevator plan review services. The Village’s current contract with Thompson Elevator Inspection Services (TEIS) expires in December. In 2018, the Village awarded a three-year contract to TEIS. In 2021, the Village extended the contract to TEIS for another three-year term. At the time the 2021 contract was extended, TEIS provided the most competitive rates for the quality of services provided. The Village has typically awarded three- or five-year contracts to elevator inspection firms. The three-year extension of the current contract in the year 2021 allowed staff to reassess the changing elevator inspection market, which now includes more inspection firms. A Request for Proposals (RFP) was issued in September 2024, to obtain options for a new, three-year fixed-term contract. Responses were received from five area elevator inspection companies in the Chicagoland region: EIS, TEIS, Atis Elevator Services, BRS USA Industries, and Citywide Elevator Inspection Services. Staff compared each firm’s proposed inspection fees, inspector credentials and experience, customer service, tracking procedures, and communication methods. Staff reviewed and scored each proposal based on inspector experience, ability to perform reviews and inspections electronically, fees, and capacity. Interviews were conducted with the top three ranked consultants to further evaluate their approach to delivering services. After extensive consideration, staff recommends selection of TEIS as the best option. During the past six years, TEIS has performed inspections and tests at a highly acceptable level. Since the last contract, there are additional requirements for inspections due to adoption of the 2019 Illinois Elevator safety Code by the Office of State Marshall and Revised Elevator Safety Administrative Rules, effective 2023. TEIS will maintain their current fees from prior years for a period of one year, until Page 1 of 4 Page 8 of 129 December 1, 2025. For the remaining 2-year term (from December 2, 2025, to December 1, 2027), TEIS has proposed an increase in fees due to additional testing requirements, additional training, and complexity of the inspections with the recent code changes. These inspections are now conducted on an annual basis, resulting in increased consultant inspection time. A detailed explanation for the increase in fees has been provided by TEIS in the attached document. The one-year time period to maintain current fees will allow communication and advance notice to the businesses that will be serviced for new and modified elevators, as well as witnessing tests that are required by the State to be conducted at regular intervals. Village staff have been very pleased with the quality of services TEIS has provided over the last six years. Their reporting, communication, and inspection tracking process has satisfied all the requirements staff expected to receive from their current contract. TEIS continues to utilize qualified inspectors with proper technical knowledge, deliver reports and invoices in a timely manner, and are consistent with their contractual obligations. TEIS is committed to being a leading elevator inspection and review company. Going forward with this new contract, they have agreed to coordinate with staff for electronic inspection reporting and plan review process. This electronic integration will allow staff to be more efficient and reduce time spent compiling data entries. It will also make it easier to track records for violations and enforcement follow up. Any change in contractual services can be very disruptive to staff and business owners. All businesses would need to be notified, and the change must be filed with the Office of the State Fire Marshal. Such a transition is a time-consuming endeavor for both Village staff and local businesses, so there should be a strong impetus for changing vendors. Staying with TEIS offers consistency for our local businesses and a service they are pleased with. TEIS’s current proposal includes the continuation of a plan derived in 2018, to maintain frequent communication with Village staff and a commitment to provide updated inspection tracking. Staff expects TEIS to produce superior communication and inspection tracking services based upon their proposed contract and previous work experience they have delivered on over the last six years. All the above reasons and benefits are what ultimately resulted in the justification for staff recommending contracting with TEIS for another three years. Fee Schedule The Village has a responsibility to ensure that its businesses are receiving quality elevator inspections and plan reviews at reasonable rates. Inspections are performed on all conveyances once per year. Plan review and acceptance inspections are required whenever a conveyance is being installed or modified. TEIS TEIS Inspections & Review EIS ATIS 2025 2026-2027 Annual Inspections $25 $24 $48 $110 Re-Inspections $20 $18 $36 $110 Plan Reviews $80 $40 $80 $180 Acceptance Inspections $80 $40 $80 $415 Page 2 of 4 Page 9 of 129 TEIS would also continue to receive the right to perform routine tests on escalators, and hydraulic and traction elevators, as required by the Office of the State Fire Marshall. These “witnessing tests” are invoiced directly to the business by the elevator inspection company and are the inspection company’s primary revenue source. Although the Village does not have administrative responsibilities for these tests, it is important to seek quality and comparable rates for these services. The State has also recently required additional witness testing on a more frequent basis. Even with the increased complexity of inspections mandated by the State, TEIS has agreed to keep all costs the same as the year 2018 for a period of one year. TEIS TEIS Witnessing Tests Frequency 2018-2024, 2025 2026-2027 Hydraulic Elevator Cat 1 1 year $99 ($99/hour) $150 ($150/hour) Traction Cat 1 1 year $198 ($99/hour) $300 ($150/hour) Traction Cat 2 5 years $396 ($99/hour) $600 ($150/hour) Escalator 1 year $396 ($99/hour) $600 ($150/hour) FAID Test 5 years $396 ($99/hour) $600 ($150/hour) Terms of Contract This proposed three-year contract extension commences December 1, 2024, at which point TEIS would begin preparing for the annual inspection cycle scheduled for December 2024 and January 2025. Village staff will continue to send TEIS all conveyance permits for installation, modification, and decommissioning and assist with any business notifications required by the Office of the State Fire Marshal. FINANCIAL IMPACT There will be no major fiscal impact to the Village since the rates charged are reimbursed by the private owner of the elevator. There is no cost for inspections of Village-owned conveyances. For a period of one year, TEIS's fees for witnessing tests in the new contract remain at a zero increase from the prior six years, therefore resulting in a beneficial impact on the Village and private elevator owners. For the remaining 2-year term (from December 2, 2025, to December 1, 2027), there is a slight increase in the Test Witnessing fees for (8) Village-owned conveyances. Witnessing Tests TEIS TEIS Frequency (Village-owned conveyances) 2025 2026-2027 Hydraulic Elevator Cat 1 1 year $60 ($60/hour) $99 ($99/hour) Traction Cat 1 1 year $200 ($100/hour) $250 ($125/hour) Traction Cat 2 5 years $500 ($125/hour) $600 ($150/hour) FAID Test 5 years $220 ($55/hour) $396 ($99/hour) Page 3 of 4 Page 10 of 129 RECOMMENDATION Authorization to award a contract to Thompson Elevator Inspection Service, Inc., of Mount Prospect, IL for elevator inspection and plan review services for a three-year term ending December 1, 2027. ATTACHMENTS 1. Thompson Elevator Inspection Service, Inc. Contract - 12/2024 - 12/2027 Page 4 of 4 Page 11 of 129  THOMPSON ELEVATOR INSPECTION SERVICE, INC. 830 E Rand Rd, Suite 10 Mt. Prospect, Illinois 60056 Phone (847) 296-8211 Email: info@thompsonelevator.com CONTRACT FOR INSPECTION SERVICES Thompson Elevator Inspection Service, Inc., (hereafter referred to as “TEIS”) 830 E Rand Rd, Suite 10, Mt. Prospect, Illinois 60056, shall perform the required residential and commercial mechanical and electrical inspections of all conveyance safety devices and equipment, including, but not limited to, Passenger Elevators, Freight Elevators, Docklifts, Dumbwaiter, Escalator and Wheel Chair Lifts (“conveyances”) for the Village of Hoffman Estates (hereafter referred to as “Village”). The contract will commence on December 2, 2024 and will terminate after a three (3) year term, on December 1, 2027. Inspections will be made in accordance with the State of Illinois, Village and County Codes or Ordinances covering operation of said conveyances at the addresses provided by the Village. Fees to be charged will be in accordance with the Services/Schedule of Fees attached to and made a part of the Agreement, it being understood and agreed that the Schedule as shown applies to each conveyance inspected. Note: as applicable, each year moving forward fee schedule may require a cost of living 5% or less increase. TEIS shall meet all requirements of Vendor Insurance attached and made a part hereof and will provide all insurance necessary to cover its employees who are performing under the terms of this Agreement. TEIS shall furnish a liability insurance policy in the amount of $l million per person, $l million per accident, public liability coverage. TEIS shall provide a certificate of insurance for such coverage. At the conclusion of inspection services, an Inspection Report will be made available to the Village within one month providing the results of such inspection. The responsibility for the repair, replacement, alterations, or any other work indicated as necessary under said Inspection Report shall be the sole responsibility of the Building Owner. TEIS will notify the Village and Building Owner within 48 hours of any failed re-inspections. TEIS inspectors performing work in Village will be State Licensed Elevator Inspectors. TEIS will register as a State Licensed Firm assigned to the Village of Hoffman Estates. It is agreed that TEIS does not assume possession or control of any part of the equipment inspected, but such remains the responsibility of the owner thereof. TEIS represents that it will make no examination of the equipment other than that necessary to do the work described herein and assumes no responsibility for any part of the equipment insofar as its mechanical functioning or use is concerned. Nothing in the agreement should be construed to mean that TEIS assumes any liability for loss or damage because of bodily injury (including death) or property damage arising under the agreement except loss or damage directly resulting in whole or in part from the negligent acts or omissions of TEIS or its employees, in performing the services described in this agreement. Under no circumstances shall TEIS be liable for consequential damages or for damages caused by the negligence of others whether arising under contract or tort. TEIS agrees to hold harmless and indemnify the Village for any and all acts of negligence committed by TEIS that may in any way result in liability to the Village, including attorney’s fees. It is understood and agreed that completion of inspection services by TEIS hereunder, and submission of its Inspection Report will constitute complete and full performance by TEIS under the terms of this agreement. TEIS shall have no responsibility or obligation thereafter for the performance or completion of any necessary repairs, alterations, installations, or other work indicated as necessary by such Inspection Report. This contract may be cancelled by either party upon thirty (30) days written notice. IN WITNESS WHEREOF, the parties set their hands and seals at__________________________, Illinois, this ______________ day of ______________, 20_____. Thompson Elevator Inspection Service, Inc. Approved and Accepted by the Village of Hoffman Estates _________________________________________________ Print Name:_______________________________________ Patty Young Title:____________________________________________ President October 30, 2024 Date: __________________________, 20_______ Page 12 of 129 Page 13 of 129 Page 14 of 129 Page 15 of 129 Page 16 of 129  THOMPSON ELEVATOR INSPECTION SERVICE, INC. Member NWBOCA, SBOC, SSBOC, ICC and NAESA With all due respect, we graciously present a change in the fee schedule for services provided. We feel these fees align with the industry, and will allow us to continue to deliver reliable service and the highest quality elevator inspectors for the Village of Hoffman Estates. Factors that have played a role in these changes include: 1. OSFM Adoption of ASME A17.1- 2019 in 2021 and future elevator code adoptions • From 2015-2021, OSFM enforced the 2013 code. OSFM abstained from adopting the 2016 code; by doing so, building owners were allowed a cost savings due to 2013 code not being as intense • Elevators now require more intense inspection and testing under the 2019 code. The intensity of the code has made the elevators safer for the riding public • Video and messaging (VAM) capability now required by code for all new and fully modernized elevators • Front approach door protection with specific testing requirements now required by code for all new and fully modernized elevators • More inspection and testing time required for all inspections due to complexity and specifity of new code requirements 2. Fire Alarm Initiation Device (FAID) Testing • Adopted as an add-on to the code by the Illinois Elevator Safety Review Board • State began enforcing this test in 2021 • Additional testing added to all hydraulic and traction passenger elevators, as applicable • Minimum 1 hour added to all test appointments 3. Business Operation Impacts • TEIS insurance has increased with additional testing and inspection requirements due to intensity and danger of above requirements • To ensure building compliance, logistics to coordinate building and elevator personnel have increased • QEI inspector accrediting organizations have increased training requirements for license renewals, continuing education, and work shops to meet current code requirements The fee change amounts to a .07¢ per day increase to ensure annual compliance with the latest OSFM adopted elevator code and safety for the riding public. In addition, the buildings will continue to receive a cost savings until December 1, 2025. 830 E. Rand Rd, Suite 10 Mt. Prospect, Illinois 60056 Phone (847) 296-8211 Email: info@thompsonelevator.com Page 17 of 129 Page 18 of 129  AGENDA ITEM REPORT Planning, Building & Zoning Committee November 11, 2024 ITEM 4C REQUEST: Approval of an Ordinance amending Section 8-8-7, Hotels, of Chapter 8, Licenses, of the Hoffman Estates Municipal Code FROM: Kevin Kramer, Director of Economic Development Linda Scheck, Director of Tourism & Business Retention ITEM TYPE: Ordinance - Committee REQUEST SUMMARY Each year, Economic Development, Tourism, Police Department, and General Government staff meet with owners and general managers of the nine hotels in Hoffman Estates. During the recent meeting, the hotel community shared that they have been challenged with the residential usage of their properties by guests who stay thirty days or more. Any guest who lives in a room thirty or more days consecutively becomes a resident of that location. This trend began during 2020 and has continued since. To prevent future occurrences of residential occupancy, the proposed amendment to Section 8-8-7 of the Municipal Code would prohibit any person staying at a hotel, motel, or extended-stay hotel longer than twenty-nine days. One hotel employee would be allowed to reside on site to serve guests twenty-four hours a day. All hotels must comply with this requirement within forty-five days of passing this ordinance. The hotel community who attended the last check-in meeting is supportive of this change and feels it will assist them in preventing future residential occupancy. FINANCIAL IMPACT N/A RECOMMENDATION Approval of an Ordinance amending Section 8-8-7, Hotels, of Chapter 8, Licenses, of the Hoffman Estates Municipal Code. ATTACHMENTS 1. Ordinance amending Sec. 8-8-7-Hotels 29 day limit Page 1 of 1 Page 19 of 129  ORDINANCE NO. ______________ - 2024 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE AMENDING SECTION 8-8-7, HOTELS, OF CHAPTER 8, LICENSES, OF THE HOFFMAN ESTATES MUNICIPAL CODE WHEREAS, the Village of Hoffman Estates, as a home rule unit of local government as provided by Article VII, Section 6 of the Illinois Constitution of 1970, has the authority to exercise any power and perform any function pertaining to its government and affairs, except as limited by Article VII, Section 6 of the Illinois Constitution of 1970; and WHEREAS, the Village of Hoffman Estates desires to enact certain regulations regarding hotels; and WHEREAS, the Village of Hoffman Estates finds it is the best interests of the Village to amend the Village’s Municipal Code to provide for same. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Hoffman Estates, Cook and Kane Counties, Illinois, as follows: Section 1: That Section 8-8-7, HOTELS, of Chapter 8, LICENSES, of the Hoffman Estates Municipal Code, is hereby amended to read as follows: Section 8-8-7. HOTELS A. DEFINITIONS - Unless the context otherwise requires, the following terms as used in this Section shall be construed according to the definitions given below: “Hotel” - the term “hotel” when used in this Code shall mean every building, structure or any part thereof used, kept or maintained as or advertised or held out to the public to be an inn, hotel, family hotel, apartment hotel, lodging house, motel, dormitory or other place where sleeping accommodations are furnished or maintained for hire or rent for 20 or more transient persons, whether with or without meals. “Extended Stay Hotel” - the term “extended stay hotel” when used in this Code shall mean a hotel which offers services and facilities designed to appeal to longer-term guests, such as laundry and kitchen facilities, and may quote rates on a weekly or monthly basis. “Guest” - the term “guest” when used in this Code shall mean a person who exercises occupancy or is entitled to occupancy in a hotel by reason of concession, permit, right of access, license or other agreement. “Identification Document” - the term “identification document” when used in this Code shall mean a document that contains the name, date of birth, description and picture of a person issued by a local, state or governmental entity. “Record” - the term “record” when used in this Code shall mean a written documentation of information about a guest. A record may be maintained electronically, in a book or on cards. “Visitor” - the term “visitor” when used in this Code shall mean a person, who is not a guest, who is on the premises of a hotel, motel or extended-stay hotel at the invitation of a guest, but without the express permission of the owner, operator, keeper or proprietor of the hotel, motel or extended-stay hotel. Page 20 of 129  -2- "Group" - the term "group" when used in this Code shall mean a number of individuals assembled together for purposes of a wedding, family event, religious event, or organized competition by which the individuals are participants. B. LICENSE REQUIRED No person shall conduct, keep, manage or operate, or cause to be conducted, managed or operated, a hotel without obtaining a license therefor. Each applicant shall comply with all applicable regulations of the Department of Code Enforcement, Police Department, and Fire Department. C. TRAINING OF EMPLOYEES The owner or proprietor of a hotel, motel, or extended-stay hotel shall take all reasonable steps, including, but not limited to, providing training regarding this section to ensure that the person who checks a person into the hotel complies with provisions of this section. A person who has not been trained shall not be assigned to check persons into the hotel. D. ENTRY DOORS For any hotel, motel, extended-stay hotel permitted for construction after the date of adoption of the ordinance codified in this chapter, any public-facing entry points to the premises must require a magnetic or electronic keycard/locking device for access. Within one hundred eighty (180) days after the effective date of the ordinance codified herein, all public facing entry point doors for any hotel, motel, or extended stay hotel shall have operating automatic closures, key entry and shall remain locked at all times. These requirements are not applicable to entry points that enter directly into the lobby, as long as the lobby is manned by a bona fide employee twenty-four (24) hours a day. E. HOURLY RENTALS No owner, operator, keeper or proprietor of a hotel, motel, or extended-stay hotel shall provide lodging at an hourly rate. F. RENTAL OF ROOMS TO PERSONS UNDER TWENTY-ONE It shall be unlawful for any hotel, motel or extended-stay hotel to rent a room to any individual under the age of twenty-one (21). Exception: A hotel, motel, or extended-stay hotel may rent a room to a person under the age of twenty-one (21) if said individual is part of a group, convention, corporate meeting, pageant or other major contracted booking at the hotel, motel, or extended-stay hotel. G. RESPONSIBILITIES OF ALL HOTELS Every owner, operator, keeper or proprietor of any hotel, motel, or extended-stay hotel shall, without delay, report violations of law to the Hoffman Estates Police Department that were either witnessed or made known to them by an employee, guest, visitor or other person on the premises. Every owner, operator, keeper or proprietor of any hotel, motel, or extended-stay hotel shall, at all times, maintain a manager on duty or on-call capable of assisting, communicating, and cooperating with the police or other law enforcement officials in maintaining the public health, welfare, and safety. Page 21 of 129  -3- All information required to be procured and kept pursuant to this article shall be kept strictly confidential in accordance with state and federal law and shall not be provided to any person except to a federal or state law enforcement officer or to any officer empowered to enforce this article. All information required to be procured and kept pursuant to this article shall be provided to any federal or state law enforcement officers, or local sworn enforcement officer empowered to enforce this article upon demand. Nothing in this requirement shall be construed as giving any such officer any greater right or license to enter a room or invade privacy than the officer shall otherwise possess as a matter of law, probable cause, constitutional law, statutory right, or warrant. Every owner, operator, keeper or proprietor of any hotel, motel, or extended-stay hotel shall keep a record of all rental agreements between the hotel, motel, or extended-stay hotel and all guests and their visitors, and make these records available to the village within a reasonable time upon request. For the purposes of this section, the term “record” shall mean the hotel, motel or extended-stay hotel’s electronic guest registration system which stores guest identifying information. In the event an electronic guest registration system does not exist, a record shall be maintained with the guest and any visitor’s information in a paper record or reservation book. The following information, at a minimum, must be recorded at the time of registration and maintained for a period of no less than one (1) year after the rental agreement’s termination: The full name, phone number, and home address of each overnight guest. If the guest is a tourism company or other business, only the guest shall be required to provide this information, but the total number of people staying under the tourism company or other business shall be provided; The make, type and license number of the guest’s vehicle if the vehicle will be parked on the premises that are under the control of the operator or management; The day, month, year and time of arrival of each guest; The number or other identifying symbol of location of the room rented or assigned each guest; The date that each guest is scheduled to depart; The method of payment for the room; The full name of the person checking in the guest. Every owner, operator, keeper or proprietor of any hotel, motel, or extended-stay hotel shall require each guest to provide proper identification prior to renting a room when registering in person. A record of the provided identification documents shall be kept on file for the duration of the occupancy and for one hundred eighty (180) days thereafter. Page 22 of 129  -4- No person shall procure or provide lodging in any hotel, motel, or extended-stay hotel, or any services therefrom, through misrepresentation or production of false identification, or identification which misrepresents the identity of the person procuring or sharing in such lodging or service. H. OCCUPANCY REQUIREMENTS No operator, owner, keeper or proprietor of any hotel, motel, or extended-stay hotel shall rent or provide a room for any number of persons greater than the sleeping accommodations provided within the particular rental unit or temporary sleeping accommodations provided by the hotel, motel, or extended-stay hotel. No operator, owner, keeper or proprietor, guest, or visitor of any hotel, motel, or extended- stay hotel shall be allowed to congregate within any room or single rental unit a number of persons which is greater than two (2) times the number of persons for whom sleeping accommodations are provided within the single room or rental unit except when temporarily designated as a hospitality suite. I. MAXIMUM STAY LENGTH 1. No hotel, motel, extended-stay hotel located within the Village shall allow any person, other than one designated management employee of the hotel, motel, or extended-stay hotel, to occupy such facility for more than twenty-nine (29) consecutive days. No guest residing for more than twenty-nine (29) consecutive days shall begin a new rental agreement with the hotel, motel, or extended-stay hotel without at least a two-day vacancy between stays. 2. No hotel, motel, or extended-stay hotel located within the Village shall allow any person to occupy such hotel, motel, or extended-stay hotel as his or her permanent residence, and/or to utilize the hotel, motel, or extended-stay hotel address as his or her mailing address. 3. All hotels, motels and extended-stay hotels are required to comply with all applicable provisions of this Code. Any existing hotel, motel, or extended-stay hotel is required to comply with this all applicable provisions of this Code within forty-five (45) days of the effective date of this chapter. J. COMMON AREA AND PARKING ILLUMINATION REQUIREMENTS The open parking area and all areas surrounding any hotel, motel, or extended stay-motel, shall comply with all requirements related to illumination levels set forth in the subdivision and land development section of this Code, within one (1) year of the effective date of this chapter. Within one hundred eighty (180) days of the effective date of this chapter, any hotel, motel, or extended-stay hotel must provide and maintain security in its parking area. This shall include but not be limited to, a live security guard or other security measures such as a complete video surveillance. A video surveillance system (VSS) means a continuous digital surveillance system including cameras, cabling, monitors, and digital view recorders (DVR). Any existing hotel, motel, or extended-stay hotel is required to install VSS within one hundred eighty (180) days of the effective date of this chapter. Any VSS Page 23 of 129  -5- shall be maintained in proper working order at all times and be in continuous operation twenty-four (24) hours a day, seven (7) days a week. The digital images must be retained for no less than twenty-one (21) days. All VSS shall have no less than one (1) camera dedicated to each register or check-out stand, entrance/exit, interior hallways, lobby and parking areas. K. LOITERING AND JUVENILE CURFEW No persons shall loiter in or upon any hotel, motel, or extended-stay hotel parking lot or in or around any building to include breezeways or stairwells without the permission of the owner, operator, keeper or proprietor. Chapter 7 (Offenses and Punishment) Article 2 (Offenses involving children and juveniles) Section 7-2-5 (Curfew) of this Code related to curfew for minors, shall be enforced in the common areas of the hotel, motel, or extended-stay hotel. L. UNLAWFUL OPERATION DECLARED NUISANCE Any hotel, motel, or extended-stay hotel operated, conducted or maintained contrary to the provisions of this article may be declared to be unlawful and a public nuisance. The Village of Hoffman Estates may, in addition, or in lieu of all other remedies, commence actions or proceedings for abatement, removal or enjoinment thereof, in the manner provided by state law and this Code. M. PENALTIES If a person is convicted of a violation of this article, the court or other adjudicative body shall impose a fine of not less than two hundred fifty dollars ($250.00) and not more than one thousand dollars ($1,000.00) for each violation. Page 24 of 129  -6- Section 2: The Village Clerk is hereby authorized to publish this ordinance in pamphlet form. Section 3: This Ordinance shall be in full force and effect immediately from and after its passage and approval. PASSED THIS ________ day of _________________, 2024 VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills _____ _____ _____ _____ Trustee Anna Newell _____ _____ _____ _____ Trustee Gary J. Pilafas _____ _____ _____ _____ Trustee Gary G. Stanton _____ _____ _____ _____ Trustee Karen Arnet _____ _____ _____ _____ Trustee Patrick Kinnane _____ _____ _____ _____ President William D. McLeod _____ _____ _____ _____ APPROVED THIS ______ DAY OF _______________, 2024 Village President ATTEST: Village Clerk Published in pamphlet form this _______ day of ____________________, 2024. Page 25 of 129  AGENDA ITEM REPORT Planning, Building & Zoning Committee November 11, 2024 ITEM 4D REQUEST: Authorization to: a. award a contract to Construction Inc. of Lombard, IL for the Village Green Concessions & Restrooms Project in an amount not to exceed $3,899,000; and b. grant the Village Manager authority to approve change orders, as needed, in an amount not to exceed $30,000. FROM: Bryan Ackerlund, Assistant Director of Public Works Dan O'Malley, Deputy Village Manager ITEM TYPE: Contract - Committee REQUEST SUMMARY At the April 8, 2024, Planning, Building, & Zoning Committee meeting, the Committee authorized the budget and construction of the Village Green Concessions & Restrooms development. Project architect Tria worked with Village staff to finalize the construction documents and create a bid packet. A Notice to Bid was advertised on September 5, 2024, and a pre-bid meeting took place on September 12, 2024. Contractor Selection Seven bids for the project were opened on October 3, 2024, (bid tabulation attached). Alternates were presented to the contractors; 1) if they needed to propose a later substantial completion date; and, 2) to change the type of piping used for the underground fire department connection. Upon review of the proposals, neither alternate needed to be included. Table 1 presents the summary of the base bids. Table 1 – Bid Summary Name Bid Cost Construction Inc. $3,899,000 BEAR Construction Company $3,968,600 Stuckey Construction Company, Inc. $3,982,000 RL Sohol General Contractor, Inc. $4,308,000 Harbour Contractors, Inc. $4,420,341 FH Paschen, SN Nielsen & Assoc., Inc. $4,588,000 ALL Construction Group $4,658,000 The lowest three bids we received have very little variation, which is considered a favorable outcome. Construction Inc. had the lowest bid, so Tria conducted a full background check, including a detailed review of their bid submittal documents and conducted reference interviews. Construction Inc. is also able to comply with the DCEO Page 1 of 3 Page 26 of 129 grant requirements for the Business Enterprise Program. This program prioritizes businesses which are minority-owned, women-owned, or persons with disabilities- owned. As a result of the background check and interview, Tria submitted the attached formal letter of recommendation of Construction Inc. for this Village Green project. Review and approval of the construction contract was coordinated with Corporation Counsel at the time the Bid Packet was being assembled. The final contract with Construction Inc. will be reviewed by Legal and will be executed upon awarding. Timeline and Construction Impacts Construction will commence in September 2025, directly after the conclusion of Platzkonzert. This timeline will mitigate the impact on the operations and events held at the Village Green. Although construction is still 10 months out, the contract must be awarded by the end of 2024 to be concurrent with the eligibility requirements of the DCEO grant. Construction is anticipated to last 7–8 months with a substantial completion date of May 1, 2026. This will allow for normal operations to resume at the Village Green for the 2026 season. Permitting has already been submitted to the Metropolitan Water Reclamation District (MWRD) and the Village building permits are currently under review. The construction will affect a substantial portion of the eastern half of the Village Green. Beyond what’s involved in construction of the new building itself, work includes demolition, utility work, concrete, landscaping, grading, and stormwater detention. The Hideaway operators will be able to meet directly with the contractor at the site to discuss logistical details of moving their equipment off-site before construction starts, and staff will monitor and oversee the construction progress with all parties during construction. FINANCIAL IMPACT The 2024-2028 CIP includes the new Village Green Concessions & Restrooms building. Within the FY2024 budget, there is $2,000,000 funded by the Capital Replacement Fund and an additional $500,000 funded by the DCEO tourism grant. These numbers have been increased to $3,450,000 and $500,000, respectively, in the FY2025 proposed operating budget to adequately fund this contract. The Village was also recently notified that this project qualifies for an additional $250,000 DCEO grant. Staff is currently working through this submittal process. RECOMMENDATION Authorization to: a. award a contract to Construction Inc. of Lombard, IL for the Village Green Concessions & Restrooms Project in an amount not to exceed $3,899,000; and b. grant the Village Manager authority to approve change orders, as needed, in an amount not to exceed $30,000. ATTACHMENTS 1. Letter of Recommendation & Bid Tabulation 2. Contract 3. General Conditions Page 2 of 3 Page 27 of 129 4. Performance Bond Page 3 of 3 Page 28 of 129 November 1, 2024 VIA EMAIL (2) Page(s) Inclusive EMAIL ADDRESS Bryan Ackerlund, Assistant Director of Public Works Village of Hoffman Estates 2305 Pembroke Ave Hoffman Estates, IL 60169 Re: Village of Hoffman Estates Village Green Concessions Architect’s Project Number: 24-002 Letter of Recommendation Dear Mr. Ackerlund: Bids were received on the above referenced project at Village Hall at 2:00 pm on October 3, 2024. Seven bids received. TRIA Architecture, Inc. has reviewed the qualifications and references of the low bid contractor, Construction Inc, and has found no evidence which would disqualify them from being awarded the contract for this work. TRIA Architecture, therefore, recommends that the Village Board consider awarding the contract for construction, inclusive of the base bid only, to Construction Inc, 449 Eisenhower Ln S, Lombard, Illinois 60148 for the total contract amount of $3,899,000.00. TRIA Architecture recommends not accepting alternates one and two. Work to be substantially complete by May 1, 2026. If you have any questions concerning the bidding of the Village Green Concessions, please do not hesitate to call. TRIA Architecture, and myself specifically, look forward to working with the Village toward a successful completion of this project. Sincerely, TRIA ARCHITECTURE, INC. Ronald E McGrath, AIA, LEED AP Principal Architect REM/rm Attachments: Bid Tabulation, Dated October 3, 2024, 1 Page(s) File Name: 24002LOR110124.docx TRIA ARCHITECTURE Illinois Office | Corporate Headquarters: 901 McClintock Drive, Suite 100, Burr Ridge, Illinois 60527 Indiana Office: 436 Sand Creek Drive N, Suite 105, Chesterton, Indiana 46304 Company Main: 630.455.4500 Fax: 630.455.4040 www.TRIAArchitecture.com Page 29 of 129 BID TABULATION Owner: Village of Hoffman Estates Project Name: Village Green Concessions Architect's Project #: 24-002 Bid Due Date: October 3, 2024; 2:00 p.m. Addenda Alternates Comp. Bid Bid Total Comments Bidder #1 #2 #3 Base Bid #1 #2 Date Subst. Bond Forms Incl. All Alts. Construction, Inc. Y Y Y $3,899,000 $0 $12,500 5/1/26 N Y Y $3,911,500 BEAR Construction Company Y Y Y $3,968,600 $0 $6,552 5/1/26 N Y Y $3,975,152 Stuckey Construction Company, Inc. Y Y Y $3,982,000 $0 $7,000 5/1/26 N Y Y $4,035,143 RL Sohol General Contractor, Inc. Y Y Y $4,308,000 $0 $20,000 5/1/26 N Y N $4,374,143 Missing all bid forms Harbour Contractors, Inc. Y Y Y $4,420,341 $0 $15,932 5/1/26 N Y Y $4,482,416 FH Paschen, SN Nielsen & Associates, Inc. Y Y Y $4,588,000 $0 $21,400 5/1/26 N Y Y $4,655,543 ALL Construction Group Y Y Y $4,658,000 $0 $7,900 4/1/26 N Y Y $4,712,013 $0 $0 $0 $0 $0 Alternate Descriptions: #1 - Change date of Substantial Completion (DEDUCT) #2 - Provide 8" diameter HDPE water line piping in lieu of 6" diameter PVC C900 Certa-Lok RJIB water line piping (ADDED OR DEDUCTED) Notes: Substantial Completion Date - May 1, 2026 Bid Docs - 004850, 04860, 004870, 004950, 004960, 004970 24002BID100324.xlsx Page 1 of 1 Revised: 10/10/2024 Page 30 of 129 Page 31 of 129 Page 32 of 129 Page 33 of 129 Page 34 of 129 Page 35 of 129 Page 36 of 129 Page 37 of 129 Page 38 of 129 Page 39 of 129 Page 40 of 129 Page 41 of 129 Page 42 of 129 Page 43 of 129 Page 44 of 129 Page 45 of 129 Page 46 of 129 Page 47 of 129 Page 48 of 129 Page 49 of 129 Page 50 of 129 Page 51 of 129 Page 52 of 129 Page 53 of 129 Page 54 of 129 Page 55 of 129 Page 56 of 129 Page 57 of 129 Page 58 of 129 Page 59 of 129 Page 60 of 129 Page 61 of 129 Page 62 of 129 Page 63 of 129 Page 64 of 129 Page 65 of 129 Page 66 of 129 Page 67 of 129 Page 68 of 129 Page 69 of 129 Page 70 of 129 Page 71 of 129 Page 72 of 129 Page 73 of 129 Page 74 of 129 Page 75 of 129 Page 76 of 129 Page 77 of 129 Page 78 of 129 Page 79 of 129 Page 80 of 129 Page 81 of 129 Page 82 of 129 Page 83 of 129 Page 84 of 129 Page 85 of 129 Page 86 of 129 Page 87 of 129 Page 88 of 129 Page 89 of 129 Page 90 of 129 Page 91 of 129 Page 92 of 129 Page 93 of 129 Page 94 of 129 Page 95 of 129 Page 96 of 129 Page 97 of 129 Page 98 of 129 Page 99 of 129 Page 100 of 129 Page 101 of 129 Page 102 of 129 Page 103 of 129 Page 104 of 129 Page 105 of 129 Page 106 of 129 Page 107 of 129 Page 108 of 129 Page 109 of 129 Page 110 of 129 Page 111 of 129 Page 112 of 129  VILLAGE OF HOFFMAN ESTATES PERFORMANCE SURETY BOND BOND NO. DATE BOND EXECUTED: PRINCIPAL: BOND AMOUNT: (written out & numerically) CO-PRINCIPAL(S): CONTRACT DOCUMENTS: SURETY(IES): PROJECT: Page 113 of 129  KNOW ALL MEN BY THESE e) In the event of a default of this Bond, the PRESENTS, that we, the Principal(s) and Village may terminate whatever rights Principal, Surety(ies) hereto, recite and declare that: Co-Principal and/or Surety may have to perform 1. We are held and firmly bound to the further work on the Project. obligee Village of Hoffman Estates, Illinois f) The requirement of any other entity to (hereinafter called “Village”), in the sum written perform any obligations contained in the Contract above in lawful money of the United States of Documents shall in no way affect the obligations of America, to be paid to the Village, its successors or the Surety under this Bond. assigns, for the payment whereof Principal(s), Co- Principals and Surety(ies) bind themselves, their4. 4. Default: heirs, executors, administrators, successors anda) A default shall be deemed to have occurred on the assigns, jointly and severally, firmly by this Bond. part of the Principal if Principal shall fail to 2. The condition of this Bond is that if the complete its obligations under the Contract Principal shall in every respect perform all of its Documents within the time set forth therein or any obligations under the Contract Documents extensions thereof; or, prior to the expiration of identified above, which Contract Documents are such period, if in the sole judgment of the Village, incorporated herein by reference, then this Bond the Principal has: shall be void; otherwise, the Bond shall 1) abandoned the performance of its continuously remain in full force and effect until obligations under the Contract Documents; or released by the Village. Contract Documents shall 2) renounced or repudiated its obligations also include any agreements, bid documents, under the Contract Documents; or specifications, engineering, design, or construction 3) clearly demonstrated through insolvency, requirements or other Village documents associated or otherwise, that its obligations under the Contract with the Project, including any laws, ordinances or Documents cannot be completed within the time governmental regulations related to the Project. allotted under the Contract Documents. 3. Surety waives all of its surety defenses 4) including, but not limited to, the following: If the Principal defaults in the performance of all or a) It shall be the duty of the Principal to any part of the obligations specified in the Contract notify the Surety of any revision of the plans, Documents, the Village shall give written notice of profiles and specifications referred to in the the default to the Surety, with a copy to the Principal Contract Documents. The Surety expressly waives and Co-Principal, if any. In the event of such any right to receive notice from the obligee or to default and notice, Surety shall, within 45 days of review or approve any revisions to the plans, receipt of the default notice, give written notice to profiles and specifications referred to in the the Village stating whether Surety will assume the Contract Documents which are required to meet Contract Document obligations and the obligations governmental standards. No such revisions of any of the Principal, and should it elect to assume said kind in the work shall in any way affect the obligations, Surety shall be required to complete the obligation of the Surety under this Bond; obligations specified in the Contract Documents b) Any extension of time beyond the period according to its terms and provisions within 180 provided for in the Contract Documents for days of said notice, but not before expiration of the completion of its obligations under the Agreement period provided for under the Contract Documents shall in no way affect the obligation of the Surety and approved extensions thereof. In the event that under this Bond; Surety elects to assume the obligations of Principal c) The failure or refusal of Village to take any as provided herein and thereafter fails to faithfully action, proceeding, or steps to enforce any remedy perform all or any part of the work, or should it or exercise any right under the Contract Documents, unnecessarily delay all or any part of the work, then or that taking of any action, proceeding, or step by the Village may proceed as provided in Paragraph Village, acting in good faith upon the belief that No. 5 of this Bond. same is permitted by the provisions of the Contract 5. Should Surety following notice of default Documents, shall not in any way release Principal notify the Village that Surety elects not to assume or Surety, or either of them, or their respective the obligations of Principal under the Contract executors, administrators, successors, or assigns, Documents, or fails within 45 days of receipt of the from liability under this Bond. Surety hereby default notice as provided in Paragraph No. 4) waives notice of any amendment, indulgence made, above to notify the Village whether Surety elects to granted or permitted; assume the obligations of Principal under the d) The Principal, Co-Principal and Surety Contract Documents, or having elected to assume intend that each provision of this Bond be valid and the obligations of Principal, should it then fail to binding upon them and expressly agree to abide perform, then in any event the Village may elect any thereby; Page 114 of 129 of the following procedures or any combination work, the Village will return the excess to Surety thereof: after completion of the work. a) Terminate whatever rights the Principal, 7. If any action or proceeding is initiated in Co-Principal and/or Surety may have to perform connection with this Bond and any and all further work on the Project; obligations arising hereunder the venue thereof b) Take over or relet all or any part of the shall be in State Court in the County of Cook, State work under the Contract Documents which is not of Illinois, it is further understood and agreed that completed and complete the same for the account this contract shall be governed by the laws of the and at the expense of the Principal and Surety, who State of Illinois, both as to interpretation and shall be jointly and severally liable to Village for the performance. costs incurred in completion of the obligations 8. All notices sent to the Principal(s), Co- under the Contract Documents and/or correction Principals, and Surety(ies) shall be sent to the thereof. Such costs as identified in the Contract address set forth on the signature page unless said Documents shall include, but not be limited to, Principal(s), Co-Principal(s) and Surety(ies) notify construction, engineering, surveying, maintenance, the Village in writing of any change. If the donations, impact fees, deterioration, addresses of any of the Principal(s), Co-Principal(s) administration, supervision, reasonable attorney’s and Surety(ies) change, the Principal(s), Co- fees, and any costs associated or related to any Principal(s) or Surety(ies) shall immediately notify litigation of the Bond agreement and shall be the Village in writing of such change. Failure to adjusted for inflation. The amount of Village’s notify the Village of any change in address is actual costs for completion and/or correction of the deemed to be a waiver of any requirement for notice work required under the Contract Documents shall under this Bond to the Principal(s), Co-Principal(s) be conclusive of the extent of the liability of or Surety(ies). All written notices to the Village Principal and Surety and may exceed the Bond required under the Bond shall be sent certified mail Amount; to the Village Clerk. c) Require the Surety to pay the Bond 9. If any one or more of the provisions of this Amount to the Village as liquidated damages. Bond are determined to be illegal or unenforceable 6. Should Surety, following notice of default by a court of competent jurisdiction, all other notify the Village within 45 days of the receipt of provisions shall remain effective. the default notice choose to pay the Village for 10. No party other than the Village shall have completion of the obligation under the Contract any rights under this Bond as against the Surety. Documents, the Surety shall have the right to 11. As part of the obligation secured hereby demand that the Village state a sum constituting the and in addition the Bond Amount specified herein, estimated costs at that time, of completion and/or there shall be included costs, interest and reasonable correction of the work required under the Contract expenses and fees (including, without limitation, Documents, such as costs as defined in Paragraph attorneys’ fees and costs), incurred by the Village in No. 5b). Surety shall then immediately pay over to enforcing this agreement, to be awarded by the the Village the sum so stated and be released from court. any further obligations under this Bond. If funds 12. Nonpayment of the premiums associated are paid over under this section and the paid over with this Bond will not invalidate this Bond nor funds are not sufficient to complete the work, the shall Village be obligated for the payment thereof. Village’s sole remedy shall Surety agrees to deliver written notice of non- payment under this Bond or other actions to the Village. be to proceed against the Principal(s) and Co- 13. Surety waives its right to trial by jury. Principals for any deficiency. If there are any paid over funds not necessary for completion of the Page 115 of 129  IN WITNESS WHEREOF, the parties have caused this Agreement to be signed and sealed as of the day and year set forth above. PRINCIPAL Type of Organization: Legal Name of Organization: State of Incorporation: Address: Authorized Signature(s): By: By: Signature Signature (Type name and title) (Type name and title) ACKNOWLEDGMENT OF PRINCIPAL(S) STATE OF : COUNTY/CITY OF : I, Notary Public in and for the State and County/City aforesaid, do hereby certify that whose name is signed to the foregoing bond, this day personally appeared before me in my State and County/City aforesaid and acknowledged the same. Given under my hand this day of , . My commission expires: NOTARY PUBLIC Surety: Bond No.: Page 116 of 129  CO-PRINCIPAL(S) Type of Organization: Legal Name of Organization: State of Incorporation: Address: Authorized Signature(s): By: By: Signature Signature (Type name and title) (Type name and title) ACKNOWLEDGMENT OF CO-PRINCIPAL(S) STATE OF : COUNTY/CITY OF : I, Notary Public in and for the State and County/City aforesaid, do hereby certify that whose name is signed to the foregoing bond, this day personally appeared before me in my State and County/City aforesaid and acknowledged the same. Given under my hand this day of , . My commission expires: NOTARY PUBLIC Surety: Bond No.: CORPORATE SURETY Type of Organization: Legal Name and Address: Liability Limit: Address: Authorized Signature(s): By: By: Signature Signature (Type name and title) (Type name and title) Page 117 of 129  ACKNOWLEDGMENT OF CORPORATE SURETY(S) STATE OF : COUNTY/CITY OF : I, Notary Public in and for the State and County/City aforesaid, do hereby certify that whose name is signed to the foregoing bond, this day personally appeared before me in my State and County/City aforesaid and acknowledged the same. Given under my hand this day of , . My commission expires: NOTARY PUBLIC Surety: Bond No.: Page 118 of 129  VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES PLANNING DIVISION MONTHLY REPORT SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE BY: Jennifer Horn, Director of Planning and Transportation November 2024 GENERAL UPDATES - Planning Staff assisted with the Hoffman In Motion workshop at the Public Works Open House. Over 300 attendees gave feedback on transportation priorities in Hoffman Estates. LONG RANGE PLANNING PROJECT STATUS  Teska Associates (as lead) and Ancel Glink awarded contract to complete the Zoning Code Update project.  Epstein (as lead), HNTB, and All Together awarded contract  The PB&Z Committee moved to support the consultant’s findings for comprehensive multimodal plan: Hoffman in Motion. and recommendations on August 7, 2023.  Website is live www.hoffmaninmotion.com.  The project website is live at www.VOHEzoning.org. Public Engagement  Drafting is ongoing based on direction provided by the PB&Z.  Steering Committee meeting #2 being scheduled.  Community engagement remains ongoing and additional public  Survey #2 is now available through 11/22/24. comment emails continue to be received.  Future public engagement will be focused on specific recommendations and interventions that will form the draft plan.  Visit www.hoffmaninmotion.com/photos to see pictures from past and future public engagement events. Work Product  Project remains on track for summer 2025 completion.  Existing Conditions Report was presented to Committee in September. Page 119 of 129 Planning, Building and Zoning Committee -2- November 11, 2024 ACTIVE PLANNING PROJECTS PZC or PBZ VB Project Address Status Meeting Meeting Dunkin’ Water Main Easement 1305 N BARRINGTON RD APPROVED 10/14/24 10/21/24 HE Community Bank Master Sign Plan 2200 W HIGGINS RD APPROVED 10/16/24 10/21/24 Clearbrook Special Use and Site Plan 1260 W HIGGINS RD PUBLIC MEETING 11/20/24 12/2/24 CMIC Addition 2860 FORBS AVE ON HOLD Beverly Property Mass Grading (staff 2601 BEVERLY RD UNDER REVIEW approval) Compass Data Center 3333 BEVERLY RD UNDER REVIEW Apple – Golf Rezoning and Concept Review 1180 & 1190 APPLE ST UNDER REVIEW Scooter’s Coffee 2 E HIGGINS RD UNDER REVIEW Harvest Community Church Parking Lot 2060 STONINGTON AVE UNDER REVIEW Expansion Microsoft CHI07 Data Center 3125 N BARRINGTON RD UNDER REVIEW 1721 MOON LAKE BLVD # Yoga & Massage Special Use UNDER REVIEW 410 Detached Garage Size Variation 1120 ASH RD UNDER REVIEW Bell Works Apartments Concept Review 2000 CENTER DR UNDER REVIEW Village Hall Parking Lot 1900 HASSELL RD UNDER REVIEW MONTHLY PLANNING PROJECT ACTIVITY Projects Submitted by Type October 2024 YTD Pre-Development 3 Agreement 1 Annexation Courtesy Review Easement 3 Master Sign Plan 3 Plat of Subdivision 2 Other Plat 2 RPD Amendment 1 Site Plan Review 2 16 Special Use 2 6 Text Amendment Rezoning 1 Variation 1 7 Total 5 45 FOIA Processed 4 21 Zoning Verification Letters 0 3 Building Permits Reviewed by Planning 60 724 Page 120 of 129 Planning, Building and Zoning Committee -3- November 11, 2024 PLANNING PERFORMANCE MEASURES Site Plan Review Process October 2024 YTD Number of administrative/staff review site 0 7 plan cases completed 0% 78% Number of PZC site plan cases processed 1 2 Annual goal is to complete at least 65% of site plan cases through administrative review process Site Plan Review Timing October 2024 YTD Number of cases processed within 105 days 1 100% 9 100% Annual goal is to complete 100% of cases within 105 days Page 121 of 129  VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES CODE ENFORCEMENT DIVISION MONTHLY REPORT SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE BY: Sanyokta Kapur, Director of Building & Code Enforcement November 2024 GENERAL ACTIVITIES • On October 10, 2024, David Dodge & Michael McAvoy attended a NWBOCA seminar for Mechanical Insulation on Why We Insulate – Energy Efficiency & Health Safety in Arlington Heights. • On October 17, 2024, Sanyo Kapur, David Dodge & Kathleen Kuffer attended a virtual seminar hosted by IDPH and the FDA on Food code changes and updates to the 2022 FDA Food code. • October 19-22, 2024, David Dodge attended the 2024 International Code Council Conference Expo & Hearings in Long Beach California. • On October 22, 2024, Kathleen Kuffer attended the virtual seminar hosted by IDPH on Tickborne Disease conference. • On October 23, 2024, Tricia Morani & Tricia Jensen attended the ABCI meeting on Building in a Flood Plain in Buffalo Grove. • Seasons of Hoffman Estates has received occupancy for its clubhouse and all residential buildings. Minor site work and final surveys are pending. • Microsoft is making significant construction progress on the Colos 2 to Colos 5 buildouts in Building 1, CHI05 with rough framing underway. The permit issuance for CHI06, Building 2 of the campus, will be completed once cost estimates are finalized. • Demolition of existing structures is ongoing at the Sears campus. Site Development permit for existing site demolition and mass grading of the Compass data centers has been issued. • Lova Dispensary off of N. Barrington Rd has started construction for the interior buildout and site upgrades. • Dar-Ul -Ilm Foundation interior buildout for religious center at Lakewood Blvd is underway. • Nothing Bundt Cake is making significant progress with the interior buildout off Higgins Rd, in the Poplar Creek Crossing Subdivision. • Playroom Café at Barrington Square Subdivision has started interior buildout construction. • Fire Station 21 off Flagstaff Lane has started construction site preparation work. • ComEd is almost complete with construction on the Pembroke Ave. substation expansion. • The new Advocate outpatient facility on Hoffman Blvd. within Prairie Stone is scheduled to be completed by mid- November. • Airdrie Estates subdivision has several lots under construction for new single-family homes. • There has been a noticeable increase in residential solar panel installations. • Code Enforcement staff have been involved in several ongoing property maintenance cases as well as annual monitoring of commercial snow removal and pothole maintenance. Bell Works Construction Update: • Staff is working with Bell Works on several tenant build-outs and parking garage repairs throughout the east side. Site Development permit approval for Bell Works Townhomes is pending. Page 122 of 129 Village of Hoffman Estates -2- Code Enforcement Division Monthly Report – November 2024 2024 Code Enforcement Freedom of Information Act Requests Processed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 31 34 51 46 54 52 52 51 55 41 467 2024 Code Enforcement GovQA Questions & Complaints Processed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 10 4 16 20 35 21 23 13 21 16 179 Construction Inspections Year 2024 2023 Jan 346 628 Feb 415 555 Construction Inspections Mar 607 468 1000 Apr 715 544 800 May 718 657 Inspections Jun 717 676 600 Jul 827 625 400 Aug 720 743 200 Sep 716 671 Oct 865 770 0 Nov 629 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Dec 478 2024 2023 Total 6646 7444 Construction inspections include review and closure of older permits that have not yet had a final inspection. RENTAL HOUSING LICENSE AND INSPECTION PROGRAM • There are currently 1,836 rental properties registered. This includes 1,173 single family and townhome units (64%) and 663 condominium units (36%). This number fluctuates based on new registrants and owners who choose to no longer rent their properties. • Renewal notifications were mailed on November 15, 2023, to all rental properties. The deadline to submit payment and update registration information was February 1, 2024. • As of November 1st, 1,807 properties have renewed. 2024 Rental Inspections Inspection Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Annual 124 76 68 113 107 127 160 100 154 159 1188 Reinspections 108 87 64 68 78 79 79 118 94 111 886 Total 232 163 132 181 185 206 239 218 248 270 0 0 2074 Page 123 of 129 Village of Hoffman Estates -3- Code Enforcement Division Monthly Report – November 2024 2024 Permits Issued 2024 2023 Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total Commercial New 0 1 0 1 2 0 0 3 0 0 7 9 Single Family New 0 0 0 0 1 0 0 0 2 1 4 5 Land Development 0 0 0 0 0 0 0 0 1 3 4 1 Fire 13 8 15 9 3 9 17 18 10 14 116 158 All Other Permits 108 127 205 367 299 296 312 308 304 364 2690 2907 2024 Total 121 136 220 377 305 305 329 329 317 382 0 0 2821 2024 Permits Applied Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 2024 134 205 340 535 479 470 395 447 409 427 3841 2023 105 179 227 322 433 505 496 544 419 345 223 161 3959 Permits Applied 600 Permits Applied 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 2023 Permit Revenue Year 2024 2023 Jan $54,595 $475,262 Permit Revenue Comparison Feb $55,383 $92,415 $2,500,000 Mar $61,118 $48,876 $2,000,000 Apr $63,268 $331,820 Revenue $1,500,000 May $2,080,130 $62,483 Jun $100,777 $85,224 $1,000,000 Jul $67,251 $67,487 $500,000 Aug $70,712 $66,181 $0 Sep $86,798 $222,586 Oct $88,794 $350,822 Nov $56,694 Dec $34,685 2024 2023 Total $2,728,826 $1,894,535 2024 Budget: $3,767,000. Total Revenue includes building permits, fire permits and Temporary & Full Certificates of Occupancy. Page 124 of 129 Village of Hoffman Estates -4- Code Enforcement Division Monthly Report – November 2024 2024 Property Maintenance Summary Report 2024 2023 Violation Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total Accessory Structure 1 3 3 14 6 6 3 5 3 5 49 44 Exterior Property Maintenance 4 2 19 36 15 10 7 6 2 2 103 93 Work Without Permits 1 4 5 4 7 9 11 6 9 5 61 58 Garbage/Toters/Yard Waste 25 70 25 52 60 28 40 59 96 71 526 468 Improper/Outside Storage 5 8 3 10 9 13 12 15 8 12 95 165 Interior Property Maintenance 1 0 0 0 2 1 0 0 2 2 8 11 Miscellaneous 16 14 27 10 15 15 14 10 12 10 143 123 Animal Issue 1 0 0 3 1 2 11 13 10 1 42 35 Right-of-Way 4 0 0 10 2 5 3 6 2 0 32 15 Signs & Banners 1 3 2 0 2 1 1 3 0 2 15 15 Tall Grass/Weeds 0 0 0 21 190 80 78 74 34 17 494 276 Vehicle 2 5 3 4 2 4 4 4 8 12 48 70 2024 Total 61 109 87 164 311 174 184 201 186 139 0 0 1616 2023 Total 60 69 49 102 257 208 142 131 107 118 69 61 1373 2024 YTD Vehicle Accessory Structure Exterior 3% 3% Property Maintenance 6% Tall Grass/Weeds 31% Work Without Permits 4% Signs & Garbage/Toters Banners /Yard Waste 1% 32% Right-of-Way 2% Improper/Outside Storage Animal Issue Interior Miscellaneous 6% 3% Property 9% Maintenance 0% 2024 Citations Issued Violation Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Business License 24 20 14 2 90 33 8 24 49 25 289 Code 42 59 177 46 89 83 67 65 48 69 745 Rental 0 74 103 0 113 49 6 66 59 65 535 Total 66 153 294 48 292 165 81 155 156 159 0 0 1569 2024 Adjudication Court Dockets - Citations Presented Court Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Code/Bus. Lic. 37 54 56 65 82 102 106 82 86 90 760 Rental 75 84 36 87 73 72 88 60 50 91 716 Total 112 138 92 152 155 174 194 142 136 181 0 0 1476 Page 125 of 129 Village of Hoffman Estates -5- Code Enforcement Division Monthly Report – November 2024 2024 Environmental Health Inspection Report Activity Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD High Risk Food 37 34 0 0 32 39 1 4 12 41 200 Med Risk Food 0 0 34 35 0 1 4 1 0 0 75 Low Risk Food 0 0 1 2 1 0 42 57 0 1 104 Reinspections 2 0 4 2 2 4 3 3 1 3 24 Public Pools 0 0 0 0 1 0 0 0 0 0 1 Plan Review 3 0 1 6 3 4 2 3 3 1 26 Day Care 0 0 2 5 0 0 0 1 0 0 8 Complaint 2 1 3 6 5 4 7 6 5 0 39 Total 44 35 45 56 44 52 59 75 21 46 0 0 477 2024 YTD Plan Review Day Care Complaint 5% 2% 8% Public Pools 0% High Risk Food 42% Reinspections 5% Low Risk Food 22% Med Risk Food 16% Food establishments are divided into the risk categories of high, moderate or low, and planned inspections are performed three, two, or one time each year respectively. A high-risk establishment presents a high relative risk of causing foodborne illness based on the large number of food handling operations typically implicated in foodborne outbreaks and/or the type of population served by the facility. There are approximately 285 facilities that require a total of approximately 525 planned inspections throughout the year (this number fluctuates based on businesses opening/closing). Page 126 of 129 Page 127 of 129 Page 128 of 129 Page 129 of 129