Public Works & Utilities Committee

AGENDA Public Works & Utilites Committee Regular Meeting Village Hall 1900 Hassell Road, Hoffman Estates, IL 60169 October 28, 2024 Council Chambers Immediately following Finance Committee 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF MINUTES A. Public Works & Utilities Committee 09-23-2024 3. PUBLIC COMMENT 4. NEW BUSINESS A. Ratification of the Village Manager's Authorization of an Emergency Expenditure for the replacement of 2 boilers at Fire Station 24 to Moltree Mechanical, Johnsburg, IL in an amount not to exceed $33,700 B. Authorization to approve Change Order #3 for engineering services for Pfizer Lift Station improvements to Ciorba Group, Chicago, IL in an amount not to exceed $5,633.60 C. Authorization to approve a Change Order for the concrete restoration program contract with Schroeder & Schroeder Inc., Skokie, IL in an amount not to exceed $23,265.74 D. Authorization to award contract to Insituform Technologies USA, LLC of Chesterfield, MO for the Barrington Square Town Center Sanitary Sewer Rehabilitation Project in an amount not to exceed $175,850 E. Authorization to award contract to Hoerr Construction, Inc. of Goodfield, IL for the 2024 Storm Sewer Rehabilitation Project in an amount not to exceed $1,298,006 F. Authorization to: a. waive formal bidding; b. purchase one replacement heavy-duty dump truck chassis from JX Truck Center, Wadsworth, IL (via Sourcewell Purchasing Consortium) in an amount not to exceed $152,250; and c. grant the Village Manager authority to approve change orders associated with this request, as needed, in a total amount not to exceed $30,000 G. Authorization to: a. waive formal bidding; and b. purchase two snow plows from Lindco Equipment Sales, Merrillville, IN (via Sourcewell Purchasing Consortium) in an amount not to exceed $64,000 H. Authorization to: Page 1 Page 1 of 86 October 28, 2024 Village of Hoffman Estates Public Works & Utilites Committee a. waive formal bidding; b. purchase replacement chassis from Friendly Ford, Roselle, IL (low quote) in an amount not to exceed $348,584; and c. grant the Village Manager authority to approve change orders, as needed, in an amount not to exceed $24,000 5. REPORTS A. Public Works Department Monthly Report B. Engineering Division Monthly Report 6. PRESIDENT'S REPORT 7. ITEMS IN REVIEW 8. OTHER 9. ADJOURNMENT Further details and information can be found in the agenda packet attached hereto and incorporated herein and can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100. Page 2 Page 2 of 86 Village of Hoffman Estates DRAFT PUBLIC WORKS & UTILITIES COMMITTEE September 23, 2024 MEETING MINUTES I. Roll call Members in Attendance: Anna Newell, Chairperson Karen Mills, Vice Chairman Gary Pilafas, Trustee Gary Stanton, Trustee Karen Arnet, Trustee Pat Kinnane, Trustee William McLeod, Mayor Management Team Members in Attendance: Eric Palm, Village Manager Jana Dickson Blake, Asst. Corp. Counsel Rachel Musiala, Finance Director Monica Saavedra, Director of HHS Alan Wax, Fire Chief Joe Nebel, Director PW Paul Petrenko, Superintendent PW Kasia Cawley, Police Chief Darek Raszka, Director of IS Alan Wenderski, Dir. Of Engineering Ric Signorella, Multimedia Production Mgr. The Public Works and Utilities meeting was called to order at 7:00 p.m. II. Approval of Minutes – A. Public Works & Utilities Committee 08-19-2024 B. Public Works & Utilities Committee 09-09-2024 Special Motion by Trustee Arnet, seconded by Trustee Mills, to approve the Public Works & Utilities Committee meeting minutes of August 19, 2024. Voice vote taken. All ayes. Motion carried. Motion by Trustee Arnet, seconded by Mayor McLeod, to approve the Special Public Works & Utilities Committee meeting minutes of September 9, 2024. Voice vote taken. All ayes. Motion carried. III. Public Comment Page 3 of 86 Public Works & Utilities Committee -2- September 23, 2024 REPORTS (INFORMATION ONLY) 1. Department of Public Works Monthly Report The Department of Public Works Monthly Report was received and filed. 2. Engineering Division Monthly Report The Engineering Division Monthly Report was received and filed. IV. President’s Report – Mayor McLeod reported on his activities and wished Trustee Kinnane a Happy Birthday (September 28th). Mayor attended the NW Municipal Conference event and Wine Wednesday on September 18th, on September 19th he attended the Senate hearing on transportation, on September 20th he participated in the Legislative Luncheon held at Ascension and on the 21st attended the Village’s 65th birthday party led by historian Pat Barch. V. Other VI. Items in Review VII. Adjournment Motion by Trustee Arnet, seconded by Trustee Stanton, to adjourn the meeting at 7:03 p.m. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Jennifer Djordjevic, Director of Operations Date & Outreach, Office of the Mayor & Board Page 4 of 86  AGENDA ITEM REPORT Public Works & Utilites Committee October 28, 2024 ITEM 4A REQUEST: Ratification of the Village Manager's Authorization of an Emergency Expenditure for the replacement of 2 boilers at Fire Station 24 to Moltree Mechanical, Johnsburg, IL in an amount not to exceed $33,700 FROM: Paul Petrenko, Superintendent of Facilities & Arena Maintenance Joseph Nebel, Public Works Director ITEM TYPE: Contract - Committee REQUEST SUMMARY In the 2025 Capital Improvements Program, there is funding allocated to replace the two boilers at Fire Station 24, which are nearing their end of life. However, one of the boilers has since been removed from service due to a cracked heat exchanger that is irreparable. In order to maintain control and communications between the two redundant boilers, and due to the age and condition of each unit, both are recommended for replacement at this time. Facilities staff are not confident in having a single boiler, which is also nearing its end of life, heating this facility. Also, long lead times for the boiler equipment make the immediate purchase of them prudent. Staff received 3 quotes from mechanical contractors (attached), the lowest from Moltree Mechanical at $33,700 to replace both boilers. Due to the critical nature of this equipment, the Village Manager authorized the emergency purchase. This request will ratify that authorization. FINANCIAL IMPACT While this project was not budgeted in 2024, funds will be allocated from the General Fund maintenance of fire stations account to allow the work to begin as soon as possible. RECOMMENDATION Ratification of the Village Manager's Authorization of an Emergency Expenditure for the replacement of 2 boilers at Fire Station 24 to Moltree Mechanical, Johnsburg, IL in an amount of $33,700. ATTACHMENTS 1. Image_051 Page 1 of 1 Page 5 of 86  VILLAGE OF HOFFMAN ESTATES OFFICE OF CORPORATION COTTNSEL REVIEW AND APPROVAL PROCEDURES FOR A CONTRACT # 01404424-4518 Project Title: Emergency Boiler Purchase and Installation Contact Person: Parrl Petrenko Department: Public Works Amount of Contract: $33,700.00 Mgr./Bd. Approval Req. By: To be presented to the Board at a future date Village Signature Required: over $30,000 - Village President Under DEPARTMENT DIRECTOR OR COMMISSION LIAISON APPROVE DISAPPROVE COMMENT A. As to Amount Budgeted N -q- B. As to Purpose & Content /o t2 tA't Date 2. DIRECTOR OF FINANCE APPROVE DISAPPROVE COMMENT A. As to Budget Director of Finance /or7 rJz Date 3. RISK MANAGER APPROVE DISAPPROVE COMMENT A. As to Liability t/ B. As to Insurance Coverage Req S I lD, 9ADate 4. CORPORATION COUNSEL APPROVE DISAPPROVE COMMENT A. As to Legality B. As to Form lo r 7 rTtr Counsel Date 5. VILLAGE MANAGER FOR BOARI) SIGNATURE TRANSIVIITTAL COMMENT A Accepted Procedures: B Not Accepted M Village Manager /o Date I /4 l. The Department Director or Commission Liaison is responsible for initiaing this form for each contract. 2. The original contract and this form shall be filed with the Village Clerk. Page 6 of 86  MOLTREE lVl echanica! J Heating Air Conditioning Boilers Ventilation Boi[er Rep[acement September 16th,2024 Attn. Robert Methuish PRO]ECT LOCATION Vittage of Hoff man Estates Hoffman Estates Fire Station 24 2305 Pembrook Ave. 5775 Beacon Point Dr. Hoffman Estates,lL.601 95 Hoff man Estates,lL. 60192 Robert.Methui sh@vohe.org 847-815-3114 Marc Marceto Marc.ma rceto@vohe.org 847 -975-0237 Work to be performed: . Remove and reptace (2) Munchkin Boiters ( 399M R2 ) . Remove Vision lead/tag contro[er . lnstatt (2) Lochinvar KBX0400 KNIGHT XL Boiters . lnctude tead/tag header sensor, LWCO w/ manuaI reset, High temp [imitw/manuaI reset. . Reconnect to ftue pipes . Reconnect to gas and etectric . Reinsutate piping . BUILDING AUTOMATION TIE lN BY OTHERS 59Og Crosswind Ct., Johnsburg, 11.60051 Mottreemechanicatfosmai t.com (81s) 3s4 - s763 Page 7 of 86 . Sta rt up a nd test operation . 1-2 week lead time . 1-year [a bor warranty . NOTE BOILERS WILL BE DOWN FOR 1 -2 DAYS AND AIRHANDLER DISCHARGE TEMPS. WILL NEED TO BE ADJUSTED BY BAS TotaI Amou nt I nstal.ted $s3,700.00 Excludes: Permits, asbestos removal, painting, drywatt repair Payment due upon comptetion of work Co ntract void after 30 days if not a ccepted. lf accepted, ptease sign a nd in itia I optio ns on the proposaland return (1) copy. The undersigned agrees to paycottection fees, attorney fees, court costs, and other expenses incurred by Mottree Mechanicat LLC in the event of collection services or legaI action. Payment due within 30 days f rom comptetion date or as described above. Shoutd the amount be referred to a coltection agency or attorney, the customer agrees to pay a tt cottection costs, rea sona bte atto rney fees, 18% interest annuatty or 1.50/o per month untitthe date of full payment. lt is understood and agreed that unforeseen conditions and/or changes in the scope of work may resutt in additionalcost and/or time extensions to this proposal. Thankyoufortheopportunity.Wetookforwardtodoingquatityworkforyou.Ptease contact me with any questions you may have at 81 5-8'14-6097. Kindty, Brett Bullamore Owner 815-354-5673 office 815-814€097 celt Brettbmottree@gma it-com Accepted By: 1Yv -tl1h; &, 4,zk *Ax.,lO -7 JlA 5909 Crosswind Ct., - 7 .Johnsburg, lL.60051 Mottreemechanicat@(mai l.com (815) s54 - s763 Page 8 of 86  Oak Brook Mechanical ETVICES Elmhurst, lL 60126 Voice: 630-941 -3555 Fax: 630-9 41-0294 OMSHVAC.com mikeh@omshvac.com To: Hoffman Estates Public Works From: Mike Hoy Attn: Robert Melhuish Pages: 1 Phone: (S47)815-5113 Date: July 31,2024 Re: Replace Boilers Fire Station 24 Email: Roberr.Melhuish@HoffmanEstates.org Comments: Replace 2-Munchkin Boilers-Fire Station 24 Oak Brook Mechanical Services Inc proposes on disconnecting and removing the existing two Munchkin 399MR2 hydronic heating boilers at fire station 24 and replacing them with two Lochinvar KBX0400 boilers complete with new pump for each boiler. Includes reconnecting to existing combustion air and flue exhaust piping, existing gas piping, existing hot water supply and return piping, electrical, and installing new condensate neutralizers and drain piping and insulating new piping complete with start-up of new boilers. Munchkin no longer makes this boiler. Total Lot Price: $48,061.00 Mike Hoy Service Estimator Oak Brook Mechanical Services Inc. Page 9 of 86  765 Ridgeview Dr McHenry, lL 60050 l\n*** IlrE",,.TJ::l Office: 8l 5-363-7035 Fox: 815-363-7045 www.odvontogemechonicolinc.com August 162024 Mr. Robert Melhuish Village of Hoffman of Hoffman Estates 2305 Pembrook Ave Hoffman Estates, Illinois 60195 RE: Station 24 Boiler Replacement Bob, As per your request AMI proposes to replace 2 boilers at station 24.The scope of work is as follows: Remove and dispose of existing boilers Install 2 KBX400 Knight Boilers Install 2 LWCO manual reset Install 2 neutralizing kits Pipe and reinsulate Remove existing control panel ALC controls by others Provide complete start up Work to be performed for the sum of...$33,827.00 Prices are good for 30 days Accepted: Date: Page 10 of 86  MOLTMEC.OI A,CORD' CERTIFICATE OF LIABILITY INSURANCE DATE (MT'DD/YYYY} 1013t2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMANON ONLYANDCONFERSNORIGHTSUPONTHECERTIFIGATEHOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHEPOLICIES BELOW. TH|S CERTTFTCATE OF TNSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE |SSU|NG TNSURER(S), AUTHORTZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. lf SUBROGATION lS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Aleckson lnsurance Agency 1155 Ensel! Rd. fi3,*rt , r"r' (847) 566-7200 [#, n.r'(847) 566-1750 Lake Zurich, !L 60047 INSURERISI AFFORDING COVERAGE NAIC { INSTJRER A:Pekin lnsurance comoanv 24228 INSUREO |NSuRER B: Emplovers Preferred lnsurance 25402 Illoltree Mechanical LLC INSURER C : 5909 Crosswind Court INSURER D : Johnsburg, lL 60051 INSURER E: INSURER F: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOROTHERDOCUMENTWITHRESPECTTOWHICHTHIS CERTIFICATE I\4AY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREINISSUBJECTTOALLTHETERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR SUBR tTe TYPE OF INSURANCE POLICY NUtrBER LIMITS A x COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIIVIS-MADE x OCCUR 006446222 91912024 91912025 DAMAGE TO RENTED PRFMISFS rF, 6.^"iran.el $ 100,000 MED EXP lAnv one oe6on) s 5,000 PERSONAL & ADV INJURY 1,000,000 GENERAL AGGREGATE s 2,000,000 POLICY x rHi^'ff':":,i PRODUCTS. COMP/OP AGG $ 2,000,000 A AUTOiIOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 x ANY AUTO 006't46219 9t7t2024 9t7t2025 BODILY INJURY (Per oerson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ x HIRED AUTOS ONLY x NON.OWNED AUTOS ONLY s UMBRELLA LIAB OCCUR EACH OCCURRENCE b EXCESS LIAB CLAIM9MADE AGGREGATE $ DED RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY x PER STATI.ITF OTH- FR EtG571't't 20 9t7t2024 9t7t202s 1,000,000 ANY PROPRIETORYPARTNERYEXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) H N /A E-L- EACH ACCIDENT E.L. DISEASE - EA EI\,IPLOYEE $ $ 1,000,000 lf yes, de$ribe under DESCRIPTION OF OPERATIONS below E.L- DISEASE. POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Rcmarks Schedule, may be attached if more spacc iE required) Proof of lnsurance** SHOULD ANY OF THE ABOVE DESCRIBEO POLICIES BE CANCELLED BEFORE THE EXPIRATIOI{ DATE THEREOF, NOTICE wlLL BE DELIVERED IN Village of Hoffman Estates ACCORDANCE WITH THE POLICY PROVISIONS. '1900 Hassell Road Hoffman Estates, lL 50169 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) 4/J,"* @ 1988.2015 ACORD CORPORATION. Alt rights reaerved. The ACORD name and logo are registered marks of ACORD Page 11 of 86  AGENDA ITEM REPORT Public Works & Utilites Committee October 28, 2024 ITEM 4B REQUEST: Authorization to approve Change Order #3 for engineering services for Pfizer Lift Station improvements to Ciorba Group, Chicago, IL in an amount not to exceed $5,633.60 FROM: Ryan Christensen, Water & Sewer Superintendent Joseph Nebel, Public Works Director ITEM TYPE: Contract - Committee REQUEST SUMMARY Ciorba Group was awarded the Pfizer Lift Station Improvements design contract on 8/15/2022 for a contract price of $76,578.06 with Village Board approval not to exceed amount of $95,500.00. Ciorba Group presented the Village a request for supplement including fees related to additional design efforts to the original contract for “Pfizer Lift Station Improvement Project”. The original contract assumed extra services would be required, but the extent was only estimated at the time the original contract was awarded. This project timing was critical in improving sanitary sewer capacity and infrastructure ahead of the Microsoft Data Center construction and operation. The extra work completed in "Change Order No. 3" had a significant impact on accurate pump sizing, safety impacts for operations staff working in the station, and potentially expensive changes after the project was awarded for construction. After reviewing the request, discussions with staff, and discussions with the Ciorba representative, we found “Change Order No. 3” to be warranted. The change order request for “Change Order No. 3” is $5,633.60 and brings the total cost of the contract to $99,257.30 after two previous change orders. FINANCIAL IMPACT The original Village Board Authorization for this contract was $95,500. The supplement requested is for $5,633.60 and increases the Village Board Authorization for this project to $99,257.30. There will be no additional change orders to this contract. RECOMMENDATION Authorization to approve Change Order No. 3 for engineering services for Pfizer Lift Station improvements to Ciorba Group, Chicago, IL in an amount not to exceed $5,633.60. ATTACHMENTS 1. Supplement No. 3 - Additional Work_091224 Page 1 of 2 Page 12 of 86 2. Change Order 2 signed Page 2 of 2 Page 13 of 86  Supplemental Agreement for Engineering Services Village of Hoffman Estates Pfizer Lift Station Improvements (Ciorba Project Number 0021536.01) This is a SUPPLEMENTAL AGREEMENT between the Village of Hoffman Estates , (hereinafter referred to as the “CLIENT”, and CIORBA GROUP, INC. located at 8725 W. Higgins Road, Suite 600 in Chicago, Illinois, a firm of Consultants (hereinafter referred to as "CIORBA"). The CLIENT and CIORBA previously entered into an AGREEMENT hereinafter referred to as the PRIME AGREEMENT, dated August 29, 2022, for the Pfizer Lift Station Improvements (hereinafter referred to as the PROJECT). The CLIENT now proposes that CIORBA provides the additional engineering services described in Section Two - Scope of Work in connection with the PROJECT. The CLIENT has determined that this change is in the best interest of the CLIENT and is authorized by law. NOW THEREFORE, the CLIENT and CIORBA, in consideration of the mutual covenants hereinafter set forth, agree to as follows: SECTION ONE – GENERAL PROVISIONS All work completed under this SUPPLEMENTAL AGREEMENT and any remaining work under the PRIME AGREEMENT shall be bound by the provisions of the PRIME AGREEMENT except as amended hereinafter. SECTION TWO – SCOPE OF WORK CIORBA agrees to perform certain enumerated services in connection with the PROJECT hereinafter stated as described in EXHIBIT A—SCOPE OF SERVICES. SECTION THREE – PROJECT SCHEDULE There is no change in the Project Schedule due to the additional work described in this SUPPLEMENTAL AGREEMENT. SECTION FOUR – COMPENSATION The PROJECT FEE shown in the PRIME AGREEMENT, and two previous supplments, is increased as outlined in the attached EXHIBIT B by $5,633.60 to a total of $ 99,257.03 . Page 1 of 2 10/21/2020 Page 14 of 86 IN WITNESS WHEREOF, the parties have caused this SUPPLEMENTAL AGREEMENT to be executed on the date shown below. Executed by the: Village of Hoffman Estates of the State of Illinois, acting by and through its Board of Trustees. By: ATTEST: Village President Village Clerk Name: Name: Date: Ciorba Group, Inc. By: ATTEST: Name: Name: Title: Title: Date: Page 2 of 2 Revised: 3/13/2023 0996619\311644842.v1 Page 15 of 86  Exhibit A Supplemental No. 3 - Scope of Work For Additional Design Effort For Pfizer Lift Station Improvement Project August 5, 2024 Revised September 12, 2024 DESCRIPTION OF WORK Additional design effort was required during the plan and contract development that was not included in the design engineering services proposal. Due to the accelerated nature of the design, work was completed as required to meet the project deadlines. See the following scope of services for a detailed description of the additional design efforts. Additional work effort included the following: SCOPE OF SERVICES Task 1 – Existing Lift Station Drawdown Testing Ciorba reviewed the Village’s Drawdown Testing Results, to confirm existing pump operation point and review pump on/off setpoints. The Drawdown Test was performed by the Village on 3/6/2023, due to multiple forms and reports indicating differing pump operational requirements/rates. Ciorba used drawdown tests to refine Existing Pump System Head & Pump Curves, included in the submittal to MWRDGC, to justify proposed pump calculations, since the actual operational point of the existing pumps was 1,700 gpm versus the 1,200 gpm pump listed on the nameplates. It was anticipated that this difference was due to approximately half of the total length of forcemain flowing by gravity, which resulted in the actual pump operating point being so much farther to the right. The drawdown testing also confirmed wet well bench dimensions as there were numerous discrepancies between existing conditions, original permit application, and design drawings. Task 2 – Valve Vault Exhaust Fan Ciorba sized the exhaust fan for the proposed valve vault as requested in written comments received on 5/2/2023 from the Village. Ciorba coordinated size, material, and accessories required for mounting to the structure. This work included: • Researching various manufacturers to verify the smallest exhaust fan size available, since most manufacturer’s smallest fan sizes exceeded the project requirements. • Ciorba also coordinated with one of the manufacturers to confirm which accessories would be required for mounting to a concrete structure, exterior applications, and installation. Page 1 Page 16 of 86  Exhibit B Cost Estimate of Consultant Services (Direct Labor Multiple) Firm Ciorba Group, Inc Date 09/11/24 Project Pfizer Lift Station Improvements Supplement No. 3 (2.8+R) TIMES DIRECT SERVICES % OF ITEM MANHOURS PAYROLL PAYROLL COSTS BY TOTAL GRAND OTHERS TOTAL (A) (B) (C) (D) (E) (C+D+E) Existing Lift Station Drawdown Testing 17 $ 1,024.00 $ 2,867.20 $ - $ 2,867.20 51% Valve Vault Exhaust Fan 13 $ 988.00 $ 2,766.40 $ - $ 2,766.40 49% TOTALS 30 $ 2,012.00 $ 5,633.60 $ 5,633.60 100% PRINTED 9/11/2024, 4:24 PM Page 3 BDE 027 (Rev. 2/06) Page 17 of 86  WORK BREAKDOWN STRUCTURE 9/12/2024 Project Manager II WR Engineer II Grand Total Activity TOTAL 30 22 8 1. Existing Lift Station Drawdown Testing Task Total: 17 9 8 0110 Existing Lift Station Drawdown Testing Meetings 17 9 8 Review Results 2 2 Calculations and Revise Existing Pump/System Curves 3 3 Revise Permit Submittal To Include Results and Coordinate with MWRDGC 12 4 8 2. Valve Vault Exhaust Fan Task Total: 13 13 0210 Valve Vault Exhaust Fan Subtotal: 13 13 Sizing Exhaust Fan and Coordination 6 6 Adding Exhuast Fan to Contract Plans and Specifications 7 7 N:\Contracts\0021536.01\Contract_Worksheets\Supplements\Supp 03 - Additional Work\03 - CECS - Supplement No. 3.xlsm Page 18 of 86 Page 19 of 86 Page 20 of 86 Page 21 of 86 Page 22 of 86 Page 23 of 86 Page 24 of 86 Page 25 of 86 Page 26 of 86 Page 27 of 86 Page 28 of 86 Page 29 of 86 Page 30 of 86 Page 31 of 86 Page 32 of 86 Page 33 of 86 Page 34 of 86 Page 35 of 86 Page 36 of 86 Page 37 of 86 Page 38 of 86 Page 39 of 86 Page 40 of 86 Page 41 of 86 Page 42 of 86 Page 43 of 86  AGENDA ITEM REPORT Public Works & Utilites Committee October 28, 2024 ITEM 4C REQUEST: Authorization to approve a Change Order for the concrete restoration program contract with Schroeder & Schroeder Inc., Skokie, IL in an amount not to exceed $23,265.74 FROM: Kevin McGraw, Supervisor Customer Service Joseph Nebel, Public Works Director ITEM TYPE: Contract - Committee REQUEST SUMMARY The sidewalk replacement program is designed to address public sidewalk deviations throughout the Village in locations that are otherwise not corrected during the annual Road Reconstruction Program. The process for replacing sidewalk squares includes several components and considerations that vary from location to location, including sidewalks that bisect resident driveways, sections that have been impacted by nearby tree growth, ADA accessibility criteria, and other factors. While Public Works and Engineering staff make every effort to account for these factors during inspections and while obtaining pricing for the work, actual field conditions may vary. In 2024, this program was greatly expanded to eliminate a large backlog of locations with identified deficiencies. This program was also restructured to accommodate a 2- year inspection cycle, reduced from the previous 3-year cycle, to assist staff in capturing a more accurate depiction of system-wide condition on a more frequent basis. These adjustments also included more stringent inspection criteria than has been used in previous years. As a result, a total of over 6,000 sidewalk squares were replaced in 2024 via this program. At the conclusion of the project, the total program cost exceeded the previously Board- approved not-to-exceed amount. Primarily due to larger quantities of tree root pruning and other site-specific corrections that were necessary to properly replace/install sidewalks at a variety of locations. At the direction of the Village Manager, the additional work was completed to ensure the success of the project and provide maximum benefit to the residents. The requested change order will permit staff to process the full invoice amount and conclude the 2024 replacement program. FINANCIAL IMPACT The Village Board approved a total budget of $1,250,000 in February 2024. With the requested change order, the total project cost for the program in 2024 will be $1,273,265.74. The additional $23,265.74 will be covered by the General Fund. Page 1 of 2 Page 44 of 86 RECOMMENDATION Request authorization to approve a change order for the concrete restoration program contract with Schroeder & Schroeder Inc., Skokie, IL in an amount not to exceed $23,265.74. ATTACHMENTS None Page 2 of 2 Page 45 of 86  AGENDA ITEM REPORT Public Works & Utilites Committee October 28, 2024 ITEM 4D REQUEST: Authorization to award contract to Insituform Technologies USA, LLC of Chesterfield, MO for the Barrington Square Town Center Sanitary Sewer Rehabilitation Project in an amount not to exceed $175,850 FROM: Alan Wenderski, Director of Engineering ITEM TYPE: Contract - Committee REQUEST SUMMARY The project is located in Barrington Square Town Center, see location map attached. The existing 27-inch public sanitary sewer serves an area generally bound by Barrington Road to the west, Huntington Boulevard to the east, and Lakewood Boulevard to the north and is tributary to the Barrington Square Lift Station (2364 W. Higgins Road). Within the project area the existing sewer is located within a public utility easement and has been in service since the early 1970’s. The current alignment of the sewer is located underneath the commercial building at 2332-2348 W. Higgins Road. This location encumbers the existing building with an easement and does not allow for any Village access for future maintenance that would require excavation. Additionally, the existing sewer alignment runs through the middle of 2360 W. Higgins (undeveloped parcel) limiting the developable area. In 2023, the Village hired an engineering consultant to study and evaluate the area to achieve the following goals: (1) remove the easement encumbrance on the existing building, (2) eliminate a sewer maintenance obstacle, (3) rehabilitate a critical, aging Village sewer, (4) increase the developable area on parcels targeted for future development. The conclusion of the engineering study determined that the most economical solution was to maintain the existing sewer alignment under the building and rehabilitate the sewer through cured-in-place pipe (CIPP) lining. This project includes CIPP rehabilitation for 740 feet of 27" sanitary sewer. Design was completed for the realignment and replacement of additional sewer downstream of the project area. That realignment was designed to facilitate potential future redevelopment of the vacant site adjacent to the lift station. Staff does not recommend proceeding with the realignment work in advance of a redevelopment project at this time. Easement rights have been provided by the property owner to allow for future sewer alignment changes throughout the site. Five bids were received on October 7, 2024 - see the bid summary in Table 1 below. The engineer's estimate was $475,000. Page 1 of 2 Page 46 of 86  Table 1 - Bid Summary Bidder Bid Cost Insituform Technologies USA, LLC $175,850 Visu-Sewer of Illinois $180,660 National Power Rodding Corporation $211,040 Hoerr Construction, Inc. $280,740 Inliner Solutions, LLC $298,765 All bids were well below the engineer's estimate as it was anticipated that the project complexities of sewer size, depth, flow, and accessibility would be more impactful to overall costs. Insituform Technologies USA, LLC submitted the lowest qualified bid of $175,850. Insituform is fully qualified to perform the work as specified and has worked on previous Village CIPP projects. Village contract and payment/performance bond forms will be executed by Insituform after authorization to award contract is provided by the Village Board. FINANCIAL IMPACT Due to project timing uncertainty, funds were not budgeted in 2024. However, the improvements are eligible to utilize Higgins-Hassell TIF funds and a sufficient balance is available to cover the low bid amount of $175,850. RECOMMENDATION Authorization to award contract to Insituform Technologies USA, LLC of Chesterfield, MO for the Barrington Square Town Center Sanitary Sewer Rehabilitation Project in an amount not to exceed $175,850. ATTACHMENTS 1. Project Location Map Page 2 of 2 Page 47 of 86  ` Proposed CIPP Page 48 of 86  AGENDA ITEM REPORT Public Works & Utilites Committee October 28, 2024 ITEM 4E REQUEST: Authorization to award contract to Hoerr Construction, Inc. of Goodfield, IL for the 2024 Storm Sewer Rehabilitation Project in an amount not to exceed $1,298,006 FROM: Oscar Gomez, Civil Engineer II Alan Wenderski, Director of Engineering ITEM TYPE: Contract - Committee REQUEST SUMMARY The project is located in various locations throughout the Village (see attached location map). The project involves trenchless rehabilitation of approximately 6,900 feet of deteriorated corrugated metal pipe (CMP) between 24-inch and 42-inch diameter. This project is the second in a multi-year program to rehabilitate approximately 20,000 feet of end of life CMP throughout the Village. The rehabilitation method for this project uses Cured-in-place Pipe Liner (CIPP) which should support 50 years of additional service life for the pipes. The rehabilitation methods provide a cost- effective alternative to removal and replacement of pipe, especially in areas with limited side yard and rear yard easement accessibility. Five bids were received on October 7, 2024; the bid summary is shown in Table 1 below. The engineer's estimate was $2,265,022. Table 1 - Bid Summary Bidder Bid Cost Hoerr Construction, Inc. $1,298,006 Visu-Sewer of Illinois, LLC $1,675,098 Inliner Solutions, LLC. $1,698,765 Insituform Technologies, USA, LLC. $1,699,998 Benchmark Construction Co., Inc. $1,788,000 All bids were well below the engineer's estimate as unit costs for most items were below the low bid prices from last year's project. Hoerr Construction, Inc. submitted the lowest qualified bid of $1,298,006. Hoerr is fully qualified to perform the work and has completed work of similar scope for the Villages of Streamwood and Mount Prospect. Village contract and payment/performance bond forms will be executed by Hoerr after authorization to award the contract is provided by the Village Board. Page 1 of 2 Page 49 of 86 FINANCIAL IMPACT The 2024 budget allocated $2,520,000 from the Stormwater Management Fund for various improvements that were included within several different projects this year. Table 2 summarizes the estimated stormwater expenses. Table 2 - Budget Summary Project Budget Cost (Over)/Under Storm Sewer - Batavia $445,000 Lane Storm Sewer - Street $450,000 Revitalization Storm Sewer $1,298,006 Rehabilitation Total $2,520,000 $2,193,006 $326,994 With the low bid amount of $1,298,006 for the 2024 Stormwater Rehabilitation Project, total stormwater capital project expenses are expected to be under budget by $326,994 for 2024. RECOMMENDATION Authorization to award contract to Hoerr Construction, Inc. of Goodfield, IL for the 2024 Storm Sewer Rehabilitation Project in an amount not to exceed $1,298,006. ATTACHMENTS 1. 2024 Lining - Overall Map Page 2 of 2 Page 50 of 86 ± Golf Rd Higg ins Rd Washington Blvd (Bode Rd - Alcoa Ln) Bode Rd ENGINEERING DIVISION 2024 STORM SEWER REHABILITATION PROJECT Flagstaff Ln (Woodlawn St - Washington Blvd) Bode Cir/Woodlawn St Washington Blvd (Bode Rd - Glendale Ln) Washington Blvd (Milton Ln - Maywood Ln) Morgan Ln Pleasant St Roselle Rd Schaumburg Rd Westview St Page 51 of 86  AGENDA ITEM REPORT Public Works & Utilites Committee October 28, 2024 ITEM 4F REQUEST: Authorization to: a. waive formal bidding; b. purchase one replacement heavy-duty dump truck chassis from JX Truck Center, Wadsworth, IL (via Sourcewell Purchasing Consortium) in an amount not to exceed $152,250; and c. grant the Village Manager authority to approve change orders associated with this request, as needed, in a total amount not to exceed $30,000 FROM: Joe Capiga, Supervisor Fleet Services Joseph Nebel, Public Works Director ITEM TYPE: Contract - Committee REQUEST SUMMARY JX Truck Center is the currently awarded supplier of the 2025 Peterbilt 528 tandem- axle dump truck chassis that has been requested, as competitively bid through the Sourcewell Cooperative Purchasing Program. The Village has purchased Peterbilt manufactured dump trucks for the past several years with positive results. This request is for the chassis only; upon delivery, the chassis will be sent to a selected up-fitter for installation of snow and ice equipment and various other components. Due to market volatility and raw material availability, staff currently anticipates this chassis to be delivered in late 2025. FINANCIAL IMPACT There is $360,000 in the Capital Improvements Program – General Fund for the replacement of this frontline plow vehicle, to include chassis, snow and ice equipment, and up-fitting. Following the allocation of $152,250 for the chassis purchase, the remaining $207,750 will be used for those other components. Authorization to purchase the plow for this vehicle has also been requested in a separate action item on this agenda. RECOMMENDATION Authorization to: a. waive formal bidding; b. purchase one replacement heavy-duty dump truck chassis from JX Truck Center, Wadsworth, IL (via Sourcewell Purchasing Consortium) in an amount not to exceed $152,250; and c. grant the Village Manager authority to approve change orders associated with this request, as needed, in a total amount not to exceed $30,000. Page 1 of 2 Page 52 of 86 ATTACHMENTS 1. Tandem Axle 548 - QuoteSM (003) Page 2 of 2 Page 53 of 86  PURCHASE CONTRACT Peterbilt Illinois Joliet, Inc dba JX Truck Center Date: 5/29/24 - 3rd unit 535 E. South Frontage Road Quote #: DE-01774 Bolingbrook IL 60440 Type: Cash (262) 709-3446 Salesperson: Darren Simon PO #: Bill To:32347 Ship To: Village of Hoffman Estates Village of Hoffman Estates 2305 PEMBROKE AVE 2305 PEMBROKE AVE HOFFMAN ESTATES IL 60169-2010 HOFFMAN ESTATES, IL 60169-2010 P:(847) 815-3874 Stock#: TBD VIN:TBD 0 PETERBILT 548 Price: $150,374.51 HEATED WIPERS/INSTL - SOURCED GOODS $1,250.00 PDI & DELIVERY - SOURCED GOODS $420.00 Per Unit: $152,044.51 ____________________________________________________________________________________________________________ Total Price $152,044.51 Title Fee $165.00 Plate Fee $8.00 Total $152,217.51 ********* Peterbilt Motors Company Sourcewell Contract #060920-PMC. ****** Order Requirements: - Signed specs w/ each page initialed - Signed Purchase Contract - Customer PO No Flooring is included, payment is expected upon delivery/inspection. Price is not protected. Delivery timeframe is not guaranteed. Trade values subject to change depending on usage/condition. Page 1 of 5 Page 54 of 86  Quote#: DE-01774 Date: 5/29/24 - 3rd unit Customer: 32347 IMPORTANT BUYER INFORMATION 1. AS IS SALE. Any warranties from a Manufacturer or other supplier, including warranties on any Dealer- installed Non-Manufacturer accessories, are direct from such Manufacturer or supplier, not Dealers, and only such Manufacturer or other supplier will be liable for performance under those warranties. All goods, services and Vehicles sold by Dealer are sold "AS IS." SEE TERMS AND CONDITIONS SECTION 10 ON REVERSE SIDE. 2. TERMS AND CONDITIONS. The terms and conditions for this purchase and sale are attached. 3. NO ORAL AGREEMENTS. There are no oral agreements regarding the Vehicle(s). Employees, salespersons and managers are not authorized to make any oral representations, agreements or promises about the Vehicle that are not in writing. Any oral representation, agreement or promise not in writing is not a part of this Order and is not binding on Dealer. 4. NON-CANCELLABLE. This transaction is non-cancellable after the Dealer and Buyer sign this Order except as otherwise provided herein. Purchaser’s Initials Date BUYER'S REPRESENTATIONS I have read all terms printed on the front and back of this Order, and I understand and agree to them as part of this Order. I understand that the front and back of this Order, including the Terms and Conditions, comprise the entire agreement for this purchase, and no other agreement or understanding of any nature concerning the same has been made or entered into, or will be recognized. I also certify that there are no unwritten agreements or understandings and that no credit has been extended by Dealer nor arranged by Dealer for the cash down payment unless it appears in writing on the face of this Order. There are no blanks on this Order. I certify that I am at least 18 years old and acknowledge receipt of a copy of this Order. By signing below, I authorize outside parties to release financial information to the Dealer that includes, but is not limited to, information regarding lien amounts and details regarding the financing of the equipment listed on the face of this Order. Purchaser’s Initials Date Page 2 of 5 Page 55 of 86  TERMS AND CONDITIONS OF SALE The Order on the reverse side hereof includes, and is subject to, the following terms and conditions: 1. DEFINITIONS AND RELATIONSHIP: As used in this Order, the terms (a) "Dealer" means the dealership that owns or has a right to sell the Vehicle being sold; (b) "Buyer" means the party(ies) named on the reverse side as Buyer; (c) "Manufacturer'' means the company that manufactured the Vehicle or chassis; and (d) "Vehicle(s)" shall mean the vehicle(s) being purchased by Buyer listed on the reverse side of this Order. Dealer is not the agent of Manufacturer. Dealer and Buyer are the only parties to this Order. Reference to Manufacturer is for the purpose of explaining generally the contractual relationships between Dealer and Manufacturer regarding new vehicles. 2. PRICE CHANGES; MANUFACTURER, BODY-BUILDER OR UPFITTER FEES, COSTS OR SURCHARGES: Manufacturer, and certain body-builders and upfitters, have reserved the right to change the price to Dealer of new vehicles and or to impose fees, costs or surcharges, without notice. In the event the price to Dealer of the Vehicle(s) is is increased by Manufacturer, or a body-builder or upfitter, if applicable, prior to delivery of the Vehicle(s) ordered by Buyer, or Manufacturer, a body-builder or upfitter imposes fees, costs or surcharges, Dealer reserves the right to change the total delivered price of the Vehicle(s) to Buyer to pass thru such fees, costs or surcharges, accordingly, but without markup, overhead or profit to Dealer. Dealer will use reasonable efforts to promptly notify Buyer on receipt of notice of such increase, or imposition of fees costs or surcharges. Any such increase, or imposition of fees, costs or surcharges will not give rise to any right to cancel the Order, provided, however, that as a courtesy, and not as a matter of contractual obligation, Dealer may work with Buyer, and the applicable Manufacturer, bodybuilder or upfitter, regarding any available opportunity to cancel the Order. 3. TRADE-IN REAPPRAISAL: If a trade-in for the Vehicle(s) ordered by Buyer is not delivered to Dealer until delivery to Buyer of the ordered Vehicle(s), the trade-in will be reappraised at that time, and such reappraised value will determine the allowance made for the trade-in. If the reappraised value is lower than the original trade-in allowance shown on the front of this Order, Buyer may, if dissatisfied, cancel this Order, provided, however, that the right to cancel must be exercised prior to both the delivery to Buyer of the Vehicle(s) ordered and the surrender of the trade-in Vehicle to Dealer. 4. EVIDENCE OF TITLE FOR TRAD E-IN; REQUIREMENTS FOR TRADE: Buyer agrees to deliver to Dealer evidence of unrestricted title to any trade-in as a part of the down payment for the Vehicle(s) ordered. Buyer warrants and represents any trade-in to be Buyer's property free and clear of all liens and encumbrances, except as expressly noted on the front of this Order. Buyer warrants and represents that the trade-in was not in a prior accident or has not incurred any frame damage nor is it a municipal, salvage, damaged, rebuilt or flood vehicle, nor has it been the subject of any "lemon" claim. The Buyer further warrants and represents that the odometer of the trade-in was not altered or tampered with prior to its transfer to the Dealer. Additionally, the buyer certifies that all emissions including, but not limited to, the diesel particulate filter, EGR valves, and EGR coolers function properly and will pass industry tests and inspections. When equipped, model year 2008 and newer trade-ins must have a fully functional particulate filter capable of regeneration at normal factory intervals. 5. TRADE-IN ALLOWANCE. The trade-in allowance shown on the reverse side may not represent the actual cash value of the Buyer's trade-in(s). Buyer acknowledges that such allowance may be an over allowance for said trade-in(s) in lieu of an additional discount on the purchase price of the Vehicle(s). In the event of any dispute between Buyer and Dealer as it may relate to any trade-in(s) or return of any trade-in or rescission of this Order, Dealer's only obligation as to the trade-in(s) shall be the actual amount received from the sale of the trade-in, less a selling commission of 15% and any expenses incurred in storing, insuring, conditioning or advertising the trade-in for sale, will be returned to Buyer. 6. TRADE IN PAYOFF. Dealer has relied on information from Buyer and/or the lien holder of Buyer's trade-in(s) to determine the "Est. Lien Payoff" shown. Buyer understands that the such payoff is only an estimate and may not be the actual amount owed. Buyer directs Dealer to pay off the lien on the trade-in as soon as practical after closing on this transaction. If the payoff balance on the trade-in is greater than the estimated payoff shown, Buyer agrees upon demand to prompUy pay the difference to Dealer. If the payoff balance is less than the estimated payoff shown, Dealer shall prompUy pay the difference, in Dealer's sole discretion, to either Buyer's lender or Buyer. Buyer acknowledges and agrees that as of the date of this Order that Buyer is or will be transferring title to and ownership of the trade-in(s) to Dealer but that Buyer, and not Dealer, will remain responsible for amounts due to Buyer's lender or lien holder for the trade-in(s) until paid in full, which may be after the date of this Order. Buyer will indemnify and hold Dealer, and any of its shareholders, directors, officers, members, managers, employees, agents, representatives, attorneys, insurers, affiliates, parents, successors and assigns, from any and all claims arising out of, or relating to, amounts that are or become due to Buyer's trade-in lender or lien holder after the date of this Order and prior to the lender or lienholder being paid in full. 7. BUYER INDEMNITY. Buyer agrees to indemnify and hold Dealer, its directors, officers, agents, and employees harmless from any and all claims of liability and expenses, including but not limited to, injury to person or property, loss of profit, and reasonable attorney fees, arising out of or in connection with any breach of this Order, or of the Buyer's warranties, representations, and agreements contained in this Order, including but not limited to the representations concerning any trade-ins. 8. BUYER DEFAULT PRIOR TO DELIVERY; LIQUIDATED DAMAGES: Unless this Order is canceled by Buyer as allowed by these Terms and Conditions, upon failure or refusal of Buyer to accept delivery of the Vehicle(s) ordered or to otherwise comply with the terms of this Order, Dealer may, at its sole option and discretion cancel the Order and either: a) assess against Buyer liquidated damages of the greater of (i) 5% of the total price which would have been chargeable to Buyer at delivery, or (ii) the actual amount of any cash deposit made by Buyer; or b) decline such liquidated damages and to reserve its claims against Buyer for actual damages and for such other expenses and losses as Dealer may incur or suffer as a result of such default by Buyer, including consequential damages and lost profits. On either election, Dealer will be entitled to offset any cash deposit made by Buyer and, may further sell any trade-in and may offset the proceeds against the amounts due from Buyer. Buyer agrees and acknowledges that it has ordered the Vehicle(s) based on its own needs and for its own purposes and that such Vehicle(s) may not be subject to prompt resale, and that as such determination of actual damages may be delayed or difficult, and that as such the above stated liquidated damages are reasonable and appropriate for this transaction. Buyer further acknowledges and agrees that based on market conditions, such liquidated damages may prove insufficient to compensate Dealer for Buyer’s failure to take delivery or other breach and that as such, Buyer has agreed to the above election of remedies as additional consideration to Dealer in agreeing to the Order. 9. DESIGN CHANGES: Manufacturer has reserved the right to change the design of any new Vehicle, chassis, accessory, or part at any time without notice, without the obligation to make the same or any similar change upon any Vehicle, chassis, accessory, or part previously purchased by or shipped to Dealer or being manufactured or sold in accordance with Dealer's orders. In the event of any such change by Manufacturer, Dealer has no obligation to Buyer to make the same or any similar change in any Vehicle, chassis, accessory, or part covered by this Order, either before or after delivery to Buyer. 1o. DELIVERY LIABILITY LIMITATION: Dealer will not be liable for failure to deliver or delay in delivering the Vehicle(s) where such failure or delay is due, in whole or in part, to any cause beyond the control or without the fault or negligence of Dealer. Buyer agrees that Buyer is not entitled to recover from Dealer any consequential damages, damages to property, damages for the loss of use of the Vehicle(s), loss of time, loss of profits or income, or any other incidental damages which may result from failure to deliver or delay in delivery of the Vehicle(s) where such failure or delay is due, in whole or in part, to any cause beyond the control or without the fault or negligence of Dealer, including, but not limited to, Manufacturer's failure to produce or deliver the Vehicle(s). Page 3 of 5 Page 56 of 86 11. TAXES: The total taxable price for the Vehicle(s) ordered does not include sales, use, excise, or other taxes (Federal, State or local). Buyer assumes and agrees to pay, unless prohibited by law, any such taxes imposed on or applicable to the transaction covered by this Order, regardless of which party may have primary tax liability. 12. WARRANTY DISCLAIMER: A. IN THE EVENT A VEHICLE IS EITHER A NEW VEHICLE, DEMONSTRATOR, OR A USED VEHICLE STILL SUBJECT TO A MANUFACTURER'S WARRANTY, DEALER EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESS AND IMPLIED (INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE) ON SUCH VEHICLE. FURTHER, DEALER NEITHER MAKES NOR AUTHORIZES ANY OTHER PERSON TO MAKE ON DEALER'S BEHALF, ANY WARRANTY IN CONJUNCTION WITH THE SALE OF ANY VEHICLE. AS TO ANY MANUFACTURER'S WARRANTY WHICH MAY BE EXTENDED TO BUYER BY MANUFACTURER, DEALER SPECIFICALLY DISCLAIMS ANY LIABILITY THEREUND ER, SUCH MANUFACTURER'S WARRANTY BEING BETWEEN BUYER AND MANUFACTURER ONLY. B. UNLESS A SEPARATE WRITTEN INSTRUMENT SHOWING THE TERMS OF ANY DEALER WARRANTY OR SERVICE CONTRACT IS FURNISHED BY DEALER TO BUYER, ALL VEHICLES ARE SOLD "AS IS," AND THE DEALER DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. C. IN THE EVENT A VEHICLE IS A USED VEHICLE SUBJECT TO FEDERAL TRADE COMMISSION RULES REQUIRING THE POSTING OF A "BUYER'S GUIDE" THE INFORMATION ON THE WINDOW FORM FOR THIS VEHICLE IS PART OF THIS CONTRACT, INFORMATION ON THE WINDOW FORM OVERRIDES ANY CONTRARY PROVISIONS IN THIS ORDER. D. Buyer has selected the Vehicle(s) and any configuration or options, and has not relied on the Dealer for such selection. E. Dealer is not part of any aftermarket or third-party service contract or warranty which may be sold by Dealer. Buyer will look only to the third-party seller of any such aftermarket service contract or warranty, and not to Dealer, for any remedy or recourse. 13. DAMAGE DISCLOSURE: A. NEW VEHICLE. DEMONSTRATOR. EXECUTIVE OR MANUFACTURER'S VEHICLE OR PROGRAM VEHICLE: Damage to a new Vehicle (including to all mechanical components, electrical components, sheet metal, paint, trim or other appearance items) may occur either at the factory during assembly, while the Vehicle is being transported to Dealer, or while in Dealer's possession awaiting sale. Normally, any damage which occurs during assembly is detected and corrected at the factory during the inspection process. Damage which has been repaired by the Manufacturer prior to delivery to Dealer, since generally unknown to Dealer, will not be disclosed. B. USED VE HICLE S: Since a used Vehicle has been subject to use and possibly to body and mechanical damages, the Vehicle may have been subject to repairs for mechanical reasons or to enhance appearance for sale. Such repairs may include body work and painting of the Vehicle. Since (i) Buyer has the right to inspect the Vehicle, (ii) Dealer generally lacks knowledge of all prior repairs, and (iii) there is uncertainty as to what may be deemed material to Buyer. Dealer makes no representations as to former damage or as to whether the Vehicle was in a prior accident, bad frame damage or incurred any other damage that would affect the condition of the vehicle or its value. 14. ODOMETER DISCLAIMER: The mileage shown on the odometer of the Vehicle(s) sold or leased is believed by Dealer to be the actual mileage of the Vehicle(s) unless otherwise disclosed. However, Dealer makes no warranties or representations as to the actual mileage that the Vehicle has been driven, and expressly disclaims any liability for damages which may be asserted by Buyer, or Buyer's transferees or assigns, in the event the mileage shown is incorrect. Should the vehicle subject to this Agreement be subject to the Federal Odometer Statute, the Odometer Statement provided by the Dealer shall control. 15. COLOR OR EQUIPMENT CHANGE: If the Vehicle(s) ordered is received by Dealer with a different color or equipment, Buyer will be notified. If Dealer and Buyer reach an agreement as to purchase of the Vehicle(s), a new Order shall be completed by Dealer and Buyer covering the Vehicle(s) received; and the new Order will take the place of this Order and this Order will be null and void. 16. OTHER DOCUMENTS: The Buyer, before or at the time of delivery of the Vehicle, will sign such other documents as may be required by the terms and conditions of payment indicated on the front of this Order. 17. SAVINGS CLAUSE. GOVERNING LAW AND VENUE: Any provisions of this Order prohibited by State or Federal Law will be ineffective to the extent of such prohibition, but shall not invalidate the remaining provisions of this Order. This Order shall be governed by the laws of the State in which it is written, and Buyer agrees that the state court of the county in which the Dealer is located shall be the court of exclusive jurisdiction and venue with respect to any disputes arising from or related to this Order. 18. ARBITRATION: Any dispute arising out of or relating to this Order shall be resolved by binding arbitration before a single arbitrator pursuant to the Arbitration Rules of Resolute Systems, Inc. in effect on the date of this Order. Buyer acknowledges that in partial consideration for the agreements, covenants and representations of the parties hereto that he/she/it has or shall upon signing this Order or thereafter upon presentment by Dealer sign a separate arbitration agreement with Dealer, the terms and conditions of which are incorporated in this Order and made a part hereof. 19. FINANCING. Dealer intends to assign to a third-party lender any retail installment contract executed by Buyer for the purchase of the Vehicle(s). Buyer understands and agrees that Dealer SHALL NOT BE OBLIGATED TO SELL the Vehicle(s) to him/her/it unless a third-party lender accepts the assignment of the retail installment contract signed by the Buyer. The Order and retail installment contract may be cancelled at any time by Dealer, if Dealer determines in its sole discretion that it cannot obtain third party lender approval and may be cancelled by either party within twenty-one (21) days hereafter if such approval is not obtained on the agreed terms within such time. Additional terms may apply as set out in the retail installment contract and/or a finance rider. Buyer agrees to provide Dealer with a true, correct and complete credit application and cooperates fully in obtaining financing, including providing supporting documentation and Buyer acknowledges that Dealer is solely relying on the accuracy of such information. In the event the Order is terminated as provided herein, Dealer shall return any monetary deposit made by Buyer to Dealer and Buyer agrees to return the Vehicle(s) to Dealer upon demand. In the event that Buyer does not return the Vehicle(s) as required herein, the Dealer may repossess the Vehicle(s) and Buyer shall be liable for all costs, expenses and reasonable attorneys' fees incurred by Dealer related to such repossession and any damages to the Vehicle(s). 20. FAILURE TO DELIVER TRADE-IN VEHICLE OR TITLE. If Buyer fails to deliver any trade-in or good title to such Vehicle(s) on or before the time of delivery of the Vehicle(s) to Buyer, this Order shall remain in full force and effect unless cancelled by the Dealer, except that at the election of the Dealer, there shall be immediately due and payable from the Buyer to Dealer the amount of the gross-trade in allowance plus all applicable taxes. 21. SECURITY INTEREST IN TRADE-IN. By signing this Order, Buyer grants to Dealer a security interest in the trade-in Vehicle(s) to secure Buyer's obligations under this Order and the other documents executed herewith. In the event of a breach of the Order by the Buyer, Dealer may exercise all rights of a secured party under the Uniform Commercial Code with respect to the trade-in . Buyer agrees to execute any and all documents reasonably required by Dealer to perfect Dealer's security interest granted herein. Page 4 of 5 Page 57 of 86 22. PROMISSORY NOTE/ADDITIONAL CHARGES. Any additional sums due pursuant to the terms of this transaction may be evidenced by a promissory note executed by Buyer in favor of Dealer. In the event any payment made by Buyer to Dealer is in the form of a check which is dishonored for any reason, Buyer shall pay a service charge to Dealer in the amount of $100.00 plus any and all other compensatory and any other credit related costs under applicable law. 23. SUCCESSION. This Order is binding and shall inure to the benefit of the parties hereto and their respective heirs, executors, personal representatives, successors, and assigns, except that Buyer may not assign this Order or any interest therein, in whole or in part, without the prior written consent of Dealer. 24. REBATE. If a rebate from the Manufacturer is reflected on the reverse side of this Order, Buyer understands that such rebate is being subtracted from the total amount due as a courtesy to the Buyer. If Buyer does not qualify for the Manufacturer’s rebate indicated on this Order, Buyer agrees to pay the amount of the rebate plus applicable taxes to Dealer within three (3) days after demand by Dealer. 25. OTHER DOCUMENTS; CORRECTION. The Buyer shall at any time upon demand by Dealer, even if such demand is after the date of this Order, execute such forms, agreements, or other documents as may be reasonably required to complete the transaction contemplated by this Order, or to evidence correction of mathematical or scrivener’s errors. 26. REPOSSESSION. In addition to any other remedies that may be available to Dealer, in the event Buyer is unable to secure financing to purchase the Vehicle(s), Buyer¶s down payment check(s) do not clear or are not honored, or Buyer is otherwise in default of this Order or other written agreement related hereto, prior to full payment to dealer, and Buyer refuses to return the Vehicle(s) as required herein, Buyer authori]es Dealer to repossess the Vehicle(s) with or without legal process pursuant to applicable law. 27. RIGHT TO INSPECT-FINAL ACCEPTANCE OF VEHICLE. The Buyer acknowledges that he/she/it has been given an opportunity to thoroughly inspect the Vehicle(s) prior to taking delivery and that by taking delivery the Buyer accepts the Vehicle(s) in the condition on the date of this Order with all defects or non-conformities. For pre-owned Vehicle(s), except as otherwise required by law, Buyer accepts the Vehicle(s) in an ³AS IS´ condition. Receipt of delivery of the Vehicle(s) hereunder constitutes the Buyer¶s acknowledgment that the Vehicle(s) conforms to this Order and constitutes the Buyer¶s unqualified acceptance of the Vehicle(s), including pursuant to Section 2-606 of the Uniform Commercial Code. 28. LIMITATIONS ON TIME PERIOD IN WHICH BUYER CAN FILE A LAWSUIT OR ARBITRATION CLAIM (AS APPLICABLE) AGAINST THE DEALER: Buyer agrees that any arbitration claim (if applicable) or lawsuit arising out of or related to the purchase or lease of the Vehicle(s) described herein against the Dealer must be filed no more than 365 days after the date of the delivery of the Vehicle. While Buyer understands that the statute of limitations for claims arising out of the purchase of the Vehicle(s) may be longer than 365 days, Buyer agrees to be bound by the 365 day period of limitations as set forth herein, and BUYER WAIVES ANY STATUTE OF LIMITATIONS TO THE CONTRARY. This provision shall not apply to any action to enforce any retail installment contract, if any, executed in connection herewith. 29. NOTICE TO DEALER OF DEFECTS OR CLAIM. Buyer agrees to give Dealer prompt written notice, but in no event more than twenty-one (21) days after discovery, of any alleged defect or nonconformity related to the Vehicle(s) and afford Dealer, in its sole discretion, the reasonable opportunity to correct or repair such defect or nonconformity. 30. TITLE. The parties hereto agree that the title to the Vehicle(s) shall not pass to the Buyer until such time as Buyer has fully performed all of his/hers/its obligations contained herein. 31. VEHICLE EMISSION LAW. Dealer makes no representations or warranty that the Vehicle(s) sold hereunder passed, or will pass, any inspection required by any state vehicle emission inspection law. Compliance is the responsibility of the Buyer. 32. CONSEQUENTIAL DAMAGES. Buyer shall not be entitled to recover from Dealer any consequential or incidental damages for loss of use, loss of time, loss of profit or income, or any other incidental damages including, without limitations, any damages arising from liability on breach of warranty, contract, tort, strict liability or any other statutory or common law theory of liability or punitive damages. 33. ATTORNEYS FEES. In the event of any breach of this Order or default by Buyer, Dealer shall be entitled to collect all costs and expenses incurred by Dealer, including, but not limited to, reasonable attorneys¶ fees from Buyer, in addition to any other damages permitted by law, related to the enforcement of this Order. 34. SEVERABILITY. Buyer and Dealer agree that if any portion of this Order is deemed unenforceable, or is contrary to any applicable statute, administrative code, or state mandated form of agreement or contract, then only that portion of the Order shall fail, the remainder of the Order shall remain in force. 35. WAIVER OF CLASS ACTION. TO THE EXTENT PERMITTED BY LAW, BUYER AGREES NOT TO BRING, JOIN, OR PARTICIPATE IN ANY CLASS ACTION AS TO ANY CLAIM, DISPUTE, OR CONTROVERSY AGAINST DEALER, ITS EMPLOYEES, OFFICERS, DIRECTORS, AND ASSIGNS. BUYER AGREES TO THE ENTRY OF INJUNCTIVE RELIEF BARRING ANY SUCH ACTION AND TO PAY ALL OF DEALER'S ATTORNEYS¶ FEES AND COURT COSTS INCURRED IN SEEKING SUCH RELIEF. THIS PROVISION DOES NOT CONSTITUTE A WAIVER OF BUYER¶S RIGHTS AND REMEDIES TO PURSUE A CLAIM INDIVIDUALLY AS OTHERWISE AGREED TO BETWEEN THE PARTIES. 36. WAIVER OF JURY TRIAL. THE PARTIES WAIVE ANY RIGHT TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING TO ENFORCE OR DEFEND ANY RIGHTS UNDER THIS ORDER OR RELATED, DIRECTLY OR INDIRECTLY, TRANSACTION HEREUNDER AND AGREES THAT ANY ACTION OR PROCEEDING SHALL BE TRIED BEFORE A COURT AND NOT BEFORE A JURY. THIS ORDER SHALL NOT BECOME BINDING UNTIL ACCEPTED BY THE MANAGER. Village of Hoffman Estates Purchaser's Name Sales Represntative Purchaser’s Signature Date Manager Page 5 of 5 Page 58 of 86  AGREEMENT AND ACKNOWLEDGMENT REGARDING PRICE INCREASES, SURCHARGES, FEES AND COSTS Vehicle Order: DE-01774 Buyer: Village of Hoffman Estates Dealer: Peterbilt Illinois Joliet, Inc dba JX Truck Center Date: 5/29/24 - 3rd unit Dealer, and its manufacturers, bodybuilders, upfitters and other suppliers are experiencing unprecedented cost increases resulting from global supply shortages, including the pandemic, increased demand for electronic chips, and scarcity of certain raw materials. Dealer is faced with incredible volatility in its business, accordingly, particularly for non-commodity units and chassis. In order to manage that volatility, and to enter into the above vehicle order, Dealer requires the right to pass such increases through to the Buyer. Accordingly, and as additional consideration to Dealer relative to the above-referenced sale, the parties agree that Manufacturer, and certain body- builders and upfitters, have reserved the right to change the price to Dealer of new vehicles and or to impose fees, costs or surcharges, without notice. In the event the price to Dealer of the Vehicle(s) is increased by Manufacturer, or a body-builder or upfitter, if applicable, prior to delivery of the Vehicle(s) ordered by Buyer, or Manufacturer, a body-builder or upfitter imposes fees, costs or surcharges, Dealer reserves the right to change the total delivered price of the Vehicle(s) to Buyer to pass thru such fees, costs or surcharges, accordingly, but without markup, overhead or profit to Dealer. Dealer will use reasonable efforts to promptly notify Buyer on receipt of notice of such increase, or imposition of fees costs or surcharges. Any such increase, or imposition of fees, costs or surcharges will not give rise to any right to cancel the Order, provided, however, that as a courtesy, and not as a matter of contractual obligation, Dealer may work with Buyer, and the applicable Manufacturer, body-builder or upfitter, regarding any available opportunity to cancel the Order. This Agreement and Acknowledgment Regarding Price Increases, Surcharges, Fees and Costs will govern over any other or conflicting document on the issue of pricing and price increases. DEALER: BUYER: Peterbilt Illinois Joliet, Inc dba JX Truck Center Village of Hoffman Estates 535 E. South Frontage Road 2305 PEMBROKE AVE Bolingbrook IL 60440 HOFFMAN ESTATES, IL 60169-2010 By: By: Print: Print: Page 1 of 1 Page 59 of 86  AGENDA ITEM REPORT Public Works & Utilites Committee October 28, 2024 ITEM 4G REQUEST: Authorization to: a. waive formal bidding; and b. purchase two snow plows from Lindco Equipment Sales, Merrillville, IN (via Sourcewell Purchasing Consortium) in an amount not to exceed $64,000 FROM: Joe Capiga, Supervisor Fleet Services Joseph Nebel, Public Works Director ITEM TYPE: Contract - Committee REQUEST SUMMARY The Village purchases heavy-duty dump trucks, also used as frontline snow plow vehicles, as replacements for units that are in poor condition and/or have excessive mileage. These purchases include individual components such as a chassis, snow and ice equipment (including plows), and up-fitting. This request will provide plows for two frontline vehicles. Wausau Equipment is the currently awarded supplier and manufacturer of the snowplows that will be purchased as competitively bid through the Sourcewell cooperative purchasing program. The Village has installed Wausau equipment on all frontline plow vehicles for the past several years with positive results. The local distributer for Wausau plows is Lindco Equipment Sales. The purchased plows will be shipped directly to an up-fitter, once the Village has ultimately selected one. Lindco will store the plows until that time. FINANCIAL IMPACT There is $720,000 in the Capital Improvements Program – General Fund for the replacement of the two referenced frontline plow vehicles. Staff anticipates a combined total of $304,500 to be allocated towards the purchase of the two chassis. There remains sufficient funding ($415,500) for the requested purchase of two snow plows ($63,547 combined). Staff has requested additional funding to account for estimated shipping costs, which may differ slightly from what has been quoted. A request for up- fitting of these vehicles will be made at a later date, utilizing the remaining funds ($351,953). Authorization to purchase the chassis for one of the two referenced frontline vehicles has also been requested in a separate action item on this agenda. RECOMMENDATION Page 1 of 2 Page 60 of 86 Authorization to: a. waive formal bidding b. purchase two snow plows from Lindco Equipment Sales, Merrillville, IN (Sourcewell) in an amount not to exceed $64,000. ATTACHMENTS 1. Lindco Viking-Cives-Sourcewell-Quote # 240393-SWL-Hoffman Estates Flat Plate Hitch & Plow Shipout Page 2 of 2 Page 61 of 86  QUOTATION Quote Number: 240393-SWL Quote Date: Oct 17, 2024 Page: 1 2168 East 88th Drive Merrillville, Indiana 46410 Voice: (219)795-1448 Viking-Cives #062222-VCM Fax: (219)736-0892 Quoted To: TERMS & CONDITIONS OF QUOTE Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote. 1900 Hassell Rd > Quotes past 30 days must be requoted. Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders. USA Customer ID Good Thru Payment Terms Sales Rep HE-01 11/16/24 Net 30 Days 51622 Quantity Item Description _________________________________ SOURCEWELL CONTRACT: _________________________________ CONTRACT HOLDER: Viking-Cives CONTRACT NUMBER: 062222-VCM CONTRACT MATURITY DATE: 08/15/2026 CONTRACT NUMBERS: NJ2400, SW-SP0370 _________________________________ SOURCEWELL MEMBER: _________________________________ MEMBER NUMBER: 36488 MEMBER: Village of Hoffman Estates CONTACT: Joe Capiga PHONE: 847-781-2719 E-MAIL: joe.capiga@hoffmanestates.org _________________________________ TERMS OF QUOTE: _________________________________ ***Due to the supply chain issues the following applies.*** * All quotes are only valid for thirty (30) days from date of quote. _________________________________ EQUIPMENT PAYMENT TERMS: _________________________________ * Net 30 days payment after equipment arrives at your location. * Will be subject to all price increases up until time of completion. _________________________________ Subtotal Continued Sales Tax Continued 25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued Page 62 of 86  QUOTATION Quote Number: 240393-SWL Quote Date: Oct 17, 2024 Page: 2 2168 East 88th Drive Merrillville, Indiana 46410 Voice: (219)795-1448 Viking-Cives #062222-VCM Fax: (219)736-0892 Quoted To: TERMS & CONDITIONS OF QUOTE Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote. 1900 Hassell Rd > Quotes past 30 days must be requoted. Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders. USA Customer ID Good Thru Payment Terms Sales Rep HE-01 11/16/24 Net 30 Days 51622 Quantity Item Description ESTIMATED DELIVERY TIME FRAME: _________________________________ * Allow approximately 400+ days for all equipment to arrive at your location after receiving your purchase order. ***Based on supply chain issues all of the above estimated time frames are subject to change.*** _________________________________ SUMMARY OF QUOTE: _________________________________ ********************************* SOURCEWELL TOTAL PRICE: ********************************* Equipment per below items mounted and fully operational. ********************************* _________________________________ PLOW: _________________________________ 2.00 43R12JP,SSTE Wausau 43"H X 12'L reversible snow plow. MOLDBOARD: * 6273212 Homesafe Snow Plow * 12' long, 43" blue poly inverted "J" style moldboard * Top Angle: 3" x 2-1/2" x 3/8" * Ribs: (10) 1/2" with two horizontal supports for added rigidity * (4) Moldboard connection points with bushings STANDARD ITEMS: * 6201758 Rubber shield Subtotal Continued Sales Tax Continued 25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued Page 63 of 86  QUOTATION Quote Number: 240393-SWL Quote Date: Oct 17, 2024 Page: 3 2168 East 88th Drive Merrillville, Indiana 46410 Voice: (219)795-1448 Viking-Cives #062222-VCM Fax: (219)736-0892 Quoted To: TERMS & CONDITIONS OF QUOTE Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote. 1900 Hassell Rd > Quotes past 30 days must be requoted. Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders. USA Customer ID Good Thru Payment Terms Sales Rep HE-01 11/16/24 Net 30 Days 51622 Quantity Item Description * 6094000 Dual stabilizer bars with (3) adjustable layback positions * 7300030 Rod markers PLOW - BACK HALF: * WH601-0102-400 Homesafe Plow Back Half (PLPM Pushframe, Hydraulics, Swivel, and Hitch) RUNNING GEAR: * 6089022 Parallel lift system dual parking stands that keep the plow in position for easy on and off the truck CUTTING EDGE: * 6211031 1/2" x 8" SAE 1084 high carbon steel cutting edge PAINT: * 7182102 Blue poly moldboard with black painted framework _________________________________ HITCH: _________________________________ 2.00 6237120 Wausau truck side flat plate hitch: accepts all parallel lift plows & adapter hitches (SQH). Includes locking lever with spring * 62373 FPH Sideplates _________________________________ 1,075.00 FREIGHT FREIGHT * Estimate Only * Subtotal 63,547.00 Sales Tax 25% Restock Fee on All Cancelled and Returned Orders TOTAL 63,547.00 Page 64 of 86  AGENDA ITEM REPORT Public Works & Utilites Committee October 28, 2024 ITEM 4H REQUEST: Authorization to: a. waive formal bidding; b. purchase replacement chassis from Friendly Ford, Roselle, IL (low quote) in an amount not to exceed $348,584; and c. grant the Village Manager authority to approve change orders, as needed, in an amount not to exceed $24,000 FROM: Joe Capiga, Supervisor Fleet Services Joseph Nebel, Public Works Director ITEM TYPE: Contract - Committee REQUEST SUMMARY In the 2024 and 2025 Capital Improvements Program (CIP), pickup truck units #29, #44, #47, #62, #64 (CIP 2025) and #FC08 (CIP 2024) are due for replacement. However, Ford F-series pickup trucks are unavailable to be ordered until late October 2025. Staff has requested authorization to place the order for these units now as the ordering window has just opened. Friendly Ford has offered to include the Village in a limited-time ordering window with Ford that provides these vehicles at a lower cost than what has been offered through the Suburban Purchasing Cooperative (SPC) low bid price. FINANCIAL IMPACT There is a combined $765,000 identified in the 2024 and 2025 Capital Improvements Program for this request. The following table details what has been budgeted for each vehicle, the current quote to order each vehicle through Friendly Ford, and the funding that would remain for up-fitting for each vehicle after purchasing at the listed price. Unit 29 Unit 44 Unit 47 Unit 62 Unit 64 FC08 Total Budget $140,000 $110,000 $200,000 $85,000 $100,000 $130,000 $765,000 Proposed $58,728 $60,182 $57,548 $50,236 $63,272 $58,618 $348,584 Purchase Remaining for Up- $81,272 $49,818 $142,452 $34,764 $36,728 $71,382 $416,416 fitting This request is for a total amount not to exceed the combined purchase price of these vehicles, $348,584. However, change orders, pricing adjustments, or additional fees have become common with recent vehicle purchases. Included in this memorandum is a request to authorize the Village Manager to approve change orders in a total Page 1 of 2 Page 65 of 86 combined amount not to exceed $24,000. Staff will return with a separate request for up-fitting at a future meeting of the Committee. RECOMMENDATION Authorization to: a. waive formal bidding; b. purchase replacement chassis from Friendly Ford, Roselle, IL (low quote) in an amount not to exceed $348,584; and c. grant the Village Manager authority to approve change orders, as needed, in an amount not to exceed $24,000. ATTACHMENTS 1. 29 - F-550 Super Cab 4x2 Chassis - Preview Order E63G - X5G 4x2 Super Chas Cab DRW- Hoffman Estat 2. 44 - F-550 Reg Cab 4x4 Chassis - Preview Order E62G - F4H 4x4 Reg Chas Cab DRW- Hoffman Estat 3. 47 - F-550 Reg Cab 4x2 Chassis - Preview Order E61G - F5G 4x2 Reg Chas Cab DRW- Hoffman Estat 4. 64 - F-550 Crew Cab 4x4 Chassis - Preview Order E60G - W5H 4x4 Crew Chas Cab DRW- Hoffman Estat 5. F-350 - Preview Order E930 - W3B 4x4 Crew Cab SRW- Hoffman Estat 6. Updated F-250 - Preview Order E05G - F2B 4x4 Reg Cab SRW- Hoffman Estat Page 2 of 2 Page 66 of 86 Preview Order E63G - X5G 4x2 Super Chas Cab DRW: Order Summary Time of Preview: 10/04/2024 11:18:39 Receipt: 10/4/2024 Dealership Name: Friendly Ford, Inc. Sales Code : F41078 Dealer Rep. Erik Grimmer Type Fleet Vehicle Line Superduty Order Code E63G Customer Name Hoffman Estat Priority Code M1 Model Year 2025 Price Level 515 DESCRIPTION MSRP DESCRIPTION MSRP F550 4X2 SUPERCAB CHAS CAB/168 $57635 40 GAL AFT OF AXLE FUEL TNK $0 168 INCH WHEELBASE $0 410 AMP ALTERNATOR $115 TOTAL BASE VEHICLE $57635 EXTERIOR BACKUP ALARM $220 OXFORD WHITE $0 PRICE CONCESSION INDICATOR $0 VINYL 40/20/40 SEATS $0 REMARKS TRAILER $0 MEDIUM DARK SLATE $0 DUAL BATTERY $0 PREFERRED EQUIPMENT PKG.660A $0 REAR VIEW CAMERA & PREP KIT $415 .XL TRIM $0 XL CHROME PACKAGE $225 .AIR CONDITIONING -- CFC FREE $0 .BACKGLASS DEFROST $0 .AM/FM STEREO MP3/CLK $0 .POWER SLIDING REAR WINDOW $0 .7.3L DEVCT NA PFI V8 ENGINE $0 .FOG LAMPS $0 10-SPEED AUTO TORQSHIFT $0 .REMOTE START SYSTEM $0 225/70R19.5G BSW ALL POSITION $0 .PRIVACY GLASS $0 4.88 RATIO LIMITED SLIP AXLE $395 SPECIAL DEALER ACCOUNT ADJUSTM $0 FORD FLEET SPECIAL ADJUSTMENT $0 SPECIAL FLEET ACCOUNT CREDIT $0 FRONT LICENSE PLATE BRACKET $0 FUEL CHARGE $0 PLATFORM RUNNING BOARDS $445 NET INVOICE FLEET OPTION (B4A) $0 18000# GVWR PACKAGE $0 PRICED DORA $0 50 STATE EMISSIONS $0 ADVERTISING ASSESSMENT $0 120V/400W OUTLET $175 DESTINATION & DELIVERY $1995 SNOW PLOW PREP PACKAGE $250 MSRP: $61,870.00 Gov Discount: $100.00 MSRP TOTAL BASE AND OPTIONS Friendly Discount: $3,574.00 $61870 DISCOUNTS Total: $58,196.00 NA TOTAL $61870 Title & License: $531.03 ORDERING FIN: QA337 END USER FIN: QA337 Out the Door: $58,727.03 INCENTIVES DISCOUNTS: Acc. Code ID :10 Contract/Ref # :08-081S Bid Date :07/30/24State : IL $-100.00 Customer Name: Customer Email: Customer Address: Customer Phone: Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. Page 67 of 86 Preview Order E62G - F4H 4x4 Reg Chas Cab DRW: Order Summary Time of Preview: 10/04/2024 10:58:49 Receipt: NA Dealership Name: Friendly Ford, Inc. Sales Code : F41078 Dealer Rep. Erik Grimmer Type Fleet Vehicle Line Superduty Order Code E62G Customer Name Hoffman Estat Priority Code M1 Model Year 2025 Price Level 515 DESCRIPTION MSRP DESCRIPTION MSRP F450 4X4 CHASSIS CAB DRW/169 $59070 120V/400W OUTLET $175 169 INCH WHEELBASE $0 SNOW PLOW PREP PACKAGE $250 TOTAL BASE VEHICLE $59070 JOB #1 ORDER $0 OXFORD WHITE $0 410 AMP ALTERNATOR $115 VINYL 40/20/40 SEATS $0 EXTERIOR BACKUP ALARM $220 MEDIUM DARK SLATE $0 PRICE CONCESSION INDICATOR $0 PREFERRED EQUIPMENT PKG.650A $0 REMARKS TRAILER $0 .XL TRIM $0 DUAL BATTERY $0 .AIR CONDITIONING -- CFC FREE $0 REAR VIEW CAMERA & PREP KIT $415 .AM/FM STEREO MP3/CLK $0 XL CHROME PACKAGE $225 .7.3L DEVCT NA PFI V8 ENGINE $0 .FOG LAMPS $0 10-SPEED AUTO TORQSHIFT $0 .REMOTE START SYSTEM $0 225/70R19.5G BSW MAX TRAC TIRE $215 SPECIAL DEALER ACCOUNT ADJUSTM $0 4.88 RATIO LIMITED SLIP AXLE $395 SPECIAL FLEET ACCOUNT CREDIT $0 FORD FLEET SPECIAL ADJUSTMENT $0 FUEL CHARGE $0 FRONT LICENSE PLATE BRACKET $0 NET INVOICE FLEET OPTION (B4A) $0 PLATFORM RUNNING BOARDS $320 PRICED DORA $0 16500# GVWR PACKAGE $0 ADVERTISING ASSESSMENT $0 50 STATE EMISSIONS $0 DESTINATION & DELIVERY $1995 MSRP: $63,395.00 MSRP TOTAL BASE AND OPTIONS Gov Discount: $100.00 $63395 DISCOUNTS Friendly Discount: $3,645.00 NA TOTAL Total: $59,650.00 $63395 ORDERING FIN: QA337 END USER FIN: QA337 Title & License: $531.03 Out the Door: $60,181.03 INCENTIVES DISCOUNTS: Acc. Code ID :10 Contract/Ref # :08-085S Bid Date :07/30/24State : IL $-100.00 Customer Name: Customer Email: Customer Address: Customer Phone: Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. Page 68 of 86 Preview Order E61G - F5G 4x2 Reg Chas Cab DRW: Order Summary Time of Preview: 10/04/2024 10:54:00 Receipt: NA Dealership Name: Friendly Ford, Inc. Sales Code : F41078 Dealer Rep. Erik Grimmer Type Fleet Vehicle Line Superduty Order Code E61G Customer Name Hoffman Estat Priority Code M1 Model Year 2025 Price Level 515 DESCRIPTION MSRP DESCRIPTION MSRP F550 4X2 CHASSIS CAB DRW/169 $56520 120V/400W OUTLET $175 169 INCH WHEELBASE $0 SNOW PLOW PREP PACKAGE $250 TOTAL BASE VEHICLE $56520 40 GAL AFT OF AXLE FUEL TNK $0 OXFORD WHITE $0 410 AMP ALTERNATOR $115 VINYL 40/20/40 SEATS $0 EXTERIOR BACKUP ALARM $220 MEDIUM DARK SLATE $0 PRICE CONCESSION INDICATOR $0 PREFERRED EQUIPMENT PKG.660A $0 REMARKS TRAILER $0 .XL TRIM $0 DUAL BATTERY $0 .AIR CONDITIONING -- CFC FREE $0 REAR VIEW CAMERA & PREP KIT $415 .AM/FM STEREO MP3/CLK $0 XL CHROME PACKAGE $225 .7.3L DEVCT NA PFI V8 ENGINE $0 .FOG LAMPS $0 10-SPEED AUTO TORQSHIFT $0 .REMOTE START SYSTEM $0 225/70R19.5G BSW ALL POSITION $0 SPECIAL DEALER ACCOUNT ADJUSTM $0 4.88 RATIO LIMITED SLIP AXLE $395 SPECIAL FLEET ACCOUNT CREDIT $0 FORD FLEET SPECIAL ADJUSTMENT $0 FUEL CHARGE $0 FRONT LICENSE PLATE BRACKET $0 NET INVOICE FLEET OPTION (B4A) $0 PLATFORM RUNNING BOARDS $320 PRICED DORA $0 18000# GVWR PACKAGE $0 ADVERTISING ASSESSMENT $0 50 STATE EMISSIONS $0 DESTINATION & DELIVERY $1995 MSRP: $60,630.00 MSRP TOTAL BASE AND OPTIONS Gov Discount: $100.00 $60630 DISCOUNTS Friendly Discount: $3,514.00 NA TOTAL Total: $57,016.00 $60630 ORDERING FIN: QA337 END USER FIN: QA337 Title & License: $531.03 Out the Door: $57,547.03 INCENTIVES DISCOUNTS: Acc. Code ID :10 Contract/Ref # :08-085S Bid Date :07/30/24State : IL $-100.00 Customer Name: Customer Email: Customer Address: Customer Phone: Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. Page 69 of 86 Preview Order E60G - W5H 4x4 Crew Chas Cab DRW: Order Summary Time of Preview: 10/04/2024 10:47:00 Receipt: NA Dealership Name: Friendly Ford, Inc. Sales Code : F41078 Dealer Rep. Erik Grimmer Type Fleet Vehicle Line Superduty Order Code E60G Customer Name Hoffman Estat Priority Code M1 Model Year 2025 Price Level 515 DESCRIPTION MSRP DESCRIPTION MSRP F550 4X4 CREW CHAS CAB DRW/179 $62190 40 GAL AFT OF AXLE FUEL TNK $0 179 INCH WHEELBASE $0 410 AMP ALTERNATOR $115 TOTAL BASE VEHICLE $62190 EXTERIOR BACKUP ALARM $220 OXFORD WHITE $0 PRICE CONCESSION INDICATOR $0 VINYL 40/20/40 SEATS $0 REMARKS TRAILER $0 MEDIUM DARK SLATE $0 DUAL BATTERY $0 PREFERRED EQUIPMENT PKG.660A $0 REAR VIEW CAMERA & PREP KIT $415 .XL TRIM $0 XL CHROME PACKAGE $225 .AIR CONDITIONING -- CFC FREE $0 .BACKGLASS DEFROST $0 .AM/FM STEREO MP3/CLK $0 .POWER SLIDING REAR WINDOW $0 .7.3L DEVCT NA PFI V8 ENGINE $0 .FOG LAMPS $0 10-SPEED AUTO TORQSHIFT $0 .REMOTE START SYSTEM $0 225/70R19.5G BSW MAX TRAC TIRE $215 .PRIVACY GLASS $0 4.88 RATIO LIMITED SLIP AXLE $395 SPECIAL DEALER ACCOUNT ADJUSTM $0 FORD FLEET SPECIAL ADJUSTMENT $0 SPECIAL FLEET ACCOUNT CREDIT $0 FRONT LICENSE PLATE BRACKET $0 FUEL CHARGE $0 PLATFORM RUNNING BOARDS $445 NET INVOICE FLEET OPTION (B4A) $0 18000# GVWR PACKAGE $0 PRICED DORA $0 50 STATE EMISSIONS $0 ADVERTISING ASSESSMENT $0 120V/400W OUTLET $175 DESTINATION & DELIVERY $1995 SNOW PLOW PREP PACKAGE $250 MSRP: $66,640.00 Gov Discount: $100.00 Friendly Discount: $3,800.00 MSRP TOTAL BASE AND OPTIONS Total: $62,740.00 $66640 DISCOUNTS NA TOTAL Title & License: $531.03 $66640 Out the Door: $63,271.03 ORDERING FIN: QA337 END USER FIN: QA337 INCENTIVES DISCOUNTS: Acc. Code ID :10 Contract/Ref # :08-085S Bid Date :07/30/24State : IL $-100.00 Customer Name: Customer Email: Customer Address: Customer Phone: Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. Page 70 of 86 Preview Order E930 - W3B 4x4 Crew Cab SRW: Order Summary Time of Preview: 10/16/2024 15:03:09 Receipt: 9/30/2024 Dealership Name: Friendly Ford, Inc. Sales Code : F41078 Dealer Rep. Erik Grimmer Type Fleet Vehicle Line Superduty Order Code E930 Customer Name Hoffman Estat Priority Code M1 Model Year 2025 Price Level 515 DESCRIPTION MSRP DESCRIPTION MSRP F350 4X4 CREW CAB PICKUP/160 $53200 TRAILER BRAKE CONTROLLER $300 160 INCH WHEELBASE $0 INTERIOR WORK SURFACE $140 RACE RED $0 BLIS (BLIND SPOT INFO SYSTEM) $0 VINYL 40/20/40 SEATS $0 JACK $0 MEDIUM DARK SLATE $0 WHEEL WELL LINERS FRONT & REAR $325 PREFERRED EQUIPMENT PKG.610A $0 SPLASH GUARDS - FRONT $130 .XL TRIM $0 SPLASH GUARDS - REAR $0 .AIR CONDITIONING -- CFC FREE $0 STEEL ROAD WHEELS-18" $455 .AM/FM STEREO MP3/CLK $0 UPFITTER SWITCHES $165 .6.8L DEVCT NA PFI V8 ENGINE $0 REAR PARKING SENSORS $0 10-SPEED AUTO TORQSHIFT-G $0 TAILGATE STEP $375 LT275/70R18E BSW ALL TERRAIN $265 DUAL BATTERY $210 3.73 ELECTRONIC-LOCKING AXLE $430 360-DEGREE CAMERA PACKAGE $1150 JOB #1 ORDER $0 XL DRIVER ASSIST PACKAGE $730 FORD FLEET SPECIAL ADJUSTMENT $0 XL CHROME PACKAGE $225 FLEET ADVERTISING CREDIT $0 .FOG LAMPS $0 FRONT LICENSE PLATE BRACKET $0 SPECIAL DEALER ACCOUNT ADJUSTM $0 FX4 OFF-ROAD PACKAGE $495 FUEL CHARGE $0 .SKID PLATES $0 NATIONAL FLEET INCENTIVE (56M) $0 PLATFORM RUNNING BOARDS $445 NET INVOICE FLEET OPTION (B4A) $0 11499# GVWR PACKAGE $0 PRICED DORA $0 50 STATE EMISSIONS $0 ADVERTISING ASSESSMENT $0 PRO POWER ONBOARD - 2KW $985 DESTINATION & DELIVERY $1995 SNOWPLOW PREP/CAMPER PACKAGE $305 MSRP: $62,325.00 Gov Discount: $1,300.00 Friendly Discount: $2,939.00 MSRP TOTAL BASE AND OPTIONS Total: $58,086.00 $62325 DISCOUNTS NA TOTAL $62325 Title & License: $531.03 Out the Door: $58,617.03 ORDERING FIN: QA337 END USER FIN: QA337 PO NUMBER: E930 Customer Name: Customer Email: Customer Address: Customer Phone: Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. Page 71 of 86 Preview Order E05G - F2B 4x4 Reg Cab SRW: Order Summary Time of Preview: 10/15/2024 11:58:21 Receipt: 10/15/2024 Dealership Name: Friendly Ford, Inc. Sales Code : F41078 Dealer Rep. Erik Grimmer Type Fleet Vehicle Line Superduty Order Code E05G Customer Name Hoffman Estat Priority Code M1 Model Year 2025 Price Level 515 DESCRIPTION MSRP DESCRIPTION MSRP F250 4X4 STYLESIDE PICKUP/142 $48090 PRO POWER ONBOARD - 2KW $985 142 INCH WHEELBASE $0 SNOWPLOW PREP/CAMPER PACKAGE $305 TOTAL BASE VEHICLE $48090 SPARE TIRE AND WHEEL $0 OXFORD WHITE $0 INTERIOR WORK SURFACE $140 VINYL 40/20/40 SEATS $0 JACK $0 MEDIUM DARK SLATE $0 SPLASH GUARDS - FRONT $130 PREFERRED EQUIPMENT PKG.600A $0 SPLASH GUARDS - REAR $0 .XL TRIM $0 LED BOX LIGHTING $60 .AIR CONDITIONING -- CFC FREE $0 UPFITTER SWITCHES $165 .AM/FM STEREO MP3/CLK $0 PRICE CONCESSION INDICATOR $0 .6.8L DEVCT NA PFI V8 ENGINE $0 REMARKS TRAILER $0 10-SPEED AUTO TORQSHIFT-G $0 TOUGH BED SPRAY IN BEDLINER $595 JOB #1 ORDER $0 DUAL BATTERY $210 FORD FLEET SPECIAL ADJUSTMENT $0 XL CHROME PACKAGE $225 FRONT LICENSE PLATE BRACKET $0 .FOG LAMPS $0 XL OFF-ROAD PACKAGE $995 SPECIAL DEALER ACCOUNT ADJUSTM $0 .33" OFF ROAD LT285/70R17 AT $0 SPECIAL FLEET ACCOUNT CREDIT $0 .3.73 ELECTRONIC-LOCKING AXLE $0 FUEL CHARGE $0 .SKID PLATES $0 NET INVOICE FLEET OPTION (B4A) $0 PLATFORM RUNNING BOARDS $320 PRICED DORA $0 10000# GVWR PACKAGE $0 ADVERTISING ASSESSMENT $0 50 STATE EMISSIONS $0 DESTINATION & DELIVERY $1995 MSRP: $54,215.00 MSRP TOTAL BASE AND OPTIONS Gov Discount: $1,300.00 $54215 DISCOUNTS Friendly Discount: $3,211.00 NA TOTAL Total: $49,704.00 $54215 ORDERING FIN: QA337 END USER FIN: QA337 Title & License: $531.03 Out the Door: $50,235.03 INCENTIVES DISCOUNTS: Acc. Code ID :10 Contract/Ref # :07-900S Bid Date :07/30/24State : IL $-1300.00 Customer Name: Customer Email: Customer Address: Customer Phone: Customer Signature Date This order has not been submitted to the order bank. This is not anPage invoice. 72 of 86 Page 73 of 86 Page 74 of 86 Page 75 of 86 Page 76 of 86 Page 77 of 86 Page 78 of 86 Page 79 of 86  VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES ENGINEERING DIVISION MONTHLY REPORT SUBMITTED TO: PUBLIC WORKS & UTILITIES COMMITTEE BY: Alan Wenderski, P.E. Director of Engineering October 2024 VILLAGE PROJECT UPDATES 2024 Preventative Maintenance Work began week of October 21. Work scheduled to be completed by the end of October. 2024 Storm Sewer Rehabilitation Bid opening held on October 7. Recommendation to award contract to Hoerr Construction in low bid amount of $1,298,006 scheduled for October 28 Public Works & Utilities Committee. 2025 Storm Sewer – Illinois Boulevard and Grand Canyon Parkway Design engineering agreement with Hey & Associates for the Grand Canyon Parkway and Illinois Boulevard locations approved on September 16. Kick-off meeting held on September 24. 2023 Street Revitalization Completion of minor punch list items ongoing. 2024 Street Revitalization – Contract 1 and 2 Contract 1: All locations complete. Punch list work ongoing. See attached project update. Contract 2: Work ongoing. See attached project update. 2025 Street Revitalization Design ongoing. 925 Grand Canyon Parkway Basin Living Waters Consultants is contracted to complete conceptual design and evaluate alternatives to address shoreline erosion concerns at this location. Concept plan has been completed and reviewed by staff. Grant application for IEPA Section 319 funding submitted on May 1. Barrington Square Town Center Sanitary Sewer Bid opening held on October 7. Recommendation to award contract to Insituform Technologies in low bid amount of $175,850 scheduled for October 28 Public Works & Utilities Committee. Beverly Road Path & Resurfacing (Beacon Pointe Drive – Prairie Stone Parkway) (STP-L funding) Bridge deck work complete. Paving scheduled for the week of October 28. Full-time lane closures have been removed and daytime lane closures are expected for the duration of work. Project scheduled for completion in mid- November. Civiltech contracted for construction engineering services. Bridge Inspections Agreement with Czaplicki Lopez for remainder of 2024 program management approved. Required 2024 inspections completed, staff is awaiting inspection reports. Page 80 of 86 Public Works & Utilities Committee -2- October 28, 2024 Collector Street Lighting All light installations complete. Awaiting ComEd to schedule power connection for the system to be energized. Floodplain Elevation Surveying Services Elevation certificates currently being revised per staff comments. V3 contracted for surveying services. Gannon Drive (Golf Road – Higgins Road) FHWA Local Coordination Meeting was held on June 4. Received IDOT Traffic Section Review Comments. Environmental Survey Request (ESR) review by IDOT ongoing. Completion of Phase 1 and design approval expected in January 2025. Funding for construction/construction engineering has been included in the Northwest Council of Mayors Proposed FFY 2025-2029 STP-L Program that was approved on April 29. Draft Project Development Report (PDR) submitted to IDOT for review. TranSystems contracted for Phase I engineering services. Staff completing review of proposals for Phase II engineering. Hassell Road STP Resurfacing (2025) (Fairway Court – Rosedale Lane) Agreement for Phase II design engineering approved and executed in October 2023. Project kick-off meeting was held in December 2023. IDOT Phase II kick-off meeting was held on February 22. Pre-final plans submitted to IDOT for review. RFP for construction engineering to be released at end of September. Environmental Survey Request (ESR) sent to IDOT for review and approval. Design ongoing. Civiltech contracted for design engineering. Staff completing review of proposals for construction engineering. Hoffman Boulevard Bridge Deck Resurfacing Design engineering contract was awarded to Civiltech. Kick-off meeting was held in September 2023. Staff submitted funding request to IDOT. Huntington Boulevard Water Main Replacement (South of Lakewood Boulevard – Mundhank Road) Project currently out to bid. Bid opening scheduled for November 4. HR Green contracted for design engineering. Jones Road STP Resurfacing (2026) (Highland Boulevard – IL 72) Phase II engineering agreement approved in October 2024. Awaiting scheduling the kick-off meeting. Chastain & Associates contracted for design engineering. Village Hall Parking Lot Improvements MWRD Green Infrastructure Partnership kick-off meeting was held on May 30. Review of draft IGA complete and comments sent to MWRD. Site survey work completed, and final design is ongoing. 30% plan submittal to MWRD completed at end of August. Staff completing review of 60% plan submittal. Construction will be required to be completed in 2025. Hey & Associates contracted for design engineering services. COMMERCIAL PROJECT UPDATES Advocate Outpatient Center – 4847 Hoffman Boulevard Site work near completion. Final inspections expected to be completed in early November. Compass – 3333 Beverly Road Demolition ongoing. Mass grading permit issued, and preconstruction meeting held on October 17. Staff reviewing site final engineering plans. Page 81 of 86 Public Works & Utilities Committee -3- October 28, 2024 Microsoft Data Center – 2190-2200 Lakewood Boulevard Substation – 2200 Lakewood Boulevard Underground Electric Installation (Pembroke – Lakewood) Site work for Substation complete. MWRD final inspection complete. Construction of underground electric between 2480 Pembroke substation and Microsoft substation is underway. Staff completed review of CHI06 building permit. Plans reviews ongoing for CHI07 site. Roselle TIF Culvert Replacement Work substantially complete. Staff reviewing record drawings for LOMR submittal to FEMA. Final inspections with MWRD being scheduled. RESIDENTIAL PROJECT UPDATES Bell Works Townhomes – SW Corner of Lakewood Boulevard & Huntington Boulevard Site development permit preconstruction meeting held on September 6. Awaiting performance guarantee and payment of fees prior to site development permit issuance. Seasons – SE Corner of IL 72 & Moon Lake Boulevard Final inspection for site development permit complete but nor approved. Punch list items are ongoing. Walnut Pond Estates – NE Corner of Rohrssen Road & McDonough Road (Formerly Airdrie Estates) Staff completed review of underground utility CCTV and awaiting response from comments. Several lots are under construction. Detention basin improvements complete, record drawing reviewed and approved by staff. MISCELLANEOUS UPDATES Rebuild Illinois Capital Plan Funds The Village has received notification that six grants have been released. To receive funds, grant applications must first be submitted. Once the grant application has been received and reviewed the state will provide a Grant Agreement for execution. Each grant requires completion of the corresponding project within a 2-year term starting on the date of state bond release of the funding. See below for the status of the four active grants. Project Grant Funding Status Term Batavia Ln Infrastructure Grant agreement fully $250,000 12/1/23 – 11/30/25 Improvements executed Grant agreement fully Huntington Blvd Water Main $1,000,000 7/1/23 – 6/30/25 executed Storm Sewer Improvements $300,000 NOSA Issued 7/1/23 – 6/30/25 Flagstaff Lane Infrastructure Grant application submitted $300,000 7/1/23 – 6/30/25 Improvements by staff 2023 Stormwater Grant application submitted $250,000 TBD Improvements by staff Village Green Grant application being $250,000 TBD Improvements prepared by staff Meetings and Training Attended • Employee Wellness Committee (September 25) – Andy LoBosco • Nature Ignores Design That Ignores (September 26) – Andy LoBosco • Stormwater Permits and Discharge Management for Construction Activities (October 2) – Andy LoBosco Page 82 of 86 Public Works & Utilities Committee -4- October 28, 2024 • Shoe Factory/Beverly Road with County (October 4) – Alan Wenderski • Capital Improvements Board (October 8) – Alan Wenderski/Andy LoBosco • IDOT T2 – Open-Source AI (October 9) – Andy LoBosco • Soil Compaction and Stability (October 16) – Andy LoBosco • PMG Pilot Kick-Off (October 17) – Alan Wenderski/Andy LoBosco • Illinois Traffic Engineering and Safety Conference (October 23 & 24) – Sonia Zala Engineering Site Plan Reviews • Microsoft CHI07 • Compass • Bell Works Apartments • 1180/1190 Apple Street • 1260 W Higgins Road Floodplain Inquiries Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total 2023 0 1 2 1 0 1 0 0 5 2 2 0 14 2024 0 0 0 0 0 0 2 0 0 1 3 Freedom of Information Requests Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total 2023 1 0 2 0 0 0 0 0 0 0 1 0 4 2024 1 1 1 2 0 1 2 0 1 2 11 Permit Inspections Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total 2023 58 15 22 32 26 45 53 44 54 100 72 56 577 2024 22 8 13 45 67 57 68 77 83 69 509 Permit Reviews Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total 2023 5 11 15 27 41 37 22 49 36 32 12 13 300 2024 13 10 31 63 39 34 42 37 57 37 363 Residential Drainage Investigations Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total 2023 1 0 5 25 13 2 4 1 4 2 0 0 57 2024 0 1 1 13 10 3 5 3 3 2 41 Page 83 of 86  2024 Street Revitalization Project Schedule Update: (Week of October 21, 2024) Pre-Construction Construction Landscaping Start Date1 RECONSTRUCTION Sawcutting Storm Sewer Fine Grading Sod & Seed Earth Sidewalks STREETS Tree Root Concrete Asphalt Sub base Driveway Percent Asphalt Striping Curb & Asphalt Backfill Layout Pruning Removal Removal Excavation Backfill Gutter Aprons Binder Surface Topsoil Complete ALMOND LANE Higgins Rd to End of Street 9/24/2024 P P P P P P C P 20% ASH ROAD Batavia Ln to Arizona Blvd 7/8/2024 C N/A C C C C C C C C C C C C C C C 100% ASH ROAD Arizona Blvd to Higgins Rd 7/8/2024 C N/A C C C C C C C C C C C C C C C 100% BATAVIA LANE Ash Rd to Bradley Ln 4/3/2024 C C C C C C C C C C C C C C N/A C C 100% GOLDENROD LANE Mumford Dr to Sumac Tr 4/2/2024 C C C C C C C C C C C C C C C C C 100% 1 Tentative / Actual P In Progress C Completed Page 84 of 86  2024 Street Revitalization Project Schedule Update: (Week of October 21, 2024) Pre-Construction Construction Landscaping Start Date1 RESURFACING Sawcutting Storm Sewer Sidewalks Sod & Seed STREETS Concrete Asphalt Driveway Asphalt Percent Asphalt Striping Curb & Asphalt Backfill Layout Removal Removal Gutter Aprons Binder Patching Surface Topsoil Complete ARIZONA BOULEVARD Roselle Rd to Higgins Rd 6/28/2024 C C C C C C C C C C C C C C 100% ARLINGTON STREET Thacker St to Alhambra Ln 5/16/2024 C C C C C C C C C C C C C C 100% ASCOT COURT Partridge Hill Dr to End of Street 4/19/2024 C C C C N/A C N/A C C C C N/A C C 100% ASHLEY ROAD Cambridge Ln to Evergreen Ln 8/15/2024 C C C C N/A C C C C C C P C C 99% BICEK COURT Bicek Dr to End of Street 3/20/2024 C C C C N/A C C C C C C C C C 100% BICEK DRIVE Huntington Blvd to Sapphire Dr 3/20/2024 C C C C C C C C C C C C C C 100% CAMERON COURT Rochester Dr to End of Street 3/18/2024 C C C C N/A C C C C C C N/A C C 100% CANDLEWOOD LANE Kingsdale Rd to Darlington Cir 4/22/2024 C C C C C C C C C N/A C N/A C C 100% CARMEL COURT Pebble Beach Dr to End of Street 5/14/2024 C C C C C C C C C C C N/A C C 100% CHIPPENDALE ROAD Hassell Rd to End of Street 6/13/2024 C C C C C C C C C C C C C C 100% COOPER ROAD Cambridge Ln to Durham Ln 8/12/2024 C C C C N/A C C C C C C N/A C C 100% CRESCENT LN Brookside Dr to Volid Dr 4/23/2024 C C C C C C C C C C C C C C 100% CUMBERLAND STREET Bradley Ln to Berkley Ln (E) 5/29/2024 C C C C C C C C C C C C C C 100% DEXTER LANE N Wainsford Dr to Dovington Dr 4/11/2024 C C C C N/A C C C C C C C C C 100% 1 Tentative / Actual P In Progress C Completed Page 85 of 86  2024 Street Revitalization Project Schedule Update: (Week of October 21, 2024) Pre-Construction Construction Landscaping Start Date1 RESURFACING Sawcutting Storm Sewer Sidewalks Sod & Seed STREETS Concrete Asphalt Driveway Asphalt Percent Asphalt Striping Curb & Asphalt Backfill Layout Removal Removal Gutter Aprons Binder Patching Surface Topsoil Complete DOUGLAS COURT Decatur St to End of Street 8/9/2024 C C C C C C C C C C C N/A C C 100% EVANSTON STREET Illinois Blvd to Bode Rd 8/28/2024 C C C C N/A C C C C C C P C C 99% EXETER COURT Kingston Dr to End of Street 3/20/2024 C C C C N/A C C C C C C N/A C C 100% FAIRMONT ROAD Golf Rd to Higgins Rd 5/1/2024 C C C C N/A C C C C C C C C C 100% FLAGSTAFF LANE Woodlawn St to Western St 5/20/2024 C C C C C C N/A C C C C C C C 100% LICHFIELD DRIVE (S) Chambers Dr to Somerton Dr 3/19/2024 C C C C C C C C C C C C C C 100% MAYWOOD LANE Washington Blvd to Olive St 9/5/2024 C C C C N/A C C C C C C P C C 99% MORGAN LANE Payson St to Illinois Blvd 8/21/2024 C C C C N/A C C C C C C P C C 99% NEWTON STREET Mohave St to End of Street 6/7/2024 C C C C C C C C C C C N/A C C 100% PEBBLE BEACH DRIVE Moon Lake Blvd to Volid Dr 5/6/2024 C C C C C C C C C C C C C C 100% RED OAK DRIVE Essex Dr to Rohrssen Rd 4/1/2024 C C C C N/A C N/A N/A C C C C C C 100% ROCHESTER DRIVE Chambers Dr to Kingston Dr 3/18/2024 C C C C C C C C C C C C C C 100% WARWICK CIRCLE (S) Gannon Dr to Worthington Dr 4/12/2024 C C C C N/A C C C C C C C C C 100% WILDWOOD COURT Westbury Dr to End of Street 4/1/2024 C C C C N/A C C C C C C C C C 100% 1 Tentative / Actual P In Progress C Completed Page 86 of 86