Transportation & Road Improvement Commitee

AGENDA Transportation & Road Improvement Committee Regular Meeting Village Hall 1900 Hassell Road, Hoffman Estates, IL 60169 October 14, 2024 Council Chambers 7:00 PM 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF MINUTES A. Transportation & Road Improvement Committee 09-09-2024 3. PUBLIC COMMENT 4. NEW BUSINESS A. Approval of Phase II Engineering Services Agreement with Strand Associates, Inc. for the Hassell Road Bicycle and Pedestrian Illinois Transportation Enhancement Program project, in an amount not to exceed $200,273 B. Approval of Phase II Engineering Services Agreement with Chastain & Associates, LLC for the Jones Road STP Resurfacing project, in an amount not to exceed $82,113 C. Approval of an Intergovernmental Agreement with the Cook County Department of Transportation and Highways for the Central Road Reconstruction Project 5. REPORTS A. Transportation Division Monthly Report 6. PRESIDENT'S REPORT 7. ITEMS IN REVIEW 8. OTHER 9. ADJOURNMENT Further details and information can be found in the agenda packet attached hereto and incorporated herein and can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the ADA Coordinator at 847/882-9100. Page 1 Page 1 of 91 Village of Hoffman Estates DRAFT TRANSPORTATION & ROAD IMPROVEMENT COMMITTEE MEETING MINUTES September 9, 2024 1. ROLL CALL Members in Attendance: Karen Arnet, Chair Patrick Kinnane, Vice-Chair Gary Stanton, Trustee Karen Mills, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Mayor William D. McLeod Management Team Members in Attendance: Eric Palm, Village Manager Dan O’Malley, Deputy Village Manager Arthur Janura, Corporation Counsel Jon Pape, Assistant Village Manager Alan Wax, Fire Chief Kathryn Cawley, Police Chief Patrick Seger, Director of HRM Bryan Ackerland, Director of Code Enf. Andy LoBosco, Sr. Program Mgr. – Eng. Jennifer Horn, Dir. Planning and Trans. Phil Green, Trans. & Long Range Planner Kevin Kramer, Econ. Dev. Director Sonia Zala, St. Transportation Eng. Ric Signorella, Multimedia Production Mgr. The Transportation & Road Improvement Committee meeting was called to order at 7:02 p.m. 2. APPROVAL OF MINUTES Motion by Trustee Kinnane, seconded by Trustee Stanton, to approve the Transportation & Road Improvement Committee meeting minutes of August 5, 2024. Voice vote taken. All ayes. Motion carried. 3. PUBLIC COMMENT 4. NEW BUSINESS A. Approval of an ordinance amending Municipal Code Section 6-2-1-HE-11- 1302-A, Additional No Parking Streets and Areas – 1957 Chelmsford Place. An item summary sheet from Alan Wenderski and Sonia Zala was presented to Committee. Page 2 of 91 Transportation & Road Improvement -2- September 9, 2024 Motion by Trustee Pilafas, seconded by Trustee Stanton, to approve an ordinance amending Municipal Code Section 6-2-1-HE-11-1302-A, Additional No Parking Streets and Areas at 1957 Chelmsford Place. Voice vote taken. All ayes. Motion carried. B. Hoffman in Motion Transportation Plan Update. An item summary sheet from Phil Green was presented to Committee. Phil Green addressed the Committee and provided an update on the Plan. He explained that the project is at the end of Phase I, the Existing Conditions Report. Several public engagement events have been held with good attendance. An online survey received 423 completed responses. Phase II of the planning effort will use Existing Conditions Report findings and public input to develop draft recommendations and a preliminary version of the final plan. There will be further review and public engagement. 5. REPORTS (INFORMATION ONLY) A. Transportation Division Monthly Report. The Transportation Division Monthly Report was received and filed. 6. PRESIDENT’S REPORT 7. ITEMS IN REVIEW 8. OTHER 9. ADJOURNMENT Motion by Trustee Pilafas, seconded by Trustee Stanton, to adjourn the meeting at 7:37 p.m. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date Page 3 of 91  AGENDA ITEM REPORT Transportation & Road Improvement Committee October 14, 2024 ITEM 4A REQUEST: Approval of Phase II Engineering Services Agreement with Strand Associates, Inc. for the Hassell Road Bicycle and Pedestrian Illinois Transportation Enhancement Program project, in an amount not to exceed $200,273 FROM: Sonia Zala, Senior Transportation Engineer Phil Green, Transportation & Long Range Planner ITEM TYPE: Agreement - Committee REQUEST SUMMARY The Hassell Road Bicycle and Pedestrian Enhancement project was selected by the Illinois Department of Transportation (IDOT) to receive Illinois Transportation Enhancement Program (ITEP) funds. The project scope includes pedestrian, bicycle, lighting, and other streetscape enhancements along Hassell Road, Pembroke Avenue and Stonington Avenue to improve safety and access for transit users of the Pace Barrington Road station. The grant funding will cover all three phases of engineering and construction with a deadline of September 2025 to obligate the funds. Efforts are underway to seek an extension of this deadline. The next step in the process is to provide final engineering plans, specifications, and an engineer’s cost estimate for the project, so contractors can bid on the work. A requirement of the selection process is to follow the Qualifications Based Selections (QBS) process per federal policy when selecting a firm to provide professional services. The Village’s QBS policy, which mirrors the federal policy, was followed during the solicitation and evaluation of responding firms. A Request for Qualifications to provide Phase II engineering services was released on June 11, 2024, with a response date of July 10, 2024. Responses to questions received in the RFQ were posted to the website. Six firms replied with statements of interest and qualifications by the submittal deadline. The review team included three individuals from the Development Services Department. Submittals were individually reviewed and scored by each review team member according to the criteria listed in the RFQ, which follows the required QBS process. The evaluation categories included project understanding, technical approach, firm experience/past performance, staff capabilities, and specialized experience with ITEP projects. Firms were required to be prequalified with IDOT, and were asked to demonstrate their experience and capability through work on similar projects. Each reviewer rated the responses from each firm independently before meeting as a group to discuss further, after which Strand Associates was chosen as the top respondent. While many of the firms cited relevant experience and capability in one or more areas, Strand Associates Page 1 of 2 Page 4 of 91 received the highest overall rating based on its experience on similar projects, technical approach, staff capabilities, and specific experience with similar ITEP projects. As the chosen firm, Strand Associates was asked to submit a specific scope of work detailing their proposed tasks, hours, direct costs, labor costs, and subconsultants to be used. Staff negotiated with Strand Associates to reduce the hours and eliminate some tasks deemed non-essential, which reduced costs, while still meeting the requirements of the Phase II scope of work. The attached contract form and proposal are the result of the negotiation process. The project schedule calls for Phase II engineering to be completed in late 2025 with letting for construction occurring in early 2026. FINANCIAL IMPACT The ITEP commitment for this project will cover 100% of the estimated costs for all phases of engineering and construction, up to a total cost of $1,749,638. The following table summarizes the estimated costs per phase as included in the ITEP application. Summary of Estimated Costs: Work Item ITEP Estimate Preliminary Engineering Phase I (5%) $67,294 Final Engineering Phase II (10%) $134,588 Construction Engineering Phase III (15%) $201,881 Construction $1,345,875 Total Project Cost Summary $1,749,638 The estimated Phase II engineering cost as included in the ITEP application was $134,588 (10% of estimated construction cost). Strand Associates’ proposed scope and fee for Phase II engineering is $200,273. This higher cost came as a result of required land acquisition work and cost escalations since project inception. As such, the Village is seeking to cover this overage by utilizing funds from Phase III for Phase II. A $250,000 cost increase of the ITEP grant is being requested for the project to cover the construction phase. RECOMMENDATION Approval of Phase II Engineering Services Agreement with Strand Associates, Inc. for the Hassell Road Bicycle and Pedestrian Illinois Transportation Enhancement Program project, in an amount not to exceed $200,273. ATTACHMENTS 1. Strand Proposal and Agreement Page 2 of 2 Page 5 of 91 Page 6 of 91 Page 7 of 91 Page 8 of 91 Page 9 of 91 Page 10 of 91 Page 11 of 91 Page 12 of 91 Page 13 of 91  EXHIBIT A SCOPE OF SERVICES PHASE II DESIGN ENGINEERING SERVICES Village of Hoffman Estates, Illinois (LPA) Strand Associates, Inc.® (ENGINEER) Illinois Department of Transportation (DEPARTMENT) PROJECT Understanding The Hassell Road Pedestrian and Bicycle Phase II PROJECT termini are Hassell Road, from Barrington Road to Rosedale Lane (western intersection east of Huntington Boulevard); Pembroke Avenue, from Hassell Road to the eastern terminus of Pembroke Avenue; and Stonington Avenue, from Hassell Road to Pembroke Avenue in the Village of Hoffman Estates, Illinois. PROJECT will be funded with Illinois Transportation Enhancement Program (ITEP) and local Motor Fuel Tax funds. Hassell Road, Pembroke Avenue, and Stonington Avenue are all under the jurisdiction of the LPA. Barrington Road is under the jurisdiction of the DEPARTMENT. All other streets that intersect Hassell Road, Pembroke Avenue, and Stonington Avenue within the PROJECT limits are under the jurisdiction of the LPA. A Phase I Study (Section Number: 21-00109-00-BT) was prepared by others and approved by the DEPARTMENT in July 2024. The Phase I Study’s improvements included new sidewalk on Pembroke Avenue, from the Pace Transit Station and Kiss-n-Ride at Barrington Road to the eastern terminus of Pembroke Avenue across from the LPA’s Public Works facility; new crosswalks and pedestrian connections; new bus pads and intersection improvements on Hassell Road; improved on-street bicycle pavement markings; new directional and guide signage; new streetscape features; and new street lighting along Hassell Road, Pembroke Avenue, and Stonington Avenue. It is anticipated the Phase I consultant will provide all PROJECT computer-aided draft and design (CADD) files to the ENGINEER for use in developing the Phase II drawings. The Phase II engineering services generally include preparation of drawings, special provisions (SPs), opinions of probable construction cost (OPCC), and an estimate of construction duration. PROJECT Schedule The PROJECT schedule anticipates receiving notice to proceed from the LPA the week of November 1, 2024. The current deadline for obligation of ITEP funds, including construction and Phase III engineering, is September 2025. An extension of this deadline is anticipated to be approved. The anticipated letting date, after the obligation time extension is approved, is January 2026. Scope of Services ENGINEER will provide the following Services in accordance with the DEPARTMENT’s Bureau of Local Roads and Streets (BLRS) Manual. 1 R:\JOL\DOCUMENTS\AGREEMENTS\H\HOFFMAN ESTATES, IL\HASSELL ROAD PEDESTRIAN AND BICYCLE PHASE II.2024\AGR\P240.545.EXHIBIT A.DOCX Page 14 of 91 1.0 Administration and Meetings 1.01 Track PROJECT schedule, budget, and task completion. 1.02 Prepare and submit invoices. 1.03 Develop SUBCONSULTANT agreements and track SUBCONSULTANT schedules, budgets, and task completion. 1.04 Assist LPA with a request for additional funding and schedule extension from Northwest Council of Mayors (NWCM), if appropriate. 1.05 Prepare and submit up to six quarterly status updates to NWCM. 1.06 Organize, conduct, and prepare meeting minutes for distribution to attending parties for the following meetings: a. One virtual DEPARTMENT Phase II kickoff meeting with LPA and DEPARTMENT BLR. b. Two progress meetings with LPA. c. One plan-in-hand walkthrough on site with LPA. 2.0 Data Collection 2.01 Submit a J.U.L.I.E. design stage ticket for utility location. Compare the list of utility companies that responded to the Phase I J.U.L.I.E. design stage ticket against the Phase II utility company response list. 2.02 Obtain from LPA existing data including as-built drawings, crash data, and LPA standards. 2.03 Obtain from LPA Phase I data including photometrics, mailing lists, CADD files, topographic survey notes, control points, benchmarks, and terrain surface files. 2.04 Obtain from DEPARTMENT existing data including as-built drawings of lighting and traffic signals for the intersection of Hassell Road and Barrington Road. 2.05 Update LPA’s Phase I mailing list of stakeholders including local agencies, utility companies, and private parties that may be affected by the PROJECT. 3.0 Topographical Survey 3.01 See SUBCONSULTANT American Survey & Engineering, Ltd. (ASE) scope of services for topographical survey. 3.02 Develop a base map in MicroStation and Geopak Select Series 4/10. 3.03 Import spatially tied aerial photography provided by the LPA. 3.04 Communicate with ASE regarding their topographic survey scope of services. 2 R:\JOL\DOCUMENTS\AGREEMENTS\H\HOFFMAN ESTATES, IL\HASSELL ROAD PEDESTRIAN AND BICYCLE PHASE II.2024\AGR\P240.545.EXHIBIT A.DOCX Page 15 of 91 4.0 Land Acquisition 4.01 Communicate with Wheatland Title Company (Wheatland) regarding title acquisition. Title will be requested by ENGINEER and provided by Wheatland. 4.02 See SUBCONSULTANT ASE’s scope of services for land acquisition survey, Plat of Highway and legal descriptions, appraisal, and negotiations. 4.03 See SUBCONSULTANT Polach Appraisal Group, Inc.’s (Polach) scope of services for appraisal review. 4.04 Submit land acquisition documents to DEPARTMENT Bureau of Land Acquisition to obtain right-of-way certification. 4.05 Communicate with LPA, DEPARTMENT, ASE, Polach, and Wheatland regarding land acquisition scope of services and proceedings. 5.0 Public Information Meeting ENGINEER will attend one public information meeting held by LPA at its village hall. Public information meeting notification letters shall be created and distributed by LPA. LPA shall advertise the public meeting in publications servicing the PROJECT area. LPA shall mail responses to comments received. ENGINEER will provide the following services for the meeting. 5.01 Prepare up to ten exhibit boards (to be displayed on easels) and aerial exhibits (to be laid flat on a table) summarizing the PROJECT including the current status and next steps. Make exhibits available for review by LPA prior to the meeting. The exhibit boards will be used to facilitate discussions about the PROJECT with members of the public. 5.02 Facilitate the public information meeting in an open house format. It is anticipated that the open house will last up to three hours and will be held on a weeknight. 5.03 Provide a sign-in sheet and comment forms for members of the public. Collect comment forms at the end of the open house. 5.04 Prepare an electronic log of up to 100 written comments received before, during, and up to two weeks after the public information meeting. Formal responses on LPA letterhead will be emailed or mailed to respond to each comment received within that timeframe. 5.05 Prepare a written summary of the public information meeting, including information about the number of attendees and a summary of the comments that were received. The written summary will be made available to LPA. 6.0 Environmental 6.01 Review the Phase I Preliminary Environmental Site Assessment (PESA) and prepare PESA response and forms for PESA validation with supporting exhibits using the DEPARTMENT forms. Quantify earthwork including the volume, area of disturbance, and depth of excavation for each parcel identified in the PESA. Earthwork will be quantified for each parcel and the LPA’s right of way regardless of whether it has been identified to contain potential Recognized Environmental Conditions. 3 R:\JOL\DOCUMENTS\AGREEMENTS\H\HOFFMAN ESTATES, IL\HASSELL ROAD PEDESTRIAN AND BICYCLE PHASE II.2024\AGR\P240.545.EXHIBIT A.DOCX Page 16 of 91 6.02 Communicate with LPA regarding the Preliminary Site Investigation (PSI) prepared by others. 6.03 Review Phase I environmental clearances. Communicate with the DEPARTMENT to obtain an update to the biological/natural resources clearance expiring in March 2025, prior to the anticipated letting. 7.0 Sidewalk, Pavement Marking, and Signage Design 7.01 Design up to 1,750 feet of sidewalk horizontal alignment and vertical profile. 7.02 Develop 14 American with Disability Act (ADA)-compliant curb ramp designs. 7.03 Develop sidewalk model and proposed terrain file to generate cross sections at 50-foot intervals for the proposed sidewalk along Pembroke Avenue. Show existing and proposed surface geometry in the cross sections. 7.04 See SUBCONSULTANT Hitchcock Design Group (HDG) scope of services for wayfinding signage. 8.0 Street Lighting Design 8.01 Conduct one site visit and review and catalog existing lighting facilities. 8.02 Communicate with LPA on light pole and fixture selections, including aesthetics. 8.03 Attend one virtual meeting with LPA’s Department of Public Works to discuss existing and proposed lighting system. 8.04 Review Phase I Agi32 lighting photometrics and lighting calculations prepared for Hassell Road, Pembroke Avenue, and Stonington Avenue. 8.05 Prepare Agi32 photometrics for LPA selected pole and fixture at up to three intersection locations. It will be assumed that photometric results of these three intersections apply to intersections with similar geometric layouts within the project limits. 8.06 Communicate with ComEd and submit new business electric service requests. 8.07 Prepare voltage drop calculations. 9.0 Landscaping and Aesthetics 9.01 See SUBCONSULTANT HDG’s scope of services for landscaping and aesthetics. 9.02 Communicate with HDG regarding its scope of services. 4 R:\JOL\DOCUMENTS\AGREEMENTS\H\HOFFMAN ESTATES, IL\HASSELL ROAD PEDESTRIAN AND BICYCLE PHASE II.2024\AGR\P240.545.EXHIBIT A.DOCX Page 17 of 91 10.0 Permitting 10.01 Communicate with Illinois Department of Natural Resources Office of Water Resources regarding floodway permitting requirements. It is anticipated that the proposed improvements will be covered by Part 3708 Regional Permit 3 and that no formal permit application submittal will be required. 10.02 Communicate with and submit a permit inquiry to Metropolitan Water Reclamation District Greater Chicago. 11.0 Drawings, Specifications, Opinion of Probable Construction Costs, and Opinion of Construction Duration Provide the following services in accordance with the DEPARTMENT’s BLRS Manual. 11.01 Prepare the following drawings. Drawing Name No. of Drawings Cover Drawing 1 Index of Drawings and Standards 1 General Notes and Commitments 1 Summary of Quantities 4 Schedule of Quantities 2 Alignment, Ties, and Benchmarks 3 Typical Sections 4 Existing Conditions and Removal Plan 3 Suggest Maintenance of Traffic General Notes 2 Sidewalk, Pavement Marking, and Signage Drawings 13 Roadway Details 3 ADA Curb Ramp Details (two details per Drawing) 8 Landscape Details 2 Temporary and Permanent Erosion and Sediment Control 2 Street Lighting Drawings 22 Street Lighting Details 6 DEPARTMENT District One Details 4 LPA Details 4 Cross Sections (five cross sections per drawing) 10 11.02 Prepare an OPCC for the PROJECT on the DEPARTMENT’s BDE 213 Form using the pay items and quantities developed. Base unit costs on comparable projects recently let by the LPA and DEPARTMENT. Prepare an OPCC and submit at prefinal and final submittals. Submit lump sum breakdowns for lump sum pay items at prefinal and final submittals. Any OPCC prepared by ENGINEER are supplied for general guidance of LPA only. ENGINEER has no control over competitive bidding or market conditions and cannot guarantee the accuracy of such OPCCs as compared to contract bids or actual costs to LPA. 11.03 Prepare opinion of construction duration on the DEPARTMENT’s standard form. Production rates provided in BDE Chapter 63 will be used. Opinion of construction duration will be developed for the final submittal only. 5 R:\JOL\DOCUMENTS\AGREEMENTS\H\HOFFMAN ESTATES, IL\HASSELL ROAD PEDESTRIAN AND BICYCLE PHASE II.2024\AGR\P240.545.EXHIBIT A.DOCX Page 18 of 91 11.04 Prepare specifications for prefinal and final submittals. Specifications shall contain the following: a. DEPARTMENT Recurring and Supplemental SPs. b. DEPARTMENT Bureau of Design and Environment SPs. c. DEPARTMENT District One SPs. d. PROJECT-specific SPs (including LPA SPs). 12.0 Quality Assurance (QA) and Quality Control (QC) Perform QA and QC reviews. 13.0 Submittal Process 13.01 Submit 65 percent preliminary drawings to LPA. 13.02 Incorporate 65 percent preliminary drawing review comments from LPA, as appropriate. 13.03 Submit 95 percent prefinal drawings, specifications, and OPCC concurrently to LPA, DEPARTMENT, jurisdictional permitting agencies, and private utility companies. Private utility company conflict resolution that causes design changes shall be considered additional services. 13.04 Incorporate 95 percent prefinal drawings, specifications, and OPCC comments from LPA, DEPARTMENT, and jurisdictional permitting agencies, as appropriate. 13.05 Submit final documents concurrently to LPA, DEPARTMENT, jurisdictional permitting agencies, and private utility companies. 14.0 Services Elements Not Included 14.01 Preparing environmental survey request addenda. 14.02 Preparing ADA Maximum Extent Practicable Forms. 14.03 Providing geotechnical engineering services. 14.04 Providing Phase III construction engineering services including prebid information and preconstruction meetings. 14.05 Revising Phase I Agi32 photometrics based on alternative pole and/or fixture selection by LPA. 14.06 Preparing Agi32 photometrics at the intersection of Barrington Road and Hassell Road. 14.07 Preparing Agi32 photometrics for more than three intersection locations. 14.08 Preparing a PSI. 6 R:\JOL\DOCUMENTS\AGREEMENTS\H\HOFFMAN ESTATES, IL\HASSELL ROAD PEDESTRIAN AND BICYCLE PHASE II.2024\AGR\P240.545.EXHIBIT A.DOCX Page 19 of 91 Further Clarification Modify the following in the Agreement Provisions of the Local Public Agency Engineering Services Agreement. 1. Wherever the term “work” is used, REPLACE with “services.” 2. Wherever the term “work is” is used, REPLACE with “services are.” 3. Wherever the term “estimate of cost” is used, REPLACE with “opinion of probable construction cost.” 4. Wherever the term “recipient” is used, REPLACE with “LPA.” 5. Wherever the term “firm” is used, REPLACE with “ENGINEER.” 6. Wherever “Department” is used, REPLACE with “DEPARTMENT.” 7. Wherever “contract” is used, REPLACE with “agreement.” 7 R:\JOL\DOCUMENTS\AGREEMENTS\H\HOFFMAN ESTATES, IL\HASSELL ROAD PEDESTRIAN AND BICYCLE PHASE II.2024\AGR\P240.545.EXHIBIT A.DOCX Page 20 of 91 Page 21 of 91 EXHIBIT B Page 22 of 91 Page 23 of 91 Page 24 of 91  EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Prime Consultant (Firm) Name Prepared By Date Strand Associates, Inc. Ryan Smith 9/20/2024 Consultant / Subconsultant Name Job Number Strand Associates, Inc. Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks PAYROLL ESCALATION TABLE CONTRACT TERM 16 MONTHS OVERHEAD RATE 145.10% START DATE 11/1/2024 COMPLEXITY FACTOR RAISE DATE 7/1/2025 % OF RAISE 2.00% END DATE 2/28/2026 ESCALATION PER YEAR % of Year First Date Last Date Months Contract 0 11/1/2024 7/1/2025 8 50.00% 1 7/2/2025 3/1/2026 8 51.00% The total escalation = 1.00% BLR 05514 (Rev. 02/09/23) Printed 10/3/2024 2:50 PM ESCALATIONPage 25 of 91 Page 1 of 13  EXHIBIT D Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number Strand Associates, Inc. PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RATE 86.00 ESCALATION FACTOR 1.00% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE R1 Principal $86.00 $86.00 R1 Project Manager $79.46 $80.25 R1 Structural $78.13 $78.91 R1 Project Engineer $50.85 $51.36 R1 Technician $50.24 $50.74 R1 Clerical $42.98 $43.41 BLR 05514 (Rev. 02/09/23) Printed 10/3/2024 2:50 PM RATES Page 2 of 13 Page 26 of 91  EXHIBIT D Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number Strand Associates, Inc. SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET Contribution to Prim e NAME Direct Labor Total Consultant American Surv ey ing & Engineering, Ltd. 8,627.00 862.70 Hitchcock Design Group 4,978.00 497.80 Polach Apprisal Group, Inc. 0.00 Wheatland Title Company 0.00 Total 13,605.00 1,360.50 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. BLR 05514 (Rev. 02/09/23) Printed 10/3/2024 2:50 PM SUBS Page 3 of 13 Page 27 of 91  EXHIBIT D Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number Strand Associates, Inc. DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET CONTRACT ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT approval Vehicle Mileage Up to state rate maximum 300 $0.67 $201.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day $0.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) 3260 $0.15 $489.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase III Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 CADD Actual Cost (Max $15/hour) 482 $14.00 $6,748.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Copies, Oversized Actual cost (per square foot) 1500 $0.30 $450.00 Copies, Color Actual cost (each) 300 $0.75 $225.00 Non-CADD Actual Cost (Max $15/hour) 134 $14.00 $1,876.00 Titles and Appraisal Reviews Actual Cost BLR 05514 (Rev. 02/09/23) 1 $5,985.00 $5,985.00 Printed 10/3/2024 2:50 PM DIRECT COSTS Page 4 of 13 TOTAL DIRECT COSTS: $15,974.00 Page 28 of 91  EXHIBIT D HASSELL ROAD PEDESTRIAN AND BICYCLE PROJECT PHASE II ENGINEERING - DIRECT COSTS BREAKDOWN VILLAGE OF HOFFMAN ESTATES Direct Costs XEROX (In-House) TASK DESCRIPTION QTY RATE TOTAL 1.0 Administration 400 $0.15 $60.00 2.0 Data Collection $0.15 $0.00 3.0 Pickup Topographical Survey $0.15 $0.00 4.0 Land Acquistion $0.15 $0.00 5.0 Public Information Meeting 500 $0.15 $75.00 6.0 Environmental $0.15 $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design 60 $0.15 $9.00 8.0 Street Lighting Design 400 $0.15 $60.00 9.0 Landscaping and Aesthetics $0.15 $0.00 10.0 Permitting $0.15 $0.00 11.0 Drawings 400 $0.15 $60.00 12.0 Quality Assurance (QA) and Quality Control (QC) $0.15 $0.00 TOTALS 1760 $0.15 $264.00 XEROX 11"X17" (In-House) TASK DESCRIPTION QTY RATE TOTAL 1.0 Administration $0.15 $0.00 2.0 Data Collection $0.15 $0.00 3.0 Pickup Topographical Survey $0.15 $0.00 4.0 Land Acquistion $0.15 $0.00 5.0 Public Information Meeting 500 $0.15 $75.00 6.0 Environmental $0.15 $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design 100 $0.15 $15.00 8.0 Street Lighting Design 200 $0.15 $30.00 9.0 Landscaping and Aesthetics $0.15 $0.00 10.0 Permitting $0.15 $0.00 11.0 Drawings 700 $0.15 $105.00 12.0 Quality Assurance (QA) and Quality Control (QC) $0.15 $0.00 TOTALS 1500 $0.15 $225.00 Page 1 Direct Costs Page 29 of 91  EXHIBIT D HASSELL ROAD PEDESTRIAN AND BICYCLE PROJECT PHASE II ENGINEERING - DIRECT COSTS BREAKDOWN VILLAGE OF HOFFMAN ESTATES Direct Costs XEROX OVERSIZED (In-House) TASK DESCRIPTION QTY (SQ FT) RATE TOTAL 1.0 Administration $0.30 $0.00 2.0 Data Collection $0.30 $0.00 3.0 Pickup Topographical Survey $0.30 $0.00 4.0 Land Acquistion $0.30 $0.00 5.0 Public Information Meeting 1500 $0.30 $450.00 6.0 Environmental $0.30 $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design $0.30 $0.00 8.0 Street Lighting Design $0.30 $0.00 9.0 Landscaping and Aesthetics $0.30 $0.00 10.0 Permitting $0.30 $0.00 11.0 Drawings $0.30 $0.00 12.0 Quality Assurance (QA) and Quality Control (QC) $0.30 $0.00 TOTALS 1500 $0.30 $450.00 MILEAGE (Outside) DESCRIPTION TASK (V=vehicle, T=trip, M=miles) MILES RATE TOTAL 1.0 Administration 1V x 1T x 100 M (round trip) 100 $0.67 $67.00 2.0 Data Collection $0.67 $0.00 3.0 Pickup Topographical Survey $0.67 $0.00 4.0 Land Acquistion $0.67 $0.00 5.0 Public Information Meeting 2V x 1T x 100 M (round trip) 200 $0.67 $134.00 6.0 Environmental $0.67 $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design $0.67 $0.00 8.0 Street Lighting Design $0.67 $0.00 9.0 Landscaping and Aesthetics $0.67 $0.00 10.0 Permitting $0.67 $0.00 11.0 Drawings $0.67 $0.00 12.0 Quality Assurance (QA) and Quality Control (QC) $0.67 $0.00 TOTALS 300 $0.67 $201.00 Page 2 Direct Costs Page 30 of 91  EXHIBIT D HASSELL ROAD PEDESTRIAN AND BICYCLE PROJECT PHASE II ENGINEERING - DIRECT COSTS BREAKDOWN VILLAGE OF HOFFMAN ESTATES Direct Costs Non-CADD Computer (In-House) TASK DESCRIPTION QTY RATE TOTAL 1.0 Administration 16 $14.00 $224.00 2.0 Data Collection 8 $14.00 $112.00 3.0 Pickup Topographical Survey $14.00 $0.00 4.0 Land Acquistion $14.00 $0.00 5.0 Public Information Meeting 16 $14.00 $224.00 6.0 Environmental $14.00 $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design 8 $14.00 $112.00 8.0 Street Lighting Design 16 $14.00 $224.00 9.0 Landscaping and Aesthetics $14.00 $0.00 10.0 Permitting $14.00 $0.00 11.0 Drawings 60 $14.00 $840.00 12.0 Quality Assurance (QA) and Quality Control (QC) 10 $14.00 $140.00 TOTALS 134 $14.00 $1,876.00 CADD (In-House) TASK DESCRIPTION QTY RATE TOTAL 1.0 Administration $14.00 $0.00 2.0 Data Collection $14.00 $0.00 3.0 Pickup Topographical Survey 4 $14.00 $56.00 4.0 Land Acquistion $14.00 $0.00 5.0 Public Information Meeting 24 $14.00 $336.00 6.0 Environmental $14.00 $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design 32 $14.00 $448.00 8.0 Street Lighting Design 32 $14.00 $448.00 9.0 Landscaping and Aesthetics $14.00 $0.00 10.0 Permitting $14.00 $0.00 11.0 Drawings 380 $14.00 $5,320.00 12.0 Quality Assurance (QA) and Quality Control (QC) 10 $14.00 $140.00 TOTALS 482 $14.00 $6,748.00 Page 3 Direct Costs Page 31 of 91  EXHIBIT D HASSELL ROAD PEDESTRIAN AND BICYCLE PROJECT PHASE II ENGINEERING - DIRECT COSTS BREAKDOWN VILLAGE OF HOFFMAN ESTATES Direct Costs TITLES and APPRAISAL REVIEWS (Outside) TASK DESCRIPTION QTY RATE TOTAL 1.0 Administration $0.00 2.0 Data Collection $0.00 3.0 Pickup Topographical Survey $0.00 Polach for Appraisal Reviews and 4.0 Land Acquistion Wheatland for Title 1 $5,985.00 $5,985.00 5.0 Public Information Meeting $0.00 6.0 Environmental $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design $0.00 8.0 Street Lighting Design $0.00 9.0 Landscaping and Aesthetics $0.00 10.0 Permitting $0.00 11.0 Drawings $0.00 12.0 Quality Assurance (QA) and Quality Control (QC) $0.00 TOTALS 1 $5,985.00 COLOR COPIES (In-House) TASK DESCRIPTION Sheets RATE TOTAL 1.0 Administration $0.75 $0.00 2.0 Data Collection $0.75 $0.00 3.0 Pickup Topographical Survey $0.75 $0.00 4.0 Land Acquistion $0.75 $0.00 5.0 Public Information Meeting 300 $0.75 $225.00 6.0 Environmental $0.75 $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design $0.75 $0.00 8.0 Street Lighting Design $0.75 $0.00 9.0 Landscaping and Aesthetics $0.75 $0.00 10.0 Permitting $0.75 $0.00 11.0 Drawings $0.75 $0.00 12.0 Quality Assurance (QA) and Quality Control (QC) $0.75 $0.00 TOTALS 300 $0.75 $225.00 Page 4 Direct Costs Page 32 of 91  EXHIBIT D HASSELL ROAD PEDESTRIAN AND BICYCLE PROJECT PHASE II ENGINEERING - DIRECT COSTS BREAKDOWN VILLAGE OF HOFFMAN ESTATES Direct Costs TOTAL (In-House) (Outside) TOTAL 1.0 Administration $284.00 $67.00 $351.00 2.0 Data Collection $112.00 $0.00 $112.00 3.0 Pickup Topographical Survey $56.00 $0.00 $56.00 4.0 Land Acquistion $0.00 $5,985.00 $5,985.00 5.0 Public Information Meeting $1,385.00 $134.00 $1,519.00 6.0 Environmental $0.00 $0.00 $0.00 7.0 Sidewalk, Pavement Marking, and Signage Design $584.00 $0.00 $584.00 8.0 Street Lighting Design $762.00 $0.00 $762.00 9.0 Landscaping and Aesthetics $0.00 $0.00 $0.00 10.0 Permitting $0.00 $0.00 $0.00 11.0 Drawings $6,325.00 $0.00 $6,325.00 12.0 Quality Assurance (QA) and Quality Control (QC) $280.00 $0.00 $280.00 TOTALS $9,788.00 $6,186.00 $15,974.00 Page 5 Direct Costs Page 33 of 91  EXHIBIT D Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number Strand Associates, Inc. COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET OVERHEAD RATE 145.10% COMPLEXITY FACTOR 0 DIRECT COSTS (not included in OVERHEAD & SERVICES BY % OF GRAND TASK row totals) STAFF HOURS PAYROLL FRINGE BENEFITS FIXED FEE OTHERS TOTAL TOTAL 1.0 Administration 351 48 2,969 4,309 980 8,258 4.12% 2.0 Data Collection 112 10 555 806 183 1,544 0.77% 3.0 Pickup Topographical Survey 56 8 436 633 144 1,213 0.61% 4.0 Land Acquistion 5,985 6 337 489 111 937 0.47% 5.0 Public Information Meeting 1,519 78 4,129 5,991 1,362 11,482 5.73% 6.0 Environmental 0 8 440 638 145 1,223 0.61% 7.0 Sidewalk, Pavement Marking, and Signage Design 584 48 2,573 3,734 849 7,156 3.57% 8.0 Street Lighting Design 762 55 3,171 4,602 1,047 8,820 4.40% 9.0 Landscaping and Aesthetics 0 2 132 191 43 366 0.18% 10.0 Permitting 0 2 132 191 43 366 0.18% 11.0 Drawings 6,325 537 28,472 41,313 9,396 79,181 39.54% 12.0 Quality Assurance (QA) and Quality Control (QC) 280 36 2,658 3,857 877 7,392 3.69% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - American Surveying & Engineering, Ltd. - - - 40,137 40,137 20.04% Hitchcock Design Group - - - 14,863 14,863 7.42% - - - - - - - - Subconsultant DL $1,360.50 0.68% Direct Costs Total ===> $15,974.00 $15,974.00 7.98% TOTALS 838 46,004 66,754 15,180 55,000 200,273 100.00% 112,758 BLR 05514 (Rev. 02/09/23) Printed 10/3/2024 2:50 PM Page 34 of COST 91 EST Page 5 of 13  EXHIBIT D Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number Strand Associates, Inc. AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 1 OF 3 3.0 Pickup Topographical 5.0 Public Information PAYROLL AVG TOTAL PROJ. RATES 1.0 Administration 2.0 Data Collection Survey 4.0 Land Acquistion Meeting HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg R1 Principal 86.00 2.0 0.24% 0.21 2 4.17% 3.58 R1 Project Manager 80.25 117.0 13.96% 11.20 20 41.67% 33.44 2 20.00% 16.05 1 12.50% 10.03 1 16.67% 13.38 10 12.82% 10.29 R1 Structural 78.91 0.0 R1 Project Engineer 51.36 409.0 48.81% 25.07 8 16.67% 8.56 6 60.00% 30.82 1 12.50% 6.42 5 83.33% 42.80 36 46.15% 23.70 R1 Technician 50.74 270.0 32.22% 16.35 6 75.00% 38.06 12 15.38% 7.81 R1 Clerical 43.41 40.0 4.77% 2.07 18 37.50% 16.28 2 20.00% 8.68 20 25.64% 11.13 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTALS 838.0 100% $54.90 48.0 100.00% $61.86 10.0 100% $55.55 8.0 100% $54.51 6.0 100% $56.17 78.0 100% $52.93 Printed 10/3/2024 2:50 PM BLR 05514Page (Rev. 02/09/23) 35 of 91 Page 6 of 13 AVG 1  EXHIBIT D Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number Strand Associates, Inc. AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 2 OF 3 7.0 Sidewalk, Pavement Marking, and Signage 9.0 Landscaping and PAYROLL AVG 6.0 Environmental Design 8.0 Street Lighting Design Aesthetics 10.0 Permitting 11.0 Drawings HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg R1 Principal 86.00 R1 Project Manager 80.25 1 12.50% 10.03 4 8.33% 6.69 12 21.82% 17.51 1 50.00% 40.13 1 50.00% 40.13 36 6.70% 5.38 R1 Structural 78.91 R1 Project Engineer 51.36 7 87.50% 44.94 32 66.67% 34.24 43 78.18% 40.15 1 50.00% 25.68 1 50.00% 25.68 261 48.60% 24.96 R1 Technician 50.74 12 25.00% 12.69 240 44.69% 22.68 R1 Clerical 43.41 TOTALS 8.0 100% $54.97 48.0 100% $53.61 55.0 100% $57.66 2.0 100% $65.81 2.0 100% $65.81 537.0 100% $53.02 Printed 10/3/2024 2:50 PM BLR 05514Page (Rev. 02/09/23) 36 of 91 Page 7 of 13 AVG 2  EXHIBIT D Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number Strand Associates, Inc. AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 3 OF 3 12.0 Quality Assurance (QA) and Quality Control PAYROLL AVG (QC) HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg R1 Principal 86.00 R1 Project Manager 80.25 28 77.78% 62.42 R1 Structural 78.91 R1 Project Engineer 51.36 8 22.22% 11.41 R1 Technician 50.74 R1 Clerical 43.41 TOTALS 36.0 100% $73.83 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 BLR 05514 (Rev. 02/09/23) Printed 10/3/2024 2:50 PM AVG 3 Page 37 of 91 Page 8 of 13  EXHIBIT D HASSELL ROAD PEDESTRIAN AND BICYCLE PROJECT PHASE II ENGINEERING - MANHOURS BREAKDOWN VILLAGE OF HOFFMAN ESTATES TASK NO. OF HOURS PER HOURS SAI SCOPING COMMENTS 1.0 ADMINISTRATION AND MEETINGS Scheduling, Progress Report, and Invoice Preparations 16 MONTHS 1.5 HRS/MONTHS 24 Communicate with NWCM regarding additional funding and time extension 2 Prepare and submit up to six quarterly status reports to NWCM. 2 Organize, conduct, and prepare meeting minutes for distribution to attending parties for the following meetings: a. One virtual DEPARTMENT Phase II kickoff meeting with LPA and DEPARTMENT BLR. 1 4 4 1 Meetings with 1 Engineers b. Two virtual progress meetings with LPA. 2 3 6 2 Meetings with 1 Engineers c. One plan-in-hand walkthrough onsite with LPA. 1 10 10 1 Meetings with 2 Engineers 1.0 ADMINISTRATION AND MEETINGS TOTAL 48 2.0 DATA COLLECTION Submit J.U.L.I.E design stage ticket 2 Obtain & Review Existing Data From LPA and DEPARTMENT 6 Update Mailing List of Stakeholders 2 2.0 DATA COLLECTION TOTAL 10 3.0 PICKUP TOPOGRAPHICAL SURVEY (See SUBCONSULTANT ASE's Scope of Services) Develop Base Map Using GEOPAK 4 Import Spatially Tied Aerial Photography 2 Communicate with ASE regarding their pickup topographic survey scope of services. 2 3.0 PICKUP TOPOGRAPHICAL SURVEY TOTAL 8 4.0 LAND ACQUISITION (See SUBCONSULTANT ASE's Scope of Services) Communicate with Wheatland regarding title acquisition. 2 Communicate with ASE and Polach regarding their land acquisition scope of services. 2 Submit land acquisition documents to DEPARTMENT Bureau of Land Acquisition 2 4.0 LAND ACQUISITION TOTAL 6 5.0 PUBLIC INFORMATION MEETING 5.01 Prepare up to eight exhibit boards (to be displayed on easels) and aerial exhibits (to be laid flat on a table) summarizing the PROJECT, including current status and next steps. Make exhibits available for review by LPA prior 8 5 40 8 exhibit boards X 5 hours each to the meeting. The exhibit boards will be used to facilitate discussions about the PROJECT with members of the public. 5.02 Facilitate the public information meeting in an open house format. It is anticipated that the open house will 1 meeting x 2 engineers x 5 hours (includes setup, tear down, 1 5 10 last up to three hours and will be held on a weeknight. and travel) 5.03 Provide a sign-in sheet and comment forms for members of the public. Collect comment forms at the end of 4 the open house. 5.04 Prepare an electronic log of up to 100 written comments received before, during, and up to two weeks after the public information meeting. Formal responses on LPA letterhead will be emailed or mailed to respond to each 16 comment received within that timeframe. 5.06 Prepare a written summary of the public information meeting, including information about the number of 8 attendees and a summary of the comments that were received. The written summary will be made available to LPA. 5.0 PUBLIC INFORMATION MEETING TOTAL 78 6.0 ENVIRONMENTAL (See SUBCONSULTANT SECCO Scope of Services) 6.01 Review Phase I PESA and prepare PESA response and forms. 4 6.02 Communicate with LPA regarding the Preliminary Site Investigation (PSI) prepared by others. 2 6.03 Review Phase I Environmental Clearances and communicate with DEPARTMENT to obtain update to Biological/Nature Resources clearance. 2 6.0 ENVIRONMENTAL TOTAL 8 7.0 SIDEWALK, PAVEMENT MARKING, AND SIGNAGE DESIGN 7.01 Prepare up to 1,750 feet of preliminary, prefinal, and final sidewalk horizontal and vertical alignment. 0 7.02 Develop 14 American with Disability Act (ADA) compliant curb ramp designs. 14 2 28 7.03 Develop sidewalk model and proposed terrain file to generate earthwork and cross sections at 50-foot intervals for the proposed sidewalk along Pembroke Avenue. Show existing and proposed surface geometry in the cross sections. 20 7.0 SIDEWALK, PAVEMENT MARKING, AND SIGNAGE DESIGN TOTAL 48 8.0 STREET LIGHTING DESIGN 8.01 Conduct one site visit and review and catalog existing lighting facilities. 8 8.02 Communicate with LPA on light pole and fixture selection, including aesthetics. 2 8.03 Attend one virtual meeting with LPA Department of Public Works to discuss existing and proposed lighting system. 2 8.04 Review Phase I AGi 32 lighting photometrics and lighting calculations prepared for Hassell Road, Pembroke Avenue, and Stonington Avenue. 8 8.05 Prepare Agi32 photometrics for LPA selected pole and fixture at up to 7 intersection locations. 7 3 21 8.06 Communicate with ComEd and submit new business electric service requests. 4 Assume 2 new services 8.07 Prepare voltage drop calculations. 10 8.0 STREET LIGHTING DESIGN TOTAL 55 Page 38 of 91  EXHIBIT D HASSELL ROAD PEDESTRIAN AND BICYCLE PROJECT PHASE II ENGINEERING - MANHOURS BREAKDOWN VILLAGE OF HOFFMAN ESTATES TASK NO. OF HOURS PER HOURS SAI SCOPING COMMENTS 9.0 LANDSCAPE AND AESTHETICS Communicate with Hitchcock regarding their scope of services. 2 9.0 LANDSCAPE AND AESTHETICS 2 10.0 PERMITTING 10.01 Communicate with IDNR-OWR regarding floodway permitting requirements. It is anticipated that the proposed improvements will be covered by Part 3708 Regional Permit 3 and that no formal permit application submittal will be required. 1 10.02 Communicate with and submit a permit inquiry to Metropolitan Water Reclamation District. 1 10.0 PERMITTING TOTAL 2 11.0 DRAWINGS, SPECIFICATIONS, OPCC, AND OPINION OF CONSTRUCTION TIMELINE 11.01 Prepare the following drawings in accordance with the DEPARTMENTS’s BLRS Manual. Cover Drawing 1 4 4 Index of Drawings and Standards 1 6 6 General Notes and Commitments 1 8 8 Summary of Quantities 4 8 32 Includes quantity calculation effort Schedule of Quantities 2 8 16 Includes quantity calculation effort Earthwork Schedule 1 10 10 Alignment, Ties, and Benchmarks Hassell Road 1 8 8 Pembroke Avenue 1 6 6 Stonington Avenue 1 6 6 Typical Sections Hassell Road 3 6 18 Pembroke Avenue 1 6 6 A typically section is not anticipated for Stonington Avenue Stonington Avenue 0 8 0 Existing Conditions and Removal Plan Hassell Road 2 6 12 Pembroke Avenue 1 6 6 No existing conditions and removal plan is anticipated for Stonington Avenue 0 6 0 Stonington Avenue Suggest Maintenance of Traffic General Notes 2 6 12 Sidewalk, Pavement Marking, and Signage Drawings Hassell Road–Dual Pane Plan-Plan 8 8 64 Pembroke Avenue–Dual Pane Plan-Plan 1 8 8 Pembroke Avenue–Dual Pane Plan-Profile 4 8 32 No sidewalk, pavement marking, and signage drawings are Stonington Avenue–Dual Pane Plan-Plan 0 8 0 anticipated for Stonington Avenue Roadway Details Driveway Detail 1 8 8 Bench/Planter Details 0 See Hitchcock Design Scope of Services Bus Stop Details 2 6 12 ADA Curb Ramp Details Hassell and Barrington Town Square 2 2 4 Hassell and Holbrook Lane 1 2 2 Hassell and Oxford Lane 2 2 4 Pembroke Avenue and Stonington Avenue 2 2 4 End of Pembroke Avenue 1 2 2 Signing Details 0 See Hitchcock Design Scope of Services Landscape Details 0 See Hitchcock Design Scope of Services Temporary and Permanent Erosion and Sediment Control 2 8 16 Street Lighting Drawings Lighting General Notes and Legend Sheet 1 8 8 Hassell Road-Dual Pane Plan-Plan (Removal) 3 4 12 Pembroke Avenue–Dual Pane Plan-Plan (Removal) 2 4 8 Stonington Avenue–Dual Pane Plan-Plan (Removal) 2 4 8 Hassell Road–Dual Pane Plan-Plan 8 10 80 Pembroke Avenue–Dual Pane Plan-Plan 3 12 36 Stonington Avenue–Dual Pane Plan-Plan 2 12 24 Single Line Diagram 1 12 12 Street Lighting Details 'IDOT BE Standards and LPA Standards) 6 0.5 3 DEPARTMENT District One Details 4 0.5 2 LPA Details 4 0.5 2 Cross Sections (Five Cross Sections per Drawing) Hassell Road Pembroke Avenue–50 10 1 10 Stonington Avenue 11.02 Prepare an OPCC. 6 11.03 Prepare an opinion of probable construction duration. 4 11.04 Prepare specifications. 16 11.0 DRAWINGS TOTAL 537 12.0 QUALITY CONTROL/QUALITY ASSURANCE QUALITY CONTROL/QUALITY ASSURANCE 36 Approximate 4% of total hours 12.0 QUALITY CONTROL/QUALITY ASSURANCE TOTAL 36 PROJECT MANHOUR TOTALS 838.00 Page 39 of 91  EXHIBIT E Scope of Work PROJECT SUMMARY Project Name: Hassell Road Pedestrian and Bicycle Enhancements ASE Proposal No. 224087 Owner: Village of Hoffman Estates Date August 21, 2024 Agent: Strand Associates Revision Date September 20, 2024 Project Description – ASE will provide professional services, including Land Acquisition Survey, Appraisal, and Negotiation for one (1) Temporary Easement acquisition in support of the project. In addition, ASE will provide a supplemental topographic survey for approximately 1,850’ of Pembroke Ave., where ComEd recently completed an underground project. The location of the parent parcel for the Temporary Easement is shown below outlined in red in this client supplied exhibit. The approximate location of the Temporary Easement is circled in blue. PIN 07-06-200-012-0000 Topographic Survey Location and Limits are shown below in this ASE prepared Exhibit. The proposed limits are a 50’ strip, 40’ north and 10’ south of the existing north curb of Pembroke Avenue. Page 40 of 91  EXHIBIT E GENERAL CONDITIONS AND SCOPE ASSUMPTIONS 1. All professional services will be performed to appropriate Minimum Standards of practice and Section 1270.56, Minimum Standards of Practice for surveys in Illinois. 2. Horizontal Control will use NAD 83 (2011) IL East Zone State Plane Coordinates. Vertical Control will use GPS-derived NAVD88 values. 3. All previous and relevant survey information such as pertinent site information including, but not limited to previous horizontal and vertical survey control survey information, existing aerial photography, Right-of-Way plans, centerline alignment, construction plans and plats of highway will be furnished to ASE, at no cost to ASE, prior to commencement of field operations. 4. Owner/Agent will provide a Letter of Introduction to facilitate field operations. 5. American Surveying & Engineering shall not be responsible for any erroneous or missing information provided by underground utility providers. 6. Hazardous Waste sites designated as requiring protective equipment of “Class D” or greater will not be entered unless provided for otherwise in the Scope of Work Tasks. 7. American Surveying & Engineering is not signatory to any organized labor agreements. We will not provide services in any capacity where labor disputes may exist. We will not be responsible for costs or delays associated with labor disputes relevant to work on this project. 8. Field work performed on this project is subject to the vagaries of weather. In the event weather impairs our ability to perform any specified professional services, we will contact the Owner/Agent to determine changes in schedule or cost. No additional work will be performed until the owner/agent has reviewed and approved a revised cost or schedule. 9. This proposal assumes the flowlines of project drainage structures (culverts, manholes, inlets, etc.) will be surveyed as existing conditions. ASE will not clean, excavate, pump or otherwise remove debris, silt, trash or other material from project structures. 10. ASE will begin work after Notice to Proceed at a mutually agreed upon date. 11. This SOW shall become part of the contract between Owner/Agent and ASE. 12. Title Commitments will be supplied to ASE by others. PROPOSED TASKS 1. Administration 1.1. Meetings with Owner or Agent, including in-house meetings. Progress Reports, scheduling, invoicing, and other project administrative tasks. 1.2. Technical direction of staff. 1.3. Project Management, resource coordination. 2. Document Compilation 2.1. Obtain relevant project documents from Owner/Agent. 2.2. Compile, review, and index information. 2.3. Prepare compiled information for field and office tasks. 2 Page 41 of 91  EXHIBIT E 3. Horizontal and Vertical Control 3.1. Search and reconnaissance for record control points. Recover and verify previous control points. Set secondary control. 3.2. Traverse/GPS/level through found monuments to establish primary control. Traverse/GPS/level through secondary control to densify control. 3.3. Office calculations, adjustment, tabulations of coordinates, and working drawings. 4. Land Acquisition Surveys (assume 1 acquisition parcel) 4.1. Perform courthouse research. Record Descriptions or Title Commitments of property to be surveyed shall be furnished by others prior to commencement of Boundary Survey. 4.2. Search and locate section/quarter corners – assume 5 corners to be surveyed. 4.3. Search property boundary corner monumentation and evidence. 4.4. Calculate property boundaries and Existing Right-of-Way within project location. 4.5. Calculate areas for proposed temporary easement. 4.6. Prepare legal description and Plat of Highway. Note that individual Parcel Plats will not be prepared and are not part of this contract. 5. Appraisal – Unit Cost (does not include expert witness or court exhibits for condemnation proceedings) 5.1. Document collection and property visit. 5.2. Data analysis and review. 5.3. Prepare Appraisal Report. 5.4. Professional service support and coordination time. 6. Negotiations – Unit Cost 6.1. Assemble and review title, plat, appraisal, contract plans and conveyance documents. 6.2. Prepare Introductory Letter in name of the Village of Hoffman Estates. 6.3. Schedule and conduct meeting with property owner to present Offer to Purchase, appraisal, and proper conveyance documents. 6.4. Negotiate with owner, communicate owner concerns to the county with eye on settlement. If no progress is made after 3 contacts with owner, a 60-day letter will be recommended, with negotiations continuing during the 60-day period. 6.5. Present any counteroffers to the Village. 6.6. Prepare and send 60-day letter if necessary. 6.7. Obtain IDOT certification if required. 6.8. Maintain Negotiator’s Log. 7. Topographic Survey 7.1. Locate the following visible, marked, or available from record man-made topographic features within the survey limits: Point(s) of access to property(ies), sewers, culverts, and discharge pipes (including size and invert elevation), catch basins, inlets, drainage structures, fire hydrants, manholes, hand holes, traffic signals, wells, guardrails, retaining walls, large and/or overhead signs, railroad tracks, pavement, curbs and other manmade improvements. 7.1.1. Locate Buildings. Dimension buildings with exterior dimensions at ground level. 7.1.2. Locate roadways, driveways, sidewalks, paved paths, and parking lots. 7.1.3. Locate fences and other evidence of occupation. 7.2. Conduct elevation surveys at intervals and at locations necessary to create DTM (Note: Shots may be taken on random stationing and locations as required to create a Digital Terrain Model “DTM”). Elevations shall be obtained to provide client with a DTM with an appropriate 3 Page 42 of 91  EXHIBIT E accuracy to depict existing conditions. Hard surface elevations will be obtained to an equivalent of cross sections at 50-foot intervals. Cross sections will extend to the survey limits on either side (previously described in this scope). Locations may be obtained with terrestrial based, 3-D LiDAR scanning or conventional survey methods. 7.2.1. Site elevations shall be obtained to provide client with a DTM. Provide elevation data at apparent Right-of Way, edge of sidewalks, centerline of driveways, edge of pavement, centerline of pavement, edge of curb, flowline of curb and back of curb, and ground elevations at break points. 7.2.2. Elevations on paved surfaces shall be reported to 0.01 of a foot. 7.2.3. Elevations on other surfaces shall be reported to 0.1 of a foot. 7.3. Office calculations for data, downloading, and editing. 7.4. CADD drafting and incorporate the following topographic features into mapping: 7.4.1. Digital Terrain Model (DTM) will be generated and will include one-foot contours. 8. QA/QC 8.1. Review contract documents and survey requirements to verify ASE project QA/QC requirements. Create project-specific QA/QC plan. 8.2. Final review and report of QA/QC compliance. ASE WILL DELIVER TO CLIENT: A. Plat of Highway and legal description for one land acquisition parcel. Plat of Highway to be completed per IDOT D1 Standards. B. Completed Appraisal Dossier. C. Negotiator’s Log and closing documents or recommendation for condemnation. D. Electronic versions of drawings in Open Roads. E. Field detail drawing sheets of underground structures. DIRECT/UNIT COST ITEMS A. Courthouse Cost – assume $75. B. Appraisal – assume one at $6,970.00. C. Negotiation – assume one at $6,245.00. ITEMS SUPPLIED BY OTHERS A. Record plans, including any previous survey information (if available). B. All pertinent site information including, but not limited to previous horizontal and vertical survey control information, existing aerial photography, Right-of-Way plans, centerline alignment, construction plans and plats of highway will be furnished to ASE, at no cost to ASE, prior to commencement of field operations. C. Permission and access to closed or locked areas requiring access to complete the survey. D. Letter of Introduction and written authorization for access to subject property for ASE’s services on subject site. 4 Page 43 of 91  EXHIBIT E PROJECT: Hassel Road - Temporary Easment & Topo Survey LOCATION: Hoffman Estates PROPOSAL No.: 224087 CLIENT: Strand DATE: 9/20/2024 TASK 1.0 Administration Man Hours ITEM Description PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 1.1 Meetings, reports, scheduling, etc. 1 1 2 4 1.2 Technical Direction of Staff 1 1 1.3 Project management & coordination 1 1 2 1.4 0 1.5 0 1.6 0 1.7 0 1.8 0 1.9 0 0 TOTAL HOURS 0 3 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 7 TASK 2.0 Data Compilation Man Hours ITEM Description PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 2.1 Retrieve Existing Survey information 2 2 2.2 Prepare working drawings 2 2 2.3 Catalog and transfer to field 2 2 2.4 0 2.5 0 2.6 0 2.7 0 2.8 0 2.9 0 0 TOTAL HOURS 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 TASK 3.0 Horizontal & Vertical Control Man Hours ITEM Description PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 3.1 Recon. & locate existing mon's. 1 4 4 9 3.2 Traverse/GPS 2 2 2 6 3.3 Office Calc's. 1 2 3 3.4 0 3.5 0 3.6 0 3.7 0 3.8 0 3.9 0 0 TOTAL HOURS 0 2 0 4 0 0 0 0 6 6 0 0 0 0 0 0 0 0 0 0 0 18 TASK 4.0 Land Acquistion Survey Man Hours ITEM Description PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 4.1 Courthouse research. 4 4 4.2 Search and locate section corners 2 4 12 12 30 4.3 Search Property corners 8 8 16 4.4 Calculate boundaries and Existing ROW 2 8 10 4.5 Calculate area for temporary easement 4 4 4.6 Prepare legal description and Plat of Highway 4 2 16 22 4.7 0 4.8 0 4.9 0 0 TOTAL HOURS 0 12 0 18 0 0 16 0 20 20 0 0 0 0 0 0 0 0 0 0 0 86 Printed on 9/20/2024 9:31 AM File:K:\PROPOSAL- PROJECTS\224087_Strand_Hoffman Estates_Land Acq_8.16.24\Working files\Hours - CECS_08.19.24_tb\Final Hours-CECS\Manhoursheet Page 44 of 91  EXHIBIT E PROJECT: Hassel Road - Temporary Easment & Topo Survey LOCATION: Hoffman Estates PROPOSAL No. 224087 CLIENT: Strand DATE: 9/20/2024 TASK 5.0 Appraisal - Unit Cost Man Hours ITEM Description PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 5.1 Market Data Analysis 0 5.2 Market Data Research 0 5.3 Meet with owner to conduct inspection. 0 5.4 Comparable sale properties. 0 5.5 Valuation analysis 0 5.6 Appraisal reports 0 5.7 0 5.8 0 5.9 0 0 TOTAL HOURS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TASK 6.0 Negotiations - Unit Cost Man Hours ITEM Description PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 6.1 Assemble and review title 0 6.2 Prepare letter. 0 6.3 Schedule and conduct meeting to present offer. 0 6.4 Negotiate with owner. 0 6.5 Present any counter offers to the Village 0 6.6 Secure proper conveyance documents 0 6.7 Maintain Negotiators Log 0 6.8 0 6.9 0 0 TOTAL HOURS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TASK 7.0 Topographic Survey Man Hours ITEM Description PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 7.1 Locate planimetric features 1 4 4 9 7.2 Measure contours 4 4 8 7.3 Office Calcs 2 2 4 7.4 CADD drafting of Topo basesheet 1 2 8 11 7.5 0 7.6 0 7.7 0 7.8 0 7.9 0 0 TOTAL HOURS 0 4 0 4 0 0 8 8 8 0 0 0 0 0 0 0 0 0 0 0 0 32 TASK 8.0 QA/QC Man Hours ITEM Description PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 8.1 Review contract and prepare plan. 1 1 2 8.2 Final review and report. 1 1 2 8.3 0 8.4 0 8.5 0 8.6 0 8.7 0 8.8 0 8.9 0 0 TOTAL HOURS 0 2 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 Printed on 9/20/2024 9:32 AM File:K:\PROPOSAL- PROJECTS\224087_Strand_Hoffman Estates_Land Acq_8.16.24\Working files\Hours - CECS_08.19.24_tb\Final Hours-CECS\Manhoursheet Page 45 of 91  EXHIBIT E PROJECT: Hassel Road - Temporary Easment & Topo Survey LOCATION: Hoffman Estates PROPOSAL No. : 224087 CLIENT: Strand DATE: 9/20/2024 SUMMARY OF TASKS MANHOURS TASK PIC PM P S/E 4 P S/E 3 P S/E 2 P S/E 1 CADD ST4 ST3 ST2 ST1 ROW 4 ROW 3 ROW2 ROW 1 SUE 4 SUE 3 SUE 2 SUE 1 A/C 3 A/C 2 TOTAL 1.0 Administration 0 3 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 7 2.0 Data Compilation 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 3.0 Horizontal & Vertical Control 0 2 0 4 0 0 0 0 6 6 0 0 0 0 0 0 0 0 0 0 0 18 4.0 Land Acquistion Survey 0 12 0 18 0 0 16 0 20 20 0 0 0 0 0 0 0 0 0 0 0 86 5.0 Appraisal - Unit Cost 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6.0 Negotiations - Unit Cost 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7.0 Topographic Survey 0 4 0 4 0 0 8 8 8 0 0 0 0 0 0 0 0 0 0 0 0 32 8.0 QA/QC 0 2 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 9 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 14 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 17 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 19 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Hours 0 29 0 30 0 0 24 8 34 26 0 0 0 0 0 0 0 0 0 2 0 153 Printed on 9/20/2024 9:32 AM File:K:\PROPOSAL- PROJECTS\224087_Strand_Hoffman Estates_Land Acq_8.16.24\Working files\Hours - CECS_08.19.24_tb\Final Hours-CECS\Manhoursheet Page 46 of 91  EXHIBIT EXHIBIT DE COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Prime Consultant (Firm) Name Prepared By Date Strand Associates, Inc. TB 09.20.24 Consultant / Subconsultant Name Job Number American Surveying & Engineering, Ltd. ASE No. 224087 Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks PAYROLL ESCALATION TABLE CONTRACT TERM 6 MONTHS OVERHEAD RATE 178.20% START DATE 11/1/2024 COMPLEXITY FACTOR RAISE DATE 1/1/2025 % OF RAISE 2.00% END DATE 4/30/2025 ESCALATION PER YEAR % of Year First Date Last Date Months Contract 0 11/1/2024 1/1/2025 2 33.33% 1 1/2/2025 5/1/2025 4 68.00% The total escalation = 1.33% BLR 05514 (Rev. 02/09/23) Printed 9/20/2024 9:33 AM ESCALATIONPage 47 of 91 Page 1 of 1  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number American Surveying & Engineering, Ltd. ASE No. 224087 PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RATE 86.00 ESCALATION FACTOR 1.33% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE PRINCIPAL IN CHARGE $89.44 $86.00 PROJECT MANAGER $84.45 $85.58 PROJECT SURVEYOR/ENGINEER 4 $79.96 $81.03 PROJECT SURVEYOR/ENGINEER 3 $67.52 $68.42 PROJECT SURVEYOR/ENGINEER 2 $51.46 $52.15 PROJECT SURVEYOR/ENGINEER 1 $38.43 $38.94 CADD TECHNICIANS $45.52 $46.13 ENGINEERING/SURVEY TECHNICIAN 4 $67.12 $68.01 ENGINEERING/SURVEY TECHNICIAN 3 $43.72 $44.30 ENGINEERING/SURVEY TECHNICIAN 2 $33.04 $33.48 ENGINEERING/SURVEY TECHNICIAN 1 $21.10 $21.38 RIGHT-OF-WAY SPECIALIST 4 $65.04 $65.91 RIGHT-OF-WAY SPECIALIST 3 $44.75 $45.35 RIGHT-OF-WAY SPECIALIST 2 $35.11 $35.58 RIGHT-OF-WAY SPECIALIST 1 $22.50 $22.80 SUBSURFACE UTILITY ENGINEER 4 $50.00 $50.67 SUBSURFACE UTILITY ENGINEER 3 $44.72 $45.32 SUBSURFACE UTILITY ENGINEER 2 $31.04 $31.45 SUBSURFACE UTILITY ENGINEER 1 $25.00 $25.33 ADMINISTRATIVE/CLERICAL 3 $32.00 $32.43 ADMINISTRATIVE/CLERICAL 2 $21.63 $21.92 BLR 05514 (Rev. 02/09/23) Printed 9/20/2024 9:33 AM RATES Page 1 of 1 Page 48 of 91  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number American Surveying & Engineering, Ltd. ASE No. 224087 DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET CONTRACT ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT approval Vehicle Mileage Up to state rate maximum $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day $0.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase III Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 CADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost 1 $75.00 $75.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Title Commitment Actual Cost - Estimated $990 0 $990.00 $0.00 Appraisal Unit Cost 1 $6,970.00 $6,970.00 Negotiation Unit Cost 1 $6,245.00 $6,245.00 $0.00 BLR 05514 (Rev. 02/09/23) Printed 9/20/2024 9:33 AM TOTAL DIRECT COSTS: $13,290.00 DIRECT COSTS Page 1 of 1 Page 49 of 91  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number American Surveying & Engineering, Ltd. ASE No. 224087 COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET OVERHEAD RATE 178.20% COMPLEXITY FACTOR 0 DIRECT COSTS (not included in OVERHEAD & FRINGE SERVICES BY % OF GRAND TASK row totals) STAFF HOURS PAYROLL BENEFITS FIXED FEE OTHERS TOTAL TOTAL 1.0 Administration 7 458 817 151 1,426 3.55% 2.0 Data Compilation 6 513 915 169 1,597 3.98% 3.0 Horizontal & Vertical Control 18 912 1,624 301 2,837 7.07% 4.0 Land Acquistion Survey 75 86 4,552 8,112 1,502 14,166 35.29% 5.0 Appraisal - Unit Cost 6,970 - - - - 0.00% 6.0 Negotiations - Unit Cost 6,245 - - - - 0.00% 7.0 Topographic Survey 32 1,884 3,356 622 5,862 14.60% 8.0 QA/QC 4 308 549 102 959 2.39% 9 - - - - 0.00% 10 - - - - 0.00% 11 - - - - 0.00% 12 - - - - 0.00% 13 - - - - 0.00% 14 - - - - 0.00% 15 - - - - 0.00% 16 - - - - 0.00% 17 - - - - 0.00% 18 - - - - 0.00% 19 - - - - 0.00% 20 - - - - 0.00% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subconsultant DL $0.00 Direct Costs Total ===> $13,290.00 $13,290.00 33.11% TOTALS 153 8,627 15,373 2,847 - 40,137 100.00% 24,000 BLR 05514 (Rev. 02/09/23) Printed 9/20/2024 9:34 AM COST Page 50 of 91 EST Page 1 of 1  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number American Surveying & Engineering, Ltd. ASE No. 224087 AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 1 OF 1 3.0 Horizontal & Vertical PAYROLL AVG TOTAL PROJ. RATES 1.0 Administration 2.0 Data Compilation Control 4.0 Land Acquistion Survey 5.0 Appraisal - Unit Cost HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg PRINCIPAL IN CHARGE 86.00 0.0 0 0 0 0 0 PROJECT MANAGER 85.58 29.0 18.95% 16.22 3 42.86% 36.68 6 100.00% 85.58 2 11.11% 9.51 12 13.95% 11.94 0 PROJECT SURVEYOR/ENGINEER 4 81.03 0.0 0 0 0 0 0 PROJECT SURVEYOR/ENGINEER 3 68.42 30.0 19.61% 13.42 2 28.57% 19.55 0 4 22.22% 15.20 18 20.93% 14.32 0 PROJECT SURVEYOR/ENGINEER 2 52.15 0.0 0 0 0 0 0 PROJECT SURVEYOR/ENGINEER 1 38.94 0.0 0 0 0 0 0 CADD TECHNICIANS 46.13 24.0 15.69% 7.24 0 0 0 16 18.60% 8.58 0 ENGINEERING/SURVEY TECHNICIAN 4 68.01 8.0 5.23% 3.56 0 0 0 0 0 ENGINEERING/SURVEY TECHNICIAN 3 44.30 34.0 22.22% 9.85 0 0 6 33.33% 14.77 20 23.26% 10.30 0 ENGINEERING/SURVEY TECHNICIAN 2 33.48 26.0 16.99% 5.69 0 0 6 33.33% 11.16 20 23.26% 7.79 0 ENGINEERING/SURVEY TECHNICIAN 1 21.38 0.0 0 0 0 0 0 RIGHT-OF-WAY SPECIALIST 4 65.91 0.0 0 0 0 0 0 RIGHT-OF-WAY SPECIALIST 3 45.35 0.0 0 0 0 0 0 RIGHT-OF-WAY SPECIALIST 2 35.58 0.0 0 0 0 0 0 RIGHT-OF-WAY SPECIALIST 1 22.80 0.0 0 0 0 0 0 SUBSURFACE UTILITY ENGINEER 4 50.67 0.0 0 0 0 0 0 SUBSURFACE UTILITY ENGINEER 3 45.32 0.0 0 0 0 0 0 SUBSURFACE UTILITY ENGINEER 2 31.45 0.0 0 0 0 0 0 SUBSURFACE UTILITY ENGINEER 1 25.33 0.0 0 0 0 0 0 ADMINISTRATIVE/CLERICAL 3 32.43 2.0 1.31% 0.42 2 28.57% 9.26 0 0 0 0 ADMINISTRATIVE/CLERICAL 2 21.92 0.0 0 0 0 0 0 0.0 0.0 0.0 0.0 0.0 0.0 TOTALS 153.0 100% $56.39 7.0 100.00% $65.49 6.0 100% $85.58 18.0 100% $50.64 86.0 100% $52.93 0.0 0% $0.00 Printed 9/20/2024 9:34 AM BLR 05514 (Rev. Page 02/09/23) 51 of 91 Page 1 of 1 AVG 1  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook 21-00109-00-BT Consultant / Subconsultant Name Job Number American Surveying & Engineering, Ltd. ASE No. 224087 AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 2 OF 1 PAYROLL AVG 6.0 Negotiations - Unit Cost 7.0 Topographic Survey 8.0 QA/QC 9 10 11 HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg PRINCIPAL IN CHARGE 86.00 0 0 0 0 0 0 PROJECT MANAGER 85.58 0 4 12.50% 10.70 2 50.00% 42.79 0 0 0 PROJECT SURVEYOR/ENGINEER 4 81.03 0 0 0 0 0 0 PROJECT SURVEYOR/ENGINEER 3 68.42 0 4 12.50% 8.55 2 50.00% 34.21 0 0 0 PROJECT SURVEYOR/ENGINEER 2 52.15 0 0 0 0 0 0 PROJECT SURVEYOR/ENGINEER 1 38.94 0 0 0 0 0 0 CADD TECHNICIANS 46.13 0 8 25.00% 11.53 0 0 0 0 ENGINEERING/SURVEY TECHNICIAN 4 68.01 0 8 25.00% 17.00 0 0 0 0 ENGINEERING/SURVEY TECHNICIAN 3 44.30 0 8 25.00% 11.08 0 0 0 0 ENGINEERING/SURVEY TECHNICIAN 2 33.48 0 0 0 0 0 0 ENGINEERING/SURVEY TECHNICIAN 1 21.38 0 0 0 0 0 0 RIGHT-OF-WAY SPECIALIST 4 65.91 0 0 0 0 0 0 RIGHT-OF-WAY SPECIALIST 3 45.35 0 0 0 0 0 0 RIGHT-OF-WAY SPECIALIST 2 35.58 0 0 0 0 0 0 RIGHT-OF-WAY SPECIALIST 1 22.80 0 0 0 0 0 0 SUBSURFACE UTILITY ENGINEER 4 50.67 0 0 0 0 0 0 SUBSURFACE UTILITY ENGINEER 3 45.32 0 0 0 0 0 0 SUBSURFACE UTILITY ENGINEER 2 31.45 0 0 0 0 0 0 SUBSURFACE UTILITY ENGINEER 1 25.33 0 0 0 0 0 0 ADMINISTRATIVE/CLERICAL 3 32.43 0 0 0 0 0 0 ADMINISTRATIVE/CLERICAL 2 21.92 0 0 0 0 0 0 TOTALS 0.0 0% $0.00 32.0 100% $58.86 4.0 100% $77.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 Printed 9/20/2024 9:34 AM BLR 05514 (Rev. Page 02/09/23) 52 of 91 Page 1 of 1 AVG 2  EXHIBIT E September 11, 2024 Hoffman Estates Hassell Road Improvements Page 1 Scope of Services Phase II – Final Design and Engineering The goal for this part of the engagement is to finalize the Plans, Specifications, and Estimates (PS&E) and submit the documents as required by IDOT for final approval and bid letting. A. Preliminary Landscape Design Objective: Reach consensus on the type, location, organization, scale, character, and potential cost of specific landscape improvements. Process: Hitchcock Design Group will: 1. (Mtg 1) Participate in a kick-off meeting with Village representatives and project team members confirming: a. Project area b. Status of Phase I PDR approval c. IDOT requirements d. Preliminary budget costs e. Team responsibilities f. Communications protocol g. Decision making h. Stakeholder involvement i. Schedule 2. Review the Phase I PDR to understand the project scope and requirements including: a. Project limits b. Topography c. Right-of-way and property ownership d. Utility locations e. Improvement components f. Preliminary construction cost estimate 3. Observe and photograph the project area and immediate surroundings to identify readily apparent physical conditions and patterns of use. 4. Using CAD files provided by others, prepare Base Maps at appropriate scales for the relevant areas of the study area. 5. Prepare up to (3) Schematic Landscape Design Alternatives including appropriate plan views, sections, elevations, and comparable project images to illustrate the organization, scale, and character of the landscape improvements including: a. Seating area hardscape and curbed planters b. Site furnishings c. Plantings d. Wayfinding signage 6. Prepare a Preliminary Construction Cost Estimate using recognized IDOT pay items for each schematic design alternative. 7. (Telecon) Review the Schematic Design Alternatives with Village representatives and project team members. 8. (Mtg 2) Prepare for and participate in a Public Open House to present the Schematic Design Alternatives and gather input from attendees regarding the Preferred Alternative to advance. Page 53 of 91  EXHIBIT E September 11, 2024 Hoffman Estates Hassell Road Improvements Page 2 9. Based on input received from the public meeting and Village representatives, refine the Preferred Alternative (or combination of alternatives) including updating the preliminary Construction Cost Estimate. 10. (Telecon) Review the Preferred Alternative with Village representatives and project team members. B. Plan Development Objective: Produce the landscape plans, specifications, and estimates that will be incorporated into the overall project documents, for IDOT review and approval to bid and construct the improvements. Process: Hitchcock Design Group will: 1. Prepare the plans based on IDOT standards for the landscape components, and submit to the engineer to incorporate into the overall project documents including: a. Landscape Layout and Material plans including seating area hardscape, curbed planters, and site furnishings b. Planting plans c. Wayfinding signage plans d. Construction details 2. Prepare the specifications and special provisions based on IDOT standards for the landscape components and submit to the engineer to incorporate into the overall project documents. 3. Prepare the quantity estimate and construction cost estimate using IDOT coded pay items and submit to the engineer to incorporate into the overall project documents. C. Plan Review Objective: Submit the plans, specifications, and estimates to the engineer to incorporate into the overall project documents, for IDOT review, and finalize the documents as necessary to bid and construct the improvements. Process: Hitchcock Design Group will: 1. Submit the documents to IDOT for Preliminary Plan Review. 2. Revise the documents (1) time based on preliminary plan review and submit the documents to IDOT for Pre-Final Plan Review. Prepare a disposition of comments to include with the submittal. 3. Revise the documents (1) time based on pre-final plan review and submit the documents to IDOT for Final Plan Review. Prepare a disposition of comments to include with the submittal. The purpose of the final plan review is to ensure that the reviewer’s comments from the pre-final plan review have been addressed. Additional revisions should not be necessary at this stage. 4. Submit the documents to the engineer to incorporate into the overall project documents for submittal to IDOT for Final Plan Approval and Release. General Project Administration In addition to the services outlined above, HDG will administer the performance of its own work throughout the term of the contract by providing the following services: A. Communications 1. Participate in periodic meetings. Page 54 of 91  EXHIBIT E September 11, 2024 Hoffman Estates Hassell Road Improvements Page 3 2. Rehearse, attend, and present at public forums identified. 3. Periodically inform your representative about our progress. B. Schedules 1. Contribute to development of the project schedule prepared by others. 2. Coordinate the activities of our staff with the project team. C. Staffing 1. Select and assign staff members to appropriate tasks and services. 2. Prepare and administer consultant agreements. D. File Maintenance 1. Establish and maintain appropriate correspondence, financial, drawing and data files. 2. Obtain appropriate insurance certificates as required. 3. Maintain appropriate time and expense records. Optional, Additional Services Services or meetings not specified in this scope of services will be considered additional services. If circumstances arise during our performance of the outlined services that we believe require additional services, we will promptly notify you about the nature, extent, and cost of the additional services, and perform only such additional services following your written authorization. The following items are excluded and will be considered additional services if required: 1. Design and documentation of components not listed in the Scope of Services. 2. Additional design alternatives beyond those listed in the Scope of Services. 3. Revisions to design alternatives beyond those listed in the Scope of Services. 4. Revisions based on IDOT comments beyond those listed in the Scope of Services. 5. Participation at in-person meetings beyond those listed in the Scope of Services. Page 55 of 91  EXHIBIT EXHIBIT D E COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE Local Public Agency County Section Number Village of Hoffman Estates Cook Prime Consultant (Firm) Name Prepared By Date Strand Associates Tim King 5/24/2024 Consultant / Subconsultant Name Job Number Hitchcock Design Group Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks PAYROLL ESCALATION TABLE CONTRACT TERM 12 MONTHS OVERHEAD RATE 160.89% START DATE 10/1/2024 COMPLEXITY FACTOR RAISE DATE ANNIVERSARY % OF RAISE 2.00% ESCALATION PER YEAR DETERMINE THE MID POINT OF THE AGREEMENT 6 CALCULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT 1.00% The total escalation for this project would be: 1.00% Printed 9/12/2024 10:54 AM BLR 05513 (Rev. 02/09/23) Page 1 of 15 Page 56 of 91  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook Consultant / Subconsultant Name Job Number Hitchcock Design Group PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE MAXIMUM PAYROLL RATE 86.00 ESCALATION FACTOR 1.00% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Senior Principal $61.20 $61.81 Principal $61.20 $61.81 Senior Associate $41.04 $41.45 Associate $32.26 $32.58 Junior Associate $28.73 $29.02 BLR 05513 (Rev. 02/09/23) Printed 9/12/2024 10:54 AM Page 2 of 15 Page 57 of 91  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook Consultant / Subconsultant Name Job Number Hitchcock Design Group SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE Name Direct Labor Total Contribution to Prime Consultant Total 0.00 0.00 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. Printed 9/12/2024 10:54 AM BLR 05513 (Rev. 02/09/23) Page 3 of 15 Page 58 of 91  Local Public Agency County Section Number Village of Hoffman Estates Cook EXHIBIT E Consultant / Subconsultant Name Job Number Hitchcock Design Group DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE CONTRACT ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT approval Vehicle Mileage Up to state rate maximum 80 $0.66 $52.40 (per GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day $0.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) 5 $15.00 $75.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) 50 $0.50 $25.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) 50 $1.50 $75.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase III Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 CADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 $0.00 $0.00 BLR 05513 (Rev. 02/09/23) $0.00 Printed 9/12/2024 10:54 AM Page 4 of 15 TOTAL DIRECT COSTS: $227.40 Page 59 of 91  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook Consultant / Subconsultant Name Job Number Hitchcock Design Group COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE OVERHEAD RATE 160.89% COMPLEXITY FACTOR 0.00% OVERHEAD & SERVICES BY % OF GRAND TASK DIRECT COSTS STAFF HOURS PAYROLL FIXED FEE TOTAL FRINGE BENEFITS OTHERS TOTAL A.1. KICK OFF 40 3 124 200 41 365 2.46% A.2. REVIEW PDR 1 41 67 14 122 0.82% A.3. SITE REVIEW 1 41 67 14 122 0.82% A.4. BASE MAPS 2 58 93 19 170 1.14% A.5. (3) ALTERNATIVES 21 692 1,113 228 2,033 13.68% A.6. PRELIM. COST ESTIMATE 5 158 253 52 463 3.12% A.7. REVIEW WITH VILLAGE 1 41 67 14 122 0.82% A.8. PUBLIC OPEN HOUSE 140 6 224 360 74 658 4.43% A.9. PREFERRED ALTERNATIVE 21 692 1,113 228 2,033 13.68% A.10. REVIEW WITH VILLAGE 1 41 67 14 122 0.82% B.1. PLAN DEVELOPMENT 45 1,438 2,314 475 4,227 28.44% B.2. SPECIAL PROVISIONS 9 393 633 130 1,156 7.78% B.3. COST ESTIMATE 11 377 606 124 1,107 7.45% C.1. PRELIM. SUBMITTAL 24 3 99 160 33 292 1.96% C.2. PRE-FINAL SUBMITTAL 6 199 320 66 585 3.94% C.3. FINAL REVIEW SUBMITTAL 24 7 261 420 86 767 5.16% C.4. FINAL SUBMITTAL 3 99 160 33 292 1.96% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subconsultant DL $0.00 Direct Costs Total ===> $227.40 $227.40 1.53% TOTALS 146 4,978 8,013 1,645 - 14,863 100.00% 12,991 Printed 9/12/2024 10:54 AM BLR 05513Page (Rev. 02/09/23) 60 of 91 Page 5 of 15  Local Public Agency County EXHIBIT Section E Number Village of Hoffman Estates Cook Consultant / Subconsultant Name Job Number Hitchcock Design Group AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE SHEET 1 OF 2 PAYROLL AVG TOTAL PROJ. RATES A.1. KICK OFF A.2. REVIEW PDR A.3. SITE REVIEW A.4. BASE MAPS A.5. (3) ALTERNATIVES HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Senior Principal 61.81 0.0 Principal 61.81 6.0 4.11% 2.54 1 4.76% 2.94 Senior Associate 41.45 44.0 30.14% 12.49 3 100.00% 41.45 1 100.00% 41.45 1 100.00% 41.45 4 19.05% 7.90 Associate 32.58 0.0 Junior Associate 29.02 96.0 65.75% 19.08 2 100.00% 29.02 16 76.19% 22.11 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTALS 146.0 100% $34.11 3.0 100.00% $41.45 1.0 100% ##### 1.0 100% $41.45 2.0 100% $29.02 21.0 100% $32.95 BLR 05513 (Rev. 02/09/23) Printed 9/12/2024 10:54 AM Page 61 of 91 Page 6 of 15  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook Consultant / Subconsultant Name Job Number Hitchcock Design Group AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE SHEET 2 OF 2 A.6. PRELIM. COST A.7. REVIEW WITH A.8. PUBLIC OPEN A.9. PREFERRED A.10. REVIEW WITH B.1. PLAN PAYROLL AVG ESTIMATE VILLAGE HOUSE ALTERNATIVE VILLAGE DEVELOPMENT HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Senior Principal 61.81 Principal 61.81 1 4.76% 2.94 1 2.22% 1.37 Senior Associate 41.45 1 20.00% 8.29 1 100.00% 41.45 4 66.67% 27.63 4 19.05% 7.90 1 100.00% 41.45 8 17.78% 7.37 Associate 32.58 Junior Associate 29.02 4 80.00% 23.21 2 33.33% 9.67 16 76.19% 22.11 36 80.00% 23.21 TOTALS 5.0 100% $31.50 1.0 100% $41.45 6.0 100% $37.31 21.0 100% $32.95 1.0 100% $41.45 45.0 100% $31.96 BLR 05513 (Rev. 02/09/23) Printed 9/12/2024 10:54 AM Page 62 of 91 Page 7 of 15  EXHIBIT E Local Public Agency County Section Number Village of Hoffman Estates Cook Consultant / Subconsultant Name Job Number Hitchcock Design Group AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE SHEET 3 OF 3 C.2. PRE-FINAL C.3. FINAL REVIEW PAYROLL AVG B.2. SPECIAL PROVISIONS B.3. COST ESTIMATE C.1. PRELIM. SUBMITTAL SUBMITTAL SUBMITTAL C.4. FINAL SUBMITTAL HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Senior Principal 61.81 Principal 61.81 1 11.11% 6.87 1 9.09% 5.62 1 14.29% 8.83 Senior Associate 41.45 8 88.89% 36.84 2 18.18% 7.54 1 33.33% 13.82 2 33.33% 13.82 2 28.57% 11.84 1 33.33% 13.82 Associate 32.58 Junior Associate 29.02 8 72.73% 21.10 2 66.67% 19.34 4 66.67% 19.34 4 57.14% 16.58 2 66.67% 19.34 TOTALS 9.0 100% $43.71 11.0 100% $34.26 3.0 100% $33.16 6.0 100% $33.16 7.0 100% $37.25 3.0 100% $33.16 BLR 05513 (Rev. 02/09/23) Printed 9/12/2024 10:54 AM Page 63 of 91 Page 8 of 15  AGENDA ITEM REPORT Transportation & Road Improvement Committee October 14, 2024 ITEM 4B REQUEST: Approval of Phase II Engineering Services Agreement with Chastain & Associates, LLC for the Jones Road STP Resurfacing project, in an amount not to exceed $82,113 FROM: Alan Wenderski, Director of Engineering Oscar Gomez, Civil Engineer II ITEM TYPE: Agreement - Committee REQUEST SUMMARY The project is located on Jones Road between Highland Boulevard and Higgins Road (IL 72). The project scope includes pavement resurfacing, along with curb & gutter and sidewalk repairs. A Surface Transportation Program - Local (STP-L) application for funding was submitted and approved in late 2022. The STP-L funding was granted for 75% funding for construction and construction engineering costs (up to $750,000) with a target for fiscal year 2026. Design approval (Phase I engineering) was granted by IDOT in January 2023. Since STP-L funding is being utilized, Phase II engineering, and subsequent project letting for construction, must be coordinated with IDOT. It is necessary to begin Phase II engineering by the start of 2025 to meet IDOT's submittal deadlines for a scheduled March 2026 letting. Utilizing the prequalified engineering services short list, an RFP was sent to six firms (Chastain & Associates, Civiltech, Hancock Engineering, HLR, TranSystems, and V3) and submittals were reviewed by staff. The proposals were evaluated based on project approach and understanding, personnel assigned to the project, experience on comparable projects, and project schedule. Upon review, it was determined that Chastain & Associates provided the best overall proposal based on the evaluation criteria above. Upon staff request, Chastain & Associates submitted proposed scope, hours, and fees which were then reviewed and revised per staff comment. The full scope, hours, and fees are attached as part of the agreement. The general scope of services includes: 1. Review of existing conditions 2. Spot field survey 3. IDOT Coordination 4. Preliminary (65%) and Pre-Final (90%) plans 5. Final Plans (100%) Page 1 of 2 Page 64 of 91 FINANCIAL IMPACT Funds were not budgeted for this work in 2024 as it was originally planned to begin in 2025. Given IDOT review times, it is necessary to start this work in 2024 to maintain the target March 2026 construction letting. The proposed 2025 budget identified $100,000 from the General Fund for Phase II engineering between 2024 and 2025 expenses. The not-to-exceed amount of $82,113 is within the proposed $100,000 budgeted amount. RECOMMENDATION Approval of Phase II Engineering Services Agreement with Chastain & Associates, LLC for the Jones Road STP Resurfacing project, in an amount not to exceed $82,113. ATTACHMENTS 1. Jones Rd (FAU 1101) Location Map 2. Jones Rd PH II Agreement Page 2 of 2 Page 65 of 91 ± Jones Rd Resurfacing Location Map (FAU 1101) LVD LA ND B HIGH Jones Rd Resurfacing Project Limits: Highland Blvd to IL Route 72 HIGG INS R D (I L - 72) GOLF RD (IL-58) 1 inch = 750 feet Engineering Division Village of Hoffman Estates Page 66 of 91  VILLAGE OF HOFFMAN ESTATES Professional Services Agreement This Professional Services Agreement (the “Agreement”) is made and entered into this ____ day of October, 2024, by and between the VILLAGE OF HOFFMAN ESTATES, ILLINOIS, a municipal corporation located at 1900 Hassell Road, Hoffman Estates, IL (“Village”) and Chastain & Associates LLC, with a principal place of business at 120 W. Center Ct., Schaumburg, Illinois (“Contractor”) and sets forth the terms and conditions under which Contractor agrees to perform certain engineering services as set forth below. This Agreement is made pursuant to Hoffman Estates RFP dated August 9, 2024 and Contractor’s Proposals dated August 30, 2024 attached hereto as Exhibit A and incorporated herein by reference. 1. SERVICES Contractor shall perform engineering services detailed in scope of services, attached hereto as Exhibit A and incorporated herein by reference, at various locations within the Village of Hoffman Estates, Illinois. Other than what is provided in Paragraph 3 below, Village shall not be responsible for the cost of materials and equipment necessary for the performance of the Services. No claim for services furnished by Contractor, not specifically provided for in this Agreement, shall be allowed by the Village nor shall Contractor perform any services or furnish any material not covered by this Agreement without prior written approval by Village. Such approval shall be considered a modification of this Agreement. 2. TERM AND TERMINATION This Agreement shall be effective and binding upon execution. The parties agree that the time for completion of the services outlined in Exhibit A is December 31, 2025. Failure to complete the services outlined in Exhibit A by the completion date shall be considered a breach of this Agreement unless an extension is agreed to in writing by both parties. 3. FEES AND PAYMENT TERMS The total cost for services shall not exceed $82,112.82. Costs include all mobilization, equipment and labor charges incurred throughout the duration of the services. Traffic control, heavy clearing, root cutting, waste hauling and disposal, structure location, municipal water usage license, fees, permits, and or deposits are not considered part of the fee. Any fee for additional services must be agreed to in writing by the Village. Page 1 of 5 Page 67 of 91  Contractor shall not incur any expenses or costs on behalf of the Village or in performing the Services, other than what is provided for above, unless Village specifically authorizes in advance such expenses or costs in writing. Such additional expenses may include, but are not limited to, travel and lodging expenses. 4. RELATIONSHIP OF THE PARTIES In performing Services hereunder, Contractor shall at all times act as an independent contractor and not as an agent or employee of Village. The Services shall be completed to the satisfaction of Village; however, the actual details of the Services shall be under Contractor’s control. Contractor agrees to comply with all applicable state and federal statutes and the Municipal Code of the Village. Contractor further agrees to indemnify and hold Village harmless for any and all claims made arising out of Contractor’s breach of the obligations contained in this paragraph. Contractor is in no way authorized to make any agreement, warranty or representation on behalf of Village or to incur any expenses or implied obligation on behalf of Village without first obtaining Village’s prior written consent. 5. INSURANCE At Contractor’s sole expense, Contractor shall be required to maintain at all times insurance of such types and such amounts, as are necessary to cover responsibilities and liabilities on a project of the character contemplated under this proposal. The Consultant shall meet all insurance requirements as stated in Article 107.27 of the “Standard Specifications for Road and Bridge Construction” adopted January 1, 2022. All insurance policies obtained for the project shall include the Village of Hoffman Estates and its duly authorized representatives as an additional insured. Village shall be named as an additional insured and the address for certificate holder must read exactly as: Village of Hoffman Estates 1900 Hassell Rd. Hoffman Estates, IL 6. THIRD PARTY MATERIALS Contractor will not prepare any deliverables or other material for Village that contains any limitations by third parties on its use without first securing either (i) Village’s prior written approval of such limitations, or (ii) the third party's prior written waiver of such limitations. Contractor will not use any materials produced or provided by any third party ("Third Party Materials") having said limitations without having secured the appropriate licenses or prior written approval of each said third party. In addition, Contractor will not, without Village’s prior written approval, use any Third Party Materials pursuant to licenses or agreements that limit or Page 2 of 5 Page 68 of 91 prohibit the assignment of Contractor’s rights in and to such Third Party Materials to Village or Village’s designee. Contractor shall maintain a copy of all such licenses and agreements and provide copies to Village upon Village’s request. 7. OWNERSHIP OF WORK PRODUCT Contractor agrees that all work product produced by Contractor hereunder, including, without limitation, all reports and other documents (“Work Product”) shall be deemed to be works made for hire under U.S. copyright laws and that all right, title, and interest in and to the Work Product shall be the sole property of Village and Village shall have the exclusive right to the copyrights on the Work Product. To the extent that the Work Product is not deemed to satisfy the requirements for a work made for hire under U.S. copyright laws, Contractor hereby assigns to Village all copyrights the Work Product and agrees to execute any additional documents requested by Village to further such assignment at no additional cost to Village. Contractor warrants that the Work Product shall not infringe the patent, copyright or other intellectual property or proprietary right of any third party and agrees to defend, indemnify and hold Village harmless against any such third party claim. 8. ASSIGNMENT AND SUBCONTRACTING This Agreement shall not be assigned by Contractor without prior written approval of the Village, subject to such conditions and provisions as the Village may deem necessary in its sole and absolute discretion. No such approval by the Village of any assignment shall be deemed in any event or in any manner to provide for the incurrence of any obligation of the Village in addition to the total agreed upon price. Approval by the Village of an assignment shall not be deemed a waiver of any right accrued or accruing against Contractor. No assignee of Contractor shall assign this Agreement without prior written approval of the Village. This Agreement shall be binding upon the parties and their respective heirs, successors, and assigns. Furthermore, Contractor shall not enter into any subcontract with any agency or individual with respect to the performance of Services under this Agreement without the written consent of the Village. Such consent Village may grant, condition or withhold in Village’s sole discretion. 9. NOTICE All notices and other communications required to be given under the Agreement shall be in writing and shall be deemed to have been given (i) when personally delivered; (ii) three (3) business days after sending certified mail, or (iii) sending via email to the addresses below. If to Village: Village of Hoffman Estates Eric Palm, Village Manager 1900 Hassell Rd. Hoffman Estates, IL 60169 If to Contractor: Brent Pendry Page 3 of 5 Page 69 of 91  Chastain & Associates LLC 120 West Center Court Schaumburg, IL 60195 Email: bpendry@chastainengineers.com Phone: (224) 955-3015 10. GOVERNING LAW AND VENUE The parties agree this Agreement has been executed and delivered in Illinois and that their relationship and any and all disputes, controversies or claims arising under this Agreement shall be governed by the laws of the State of Illinois, without regard to conflicts of laws principles. The parties further agree that the exclusive venue for all such disputes shall be the Circuit Court in Cook Village, Illinois, and the parties hereby consent to the personal jurisdiction thereof. 11. COMPLIANCE WITH LAWS Each party hereto covenants and agrees to comply with all applicable federal, state, and local laws, codes, ordinances, rules and regulations. 12. SEVERABILITY The invalidity or unenforceability of any particular word, phrase, sentence, paragraph or provision of this Agreement shall not affect the other words, phrases, sentences, paragraphs or provisions hereof. This Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted and the remainder construed so as to give them meaningful and valid effect. It is the intention of the parties that if any particular provision of this Agreement is capable of two constructions, one of which would render the provision void and the other of which would render the provision valid, the provision shall have the meaning which renders it valid. 13. WAIVER Either Party’s failure to insist upon strict compliance with any provision hereof or its failure to enforce any rights or remedy in any instance shall not constitute or be deemed to be a waiver of any provision, right or remedy. 14. ENTIRE AGREEMENT This Agreement constitutes the entire agreement and understanding of the parties with regard to the subject matter contained herein and supersedes all prior agreements and understandings between the parties dealing with such subject matter, whether written or oral. No agreement hereafter made between the parties shall be binding on either party unless reduced in writing and signed by the party sought to be bound thereby. Page 4 of 5 Page 70 of 91 IN WITNESS WHEREOF, the Parties have executed this contract as of the date first written above. The Village of Hoffman Estates Chastain & Associates LLC By:______________________________ By: ________________________________ Printed Name:______________________ Printed Name:__Brent Pendry___________ Title:_____________________________ Title:____Project Manager______________ Date: _____________________________ Date:____September 25,2024__________ Page 5 of 5 Page 71 of 91  EXHIBIT A SCOPE OF WORK Jones Road Phase II Design – Village of Hoffman Estates Topographic Survey • Geometric survey of the existing roadway from Higgins Road (IL 72) to Highland Boulevard. Additional shots will be taken throughout the parkway where new sidewalk will be installed, and at all sidewalk ramps within the project limits. • Downloading, processing, and editing survey data to develop base CAD drawings. • Review of sidewalk, curb and gutter, and utility structure investigation - will be completed by the Village. • Utility coordination – Coordinate with owners of public and private utilities within the project vicinity, draw utilities into base files, and keep a log of coordination • Right-of-Way Investigation – Reasonable effort to locate and field survey property corners in areas where new sidewalk will be installed. Work also includes review of Cook County Viewer data. • Visit project site to gather any additional information following the topographic survey. Soil Evaluation • Collect one (1) pavement core south of Cambridge Lane. o Existing pavement structure information north of Cambridge Lane to be provided by the Village. • Soils in areas of possible excavation and disposal will be tested for CCDD compliance and the preparation of form LPC-663. o CCDD testing will be performed in accordance with IEPA requirements. o If the analytical testing indicates the soils fail to meet PH and MAC limits, additional testing and an additional disposal source may be necessary (Composite Non-Hazardous Non-Special Waste Analytical for landfill disposal if necessary). • Pavement cores, soil testing, and preparation of LPC-663 will be provided by Rubino Engineering Inc. Final Plans – Phase II Design • Preparation of final engineering plans, specifications, and estimates in accordance with IDOT requirements and as described in this Scope of Work. Plan sheets to be prepared include: o Cover Sheet o General Notes o Summary of Quantities o Typical Sections o Roadway Plan and Profile showing proposed profile of new sidewalk o ADA Ramp Details o Cross Sections in areas with newly constructed sidewalk where it previously did not exist • Assist in responding to questions received once the project is advertised for letting. 120 W Center Ct. | Schaumburg, IL 60195 | 773.714.0050 | chastainengineers.com Page 72 of 91 Project Coordination and Management • Collection of available project information. • Project administration and coordination required for proper progress of project. • Coordination and the preparation of forms and reports for the Northwest Municipal Conference (NWMC). • One Village Kick-off meeting • One IDOT Kick-off meeting • One additional/plan review meeting with the Village Project Schedule TASK DATE Award of PH II ESA October 2024 Kick-off Meeting November 2024 Pre-Final PS&E Submittal September 2025 Final PS&E Submittal November 2025 Target Letting March 2026 2 Page 73 of 91  PROJECT HOURS AND FEE Project: Hoffman Estates - Jones Road PH II Labor Multiplier: 3.0 Labor Direct Cost Estimate Chastain Proj No: 9112 Labor Escalation Factor: 1.04 80 57.5 47 34.8 55.5 26 Date: 9/25/2024 Total Labor Multiplier: 3.1 249.60 179.40 146.64 108.58 173.16 81.12 H:\Prj_Municipal\9112 Hoffman Estates-Jones Rd PH II\Management\Agreements\[Jones Rd Project Budget.xlsx]budget-ForHoffman Frerichs Pendry Wozniarski Wheaton Task $18.00 $65.00 $1.00 partm Task Sheet Labor Code Budget Professional Professional Professional Professional Technician Direct CADD Vehicles Rubino No. Item Description Count Billing Hours V III II I V Admin Cost (Hours) (Days) (Each) 1 Topographic Surveys 1.1 Topo and Cross Sections of Roadway and Parkway $4,701.84 42 2 40 4 1.2 Download Data, Process, and DTM $1,302.91 12 12 1 1.3 Review Village Sidewalk, C&G, and Structure Evaluation $1,531.92 10 2 8 1.4 QA/QC $692.64 4 4 1.5 Utilities $1,825.20 12 2 10 1.6 Field Visit $358.80 2 2 1 1.7 ROW Investigation $651.46 6 6 Labor Subtotals $11,064.77 88 0 8 18 58 4 0 0 6 0 Direct Cost $390.00 $390.00 $0.00 $390.00 $0.00 Total $11,454.77 2 Evaluate Soils 2.1 Pavement Core & LPC 663 6050 2.2 Review Soil Borings & LPC 663 $358.80 2 2 Labor Subtotals $358.80 2 0 2 0 0 0 0 0 0 6050 Direct Cost $6,050.00 $6,050.00 $0.00 $0.00 $6,050.00 Total $6,408.80 3 Final Plans - Roadway 3.1 Cover Sheet 1 $346.32 2 2 2 3.2 General Notes 1 $998.40 6 2 2 2 4 3.3 Summary of Quantities 2 $639.60 4 2 2 4 3.4 Typical sections 2 $1,638.00 10 2 4 4 8 3.5 Roadway Plan & Profile 6 $10,402.08 70 8 18 20 24 24 3.6 New Sidewalk Design & Cross Sections 5 $8,605.58 56 4 8 14 30 20 3.7 ADA Ramp Details 10 $22,184.45 180 4 28 128 20 40 3.8 Special Provisions & Bid Documents $3,063.84 20 4 16 3.9 Quantities and Estimate of Cost $4,214.50 32 4 12 16 3.10 QA/QC $1,497.60 6 6 3.11 Contractor Bidding Questions $717.60 4 4 Total Sheet Count 27 Labor Subtotals $54,307.97 390 6 32 90 178 84 0 102 0 0 Direct Cost $2,019.60 $2,019.60 $2,019.60 $0.00 $0.00 Total $56,327.57 4 Project Coordination and Management 4.1 Project Administration & Management $4,236.96 28 20 8 4.2 Project Coordination (NWMC) $1,435.20 8 8 4.3 Meetings $2,249.52 14 6 8 Labor Subtotals $7,921.68 50 0 34 8 0 0 8 0 0 0 Direct Cost $0.00 $0.00 $0.00 $0.00 $0 Total $7,921.68 Total Project & QC/QA Personnel Hours 530 Total Project & QC/QA Personnel Costs $73,653.22 $8,459.60 $2,019.60 $390.00 $6,050.00 Total Project & QC/QA Direct Costs $8,459.60 Total Project & QC/QA Costs $82,112.82 Page 74 of 91  AGENDA ITEM REPORT Transportation & Road Improvement Committee October 14, 2024 ITEM 4C REQUEST: Approval of an Intergovernmental Agreement with the Cook County Department of Transportation and Highways for the Central Road Reconstruction Project FROM: Phil Green, Transportation & Long Range Planner Jennifer Horn, Director of Planning & Transportation ITEM TYPE: Agreement - Committee REQUEST SUMMARY In 2020, the Village was awarded federal Congestion Mitigation and Air Quality (CMAQ) and the Regional Transportation Authority’s Access to Transit grant funding for a new shared-use bicycle path on the north side of Central Road from the existing Paul Douglas Forest Preserve path to the Pace Suburban Bus I-90 / Barrington Road station. Cook County included design of the path with preliminary engineering plans to reconstruct Central Road. Phase I design was approved in 2021. Phase II design engineering is also being led by Cook County. The planned improvements include reconstruction of approximately 1.31 miles of Central Road between Huntington Boulevard and Barrington Road, combination curb and gutter, an enclosed storm water conveyance system, construction of a 10-foot-wide shared-use path along the north side of Central Road from the Paul Douglas Forest Preserve to the Pace station, traffic signal replacement at Huntington Boulevard, construction of retaining walls along portions of the path, and installation of transitional and mid-block crossing lighting near the Pace station and Claire’s. The attached IGA outlines the responsibilities for construction, engineering, funding, and long-term maintenance of the project. The County will assume the overall responsibility of the project, including obtaining permits, easements, and agreements, and managing pre-construction notices and public outreach. The County will pay all actual construction and construction engineering costs for the project. The Village will reimburse the County for actual costs of the emergency vehicle preemption (EVP) system on the traffic signal at Huntington Boulevard, decorative railings along portions of the shared-use path, and related construction engineering costs. Upon completion of the project, the Village will own, operate, and maintain the shared- use path on the County right-of-way, the EVP system, and the mid-block crossing and transitional lighting near the Pace station. The Village will continue to contribute 1/3 of the cost of maintaining and energizing the traffic signal and Huntington Boulevard. Cook County is expected to begin construction on the project in 2025. Page 1 of 2 Page 75 of 91 FINANCIAL IMPACT Estimated construction and construction engineering costs for the project are $18,221,431. The awarded grant funding of $540,000 will go toward the project. The Village's local share of the project is estimated to be $37,270, which will be paid for by developer contributions previously collected by the Village for anticipated future construction of the path. RECOMMENDATION Approval of an Intergovernmental Agreement with the Cook County Department of Transportation and Highways for the Central Road Reconstruction Project. ATTACHMENTS 1. Central Rd Project IGA Page 2 of 2 Page 76 of 91  INTERGOVERNMENTAL AGREEMENT County of Cook Central Road Barrington Road to Huntington Blvd. Village of Hoffman Estates Section: 21-A6107-00-PV This Intergovernmental Agreement (Agreement) is made and entered into this __________ day of ____________________, 2024, by and between the County of Cook, a body politic and corporate of the State of Illinois (County), acting by and through its Department of Transportation and Highways (Department), and the Village of Hoffman Estates, a municipal corporation of the State of Illinois (Village). The County and Village are sometimes referred to herein individually as a “Party” and collectively as the “Parties.” RECITALS WHEREAS, in order to facilitate the free flow of traffic and ensure the safety of pedestrians, bicyclists, and the motoring public, the Parties desire to make improvements to Central Road from Barrington Road to Huntington Boulevard (Project); WHEREAS, the planned improvements include, but are not limited to, reconstruction of approximately 1.31 miles of Central Road, combination curb and gutter, an enclosed storm water conveyance system, construction of a 10-foot-wide shared-use path along Central Road from near the entrance to Pace’s I-90 / Barrington Road station (Pace Station) to the Paul Douglas Preserve (Shared-Use Path), traffic signal installation at the intersection of Central Road and Huntington Boulevard, construction of retaining walls, and lighting installation at the mid-block crossing near Pace Station and Claire’s; WHEREAS, the County has agreed to install an emergency vehicle preemption (EVP) system on the traffic signals at the intersection of Central Road and Huntington Boulevard, at the request of the Village, and to construct transitional lighting along Central Road near the entrance to Pace Station; WHEREAS, the County has been awarded federal Congestion Mitigation and Air Quality (CMAQ) grant funding for the Project, and has received additional funding commitments from the Regional Transportation Authority and a Congressionally Directed Spending allocation; WHEREAS, this Agreement sets forth the Parties’ respective responsibilities and obligations for construction and construction engineering, maintenance, and funding of the Project; Page 77 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV WHEREAS, the County, by virtue of its powers as set forth in the Counties Code, 55 ILCS 5/1-1 et seq., and the Illinois Highway Code, 605 ILCS 5/1-101 et seq., is authorized to enter into this Agreement; WHEREAS, the Village, by virtue of its powers as set forth in the Illinois Municipal Code, 65 ILCS 5/1- 1-1 et seq., is authorized to enter into this Agreement; and WHEREAS, this Agreement is further authorized under Article VII, Section 10 of the Illinois Constitution and by the provisions of the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. NOW, THEREFORE, in consideration of the mutual covenants contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the Parties agree as follows: • SECTION 1. CONSTRUCTION A. Plans and Specifications; Village Review. The County will prepare final construction plans and specifications for the Project, including the Village Work. The County will submit the plans and specifications for the Project to the Village for review and approval at the following stages of plan preparation: 90% - Pre-Final 100% - Final The Village may review the construction plans and specifications within 14 calendar days of receipt thereof. If the County does not receive comments from the Village within this time period, or receive a request for an extension of time, which request shall be reasonably considered, the lack of response will be deemed approval of the plans and specifications for the Project. In the event of disapproval, the Village will detail in writing its objections to the proposed plans and specifications for review and consideration by the County. The County will work cooperatively with the Village to address and resolve any objections raised by the Village with respect to the proposed plans and specifications for the Project. B. Bid Documents. The County will prepare contract bid documents for the Project, including, but not limited to, the minimum qualifications, plans and specifications, special provisions, and cost estimates. C. Construction Contract. The County will advertise, let, award, and execute a construction contract to furnish all labor and materials needed to complete the Project. In awarding and administering the contract, the County will comply with all applicable state and federal laws and regulations. 2 Page 78 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV D. Insurance. The County will require that its construction contractor name the Village as an additional insured party under the contractor’s general liability insurance policy. All insurance companies providing coverage shall be licensed or approved by the Department of Insurance, State of Illinois, and shall have a financial rating no lower than (A-) VII as listed in A.M. Best’s Key Rating Guide, current edition, or interim report. Companies with ratings lower than (A-) VII will be acceptable only upon consent of the Cook County Department of Risk Management. E. Construction Engineering Agreement. The County will enter into an agreement with a professional engineering firm/consultant to perform construction engineering services for the Project. Construction engineering services may include, but are not limited to, attendance at pre-construction and progress meetings, providing full-time or part-time inspection services, and/or providing material testing reports. In awarding and administering the construction engineering agreement, the County will comply with all applicable state and federal laws and regulations. F. Lead Agency. The County will assume overall responsibility for the Project, including ensuring that all required permits, easements, and agreements are secured prior to the start of construction. G. Pre-Construction Notices. The County will provide not less than 14 calendar days’ advance written notice to the Village prior to the pre-construction meeting for the Project and not less than seven calendar days’ advance written notice to the Village prior to the start of construction. H. Public Outreach. The County will coordinate and control public notification of the scope, timing, and duration of the Project. I. Right of Inspection. The Village and its authorized agents will have reasonable rights of inspection (including pre-final and final inspection) during construction of the Project. The County will work cooperatively with the Village to address and resolve any concerns raised by the Village with respect to construction and/or construction engineering of the Project. J. Final Inspection Notice. The County will provide not less than 7 calendar days’ advance written notice to the Village prior to final inspection of the Project. The Village will be provided the opportunity to attend the inspection and will submit final punch list items to the County on or within 7 calendar days prior to the final inspection date. K. County Permits. The County will apply for and the Village will not unreasonably withhold any and all permits for right of access (ingress or egress) and/or temporary 3 Page 79 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV use of the Village’s property within the Project limits to the County and/or its agents, without charge of permit fees to the County. • SECTION 2. FINANCIAL A. Cost Estimate. Estimated construction and construction engineering costs for the Project are $18,221,431. B. County Cost Participation. The County will pay all actual construction and construction engineering costs for the Project, subject to reimbursement by the Village as described below. C. Village Cost Participation. The Village will reimburse the County for the following Project costs: i. All actual construction costs for the installation of the EVP system on the traffic signals at the intersection of Central Road and Huntington Boulevard; ii. All installation costs for a decorative railing at various points along the Shared-Use Path that are in excess of the costs of a standard railing; and iii. Related construction engineering costs for the work set forth above in this subsection C., which shall be calculated as 15% of the actual construction costs that are to be reimbursed to the County by the Village. The estimated cost to the Village under this Agreement is $37,270. D. Village Reimbursement. Upon substantial completion of construction of the Project and receipt of an invoice from the Project, the Village will make payment to the County for the Village’s financial obligations incurred under Section 2.C. of this Agreement. Payment will be submitted by the Village to the Superintendent of the Department within 60 calendar days of receipt of the invoice from the County. E. Substitutions/Substitute Work. Either Party may request in writing that bid work or materials be substituted with different work or materials. Provided that the substitute work and/or materials do not unreasonably delay the Project schedule, the County will cause said substitute work and/or materials to be included in the Project. Each Party will pay the costs of substitutions for their associated work items. F. Additional Work. Either Party may request in writing that additional work be added to the Project. Provided that the additional work does not unreasonably delay the Project schedule, the County will cause said additional work to be included in the 4 Page 80 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV Project. Additional work will be paid for by force account or agreed unit price. Each Party will pay the costs of additional work for their associated work items. G. Funding Breakdown. An estimated funding breakdown for the Project is incorporated into and made a part of this Agreement and attached as Exhibit A. • SECTION 3. TERM AND TERMINATION A. Term. This Agreement will commence as of the date of final execution by both Parties and will continue until completion of the Project and final reimbursement to the County by the Village. B. Termination. This Agreement may be terminated prior to the expiration of its term by mutual agreement of the Parties in a writing signed by the Department’s Superintendent and an authorized representative of the Village. This Agreement may also be terminated by either Party upon 90 calendar days’ written notice sent to the other Party in accordance with Section 6.R. of this Agreement. If the Village elects to terminate this Agreement prior to its expiration, the Village will pay the County for its share of Project costs spent or incurred by the County up to the date such notice is provided to the County by the Village. • SECTION 4. POST-PROJECT MAINTENANCE - DEFINITIONS A. As used herein, the terms “maintenance” or “maintain” mean keeping the facility being maintained in good and sufficient repair and appearance. Such maintenance includes the full responsibility for the construction, removal, and/or replacement of the maintained facility when needed. Maintenance includes, but is not limited to: i. “Routine maintenance,” which refers to the day-to-day pavement maintenance, pothole repair, anti-icing and de-icing, snow removal, sweeping, pavement marking, mowing, litter and debris removal, and grate and scupper cleaning and repair, including compliance with State laws and local ordinances. ii. “Signal maintenance,” which refers to all aspects of the installation, repair, replacement, timing, and operation of traffic signals, including signal loops, signal supports or bases, interconnects to Ramp Queue Detection Warning Systems and power, but shall not include permanently installed variable message signs or temporary signals or signs relating to construction or repair projects. 5 Page 81 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV iii. “Lighting maintenance,” which refers to all aspects of the installation, repair, replacement, and operation of roadway lighting, including power, but shall not include temporary lighting relating to construction or repair projects. iv. “Emergency maintenance,” which refers to any maintenance activity that must be performed immediately in order to avoid or to repair a condition on the roadway or right-of-way that causes or threatens imminent danger or destruction to the Parties’ roadway facilities or right-of-way, to the motoring public, and/or to public health, safety, or welfare, including, but not limited to, accident restoration, chemical or biological removal or remediation, or response to acts of God or terrorism. B. The terms “be responsible for” or “responsibility” refer to the obligation to ensure performance of a duty or provision of a service under this Agreement, provided that a Party may arrange for actual performance of the duty or provision of the service by another competent entity if the other Party to this Agreement is notified of such arrangement, but in no case shall the Party with the duty be relieved of ultimate responsibility for performance of the duty or provision of the service. • SECTION 5. POST-PROJECT MAINTENANCE - RESPONSIBILITIES A. Bicycle and Pedestrian Facilities. Upon completion of the Project, the Village will own, operate, and maintain those portions of the Shared Use-Path on County right- of-way within the Project limits, in compliance with the Americans with Disabilities Act, Public Right-of-Way Accessibility Guidelines, and all other applicable federal and State laws and regulations. To the extent allowed by law, the Village will defend, indemnify, and hold harmless the County and its commissioners, officials, employees, agents, and representatives, and their respective heirs, successors, and assigns, from and against any and all costs, expenses, attorneys’ fees, losses, damages, and liabilities incurred and/or suffered, directly or indirectly, from or attributable to claims arising out of or incident to the use, repair, and/or maintenance of the Shared-Use Path. B. EVP System. Upon completion of the Project, the Village will own and be responsible for 100% of the maintenance costs for the EVP system installed on the traffic signals at the intersection of Central Road and Huntington Boulevard. The Village acknowledges that it will not have access to or on the County’s traffic signals at this location. The County will monitor the operational status of the EVP system at no cost to the Village and will inform the Village should it detect fault with the operation of the EVP system. In the event the County detects fault with the operation of the EVP system, the Village will enter into an agreement with a contractor prequalified by the 6 Page 82 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV Illinois Department of Transportation in the following category: Electrical, for repair or removal and replacement of the EVP system. C. Lighting. Upon completion of the Project, the Village will own, operate, energize, and maintain the lighting installed at the mid-block crossing near Pace Station and Claire’s and the transitional lighting along Central Road near the entrance to Pace Station. D. Roadways. Upon completion of the Project, the County will continue to own, operate, and maintain Central Road from Barrington Road to Huntington Boulevard, including, but not limited to, any existing or future County-owned utilities, signage, landscaping seed and sod, storm sewers and/or other drainage facilities on the County right-of-way, but excluding the new retaining walls, decorative railing along the Shared-Use Path, landscaping beyond seed and sod (e.g., trees and shrubs), and any Village-owned utilities on the County right-of-way. Upon completion of the Project, the Village will continue to own, operate, and maintain those portions of Huntington Boulevard, Center Drive, Eagle Pointe Drive, and North Eagle Way under its established jurisdictional authority, including, but not limited to, any existing or future Village-owned utilities, signage, storm sewers and/or other drainage facilities on the Village right-of-way. The Village will also own and maintain the landscaping beyond seed and sod (e.g., trees and shrubs), decorative railing along the Shared-Use Path, and retaining walls along Central Road. E. Traffic Signals. Upon completion of the Project, the County will own, operate, and maintain the new traffic signals at the intersection of Central Road and Huntington Boulevard, including any associated interconnect system components. The financial responsibilities of the Parties for maintenance and electrical energy costs for the operation of these traffic signals, including any luminaires, are as follows: Maintenance Electrical Energy Cook County 66.67% 66.67% Village of Hoffman Estates 33.33% 33.33% F. Survives Termination. The Parties’ maintenance obligations described in this section will survive termination of this Agreement • SECTION 6. GENERAL TERMS AND CONDITIONS A. Audit and Document Retention. Each Party, to the extent applicable, will maintain for a minimum of three years after completion of this Agreement, adequate books, records, and supporting documents related to the Agreement and any associated expenditures; such books, records, and supporting documents will be available for 7 Page 83 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV review and audit by each Party and their internal or external auditors; and each Party will cooperate fully with any audit and provide full access to all relevant materials. B. Binding Agreement. This Agreement will be binding on and inure to the benefit of the Parties and their permitted successors and assigns, except that a Party will not assign its obligations under this Agreement without the other Party’s express written consent, such consent not to be unreasonably withheld or delayed. C. Compliance with Laws, Rules, and Regulations. The Parties will at all times observe and comply with all applicable federal, state, and local laws and regulations, as amended from time to time, in carrying out the terms and conditions of this Agreement. D. Conflict with Exhibits. In the event of a conflict between any attached exhibit and the text of this Agreement, the text of this Agreement will control. E. Cooperation. The County and Village agree at all times to cooperate fully with one another in the implementation of this Agreement. F. Counterparts. This Agreement may be executed in counterparts, each of which will be deemed an original and all of which together will constitute one and the same instrument. G. County Section Number. The Project is hereby designated as County section number 21-A6107-00-PV. The Parties will include County section number 21-A6107- 00-PV on all Project-related submittals, including, but not limited to, written correspondence and invoices. H. Effective Date. The Effective Date of this Agreement will be the date that the last authorized signatory signs and dates this Agreement. This Agreement will become effective only in the event the corporate authorities of each Party approve this Agreement. I. Electronic or Digital Signatures. The Parties agree that this Agreement may be signed by an electronic or digital signature. The Parties further agree that the electronic or digital signatures appearing on and affixed to this Agreement are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility, and are acknowledged as secure, genuine electronic signatures attributable to the Parties, pursuant to the Uniform Electronic Transactions Act, 815 ILCS 333/1 et seq., or any successor law. 8 Page 84 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV J. Entire Agreement. This Agreement sets forth the entire understanding between the Parties with respect to the subject matter thereof and supersedes all prior agreements or understandings with respect to its subject matter. K. Force Majeure. Neither Party will be liable for failing to fulfill any obligation under this Agreement if such failure is caused by an event beyond such Party’s reasonable control and which is not caused by such Party’s fault or negligence. Such events will include, but not be limited to, acts of God, acts of war, fires, lightning, earthquakes, floods, labor strikes or walkouts, epidemics, pandemics, and riots. L. Governing Law and Venue. This Agreement will be exclusively governed by and construed in accordance with the laws of the State of Illinois, without reference to or use of any conflict of laws provisions. The Parties irrevocably submit to the exclusive jurisdiction and venue of the Circuit Court of Cook County, Illinois, for the purposes of any and all proceedings arising out of this Agreement, to the exclusion of all other courts and venues, and both Parties waive any objection to such jurisdiction and venue. M. Interpretation. Any headings of this Agreement are for convenience of reference only and do not define or limit the provisions thereof. All references to any exhibit or document will be deemed to include all supplements and/or amendments to any such exhibit or document entered into in accordance with the terms and conditions thereof. All references to any person or entity will be deemed to include any person or entity succeeding to the rights, duties, and obligations of such person or entity in accordance with the terms and conditions of this Agreement. N. Liability. Subject to Section 5.A. herein, no official, officer, employee, attorney, agent, or assign of either Party will be liable for any negligent or wrongful act chargeable to the other unless such liability is imposed by a court of competent jurisdiction. The County assumes no liability for the actions of the Village and its officials, officers, employees, attorneys, or agents under this Agreement. The Village assumes no liability for the actions of the County and its officials, officers, employees, attorneys, or agents under this Agreement. Each Party agrees to be solely responsible for liability, suits, losses, judgments, damages, or other demands imposed upon it as a result of its own actions or omissions in the performance of its obligations specified in this Agreement. In the event of a claim for any wrongful or negligent act, each Party will bear the cost of its own defense. O. Modifications. No change or modification of this Agreement will be of any force or effect unless made in writing and duly signed by the Department’s Superintendent and an authorized representative of the Village. 9 Page 85 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV P. No Individual or Personal Liability. The Parties agree that the actions taken, and representations made by each respective Party and by their respective corporate authorities have not been taken or made in anyone’s individual capacity, and no mayor/president, board member, council member, official, officer, employee, volunteer, or representative of any Party will incur personal liability in conjunction with this Agreement. Q. No Third-Party Beneficiaries. This Agreement is not intended to benefit any person, entity, or municipality not a party to this Agreement, and no other person, entity, or municipality will be entitled to be treated as beneficiary of this Agreement. This Agreement is not intended to and does not create any third-party beneficiary or other rights in any third person or party, including, but not limited to, any agent, contractor, subcontractor, consultant, volunteer, or other representative of any Party. No agent, employee, contractor, subcontractor, consultant, volunteer, or other representative of any Party will be deemed an agent, employee, contractor, subcontractor, consultant, volunteer, or other representative of the other. R. Notices. Unless otherwise specified, all notices and other communications related to this Agreement will be in writing and will be personally delivered or mailed via first class, certified or registered U.S. Mail or electronic mail delivery to the following persons at the following addresses: To the County: Cook County Department of Transportation and Highways Superintendent Attn: Jennifer “Sis” Killen, P.E., PTOE 69 W. Washington Street, 24th Floor Chicago, IL 60602 E-mail: jennifer.killen@cookcountyil.gov To the Village: Village of Hoffman Estates Village Manager Attn: Eric Palm 1900 Hassell Road Hoffman Estates, IL 60169 E-mail: eric.palm@vohe.org S. Recitals. The introductory recitals included at the beginning of this Agreement are agreed to and incorporated into and made a part of this Agreement. 10 Page 86 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV T. Severability. In the event any portion of this Agreement is held to be invalid or unenforceable, such portion will be construed as nearly as possible to reflect the original intent of the Parties, or if such construction cannot be made, such provision or portion thereof will be severable from this Agreement, provided that the same will not affect in any respect whatsoever the remainder of this Agreement. U. Waivers of Default. No waiver of any provision or breach of this Agreement (i) will be effective unless made in writing, or (ii) will operate as or be construed to be a continuing waiver of such provision or breach. V. Warranties and Representations. In connection with the execution of this Agreement, the County and Village each warrant and represent that it is legally authorized to execute and perform, or cause to be performed, this Agreement under the terms and conditions stated herein. (signature page to follow) 11 Page 87 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates indicated. EXECUTED BY COUNTY OF COOK: EXECUTED BY VILLAGE OF HOFFMAN ESTATES: _____________________________ _____________________________ Toni Preckwinkle William D. McLeod President Village President Cook County Board of Commissioners This _____ day of __________, 2024 This _____ day of __________, 2024 ATTEST: _____________________________ ATTEST: _____________________________ County Clerk Village Clerk _____________________________________________________________________________________ RECOMMENDED BY: APPROVED AS TO FORM: Kimberly M. Foxx, State’s Attorney _____________________________ By: _____________________________ Jennifer “Sis” Killen, P.E., PTOE Assistant State’s Attorney Superintendent County of Cook Department of Transportation and Highways 12 Page 88 of 91 INTERGOVERNMENTAL AGREEMENT County of Cook/Village of Hoffman Estates Central Road-Barrington Rd to Huntington Blvd Section: 21-A6107-00-PV Exhibit A Village Cost Responsibility Breakdown ITEM CMAQ RTA CONGRESSIONAL VILLAGE COUNTY TOTAL ALLOCATION Construction $540,000 $67,500 $500,000 $32,409 $14,704,814 $15,844,723 Construction Engineering - - - $4,861 $2,371,847* $2,376,708 Total $540,000 $67,500 $500,000 $37,270 $17,076,661 $18,221,431 *CE amount includes items covered by RTA grant and congressional allocation. 13 Page 89 of 91  VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES TRANSPORTATION DIVISION MONTHLY REPORT SUBMITTED TO: TRANSPORTATION & ROAD IMPROVEMENT COMMITTEE BY: Jennifer Horn, Director of Planning & Transportation October 2024 GENERAL UPDATES • Staff attended the APA Illinois State Planning Conference in Champaign, including an informative session on the proposed administrative changes to RTA, CTA, Metra, and Pace Suburban Bus. TRANSPORTATION PROJECT UPDATES Roadway and Bike/Ped Projects in Design PROJECT STATUS Barrington Road Widening - Algonquin to Central Road IDOT MYP for 2024-2028. Lead Agency: IDOT IDOT construction timing undetermined. Central Road Off-Street Bike Facility (Access to Transit / CMAQ) Phase II Engineering in progress (Ciorba Lead Agency: Cook County Group). ROW and easements process Scope: Off-street path along the north side of Central Rd. between Paul underway. IGA for construction to be Douglas Forest Preserve path and Pace Park-n-Ride at Barrington Rd. considered by Committee on 10/14/24. Construction expected to begin in 2025. Gannon Drive Bicycle and Roadway Resurfacing Project (Invest in Cook) Phase I Engineering in progress Lead Agency: VOHE (TranSystems). Phase 1 design approval Scope: Resurfacing Gannon Dr. with bike lane between Higgins and Golf. expected in October 2024. Construction expected in 2026. Golf Road / Barrington Road Intersection Improvement Study Phase II Engineering in progress. Draft Lead Agency: IDOT IGA under review. IDOT construction timing undetermined. Hassell Road Ped/Bike Enhancement Project (ITEP) Phase I Engineering design approval Lead Agency: VOHE received 7/26. Phase II contract award by Scope: Ped/bike streetscape and safety enhancements along Hassell Rd., Committee on 10/14/24. Pembroke and Stonington, leading to Pace Barrington Rd. transit station. Construction expected in 2026. Higgins Road / Huntington Blvd. Intersection Study Phase I Engineering completed. Lead Agency: IDOT IDOT construction timing undetermined. Scope: WB right-turn lane, ped crossing on the east leg, traffic signal, ADA ramps, and bike push button at the SEC of intersection. Shoe Factory Road Reconstruction and Off-Street Path Phase II Engineering in progress Lead Agency: Cook County (Civiltech). ROW and utility relocations in Scope: Widen and reconstruct Shoe Factory Road from Beverly Road to progress. Essex Drive with off-road path north of Shoe Factory Road, west of Beverly. Construction expected in 2025. Page 90 of 91 Transportation & Road Improvement Committee -2- October 14, 2024 Roadway and Bike/Ped Projects – 2024 Construction PROJECT STATUS 2024 Village Street Revitalization Project Construction underway. Regular project Lead Agency: VOHE updates are being sent out. Beverly Road Bicycle Facility and Resurfacing (Invest in Cook, STP-L) Median and bridge deck work ongoing. Lead Agency: VOHE NB/SB lane closures to be ongoing. Scope: Resurfacing from Prairie Stone Pkwy to Beacon Pointe Dr. and Construction is expected to be completed in construction of a barrier-separated off-street path on the west side of November 2024. Beverly Rd. TRANSIT UPDATES Northwest Cook County Transit Plan Planning efforts on the plan continue. The plan will provide recommendations for more effective, efficient, coordinated transit services among and across the Hoffman Estates and Schaumburg area. Participating communities and organizations include the Villages of Hoffman Estates and Schaumburg, Townships of Hanover, Palatine and Schaumburg, Pace Suburban Bus, and Harper Community College. Public engagement is ongoing. Staff are participating on multiple fronts, including as a member of the steering committee, and the partner group. CMAP recently issued a change order to add additional public and partner engagement to the scope of the project. Taxi Discount Program Program registration is ongoing with identification cards and coupons sent to residents. Since its inception, 826 residents have registered for the program, with 352 current eligible registrants. The graph below shows historical, year-to-date use, and an estimate of the 2024 usage. The most recent coupons turned in covered through the end of August. Page 91 of 91