Village Board of Trustees
Regular MeetingHoffman Estates, IL · March 2, 2026
Minutes
MEETING: HOFFMAN ESTATES VILLAGE BOARD
DATE: MARCH 2, 2026
PLACE: COUNCIL CHAMBERS
MUNICIPAL BUILDING COMPLEX
1900 HASSELL ROAD
HOFFMAN ESTATES, ILLINOIS
1. CALL TO ORDER/ROLL CALL
Village President William McLeod called the meeting to order at 7:00 p.m. The Village Clerk
called the roll. Trustees present: Karen Arnet, Patrick Kinnane, Anna Newell, Gary Pilafas, Gary
Stanton.
Trustee Karen Mills attended electronically.
A quorum was present.
Motion by Trustee Pilafas, seconded by Trustee Arnet, to admit Trustee Mills into the meeting
electronically. Voice vote taken. All ayes. Motion carried.
ADMINISTRATIVE PERSONNEL PRESENT
E. Palm, Village Manager
D. O’Malley, Deputy Village Manager
J. Pape, Assistant Village Manager
J. Dickson, Assistant Corporation Counsel
K. Cawley, Chief of Police
A. Wax, Fire Chief
R. Musiala, Finance Director
P. Seger, HRM Director
M. Saavedra, HHS Director
J. Horn, Planning & Transportation Director
D. Raszka, Director of IT
A. Wenderski, Director of Engineering
M. Brito, Communications Manager
A. Marks, Assistant HHS Director
B. Ackerland, Assistant PW Director
R. Signorella, Multimedia Production Manager
T. Cuevas, Administrative Intern
2. PLEDGE OF ALLEGIANCE TO THE FLAG
The Pledge of Allegiance was led by Trustee Arnet.
3. PUBLIC COMMENTS
A resident and affiliate of Builders Paving read a letter from Builders Paving that was sent to the
Village Board. The letter claims that the Village improperly rejected a bid then moved to award
Minutes March 2, 2026 Page |2
a more expensive, non-competitive contract to another vendor and urges the board to reconsider
the award.
4. APPROVAL OF MINUTES
Village Board 02-16-2026
Village Board 02-23-2026 Special
Motion by Trustee Arnet, seconded by Trustee Pilafas, to approve Item 4. Voice vote taken. All
ayes. Motion carried.
5. CONSENT AGENDA/OMNIBUS VOTE:
5.A. Approval of Agenda
Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 5.A.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
5.B. Approval of the schedule of bills for March 2, 2026 - $4,556,761.60.
Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 5.B.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
5.C. Approval of Ordinance #5218-2026 Providing for the issuance of not to exceed $28,500,000
General Obligation Bonds, Series 2026, of the Village of Hoffman Estates, Cook County, Illinois,
authorizing the execution of a bond order and for the levy of a direct annual tax sufficient to pay
the principal and interest on said bonds.
Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 5.C.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
Minutes March 2, 2026 Page |3
5.D. Approval of Resolution #1755-2026 Authorizing the purchase of vehicle up-fitting from
Lindco Equipment Sales, Merrillville, IN, in the amount of $101,088.
Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 5.D.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
5.E. Approval of Resolution #1756-2026 Authorizing an agreement for tree removal service
(2026/2027) to Abbott Tree Care Professionals, Wayne, IL, in an amount not to exceed $680,000.
Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 5.E.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
5.F. Approval of Resolution #1757-2026 Authorizing an agreement for the brush pick-up program
(2026/2027/2028) to Lucas Landscaping and Design, Lake Bluff, IL, in an amount not to exceed
$100,000.
Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 5.F.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
5.G. Approval of Resolution #1758-2026 Authorizing the purchase of water meters from Ferguson
Waterworks, West Chicago, IL, in the amount not to exceed $60,000.
Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 5.G.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
6. REPORTS
Minutes March 2, 2026 Page |4
6.A. President’s Report
1. Proclamation(s)
a. National Developmental Disabilities Awareness Month
The proclamation was read by Trustee Stanton.
Motion by Trustee Arnet, seconded by Trustee Stanton, to concur with the proclamation
proclaiming March, 2026 as National Developmental Disabilities Awareness Month.
Voice vote taken. All ayes. Motion carried.
Ed Matone accepted the proclamation and was congratulated by the Board.
b. National Social Work Month
The proclamation was read by Trustee Pilafas.
Motion by Trustee Arnet, seconded by Trustee Stanton, to concur with the proclamation
proclaiming March, 2026 as National Social Work Month. Voice vote taken. All ayes.
Motion carried.
Chief Cawley accepted the proclamation and was congratulated by the Board.
2. Board & Commission Appointment(s)Reappointment(s)/Resignation(s)
a. Joanne Ha, Appointment, Fourth of July Commission, term ending April 30, 2028
Motion by Trustee Pilafas, seconded by Trustee Arnet, to accept the appointment of Joanne
Ha to the Fourth of July Commission, term ending April 30, 2028. Voice vote taken. All
ayes. Motion carried.
Mayor McLeod attended several meetings and events including a legislative meeting of the
Northwest Municipal Conference, a tour of Health and Human Services with some of our
community members, a Northwest Municipal Conference Transportation Committee meeting, the
810 Entertainment Ribbon Cutting, a National League of Cities Transformation Committee
meeting, a Northwest Municipal Conference Housing Working Group, a Chicago Metropolitan
Agency for Planning Transportation Committee meeting and a panel discussion with the Senator
Darby Hills, and a Special Finance Committee meeting.
6.B. Trustee Comments
Trustee Arnet attended the Stretch Zone Ribbon Cutting, the Blue & Gold Ceremony for Cub Scout
Pack 297, and the Cultural Awareness Commission Black History Month Celebration.
Minutes March 2, 2026 Page |5
Trustee Kinnane attended the Mayor’s Update Breakfast, the Blue & Gold Ceremony for Cub
Scout Pack 297, and the Cultural Awareness Commission Black History Month Celebration, and
the W3Body Ribbon Cutting. He wished his wife, Laura, a happy 23rd wedding anniversary.
Trustee Stanton wished Trustee Kinnane and his wife a happy anniversary. He attended several
meetings and events including the annual Northwest Municipal Conference Lobby Days, the
Mayor’s Update Breakfast, the Stretch Zone Ribbon Cutting, the Blue & Gold Ceremony for Cub
Scout Pack 297, the Cultural Awareness Commission Black History Month Celebration the 810
Entertainment Ribbon Cutting, and the W3Body Ribbon Cutting.
Trustee Mills wished a happy anniversary to Trustee Kinnane and his wife.
Trustee Newell attended the Commission for Senior Citizen’s Luncheon, the Stretch Zone Ribbon
Cutting, the Blue & Gold Ceremony for Cub Scout Pack 297, and the Cultural Awareness
Commission Black History Month Celebration, and a Northwest Suburban Municipal Joint Action
Water Agency (JAWA) meeting. She wished a happy anniversary to Trustee Kinnane and his
wife.
Trustee Pilafas attended a couple of tours of Health and Human Services with some of our
community members and the Mayor, the Mayor’s Update Breakfast, and the Veteran’s
Commission fourth Sunday flag raising ceremony. He wished Trustee Kinnane and his wife a
happy anniversary.
6.C. Village Manager’s Report
Village Manager Palm had no report.
6.D. Village Clerk’s Report
The Village Clerk stated that during the month of January, 53 passports were processed and 240
FOIA requests were responded to and during the month of February, 41 passports were
processed and 276 FOIA requests were responded to.
6.E. Committee Reports
1. Planning, Building & Zoning
Trustee Stanton stated that they would be meeting to receive and file the Planning Division
Monthly Report, the Code Enforcement Division Monthly Report, and the Economic
Development and Tourism Monthly Report.
2. General Administration & Personnel
Trustee Kinnane stated that they would be meeting to discuss approval of a resolution
increasing the membership of the Commission for Senior Citizens, and to receive and file
the Cable TV Monthly Report, the Human Resources Management Monthly Report and
the Legislative Operations & Outreach Monthly Report.
Minutes March 2, 2026 Page |6
3. Transportation & Road Improvement
Trustee Arnet stated that they would be meeting to receive and file the Transportation
Division Monthly Report.
7. PLAN COMMISSION RECOMMENDATIONS
7.A. Approval of Ordinance #5219-2026 Granting A Special Use to Natura Academy to permit a
private education facility located at 2357 Hassell Road.
Motion by Trustee Kinnane, seconded by Trustee Pilafas, to approve Item 7.A.
Discussion
Chairperson Chatwani stated that the Plan Commission held a public hearing on February 18,
2026 and adopted finding and recommended approval.
Natural Academy is a private therapeutic day school for about 50–60 students with special needs,
behavioral challenges, or chronic absenteeism, supported by 33 staff members. The school
explains that parking and drop‑off will be staggered, it will operate separately from the
neighboring Vallance Academy despite a connecting corridor, and if approved, it plans to open
on August 13, 2026.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye
Motion carried.
8. ADDITIONAL BUSINESS
8.A. Approval of Resolution #1759-2026 Authorizing an agreement with CDW-G for the purchase
of hardware and professional services for Wi-Fi expansion at the NOW Arena.
Motion by Trustee Pilafas, seconded by Trustee Kinnane, to approve Item 8.A.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
8.B. Approval of Resolution #1760-2026 Authorizing the contract award for the 2026 Street
Revitalization Project to A Lamp Concrete Contractors, Inc of Schaumburg, Illinois, in an amount
not to exceed $5,214,980.
Minutes March 2, 2026 Page |7
Motion by Trustee Kinnane, seconded by Trustee Pilafas, to approve Item 8.B.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
8.C. Approval of Resolution #1761-2026 Authorizing the contract award for the 2026
Infrastructure Improvement Project to Schroeder Asphalt Services, Inc, of Huntley, IL, in an
amount not to exceed $4,030,129.
Motion by Trustee Pilafas, seconded by Trustee Kinnane, to approve Item 8.C.
Roll Call:
Aye: Arnet, Kinnane, Mills, Newell, Pilafas, Stanton
Nay:
Mayor McLeod voted aye.
Motion carried.
9. EXECUTIVE SESSION
Mayor McLeod asked whether an Executive Session was needed. Corporation Counsel, Art Janura,
confirmed it was not needed.
10. ADJOURNMENT
Motion by Trustee Pilafas, seconded by Trustee Kinnane, to adjourn the meeting. Voice vote
taken. All ayes. Motion carried. Time: 7:28 p.m.
Patty Richter Date Approved
Village Clerk
The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance,
call the ADA Coordinator at 847/882-9100.
Agenda
AGENDA
Village Board of Trustees
Regular Meeting
Village Hall
1900 Hassell Road, Hoffman Estates, IL 60169
March 2, 2026 Council Chambers Immediately Following Special
Finance Committee
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. PUBLIC COMMENT
4. APPROVAL OF MINUTES
5. CONSENT AGENDA/OMNIBUS VOTE (Roll Call Vote)
(All items under the Consent Agenda are considered to be routine in nature and will be enacted
by one motion. There will be no separate discussion of these items unless a Trustee so requests.
In that event, the discussion will be the first item of business after approval of the Consent
Agenda.)
A. Approval of Agenda
B. Approval of the schedule of bills for 03-02-2026 — $4,556,761.60
C. Approval of an Ordinance providing for the issuance of not to exceed $28,500,000 General
Obligation Bonds, Series 2026, of the Village of Hoffman Estates, Cook County, Illinois,
authorizing the execution of a bond order and for the levy of a direct annual tax sufficient to
pay the principal and interest on said bonds.
D. Approval of a Resolution authorizing the purchase of vehicle up-fitting from Lindco
Equipment Sales, Merrillville, IN, in the amount of $101,088.
E. Approval of a Resolution authorizing an agreement for tree removal service (2026/2027) to
Abbott Tree Care Professionals, Wayne, IL, in an amount not to exceed $680,000.
F. Approval of a Resolution authorizing an agreement for the brush pick-up program
(2026/2027/2028) to Lucas Landscaping and Design, Lake Bluff, IL, in an amount not to
exceed $100,000.
G. Approval of a Resolution authorizing the purchase of water meters from Ferguson
Waterworks, West Chicago, IL, in the amount not to exceed $60,000.
6. REPORTS
A. President's Report
1. Proclamation(s)
a. National Developmental Disabilities Awareness Month
Page 1
March 2, 2026 Village of Hoffman Estates Village Board of Trustees
b. National Social Work Month
2. Board & Commission Appointment(s)/Reappointment(s)/Resignation(s)
o Joanne Ha, Appointment, Fourth of July Commission, term ending April 30,
2028
B. Trustee Comments
C. Village Manager's Report
D. Village Clerk's Report
E. Committee Reports
1. Planning, Building & Zoning
2. General Administration & Personnel
3. Transportation & Road Improvement
7. PLAN COMMISSION RECOMMENDATIONS
A. Approval of an Ordinance Granting A Special Use to Natura Academy to permit a private
education facility located at 2357 Hassell Road.
8. ADDITIONAL BUSINESS
A. Approval of a Resolution authorizing an agreement with CDW-G for the purchase of
hardware and professional services for Wi-Fi expansion at the NOW Arena.
B. Approval of a Resolution authorizing the contract award for the 2026 Street Revitalization
Project to A Lamp Concrete Contractors, Inc of Schaumburg, Illinois, in an amount not to
exceed $5,214,980.
C. Approval of a Resolution authorizing the contract award for the 2026 Infrastructure
Improvement Project to Schroeder Asphalt Services, Inc, of Huntley, IL, in an amount not to
exceed $4,030,129.
9. EXECUTIVE SESSION- Litigation (5 ILCS 120/2-(c)-(11))
10. ADJOURNMENT
Further details and information can be found in the agenda packet attached hereto and incorporated herein and
can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of
Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the
ADA Coordinator at 847/882-9100.
Page 2
Packet
AGENDA
Village Board of Trustees
Regular Meeting
Village Hall
1900 Hassell Road, Hoffman Estates, IL 60169
March 2, 2026 Council Chambers Immediately Following Special
Finance Committee
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. PUBLIC COMMENT
4. APPROVAL OF MINUTES
5. CONSENT AGENDA/OMNIBUS VOTE (Roll Call Vote)
(All items under the Consent Agenda are considered to be routine in nature and will be enacted
by one motion. There will be no separate discussion of these items unless a Trustee so requests.
In that event, the discussion will be the first item of business after approval of the Consent
Agenda.)
A. Approval of Agenda
B. Approval of the schedule of bills for 03-02-2026 — $4,556,761.60
C. Approval of an Ordinance providing for the issuance of not to exceed $28,500,000 General
Obligation Bonds, Series 2026, of the Village of Hoffman Estates, Cook County, Illinois,
authorizing the execution of a bond order and for the levy of a direct annual tax sufficient to
pay the principal and interest on said bonds.
D. Approval of a Resolution authorizing the purchase of vehicle up-fitting from Lindco
Equipment Sales, Merrillville, IN, in the amount of $101,088.
E. Approval of a Resolution authorizing an agreement for tree removal service (2026/2027) to
Abbott Tree Care Professionals, Wayne, IL, in an amount not to exceed $680,000.
F. Approval of a Resolution authorizing an agreement for the brush pick-up program
(2026/2027/2028) to Lucas Landscaping and Design, Lake Bluff, IL, in an amount not to
exceed $100,000.
G. Approval of a Resolution authorizing the purchase of water meters from Ferguson
Waterworks, West Chicago, IL, in the amount not to exceed $60,000.
6. REPORTS
A. President's Report
1. Proclamation(s)
a. National Developmental Disabilities Awareness Month
Page 1
Page 1 of 282
March 2, 2026 Village of Hoffman Estates Village Board of Trustees
b. National Social Work Month
2. Board & Commission Appointment(s)/Reappointment(s)/Resignation(s)
o Joanne Ha, Appointment, Fourth of July Commission, term ending April 30,
2028
B. Trustee Comments
C. Village Manager's Report
D. Village Clerk's Report
E. Committee Reports
1. Planning, Building & Zoning
2. General Administration & Personnel
3. Transportation & Road Improvement
7. PLAN COMMISSION RECOMMENDATIONS
A. Approval of an Ordinance Granting A Special Use to Natura Academy to permit a private
education facility located at 2357 Hassell Road.
8. ADDITIONAL BUSINESS
A. Approval of a Resolution authorizing an agreement with CDW-G for the purchase of
hardware and professional services for Wi-Fi expansion at the NOW Arena.
B. Approval of a Resolution authorizing the contract award for the 2026 Street Revitalization
Project to A Lamp Concrete Contractors, Inc of Schaumburg, Illinois, in an amount not to
exceed $5,214,980.
C. Approval of a Resolution authorizing the contract award for the 2026 Infrastructure
Improvement Project to Schroeder Asphalt Services, Inc, of Huntley, IL, in an amount not to
exceed $4,030,129.
9. EXECUTIVE SESSION- Litigation (5 ILCS 120/2-(c)-(11))
10. ADJOURNMENT
Further details and information can be found in the agenda packet attached hereto and incorporated herein and
can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of
Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the
ADA Coordinator at 847/882-9100.
Page 2
Page 2 of 282
BILL LIST SUMMARY
BILL LIST AS OF 03/02/2026 $ 860,730.13
MANUAL CHECKS 02/13/2026 -02/26/2026 $ 354,773.03
PAYROLL 02/01, 02/06, 02/20 & 02/27/26 $ 3,341,258.44
TOTAL $ 4,556,761.60
Page 3 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
Fund: 100 GENERAL FUND
Department: 0000 MISCELLANEOUS
100-0000-03010.000 DEDICATED GRAPHICS, INC WINDOW ENVELOPES 942.70
100-0000-03010.000 GARVEY'S OFFICE PRODUCTS INC OFFICE SUPPLIES - COFFEE 199.98
100-0000-03020.000 MONROE TRUCK EQUIPMENT STOCK PARTS 1,122.58
100-0000-03020.000 HERITAGE-CRYSTAL CLEAN STOCK REPAIR PARTS 333.91
100-0000-03020.000 FORCE AMERICA INC. STOCK PARTS 1,126.87
100-0000-03020.000 CAR-ONE TIRE AND AUTO STOCK PARTS 1,380.00
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 427.48
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 75.98
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 351.50
100-0000-03020.000 ADVANCE AUTO PARTS STOCK PARTS 71.15
100-0000-03020.000 ACME TRUCK BRAKE & SUPPLY CO. STOCK PARTS 252.80
100-0000-03020.000 ADVANCE AUTO PARTS STOCK PARTS 344.76
100-0000-03020.000 CHICAGO PARTS & SOUND LLC STOCK PARTS 446.94
100-0000-03020.000 MENARDS - HNVR PARK STOCK PARTS 284.16
100-0000-03020.000 POMP'S TIRE STOCK PARTS 670.28
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 788.70
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 115.88
100-0000-03020.000 ACME TRUCK BRAKE & SUPPLY CO. STOCK PARTS 139.91
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 548.09
100-0000-03020.000 CHICAGO PARTS & SOUND LLC STOCK PARTS 251.34
100-0000-03020.000 ADVANCE AUTO PARTS STOCK PARTS 43.47
100-0000-03020.000 MCMASTER CARR SUPPLY CO STOCK PARTS 121.67
100-0000-03020.000 BRISTOL HOSE & FITTING STOCK PARTS 201.73
100-0000-03020.000 POMP'S TIRE STOCK PARTS 1,562.28
100-0000-03020.000 POMP'S TIRE STOCK PARTS 382.96
100-0000-03020.000 MACQUEEN EMERGENCY STOCK PARTS 43.00
100-0000-03020.000 ACME TRUCK BRAKE & SUPPLY CO. STOCK PARTS 181.50
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 75.98
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 174.76
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 174.76
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 371.58
100-0000-03020.000 CHICAGO PARTS & SOUND LLC STOCK PARTS 94.74
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 1,013.40
100-0000-03020.000 ADVANCE AUTO PARTS STOCK PARTS 216.62
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 44.36
100-0000-03020.000 CAR-ONE TIRE AND AUTO STOCK PARTS 1,424.00
100-0000-03020.000 CHICAGO PARTS & SOUND LLC STOCK PARTS 245.02
100-0000-03020.000 BRISTOL HOSE & FITTING STOCK PARTS 54.72
100-0000-03020.000 FACTORY MOTOR PARTS CO STOCK PARTS 55.20
100-0000-03020.000 ADVANCE AUTO PARTS STOCK PARTS 372.56
100-0000-03030.000 PROVEN IT 3/23 TO 4/22/26 CONTRACT BASE RATE 836.80
100-0000-03030.000 PROVEN IT 1/23 TO 2/22/26 CONTRACT BASE RATE 444.28
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Page 4 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
100-0000-05080.000 ILLINOIS SECRETARY OF STATE LICENSE PLATE RENEWAL P73 151.00
100-0000-14450.000 WITZ, JEAN TRANSFER STAMP OVERPAYMENT 44.50
100-0000-33050.000 ILLINOIS FIRE CHIEFS' ASSOCIATION REIMBURSEMENT 1,576.57
100-0000-34050.000 EMS MANAGEMENT & CONSULTANTS, INC. PARAMEDIC FEE - COLLECTIONS JAN'26 3,715.57
100-0000-34050.000 EMS MANAGEMENT & CONSULTANTS, INC. PARAMEDIC FEES 6,024.38
Total Department 0000 MISCELLANEOUS 29,522.42
Department: 1011 GENERAL GOVT LEGISLATIVE
100-1011-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 448.52
Total Department 1011 GENERAL GOVT LEGISLATIVE 448.52
Department: 1012 GENERAL GOVT ADMINISTRATION
100-1012-44020.000 WAREHOUSE DIRECT OFFICE SUPPLIES 6.04
100-1012-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 416.33
Total Department 1012 GENERAL GOVT ADMINISTRATION 422.37
Department: 1013 GENERAL GOVT LEGAL
100-1013-45420.000 RICHARD A KAVITT ATTORNEY AT LAW HOURS WEEK OF FEB 9, 2026 1,000.00
100-1013-45420.000 RICHARD A KAVITT ATTORNEY AT LAW HOURS WEEK OF FEB 16, 2026 1,250.00
Total Department 1013 GENERAL GOVT LEGAL 2,250.00
Department: 1014 GENERAL GOVT FINANCE
100-1014-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 119.67
Total Department 1014 GENERAL GOVT FINANCE 119.67
Department: 1015 GENERAL GOVT CLERK
100-1015-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 39.89
100-1015-45460.000 PADDOCK PUBLICATIONS INC BID & PUBLIC HEARING NOTICES 97.20
100-1015-45460.000 PADDOCK PUBLICATIONS INC BID NOTICE 64.50
Total Department 1015 GENERAL GOVT CLERK 201.59
Department: 1016 GENERAL GOVT HRM
100-1016-44020.000 WAREHOUSE DIRECT OFFICE SUPPLIES 27.09
100-1016-44160.000 PROVEN IT 3/23 TO 4/22/26 CONTRACT BASE RATE 73.30
100-1016-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 79.78
Total Department 1016 GENERAL GOVT HRM 180.17
Department: 1017 GENERAL GOVT SPATIAL TECHNOLOGY
100-1017-45070.000 BAXTER & WOODMAN,INC. SURVEY/GIS SERVICES 2,386.93
Total Department 1017 GENERAL GOVT SPATIAL TECHNOLOGY 2,386.93
Department: 1025 GENERAL GOVT COMMUNICATIONS
100-1025-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 39.89
100-1025-45070.000 MECO CONSULTING GROUP, LLC LAYOUT & DESIGN MARCH-APRIL 2026 2,400.00
100-1025-45070.000 MONA S MORRISON EVENT PHOTO - BLACK HISTORY MONTH 100.00
2 of 13
Page 5 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
Total Department 1025 GENERAL GOVT COMMUNICATIONS 2,539.89
Department: 2012 POLICE ADMINSTRATION
100-2012-44020.000 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 545.22
100-2012-44050.000 THE FINER LINE RETIREMENT PLAQUE - KEVIN DOHERTY 30.00
100-2012-44160.000 PROVEN IT 3/23 TO 4/22/26 CONTRACT BASE RATE 518.25
100-2012-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 1,450.48
100-2012-45070.000 BIO-ONE CHICAGO SQUAD CLEAN UP P40 100.00
100-2012-45070.000 BIO-ONE CHICAGO SQUAD CLEAN UP P31 100.00
100-2012-45070.000 BIO-ONE CHICAGO SQUAD CLEAN UP P22 75.00
100-2012-45070.000 MORIZZO FUNERAL HOME & CREMATION ME TRANSPORT FEE HEP26-000666 275.00
100-2012-45070.000 MORIZZO FUNERAL HOME & CREMATION ME TRANSPORT FEE HEP26-000715 275.00
100-2012-45070.000 MORIZZO FUNERAL HOME & CREMATION ME TRANSPORT FEE HEP26-000808 275.00
Total Department 2012 POLICE ADMINSTRATION 3,643.95
Department: 2021 POLICE PATROL & RESPONSE
100-2021-43010.000 STREICHERS-MILWAUKEE BALLISTIC SHIELD DEFENDER W/CARRY BAG 3,000.00
100-2021-43010.000 NORTHWEST COMMUNITY HEALTHCARE HEARTSAVER CPR CARDS 2,047.50
100-2021-44140.000 ULINE PROPERTY ROOM SUPPLIES 656.13
100-2021-45420.000 DACRA TECH LLC JANUARY CITATION FEES 2,093.52
100-2021-45420.000 VESTIS FIRST AID REPLENISH FIRST AID KITS 199.21
100-2021-45420.000 911 TECH INC FTO TRAINING SOFTWARE ANNUAL SUBSCR 4,328.47
Total Department 2021 POLICE PATROL & RESPONSE 12,324.83
Department: 2022 POLICE TRAFFIC CONTROL
100-2022-45420.000 ANDY FRAIN SERVICES, INC CROSSING GUARD SERVICES JANUARY 2026 23,638.98
Total Department 2022 POLICE TRAFFIC CONTROL 23,638.98
Department: 2023 POLICE INVESTIGATIONS
100-2023-44140.000 T-MOBILE USA INC CELL TOWER DUMP HEP26-000488 500.00
100-2023-44140.000 T-MOBILE USA INC CELL TOWER DUMP HEP26-000448 850.00
100-2023-44140.000 AT & T TOWER AREA SEARCH HEP25-005709 195.00
100-2023-45420.000 TRANSUNION RISK & ALTERNATIVE INVESTIGATIVE MONTHLY TRANSACTION FEE 198.50
100-2023-45420.000 LEADS ONLINE INVESTIGATIONS ANNUAL SUBSCRIPTION 10,148.59
Total Department 2023 POLICE INVESTIGATIONS 11,892.09
Department: 2029 POLICE ADMINISTRATIVE SERVICES
100-2029-43010.000 IL. ASSOC OF PROPERTY & EVIDENCE MA PROPERTY & EVID CLASS 360.00
100-2029-43040.000 J.G. UNIFORMS, INC. CSO PROTECTIVE UNIFORM EQUIPMENT 670.00
100-2029-45080.000 GOLF ROSE PET LODGE IMPOUNDING FEES SEPTEMBER 2025 1,381.80
100-2029-45080.000 GOLF ROSE PET LODGE IMPOUNDING FEES JANUARY 2026 1,387.75
100-2029-45080.000 GOLF ROSE PET LODGE STRAY PET LODGING 1,391.30
Total Department 2029 POLICE ADMINISTRATIVE SERVICES 5,190.85
3 of 13
Page 6 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
Department: 2071 POLICE EMERGENCY OPS
100-2071-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 39.89
Total Department 2071 POLICE EMERGENCY OPS 39.89
Department: 3012 FIRE ADMINISTRATION
100-3012-44160.000 PROVEN IT 3/23 TO 4/22/26 CONTRACT BASE RATE 42.35
Total Department 3012 FIRE ADMINISTRATION 42.35
Department: 3030 FIRE PUBLIC EDUCATION
100-3030-44140.210 NORTHWEST COMMUNITY HEALTHCARE CPR CARDS 1,835.00
Total Department 3030 FIRE PUBLIC EDUCATION 1,835.00
Department: 3031 FIRE SUPPRESSION
100-3031-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 61.46
100-3031-45100.130 EQUIPMENT MANAGEMENT CO. EQUIPMENT REPAIR 1,945.00
100-3031-45420.150 NORTHWEST CENTRAL DISPATCH SYSTEM WAVE DEVICES MONTHLY FEE 48.00
Total Department 3031 FIRE SUPPRESSION 2,054.46
Department: 3032 FIRE EMERGENCY MEDICAL SERVICES
100-3032-44190.000 BOUND TREE MEDICAL, LLC EMS SUPPLIES 395.00
100-3032-44190.000 LABSOURCE INC EMS SUPPLIES 579.50
100-3032-44190.000 STRYKER MEDICAL EMS SUPPLIES 580.40
100-3032-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 1,064.25
Total Department 3032 FIRE EMERGENCY MEDICAL SERVICES 2,619.15
Department: 3033 FIRE PREVENTION
100-3033-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 162.80
100-3033-45070.000 CHICAGO METRO FIRE PREVENTION CO MONTHLY MAINTENANCE FEE 1,488.00
100-3033-45070.000 FIRE SAFETY CONSULTANTS INC PLAN REVIEW #26-12221E 792.50
100-3033-45070.000 FIRE SAFETY CONSULTANTS INC PLAN REVIEW #26-12331R 640.00
Total Department 3033 FIRE PREVENTION 3,083.30
Department: 4012 PUBLIC WORKS ADMINISTRATION
100-4012-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 264.15
100-4012-45070.000 WELLNOW URGENT CARE FIT FOR DUTY EXAMS 1,280.00
Total Department 4012 PUBLIC WORKS ADMINISTRATION 1,544.15
Department: 4041 PUBLIC WORKS SNOW & ICE
100-4041-44090.000 MORTON SALT, INC ROAD SALT 7,330.94
100-4041-44090.000 MORTON SALT, INC ROAD SALT 6,133.29
100-4041-44090.000 MORTON SALT, INC ROAD SALT 7,905.91
100-4041-44090.000 MORTON SALT, INC ROAD SALT 14,291.76
100-4041-44100.000 FACTORY MOTOR PARTS CO CREDIT - RTN PART (112.00)
100-4041-44140.000 RICARDO AVILA CDL LICENSE REIMBURSEMENT PER CBA 30.00
Total Department 4041 PUBLIC WORKS SNOW & ICE 35,579.90
4 of 13
Page 7 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
Department: 4042 PUBLIC WORKS TRAFFIC OPERATIONS
100-4042-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 267.40
100-4042-45020.000 COMMONWEALTH EDISON ELECTRIC - GLENDALE TRAFFIC LITE 2,416.16
100-4042-45020.000 COMMONWEALTH EDISON ELECTRIC - 290 KINGMAN LN 110.42
100-4042-45020.000 COMMONWEALTH EDISON ELECTRIC - SEDGE LITE RT 25 4,974.28
100-4042-45440.000 GRIMCO INC SUPPLIES 1,966.10
Total Department 4042 PUBLIC WORKS TRAFFIC OPERATIONS 9,734.36
Department: 4043 PUBLIC WORKS FORESTRY
100-4043-44140.000 JSN CONTRACTORS SUPPLY MARKING PAINT 104.40
100-4043-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 267.40
Total Department 4043 PUBLIC WORKS FORESTRY 371.80
Department: 4044 PUBLIC WORKS FACILITIES
100-4044-44120.000 MCMASTER CARR SUPPLY CO VW - JANITORIAL SUPPLIES 248.27
100-4044-44120.000 CASE LOTS 2026 JANITORIAL SUPPLIES 3,061.10
100-4044-44120.000 CASE LOTS GLOVES 134.90
100-4044-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 282.47
100-4044-45020.000 COMMONWEALTH EDISON ELECTRIC - 4501 HOFFMAN BLVD 42.79
100-4044-45030.000 NICOR GAS GAS - 1900 HASSELL RD 66.66
100-4044-45030.000 NICOR GAS GAS - 225 FLAGSTAFF 1,487.20
100-4044-45090.000 CINTAS WALK OFF MAT SRVS 2305 PEMBROKE 53.39
100-4044-45090.000 CINTAS MATS - PW 53.39
100-4044-45160.000 FOX VALLEY FIRE & SAFETY CO FIRE ALARM CONTROL PANEL - REPAIRS 1,970.00
100-4044-45160.000 H2O WATERWALLS INC REPAIRS 1,845.00
100-4044-45160.000 ECO CLEAN MAINTENANCE INC JANITORIAL SERVICES FEB'26 3,782.00
100-4044-45160.000 ALL ABOUT BLINDS REPAIRS - VH 180.00
100-4044-45160.000 FOX VALLEY FIRE & SAFETY CO DUPLICATE PAYMENT CK#142064 & 142095 (300.00)
100-4044-45170.000 WOLF ELECTRIC SUPPLY CO LED LIGHTING UPGRADES 411 W HIGGINS 25.64
100-4044-45170.000 WOLF ELECTRIC SUPPLY CO LED LIGHTING UPGRADES 411 W HIGGINS 238.08
100-4044-45170.000 GRAINGER INC UNPLANNED REPAIRS AT PD 93.30
100-4044-45170.000 SOUND INC. BRIVO REPAIR 902.50
100-4044-45170.000 ECO CLEAN MAINTENANCE INC JANITORIAL SERVICES FEB'26 2,000.00
100-4044-45170.000 FOX VALLEY FIRE & SAFETY CO DUPLICATE PAYMENT CK#142064 & 142095 (550.00)
100-4044-45180.000 CINTAS SAFETY MAT RENTAL - FIRE STATION 21 31.74
100-4044-45180.000 CINTAS SAFETY MAT RENTAL - FIRE STATION 22 31.01
100-4044-45180.000 CINTAS MATS 1300 WESTBURY 31.83
100-4044-45180.000 FOX VALLEY FIRE & SAFETY CO TANK SYSTEM INSPECTION 380.00
100-4044-45180.000 FILTERBUY, INC FILTERS FS22 82.14
100-4044-45180.000 CINTAS MAT - 1700 MOON LAKE 31.01
100-4044-45180.000 CINTAS MAT - 1300 WESTBURY 31.83
100-4044-45180.000 CINTAS MAT - 5775 BEACON POINTE 29.18
100-4044-45180.000 ROSE PEST SOLUTIONS INC PEST CONTROL - PD 138.00
100-4044-45180.000 FOX VALLEY FIRE & SAFETY CO FIRE ALARM 707.58
5 of 13
Page 8 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
100-4044-45180.000 FOX VALLEY FIRE & SAFETY CO DUPLICATE PAYMENT CK#142064 & 142095 (275.00)
100-4044-45180.000 FOX VALLEY FIRE & SAFETY CO DUPLICATE PAYMENT CK#142064 & 142095 (500.00)
100-4044-45200.000 ECO CLEAN MAINTENANCE INC JANITORIAL SERVICES FEB'26 1,680.00
100-4044-45200.000 FILTERBUY, INC FILTERS 178.44
100-4044-45200.000 GRAINGER INC FUSES 109.08
100-4044-45200.000 FOX VALLEY FIRE & SAFETY CO DUPLICATE PAYMENT CK#142064 & 142095 (175.00)
100-4044-45200.000 FOX VALLEY FIRE & SAFETY CO DUPLICATE PAYMENT CK#142064 & 142095 (250.00)
100-4044-45200.000 FOX VALLEY FIRE & SAFETY CO DUPLICATE PAYMENT CK#142064 & 142095 (175.00)
100-4044-45200.000 FOX VALLEY FIRE & SAFETY CO DUPLICATE PAYMENT CK#142064 & 142095 (300.00)
Total Department 4044 PUBLIC WORKS FACILITIES 17,403.53
Department: 4045 PUBLIC WORKS FLEET SERVICES
100-4045-43030.000 MUNICIPAL FLEET MANAGERS ASSOC 2026 ANNUAL DUES 50.00
100-4045-43040.000 CINTAS UNIFORMS 72.65
100-4045-43040.000 CINTAS UNIFORMS 125.39
100-4045-43040.000 CINTAS UNIFORMS 72.65
100-4045-43040.000 CINTAS UNIFORM AND MAT RENTAL 80.72
100-4045-44080.000 PAT CHLOPEK TOOL ALLOWANCE 900.00
100-4045-44080.000 SCOTT LASKEN TOOL ALLOWANCE REIMB 900.00
100-4045-44110.000 AL WARREN OIL CO INC FUEL 8,717.75
100-4045-44110.000 AL WARREN OIL CO INC FUEL 8,720.29
100-4045-44110.000 AL WARREN OIL CO INC FUEL UNLEADED 11,052.63
100-4045-44110.000 AL WARREN OIL CO INC FUEL BIODIESEL 5,346.95
100-4045-44140.000 AIRGAS USA, LLC MEDICAL SUPPLIES 667.55
100-4045-44140.000 AIRGAS USA, LLC MEDICAL SUPPLIES 454.06
100-4045-44140.000 AMAZON CAPITAL SERVICES INC OTHER SUPPLIES 104.38
100-4045-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 101.35
100-4045-45070.000 VERIZON CONNECT FLEET USA LLC WIRELESS SERVICES 259.54
100-4045-45070.000 PRECISE MRM LLC 5MB FLAT DATA PLAN 330.00
100-4045-45130.000 EBY GRAPHICS P27 DECAL REMOVAL 600.00
100-4045-45130.000 KAMMES AUTO & TRUCK REPAIR INC STATE INSPECTIONS 45.00
100-4045-45130.000 CAR-ONE TIRE AND AUTO TIRE DISPOSAL FEE 56.00
100-4045-45130.000 RT 62 WASH & LUBE VEHICLE WASH 400.45
100-4045-45130.000 FRIENDLY FORD P12 REPAIRS 30.36
100-4045-45130.000 BRAD MANNING FORD INC P31 PARTS 363.88
100-4045-45130.000 BRAD MANNING FORD INC P57 PARTS 834.84
100-4045-45130.000 BRAD MANNING FORD INC P57 PARTS 34.89
100-4045-45130.000 BRAD MANNING FORD INC P57 PARTS 279.10
100-4045-45130.000 SECRETARY OF STATE LICENSE PLATE RENEWAL P44 151.00
100-4045-45130.000 BRAD MANNING FORD INC P19 PARTS 110.94
100-4045-45130.000 CHICAGO PARTS & SOUND LLC FLUIDS 141.60
100-4045-45130.000 BRAD MANNING FORD INC P19 PARTS 102.09
100-4045-45130.000 CAR-ONE TIRE AND AUTO TIRE DISPOSAL 36.00
100-4045-45140.000 BUMPER TO BUMPER/ LEE AUTO FA24N PARTS 26.97
100-4045-45140.000 KAMMES AUTO & TRUCK REPAIR INC STATE INSPECTIONS 270.00
6 of 13
Page 9 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
100-4045-45140.000 FOSTER COACH SALES INC FA24 PARTS 581.42
100-4045-45140.000 ACME TRUCK BRAKE & SUPPLY CO. FE21 PARTS 156.65
100-4045-45140.000 MENARDS - HNVR PARK FC19 PARTS 18.50
100-4045-45140.000 AMAZON CAPITAL SERVICES INC FT22R PARTS 193.21
100-4045-45140.000 CUMMINS POWER, LLC FE21 REPAIRS 565.64
100-4045-45140.000 BUMPER TO BUMPER/ LEE AUTO SQ22R PARTS 15.90
100-4045-45140.000 O'REILLY AUTO PARTS FE21R PARTS 87.29
100-4045-45140.000 BUMPER TO BUMPER/ LEE AUTO SQ22R PARTS 68.98
100-4045-45140.000 MCMASTER CARR SUPPLY CO FT22R PARTS 42.40
100-4045-45140.000 RUSH TRUCK CENTER OF ILLINOIS, INC FE21R PARTS 201.86
100-4045-45140.000 ACME TRUCK BRAKE & SUPPLY CO. FC19 PARTS 35.52
100-4045-45140.000 MENARDS - HNVR PARK VARIOUS SUPPLIES 200.76
100-4045-45140.000 ULTRA STROBE COMMUNICATIONS A24 PARTS 530.00
100-4045-45140.000 POMP'S TIRE TIRE DISPOSAL 60.00
100-4045-45140.000 ADVANCE AUTO PARTS FE23 PARTS 6.54
100-4045-45140.000 ACME TRUCK BRAKE & SUPPLY CO. FA24N PARTS 48.36
100-4045-45340.000 KAMMES AUTO & TRUCK REPAIR INC STATE INSPECTIONS 225.00
100-4045-45340.000 RUSH TRUCK CENTER OF ILLINOIS, INC UNIT 17 PARTS 158.39
100-4045-45340.000 RUSH TRUCK CENTER OF ILLINOIS, INC UNIT 3 PARTS 97.27
100-4045-45340.000 DULTMEIER SALES PARTS 50.21
100-4045-45340.000 RUSH TRUCK CENTER OF ILLINOIS, INC UNIT 3 PARTS 19.16
100-4045-45340.000 INTERSTATE BATTERIES-NORTH CHICAGO FT22 PARTS 799.62
100-4045-45340.000 BUMPER TO BUMPER/ LEE AUTO UNIT 136 PARTS 47.98
100-4045-45340.000 BUMPER TO BUMPER/ LEE AUTO UNIT 91 PARTS 40.98
100-4045-45340.000 RUSH TRUCK CENTER OF ILLINOIS, INC REPAIR PARTS 176.39
100-4045-45340.000 ALTA CONSTRUCTION EQUIPMENT IL LLC UNIT 137 PARTS 951.50
100-4045-45340.000 ACME TRUCK BRAKE & SUPPLY CO. UNIT 15 PARTS 909.18
100-4045-45340.000 ACME TRUCK BRAKE & SUPPLY CO. UNIT 15 PARTS 33.36
100-4045-45340.000 RUSH TRUCK CENTER OF ILLINOIS, INC UNIT 15 PARTS 247.42
100-4045-45340.000 ACME TRUCK BRAKE & SUPPLY CO. RTN PARTS CREDIT (96.00)
100-4045-45340.000 SCALE-TEC LTD REPLACEMENT TRUCK SALT CALIBR SCALE 2,408.00
100-4045-45340.000 ACME TRUCK BRAKE & SUPPLY CO. UNIT 6N PARTS 44.54
100-4045-45340.000 BURRIS EQUIPMENT CO UNIT 136 PARTS 232.18
100-4045-45340.000 BRAD MANNING FORD INC UNIT 94 PARTS 868.76
100-4045-45340.000 BRAD MANNING FORD INC UNIT 94 PARTS 81.24
100-4045-45340.000 BRAD MANNING FORD INC UNIT 94 PARTS 57.27
100-4045-46020.000 CUMMINS POWER, LLC EQUIPMENT 860.00
100-4045-46020.000 SNAP-ON INDUSTRIAL REPAIR PARTS 987.60
Total Department 4045 PUBLIC WORKS FLEET SERVICES 53,452.11
Department: 4046 PUBLIC WORKS F.A.S.T.
100-4046-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 83.02
Total Department 4046 PUBLIC WORKS F.A.S.T. 83.02
7 of 13
Page 10 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
Department: 4047 PUBLIC WORKS STORM SEWERS
100-4047-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 61.46
Total Department 4047 PUBLIC WORKS STORM SEWERS 61.46
Department: 5012 DEVELOPMENT SERVICES ADMINISTRATION
100-5012-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 79.78
Total Department 5012 DEVELOPMENT SERVICES ADMINISTRATION 79.78
Department: 5050 DEVELOPMENT SVCS PLANNING&TRANSPORTATION
100-5050-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 104.59
100-5050-45070.000 ALL TOGETHER COMPREHENSIVE PLAN PUBLIC ENGAGEMENT 8,073.21
100-5050-45460.000 PADDOCK PUBLICATIONS INC HEARING NOTICES 32.40
Total Department 5050 DEVELOPMENT SVCS PLANNING&TRANSPORTATION 8,210.20
Department: 5051 DEVELOPMENT SVCS BLDG&CODE ENFORCEMENT
100-5051-43010.000 ANTHONY KNUTH COMPASS TRAVEL PARKING 30.00
100-5051-43010.000 JOHN STASCHKE COMPASS TRAVEL PARKING 43.00
100-5051-43010.000 SANYOKTA KAPUR COMPASS TRAVEL PARKING 56.68
100-5051-43010.000 DAVID DODGE COMPASS TRAVEL PARKING 43.00
100-5051-43030.000 JOHN STASCHKE IL ELECTRICAL LICENSE & LIABILITY INS 103.98
100-5051-43030.000 JOHN STASCHKE IL ELECTRICAL LICENSE & LIABILITY INS 597.00
100-5051-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 593.00
100-5051-45070.000 THOMPSON ELEVATOR INSPECTION INC ELEVATOR INSPECTIONS 144.00
100-5051-45070.000 THOMPSON ELEVATOR INSPECTION INC ELEVATOR INSPECTION BLDG2505-0259 160.00
Total Department 5051 DEVELOPMENT SVCS BLDG&CODE ENFORCEMENT 1,770.66
Department: 5052 DEVELOPMENT SVCS ENGINEERING
100-5052-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 739.65
100-5052-45070.000 CZAPLICKI LOPEZ, PLLC 2025 NBIS BRIDGE INSPECTIONS 3,712.50
100-5052-45100.000 MEADE ELECTRIC CO., INC. ANNUAL TRAFFIC SIGNAL & OPTICOM MAINT 616.47
100-5052-45100.000 MEADE ELECTRIC CO., INC. ANNUAL TRAFFIC SIGNAL & OPTICOM MAINT 189.58
100-5052-45100.000 MEADE ELECTRIC CO., INC. ANNUAL TRAFFIC SIGNAL & OPTICOM MAINT 189.58
100-5052-45100.000 MEADE ELECTRIC CO., INC. ANNUAL TRAFFIC SIGNAL & OPTICOM MAINT 380.98
100-5052-45100.000 MEADE ELECTRIC CO., INC. ANNUAL TRAFFIC SIGNAL & OPTICOM MAINT 369.45
Total Department 5052 DEVELOPMENT SVCS ENGINEERING 6,198.21
Department: 5059 DEVELOPMENT SVCS ECONOMIC DEVELOPMENT
100-5059-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 162.80
Total Department 5059 DEVELOPMENT SVCS ECONOMIC DEVELOPMENT 162.80
Department: 5565 HEALTH & HUMAN SERVICES
100-5565-44020.000 ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 148.88
100-5565-44160.000 PROVEN IT 3/23 TO 4/22/26 CONTRACT BASE RATE 117.70
100-5565-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 79.78
Total Department 5565 HEALTH & HUMAN SERVICES 346.36
8 of 13
Page 11 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
Department: 6053 BOARDS & COMMISSIONS 4TH OF JULY
100-6053-45610.000 DIVERSIFIED AUDIO GROUP INC SOUND/PRODUCTION FOURTH FEST DEPOSIT 2,400.00
Total Department 6053 BOARDS & COMMISSIONS 4TH OF JULY 2,400.00
Department: 6058 BOARDS & COMMISSIONS MISCELLANEOUS
100-6058-45550.000 THE FINER LINE COMMISSION BADGES 19.05
Total Department 6058 BOARDS & COMMISSIONS MISCELLANEOUS 19.05
Total Fund 100 GENERAL FUND 241,853.80
Fund: 222 HIGGINS/HASSELL TIF
Department: 0000 MISCELLANEOUS
222-0000-45670.000 CLARK BAIRD SMITH LLP OUTSIDE LEGAL BILLING 2,213.75
Total Department 0000 MISCELLANEOUS 2,213.75
Total Fund 222 HIGGINS/HASSELL TIF 2,213.75
Fund: 401 CAPITAL IMPROVEMENTS FUND
401-0000-46040.000 MOLTREE MECHANICAL FIRE STATION 24 - CHILLER REPLACEMENT 78,970.00
Total Department 0000 MISCELLANEOUS 78,970.00
Total Fund 401 CAPITAL IMPROVEMENTS FUND 78,970.00
Fund: 402 CAPITAL VEHICLE & EQUIP
402-0000-46030.000 LINDCO EQUIPMENT SALES UP-FITTING UNIT 3,17 4,672.20
402-0000-46030.000 EBY GRAPHICS SQUAD VEHICLE GRAPHICS P12 1,815.54
402-0000-46030.000 CARGORAXX LLC COMMAND VEHICLE EQUIPMENT 1,872.00
402-0000-46030.000 CARGORAXX LLC COMMAND VEHICLE EQUIPMENT 342.00
402-0000-46030.000 CARGORAXX LLC COMMAND VEHICLE EQUIPMENT 87.00
402-0000-46030.000 CARGORAXX LLC COMMAND VEHICLE EQUIPMENT 147.00
402-0000-46030.000 CARGORAXX LLC COMMAND VEHICLE EQUIPMENT 237.00
402-0000-46030.000 CARGORAXX LLC COMMAND VEHICLE EQUIPMENT 116.85
Total Department 0000 MISCELLANEOUS 9,289.59
Total Fund 402 CAPITAL VEHICLE & EQUIP 9,289.59
Fund: 404 ROAD IMPROVEMENT FUND
404-0000-46060.000 TOWNSHIP OF SCHAUMBURG REIMB SPRINKLER & WATER BILL OVERAGE 1,184.00
404-0000-46100.000 PADDOCK PUBLICATIONS INC HEARING NOTICES 1,028.70
404-0000-46100.000 STRAND ASSOCIATES, INC HASSELL BICYCLE & PEDESTRIAN PH II ENG 4,824.88
Total Department 0000 MISCELLANEOUS 7,037.58
9 of 13
Page 12 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
Total Fund 404 ROAD IMPROVEMENT FUND 7,037.58
Fund: 410 PRAIRIE STONE CAPITAL FND
410-0000-46210.000 KIMLEY-HORN & ASSOC INC PRAIRIE STONE PKWY ACCESS STUDY 3,975.60
Total Department 0000 MISCELLANEOUS 3,975.60
Total Fund 410 PRAIRIE STONE CAPITAL FND 3,975.60
Fund: 413 WESTERN AREA IMPACT FEE
413-0000-45070.000 PADDOCK PUBLICATIONS INC BID & PUBLIC HEARING NOTICES 209.25
Total Department 0000 MISCELLANEOUS 209.25
Total Fund 413 WESTERN AREA IMPACT FEE 209.25
Fund: 415 2024 BOND PROJECT
415-0000-46040.000 CAMOSY INCORPORATED PAY APPLICATION NO 14 18,270.54
Total Department 0000 MISCELLANEOUS 18,270.54
Total Fund 415 2024 BOND PROJECT 18,270.54
Fund: 501 WATER & SEWER FUND
Department: 4067 PUBLIC WORKS WATER
501-4067-43010.000 APWA-ILLINOIS PUBLIC SERVICE INSTIT IPSI REGISTRATION 850.00
501-4067-44080.000 MENARDS - HNVR PARK VARIOUS SUPPLIES 98.06
501-4067-44140.000 LEE JENSEN SALES CO., INC. POWER CORD 175.00
501-4067-44200.000 TEST GAUGE INC HYDRANT/ FROZEN VALVE 465.40
501-4067-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 1,595.71
501-4067-45020.000 COMMONWEALTH EDISON ELECTRIC - 2150 STONINGTON 129.05
501-4067-45020.000 COMMONWEALTH EDISON ELECTRIC - 3451 N WILSHIRE 2,175.30
501-4067-45020.000 COMMONWEALTH EDISON ELECTRIC - 3990 HUNTINGTON BLVD 216.96
501-4067-45030.000 NICOR GAS GAS - 1775 ABBEYWOOD LN 322.75
501-4067-45030.000 NICOR GAS GAS - 95 ASTER LN 616.71
501-4067-45030.000 NICOR GAS GAS - 2550 PRAIRIE STONE 63.07
501-4067-45070.000 VERIZON CONNECT FLEET USA LLC WIRELESS SERVICES 2,335.91
501-4067-45070.000 PRECISE MRM LLC 5MB FLAT DATA PLAN 30.00
501-4067-45070.000 STRAND ASSOCIATES, INC WATER MODEL UPDATE 2,548.27
501-4067-45100.000 KAMMES AUTO & TRUCK REPAIR INC STATE INSPECTIONS 90.00
501-4067-45100.000 BRISTOL HOSE & FITTING UNIT 56 PARTS 102.71
501-4067-45100.000 ATLAS BOBCAT LLC UNIT 138 PARTS 324.40
501-4067-45100.000 KNAPHEIDE TRUCK EQUIPMENT CENTER UNIT 363 PARTS 132.00
501-4067-45100.000 VERMEER MIDWEST\VERMEER-IL UNIT 135 PARTS 2,307.77
10 of 13
Page 13 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
501-4067-45280.000 ZIEBELL WATER SERVICE WRENCH 225.00
501-4067-45290.000 FLAT CAN RECYCLING INC AEROSOL PRODUCT RECYLING 104.03
501-4067-45290.000 BEVERLY MATERIALS, L.L.C. WASHED UNIT 1,519.45
501-4067-45290.000 USA BLUE BOOK WOODEN PLUG 34.98
501-4067-45290.000 MCMASTER CARR SUPPLY CO VARIOUS SUPPLIES 182.22
501-4067-45290.000 ZIEBELL WATER SERVICE COUPLING 1,039.68
501-4067-45290.000 ZIEBELL WATER SERVICE BELL JOINT REPAIR CLAMP 2,296.00
501-4067-45290.000 ZIEBELL WATER SERVICE COPPER TUBING 2,163.00
501-4067-45290.000 ZIEBELL WATER SERVICE VARIOUS SUPPLIES 1,793.68
501-4067-45290.000 ZIEBELL WATER SERVICE VARIOUS SUPPLIES 83.64
501-4067-45290.000 BEVERLY MATERIALS, L.L.C. LIMESTONE 337.46
501-4067-45290.000 WATER PRODUCTS CO. ARCH B-BOX 518.00
501-4067-45290.000 WATER PRODUCTS CO. CURB B-BOX 700.00
501-4067-45290.000 JSN CONTRACTORS SUPPLY FLAGS 550.52
501-4067-45450.000 FULLIFE SAFETY CENTER VARIOUS SUPPLIES 108.00
501-4067-45450.000 MENARDS - HNVR PARK VARIOUS SUPPLIES 53.92
501-4067-45850.000 KAMMES AUTO & TRUCK REPAIR INC STATE INSPECTIONS 270.00
501-4067-45850.000 O'REILLY AUTO PARTS UNIT 63 PARTS 11.88
501-4067-45850.000 BRAD MANNING FORD INC UNIT 27 PARTS 365.70
501-4067-45850.000 RUSH TRUCK CENTER OF ILLINOIS, INC CREDIT (227.08)
501-4067-45850.000 RUSH TRUCK CENTER OF ILLINOIS, INC UNIT 67 PARTS 348.44
501-4067-45850.000 RUSH TRUCK CENTER OF ILLINOIS, INC UNIT 67 PARTS 412.19
501-4067-45850.000 ACME TRUCK BRAKE & SUPPLY CO. UNIT 2 PARTS 297.24
501-4067-45850.000 RUSH TRUCK CENTER OF ILLINOIS, INC CREDIT - RETURNED CORE (1,330.00)
501-4067-45850.000 RUSH TRUCK CENTER OF ILLINOIS, INC UNIT 2 PARTS 247.42
501-4067-45850.000 RUSH TRUCK CENTER OF ILLINOIS, INC 5A PARTS 149.09
501-4067-45850.000 SCALE-TEC LTD REPLACEMENT TRUCK SALT CALIBR SCALE 2,408.00
501-4067-45850.000 STANDARD EQUIPMENT CO UNIT 66 PARTS 3,800.00
501-4067-45850.000 STANDARD EQUIPMENT CO UNIT 66 PARTS 16,534.30
501-4067-45850.000 NORTHWEST TRUCKS, INC UNIT 66 PARTS 596.99
501-4067-45850.000 ALTA CONSTRUCTION EQUIPMENT IL LLC UNIT 52 PARTS 1,032.79
501-4067-45850.000 WALZ SCALE INC UNIT 52 PARTS 435.00
501-4067-45850.000 STANDARD EQUIPMENT CO UNIT 66 PARTS 2,493.10
501-4067-45850.000 STANDARD EQUIPMENT CO UNIT 66 PARTS 1,595.58
501-4067-45850.000 RUSH TRUCK CENTER OF ILLINOIS, INC UNIT 5A PARTS 276.78
501-4067-45850.000 CHICAGO PARTS & SOUND LLC UNIT 60 PARTS 104.95
501-4067-45850.000 BRISTOL HOSE & FITTING UNIT 66 PARTS 24.51
Total Department 4067 PUBLIC WORKS WATER 56,135.53
Department: 4068 PUBLIC WORKS SEWER
501-4068-45020.000 COMMONWEALTH EDISON ELECTRIC -2090 CENTRAL 524.60
501-4068-45020.000 COMMONWEALTH EDISON ELECTRIC - 1101 WESTBURY 658.51
501-4068-45070.000 SEWERAI CORPORATION SANITARY SEWER TELEVISING SOFTWARE 13,680.00
501-4068-45300.000 FLAT CAN RECYCLING INC AEROSOL PRODUCT RECYLING 104.02
501-4068-45300.000 Maureen Gleixner REIMBURSEMET FOR PLUMBING COSTS 485.35
11 of 13
Page 14 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
501-4068-45300.000 JSN CONTRACTORS SUPPLY FLAGS 550.51
Total Department 4068 PUBLIC WORKS SEWER 16,002.99
Department: 4070 PUBLIC WORKS WATER BILLING
501-4070-44030.000 CLASS PRINTING "SORRY WE MISSED YOU" DOOR HANGERS 295.00
Total Department 4070 PUBLIC WORKS WATER BILLING 295.00
Department: 4073 WATER CAPITAL
501-4073-46080.000 MARTAM CONSTRUCTION, INC. PFIZER LS RECONSTRUCTION FINAL PAYMENT 139,132.81
501-4073-46090.000 ALAMP CONCRETE CONTRACTORS,INC. 2025 STREET REVIT PROJ #2 151,643.32
Total Department 4073 WATER CAPITAL 290,776.13
Total Fund 501 WATER & SEWER FUND 363,209.65
Fund: 505 NOW ARENA OPERTNG FUND
Department: 0000 MISCELLANEOUS
505-0000-45100.000 PROVEN IT 3/23 TO 4/22/26 CONTRACT BASE RATE 192.19
Total Department 0000 MISCELLANEOUS 192.19
Total Fund 505 NOW ARENA OPERTNG FUND 192.19
Fund: 601 INSURANCE FUND
601-0000-11010.000 SCOTT LAWRENCE SICK LEAVE INCENTIVE REIMBURSEMENT 288.00
Total Department 0000 MISCELLANEOUS 288.00
Department: 7000 INSURANCE
601-7000-42060.000 SEDGWICK CLAIMS MGMT SERVICES INC. UNEMPLOYMENT INSURANCE TPA SERVICES 301.50
601-7000-45510.000 RISK PROGRAM ADMINSTRATORS ADD 3 VEHICLES TO PREMIUM 632.00
601-7000-45510.000 RISK PROGRAM ADMINSTRATORS CYBER SECURITY COVERAGE 43,694.00
601-7000-45520.000 EBY GRAPHICS DECAL REPLACEMENT 685.50
601-7000-45530.000 ILL. WORKERS' COMPENSATION COMM. RAF/SIF 2025-2 571.24
601-7000-45790.000 WELLNOW URGENT CARE FIT FOR DUTY EXAM 1,920.00
601-7000-45790.000 HEALTH ENDEAVORS SC ANNUAL PHYSICALS 34,765.00
601-7000-45790.000 WELLNOW URGENT CARE FIT FOR DUTY EXAMS 325.00
Total Department 7000 INSURANCE 82,894.24
Total Fund 601 INSURANCE FUND 83,182.24
Fund: 602 INFORMATION SYSTEMS FUND
Department: 4712 IT ADMINISTRATION
602-4712-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 3,098.58
602-4712-45010.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 5,066.45
Total Department 4712 IT ADMINISTRATION 8,165.03
12 of 13
Page 15 of 282
VILLAGE OF HOFFMAN ESTATES
MARCH 02, 2026
Invoice
GL Number Vendor Name Description Amount
Department: 4785 IT OPERATIONS
602-4785-45420.000 VERIZON WIRELESS LANDLINES & EQUIPMENT 21.57
602-4785-45420.000 SYNAPSE NETWORKS PROFESSIONAL SERVICES 440.00
602-4785-45420.000 PACE SYSTEMS CCTV PROFESSIONAL SERVICES 95.00
602-4785-45420.200 E-PLAN, INC E-PLAN SOFT 37,410.50
Total Department 4785 IT OPERATIONS 37,967.07
Department: 4786 IT CAPITAL
602-4786-46020.000 CDW-GOVERNMENT INC CCTV CAMERA MOUNTS 693.84
602-4786-46020.000 CHICAGO PROFESSIONAL SPORTS LIMITED WINDY CITY BULLS BROADCAST EQUIP 5,500.00
Total Department 4786 IT CAPITAL 6,193.84
Total Fund 602 INFORMATION SYSTEMS FUND 52,325.94
--- TOTALS BY FUND ---
100 GENERAL FUND 241,853.80
222 HIGGINS/HASSELL TIF 2,213.75
401 CAPITAL IMPROVEMENTS FUND 78,970.00
402 CAPITAL VEHICLE & EQUIP 9,289.59
404 ROAD IMPROVEMENT FUND 7,037.58
410 PRAIRIE STONE CAPITAL FND 3,975.60
413 WESTERN AREA IMPACT FEE 209.25
415 2024 BOND PROJECT 18,270.54
501 WATER & SEWER FUND 363,209.65
505 NOW ARENA OPERTNG FUND 192.19
601 INSURANCE FUND 83,182.24
602 INFORMATION SYSTEMS FUND 52,325.94
Total For All Funds: 860,730.13
13 of 13
Page 16 of 282
VILLAGE OF HOFFMAN ESTATES
MANUAL CHECKS
Invoice Check
GL Number Vendor Name Description Number Amount
222-0000-11500.000 BLACKBERRY FALLS II LLC 2025 HIGGINS HASSELL TIF NOTE PAYMENT 142352 73,577.18
222-0000-11500.000 DESCHOUW BSM LLC 2025 HIGGINS HASSELL TIF NOTE PAYMENT 142351 274,623.66
100-0000-14080.000 ENCLAVE APARTMENTS SELF-HELP FUND RENTAL ASSISTANCE 142350 842.04
100-2071-45420.000 COMCAST BUSINESS INTERNET SERVICES 142345 12.85
100-1014-44010.000 FEDERAL EXPRESS SHIPPING 142347 90.87
100-5565-45070.100 MAYURESH GANDHI SELF-HELP FUND RENTAL ASSISTANCE 142348 1,700.00
100-5565-45070.100 STAR SOUND BATHS LLC PERI/MENOPAUSE WORKSHOP 142349 500.00
100-0000-14500.000 MATTHEW TURNBULL CPAL 142334 917.99
100-1014-44010.000 FEDERAL EXPRESS SHIPPING 142346 17.92
100-0000-14080.000 ENCLAVE APARTMENTS SELF-HELP FUND RENTAL ASSISTANCE 142337 1,641.00
501-4068-45020.000 COMMONWEALTH EDISON ELECTRIC - 1101 WESTBURY DR 142336 849.52
Total: 354,773.03
Page 1 of 1
Page 17 of 282
AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 5C
REQUEST: Approval of an Ordinance providing for the issuance of not to exceed
$28,500,000 General Obligation Bonds, Series 2026, of the Village of
Hoffman Estates, Cook County, Illinois, authorizing the execution of
a bond order and for the levy of a direct annual tax sufficient to pay
the principal and interest on said bonds.
FROM: Rachel Musiala, Finance Director
ITEM TYPE: Ordinance - Village Board
REQUEST SUMMARY
The construction of a new Fire Station 22 has begun, and based on direction from the
Village Board previously received, it has been the intention of the Village to fund this
project with a bond issue. Although design and planning is already underway, it was
the recommendation of the Village's Municipal Advisor, Speer Financial, to delay the
bond issue so that it would occur closer to construction since bond proceeds must be
spent within three years of issuance. Because of a Reimbursement Ordinance
previously passed by the Village Board in March, 2025 the Village will be able to use
the upcoming bond issue to reimburse any costs that have already been incurred.
One of the first steps in issuing bonds is to pass a Bond Ordinance that will specify the
parameters we will look to meet with the upcoming issue:
• No more than $28,500,000 of bonds will be sold; $18,500,000 will be for the
construction of Station 22 along with other capital expenditures related to that
station, and $10,000,000 will be for the refunding of the Village's 2015B and
2016 outstanding bonds.
• The maximum annual principal maturing in any calendar year shall not exceed
$3,700,000.
• The interest rate will not exceed 5.5%.
• The maturity dates of the bonds will not exceed December 1, 2045.
• The minimum net present value savings on the refunding shall be 2.0%.
As written, this ordinance will allow for the issuance of bonds for the purposes specified
above in 2026 without further formal action needed. This ordinance was written by
Vincent Cainkar, Bond Counsel, and has been reviewed by the Municipal Advisors
(Speer Financial), the Underwriter (Raymond James), Corporation Counsel and Village
staff.
FINANCIAL IMPACT
Page 1 of 2
Page 18 of 282
The debt service for this bond issue will be funded from ambulance fees and electric
utility taxes from high users, as well as other property tax abatements that are
scheduled to become available in future years per the Village's long-term debt service
plan.
RECOMMENDATION
Request approval of an Ordinance providing for the issuance of not to exceed
$28,500,000 General Obligation Bonds, Series 2026, of the Village of Hoffman Estates,
Cook County, Illinois, authorizing the execution of a bond order and for the levy of a
direct annual tax sufficient to pay the principal and interest on said bonds.
ATTACHMENTS
1. Series 2026 Bond Ordinance No. ___
Page 2 of 2
Page 19 of 282
ORDINANCE NO. ________
AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO
EXCEED $28,500,000 GENERAL OBLIGATION BONDS, SERIES 2026,
OF THE VILLAGE OF HOFFMAN ESTATES, COOK COUNTY,
ILLINOIS, AUTHORIZING THE EXECUTION OF A BOND ORDER
AND FOR THE LEVY OF A DIRECT ANNUAL TAX SUFFICIENT TO
PAY THE PRINCIPAL AND INTEREST ON SAID BONDS
Passed by the Village President
and Board of Trustees on the 2nd
day of March, 2026.
Page 20 of 282
TABLE OF CONTENTS
Section 1. Definitions............................................................................................................... 2
Section 2. Incorporation of Preambles. .................................................................................... 5
Section 3. Authorization. ......................................................................................................... 5
Section 4. Bond Details............................................................................................................ 6
Section 5. Global Book-Entry System. .................................................................................... 7
Section 6. Execution; Authentication. ..................................................................................... 8
Section 7. Redemption. ............................................................................................................ 8
Section 8. Redemption Procedures. ......................................................................................... 9
Section 9. Registration of Bonds; Persons Treated as Owners. ............................................. 11
Section 10. Form of Bond. ....................................................................................................... 12
Section 11. Sale of Bonds. ....................................................................................................... 16
Section 12. Security; Tax Levy, Bond Fund and Abatement. ................................................. 16
Section 13. Creation of Proceeds Funds; Appropriation. ........................................................ 18
Section 14. Call of the Refunded Bonds. ................................................................................. 18
Section 15. Tax Levy for Refunded Bonds. ............................................................................. 19
Section 16. Defeasance of the Bonds. ...................................................................................... 19
Section 17. General Tax Covenants. ........................................................................................ 19
Section 18. Not Private Activity Bonds. .................................................................................. 20
Section 19. Continuing Disclosure Undertaking. .................................................................... 20
Section 20. Noncompliance with Tax Covenants. ................................................................... 20
Section 21. Registered Form. ................................................................................................... 21
Section 22. Reimbursement. .................................................................................................... 21
Section 23. Ordinance to Constitute a Contract. ...................................................................... 21
Section 24. Amendments of and Supplements to the Ordinance. ............................................ 21
Section 25. Issuance of Additional Bonds. .............................................................................. 22
Section 26. Immunity of Officers and Employees of the Village. ........................................... 23
Section 27. Home Rule Authority. ........................................................................................... 23
Section 28. Approval of Financing Participants. ..................................................................... 23
Section 29. Supplemental Documents. .................................................................................... 23
Section 30. Severability. .......................................................................................................... 23
Section 31. Repealer and Effective Date. ................................................................................ 23
Page 21 of 282
ORDINANCE NO. ________
AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO
EXCEED $28,500,000 GENERAL OBLIGATION BONDS, SERIES 2026,
OF THE VILLAGE OF HOFFMAN ESTATES, COOK COUNTY,
ILLINOIS, AUTHORIZING THE EXECUTION OF A BOND ORDER
AND FOR THE LEVY OF A DIRECT ANNUAL TAX SUFFICIENT TO
PAY THE PRINCIPAL AND INTEREST ON SAID BONDS
WHEREAS, the Village of Hoffman Estates, Cook County, Illinois (the “Village”),
pursuant to the provisions of Article VII, Section 6(a) of the Constitution of the State of Illinois,
is a home rule unit and may exercise any power and perform any function pertaining to its
government and affairs including, but not limited to, the power to tax and to incur debt payable
from ad valorem tax receipts maturing within 40 years from the time it is incurred and without
prior referendum approval; and
WHEREAS, it is deemed to be necessary, essential and for the best interests of the
inhabitants of the Village and necessary for the welfare of the government and affairs of the
Village to finance the design, construction, and equipment of a Fire Station and other capital
projects, including land acquisition and expenses associated therewith, in connection with the
issuance of the Bonds (the “Project”); and
WHEREAS, the Village has previously issued its $6,125,000 General Obligation Bonds,
Series 2015B (the “Prior 2015B Bonds”) and its $8,975,000 General Obligation Refunding
Bonds, Series 2016 (the “Prior 2016 Bonds”, together with the Prior 2015B Bonds, the “Prior
Bonds”); and
WHEREAS, the Village President and Board of Trustees (the “Board”) has considered
and determined that interest rates available in the bond market are currently more favorable for
the Village than they were at the time when the Prior Bonds were issued, and that it is possible,
proper and advisable to provide for the timely refunding of the Prior Bonds, and to provide for
the payment and redemption thereof as same become due and at their respective earliest dates of
redemption, to the end of taking advantage of the debt service savings which may result from
such lower interest rates; and
WHEREAS, the Board has determined that it is advisable, necessary and in the best
interests of the Village that some or all of the outstanding maturities of the Prior Series 2015B
Bonds and Prior 2016 Bonds (collectively, the “Refunded Bonds”) shall be currently refunded
(the “Refunding”); and
Page 22 of 282
WHEREAS, the estimated costs of the Project and the Refunding, including bond
discount, bond issuance expenses and capitalized interest, is not less than $28,500,000; and
WHEREAS, there are insufficient funds of the Village on hand and lawfully available to
pay for the Project and the Refunding, such that the Village expects to pay such costs by
borrowing such money and issuing its general obligation bond in evidence thereof; and
WHEREAS, as a home rule unit, the Village by ordinance passed by the Board is
authorized to borrow money and in evidence thereof issue general obligation bonds of the
Village without referendum in an amount not to exceed $28,500,000 (the “Bonds”) for the
purpose of paying all or a portion of the costs of the Project and the Refunding, and paying
certain costs incurred in connection with the issuance of the Bonds; and
WHEREAS, the Board does hereby determine that it is advisable and in the best interest
of the Village at this time to borrow money and in evidence thereof issue the Bonds for the
purpose of paying all or a portion of the costs of the Project and the Refunding, and paying
certain costs incurred in connection with the issuance of the Bonds, and in evidence of such
borrowing, issue its full faith and credit bonds, in the principal amount not to exceed
$28,500,000.
NOW, THEREFORE, BE IT ORDAINED by the Village President and Board of
Trustees of the Village of Hoffman Estates, Cook County, Illinois, as follows:
Section 1. Definitions. Words and terms used in this Ordinance shall have the
meanings assigned them unless the context or use clearly indicates another or different meaning
is intended. Words and terms defined in the singular may be used in the plural and vice-versa.
Reference to any gender shall be deemed to include the other and also inanimate persons such as
corporations, where applicable.
“Act” means the Constitution of the State of Illinois, the home rule powers of the
Village, the Illinois Municipal Code, the Local Government Debt Reform Act, and the Omnibus
Bond Acts.
“Authorized Denominations” means $5,000 and integral multiples thereof.
“Board” is defined in the Preambles of this Ordinance.
“Bond Counsel” means, with respect to the original issuance of the Bonds, Louis F.
Cainkar, Ltd., Chicago, Illinois, and thereafter, any firm of attorneys of nationally recognized
expertise with respect to the tax-exempt obligations of political subdivisions, selected by the
Village.
2
Page 23 of 282
“Bond Fund” means the Series 2026 Bond Fund created in Section 12 of this Ordinance.
“Bond Order” means that certain bond order to be executed by a Designated Official
setting forth certain details of the Bonds as provided in this Ordinance and includes the levy of
the Pledged Taxes therefor.
“Bond Purchase Agreement” is defined in Section 11 of this Ordinance.
“Bond Register” means the books of the Village kept by the Bond Registrar to evidence
the registration and transfer of the Bonds.
“Bond Registrar” means Amalgamated Bank of Chicago, Chicago, Illinois, or a
successor thereto designated as bond registrar and paying agent; however, the Bond Registrar
may be designated in the Bond Order.
“Bondholder” means the owner of a Bond.
“Bonds” means the not to exceed $28,500,000 General Obligation Bonds, Series 2026,
authorized to be issued by this Ordinance, including bonds issued in exchange for or upon
transfer or replacement of bonds previously issued under this Ordinance.
“Book-Entry Form” means the form of the Bonds as fully registered and available in
physical form only to the Depository.
“Code” means the Internal Revenue Code of 1986, as amended.
“County Clerk” means the County Clerk of Cook County, Illinois.
“Depository” means The Depository Trust Company or successor depository duly
qualified to act as a securities depository and acceptable to the Village.
“Designated Officials” mean the officers of the Village as follows: Village President,
Village Manager, or the Director of Finance.
“Escrow Agent” means the Amalgamated Bank of Chicago, Chicago, Illinois, or a
successor thereto; however, the Escrow Agent may be designated in the Bond Order.
“Expense Account” means the account in the Proceeds Fund established hereunder and
further described by Section 13 of this Ordinance.
“Global Book-Entry System” means the system for the initial issuance of the Bonds as
described in Section 5.
3
Page 24 of 282
“Government Securities” means any authorized investment for a public agency permitted
under the Public Funds Investment Act, 30 ILCS 235/0.01, et seq.
“IRS” means the Internal Revenue Service.
“Ordinance” or “Bond Ordinance” means this Ordinance No. ________ passed by the
Board of Trustees and approved by the Village President.
“Outstanding” when used with reference to any bond, means a bond is outstanding and
unpaid; provided, however, such term shall not include bonds: (a) which have matured or for
which moneys are on deposit with proper paying agents, or are otherwise properly available,
sufficient to pay all principal thereof and interest thereon; or (b) the provision for payment of
which has been made by the Village by the deposit in an irrevocable trust or escrow of funds or
direct, full faith and credit obligations of the United States of America, or other obligations
unconditionally guaranteed as to timely payment by the United States Treasury or the Federal
Deposit Insurance Corporation, the principal of and interest on which will be sufficient to pay at
maturity or as called for redemption all the principal of, redemption premium, if any, and interest
on such bonds, and will not result in the loss of exclusion from gross income of the interest
thereon under Section 103 of the Code.
“Paying Agent” means the Amalgamated Bank of Chicago, Chicago, Illinois, or a
successor thereto designated as bond registrar and paying agent; however, the Paying Agent may
be designated in the Bond Order.
“Pledged Taxes” means the taxes on all taxable property in the Village without limitation
as to rate or amount, in an amount sufficient to produce the sums necessary to pay the interest on
the Bonds as it falls due and to pay and discharge the principal thereof at maturity.
“Prior Bonds” means the Prior Series 2015B Bonds and Prior Series 2016 Bonds.
“Proceeds Fund” means the Proceeds Fund created in Section 13 of this Ordinance.
“Project” is defined in the Preambles of this Ordinance.
“Project Account” means the account in the Proceeds Fund established hereunder and
further described by Section 13 of this Ordinance.
“Purchase Price” means the price to be paid by the Purchaser for the Bonds as set forth
in a Bond Purchase Agreement.
“Purchaser” means the purchaser of the Bonds as defined in the Bond Order.
4
Page 25 of 282
“Record Date” means close of business on the fifteenth day of the month next preceding
each interest payment date which occurs on the first day of any month, and the fifteenth day
preceding any interest payment day occasioned by the redemption of the Bonds on other than the
first day of a month.
“Refunded Bonds” is defined in the Preambles of this Ordinance.
“Refunding” is defined in the Preambles of this Ordinance.
“Refunding Account” means the account in the Proceeds Fund established hereunder and
further described by Section 13 of this Ordinance.
“Refunding Escrow Agreement” means the Refunding Escrow Agreement between the
Escrow Agent and the Village, which maintains the moneys in the Refunding Account to be used
for the principal and interest payments on the Refunded Bonds.
“Representations Letter” means such agreement or agreements by and among the
Village, the Bond Registrar, and the Depository as shall be necessary to effectuate a book-entry
system for the Bonds, and includes the Blanket Letter of Representations executed by the Village
and the Depository.
“Stated Maturity” means, with respect to any Bond, the date specified in such Bond as
the fixed date on which the principal of such Bond or such interest is due and payable, whether
by maturity or otherwise.
“Tax-Exempt” means, with respect to all or any portion of the Bonds, the status of
interest paid and received thereon as excludable from the gross income of the owners thereof
under the Code for federal income tax purposes.
“Term Bonds” means Bonds subject to mandatory redemption as designated in the Bond
Order.
“Village” means the Village of Hoffman Estates, Cook County, Illinois.
Definitions also appear in the Preambles hereto or in specific sections, as appear below.
Section 2. Incorporation of Preambles. The Board hereby finds that all of the
recitals contained in the Preambles to this Ordinance are full, true and correct and does
incorporate them into this Ordinance by this reference.
Section 3. Authorization. It is hereby found and determined that the Board has been
authorized by law to borrow the sum of not to exceed $28,500,000 upon the credit of the Village
and as evidence of such indebtedness to issue at this time bonds in the aggregate principal
5
Page 26 of 282
amount not to exceed $28,500,000 (the “Bonds”) in order to pay the costs of the Project and the
Refunding. The Bonds shall be issued pursuant to the Act.
Section 4. Bond Details. The Bonds shall be issued in an aggregate principal
amount not to exceed $28,500,000 and shall be designated “General Obligation Bonds, Series
2026.” The terms, conditions and provisions of the Bonds shall be provided in the Bond Order,
which shall include a levy of taxes sufficient to timely pay the principal and interest thereon.
The Bonds shall not exceed a par amount of $28,500,000, with a maximum of $18,500,00
being for the Project and a maximum of $10,000,000 being for the Refunding. The maximum
annual principal maturing in any calendar year shall not exceed $3,700,000. The Bonds shall
bear interest at a rate not to exceed 5.5% per annum and shall mature no later than December 1,
2045, and may be issued in one or more series. The Bonds shall be sold at a purchase price of not
less than 98% of par value. The minimum net present value savings on the Refunding shall be
2.0%. The maximum annual tax levy shall be $3,900,000.
The Bonds shall be in fully registered form and may be in Book-Entry Form. The Bonds
shall be dated as of a date (the “Dated Date”) no earlier than the date of passage of this
Ordinance and no later than their initial date of issuance as shall be set forth in the Bond Order;
each Bond shall also bear its respective date of authentication; and the Bonds shall be numbered
consecutively in such fashion as shall be determined by the Bond Registrar. The Bonds shall be
in Authorized Denominations, but no single such bond shall represent principal maturing on
more than one date, and shall be numbered 1 and upwards. Each Bond shall bear interest from
the later of its Dated Date or from the most recent interest payment date to which interest
(computed on the basis of a 360-day year of twelve 30-day months) has been paid or duly
provided for, commencing on a date within one year of the Dated Date, as shall be set forth in
the Bond Order, and upon regular semiannual intervals thereafter, at the respective rates percent
per annum provided, until the principal thereof shall be paid or duly provided for. So long as the
Bonds are held in Book-Entry Form, principal and interest on each Bond shall be paid to the
Depository by check, draft or electronic funds transfer, in lawful money of the United States of
America, as may be agreed in the Representations Letter; and if the Bonds are in physical form
to registered owners other than the Depository, principal and interest on each Bond shall be paid
by check or draft of the Paying Agent, or by wire transfer or other form of electronic payment in
accordance with written instructions provided by the registered owner, to the person in whose
name such Bond is registered at the close of business on the applicable Record Date, and mailed
to the address of such registered owner as it appears on the Bond Register or at such other
address as may be furnished in writing to the Bond Registrar.
The full faith and credit of the Village are hereby irrevocably pledged to the punctual
payment when due on the Bonds, together with the interest and any premium thereon. The Bonds
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shall be direct and general obligations of the Village, and the Village shall be obligated to levy
unlimited ad valorem taxes upon all the taxable property in the Village for the payment of the
Bonds according to their terms, without limitation as to rate or amount, which levy and taxes are
also pledged to the punctual payment, when due, of the Bonds, together with the interest and any
premium thereon, to the Bondholders. Moneys derived from the Pledged Taxes and all other
moneys deposited or to be deposited into the Bond Fund are pledged as security for the payment
of the principal of and interest on the Bonds. This pledge is made pursuant to Section 13 of the
Local Government Debt Reform Act and shall be valid and binding from the date of issuance of
the Bonds. All such Pledged Taxes and the moneys held in the Bond Fund shall immediately be
subject to the lien of such pledge without any physical delivery or further act and the lien of such
pledge shall be valid and binding as against all parties having claims of any kind in tort, contract
or otherwise against the Village irrespective of whether such parties have notice thereof.
Section 5. Global Book-Entry System. The Bonds shall be initially issued in the
form of a separate single fully registered Bond for each of the maturities of the Bonds bearing
the same rate of interest. Upon initial issuance, the ownership of each such Bond shall be
registered in the Bond Register in such name as may be provided by the Depository (the “Book-
Entry Owner”) and, accordingly, in Book-Entry Form as provided and defined herein. One of the
Designated Officials is authorized to execute a Representations Letter or to utilize the provisions
of an existing Representations Letter. Without limiting the generality of the authority given with
respect to entering into a Representations Letter for the Bonds, it may contain provisions relating
to: (a) payment procedures; (b) transfers of the Bonds or of beneficial interests therein; (c)
redemption notices and procedures unique to the Depository; (d) additional notices or
communications; and (e) amendment from time to time to conform with changing customs and
practices with respect to securities industry transfer and payment practices. With respect to
Bonds registered in the Bond Register in the name of the Book-Entry Owner, neither the Village
nor the Bond Registrar shall have any responsibility or obligation to any broker-dealer, bank, or
other financial institution for which the Depository holds Bonds from time to time as securities
depository (each such broker-dealer, bank, or other financial institution being referred to herein
as a “Depository Participant”) or to any person on behalf of whom such a Depository Participant
holds an interest in the Bonds. Without limiting the meaning of the immediately preceding
sentence, neither the Village nor the Bond Registrar shall have any responsibility or obligation
with respect to: (a) the accuracy of the records of the Depository, the Book-Entry Owner, or any
Depository Participant with respect to any ownership interest in the Bonds; (b) the delivery to
any Depository Participant or any other person, other than a registered owner of a Bond as
shown in the Bond Register or as expressly provided in the Representations Letter, of any notice
with respect to the Bonds, including any notice of redemption; or (c) the payment to any
Depository Participant or any other person, other than a registered owner of a Bond as shown in
the Bond Register, of any amount with respect to principal of or interest on the Bonds. No person
other than a registered owner of a Bond as shown in the Bond Register shall receive a Bond
certificate with respect to any Bond. In the event that: (a) the Village determines that the
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Depository is incapable of discharging its responsibilities described herein or in the
Representations Letter; (b) the agreement among the Village and the Depository evidenced by
the Representations Letter shall be terminated for any reason; or (c) the Village determines that it
is in the best interests of the Village or of the beneficial owners of the Bonds that they be able to
obtain certificated Bonds; the Village shall notify the Depository of the availability of Bond
certificates, and such Bonds shall no longer be restricted to being registered in the Bond Register
to the Book-Entry Owner. The Village may determine at such time that such Bonds shall be
registered in the name of and deposited with a successor depository operating a Book-Entry only
system, as may be acceptable to the Village, or such depository’s agent or designee, but if the
Village does not select such successor depository, then such Bonds shall be registered in
whatever name or names registered owners of Bonds transferring or exchanging Bonds shall
designate, in accordance with the provisions hereof.
Section 6. Execution; Authentication. The Bonds shall be signed by the manual or
duly authorized facsimile signatures of the Village President and the Village Clerk and may have
impressed or imprinted thereon the corporate seal or facsimile thereof of the Village. In case any
such officer whose signature shall appear on any Bond shall cease to be such officer before the
delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes,
the same as if such officer had remained in office until delivery. All Bonds shall have thereon a
certificate of authentication, substantially in the form hereinafter set forth, duly executed by the
Bond Registrar as authenticating agent of the Village and showing the date of authentication. No
Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under
this Ordinance unless and until such certificate of authentication shall have been duly executed
by the Bond Registrar by manual signature, and such certificate of authentication upon any such
Bond shall be conclusive evidence that such Bond has been authenticated and delivered under
this Ordinance. The certificate of authentication on any Bond shall be deemed to have been
executed by it if signed by an authorized signatory of the Bond Registrar, but it shall not be
necessary that the same person sign the certificate of authentication on all of the Bonds issued
hereunder.
Section 7. Redemption.
A. Optional Redemption. If so provided in the Bond Order, the Bonds shall be subject
to redemption, in whole or in part, prior to maturity at the option of the Village from any
available moneys, in any order of their maturity as determined by the Village (less than all of the
bonds of a single maturity to be selected by the Bond Registrar and within any maturity by lot),
on the date of redemption provided in the Bond Order, and on any date thereafter, at such
optional redemption prices as may be provided in the Bond Order.
B. Mandatory Redemption. If so provided in the Bond Order, any Bonds may be
issued as Term Bonds and be subject to mandatory redemption, at a price of par, without
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premium, plus accrued interest to the date fixed for redemption, on such date of each year as may
be provided in the Bond Order (the “Mandatory Redemption Date”) and in the amounts and
subject to such provisions as shall be set forth in the Bond Order. Bonds subject to mandatory
redemption shall be deemed to become due on the Mandatory Redemption Dates except for any
remainder to be paid at maturity. The Village covenants that it will redeem any Term Bonds
pursuant to the mandatory redemption requirement for such Term Bonds and levy taxes
accordingly.
The principal amount of Bonds to be mandatorily redeemed on the Mandatory
Redemption Date may be reduced through the earlier optional redemption thereof. In addition,
on or prior to the 60th day preceding the Mandatory Redemption Date, the Bond Registrar may,
and if directed by the Village shall, purchase Bonds required to be retired on the Mandatory
Redemption Date. Any such Bonds so purchased shall be cancelled and the principal amount
thereof shall be credited against the mandatory redemption required on the Mandatory
Redemption Date.
C. General Redemption Terms. The Bonds shall be redeemed only in the principal
amount of $5,000 and integral multiples thereof. The Village shall, at least 30 days prior to any
optional redemption date (unless a shorter time period shall be satisfactory to the Bond Registrar)
notify the Bond Registrar of such redemption date and of the principal amount and maturity or
maturities of Bonds to be redeemed. The Bonds subject to mandatory redemption shall be called
by the Bond Registrar for redemption without any further action of the Village. For purposes of
any redemption of less than all of the outstanding Bonds of a single maturity, the particular
Bonds or portions thereof to be redeemed shall be selected by lot by the Bond Registrar from the
Bonds of such maturity by such method of lottery as the Bond Registrar shall deem fair and
appropriate; provided that such lottery shall provide for the selection for redemption of Bonds or
portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be
called for redemption as any other such $5,000 Bond or $5,000 portion. The Bond Registrar shall
promptly notify the Village in writing of the Bonds or portions thereof selected for redemption
and, in the case of any Bond selected for partial redemption, the principal amount thereof to be
redeemed.
Section 8. Redemption Procedures. The Bonds subject to redemption shall be
identified, notice given, and paid and redeemed pursuant to the procedures as follows:
A. Mandatory Redemption Procedure. For a mandatory redemption, the Bond
Registrar and Paying Agent shall proceed to redeem Bonds without any further order or direction
from the Village whatsoever.
B. Optional Redemption Procedure. Unless waived by any holder of Bonds to be
redeemed, notice of the call for any such redemption shall be given by the Bond Registrar on
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behalf of the Village by mailing the redemption notice by first class mail or e-mailing at least 30
days prior to the date fixed for redemption to each registered owner of the Bond or Bonds to be
redeemed at the address shown on the Bond Register or at such other address as is furnished in
writing by such registered owner to the Bond Registrar. All notices of redemption shall state:
(1) the redemption date;
(2) the redemption price;
(3) the identification by CUSIP numbers, if applicable, and maturity
dates (and, in the case of partial redemption of Bonds within a maturity, the
respective principal amounts) of the Bonds to be redeemed;
(4) a statement that on the redemption date the redemption price will
become due and payable upon each such Bond or portion thereof called for
redemption, and that interest thereon shall cease to accrue from and after said
date;
(5) the place where such Bonds are to be surrendered for payment of
the redemption price, which place of payment shall be the designated corporate
trust office of the Paying Agent; and
(6) such other information then required by custom, practice or
industry standard.
Unless moneys sufficient to pay the redemption price of the Bonds to be redeemed shall
have been received by the Paying Agent prior to the giving of such notice of redemption, such
notice may, at the option of the Village, state that said redemption shall be conditional upon the
receipt of such moneys by the Paying Agent on or prior to the date fixed for redemption. If such
moneys are not received, such notice shall be of no force and effect, the Village shall not redeem
such Bonds, and the Bond Registrar shall give notice, in the same manner in which the notice of
redemption shall be given, that such moneys were not so received and that such Bonds will not
be redeemed. Otherwise, prior to any redemption date, the Village shall deposit with the Paying
Agent an amount of money sufficient to pay the redemption price of all the Bonds or portions
thereof which are to be redeemed on that date.
Subject to the provisions for a conditional optional redemption described above, notice of
redemption having been given as aforesaid, the Bonds or portions thereof so to be redeemed
shall, on the redemption date, become due and payable at the redemption price therein specified,
and from and after such date (unless the Village shall default in the payment of the redemption
price) such Bonds or portions thereof shall cease to bear interest. Upon surrender of such Bonds
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for redemption in accordance with said notice, such Bonds shall be paid by the Bond Registrar at
the redemption price. Installments of interest due on or prior to the redemption date shall be
payable as herein provided for payment of interest. Upon surrender for any partial redemption of
any Bond, there shall be prepared for the registered holder a new Bond or Bonds of the same
maturity in the amount of the unpaid principal.
If any Bond or portion thereof called for redemption shall not be so paid upon surrender
thereof for redemption, the principal shall, until paid, bear interest from the redemption date at
the rate borne by the Bond or portion thereof so called for redemption. All Bonds which have
been redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be reissued.
Section 9. Registration of Bonds; Persons Treated as Owners. The Village shall
cause books (the “Bond Register”) for the registration and for the transfer of the Bonds as
provided in this Ordinance to be kept at the office designated for such purpose of the Bond
Registrar, which is hereby constituted and appointed the registrar of the Village for the Bonds.
The Village is authorized to prepare, and the Bond Registrar or such other agent as the Village
may designate shall keep custody of, multiple Bond blanks executed by the Village for use in the
transfer and exchange of Bonds. Subject to the provisions of this Ordinance relating to the Bonds
in Book-Entry Form, any Bond may be transferred or exchanged, but only in the manner, subject
to the limitations, and upon payment of the charges as set forth in this Ordinance. Upon
surrender for transfer or exchange of any Bond at the office designated for such purpose of the
Bond Registrar, duly endorsed by or accompanied by a written instrument or instruments of
transfer or exchange in form satisfactory to the Bond Registrar and duly executed by the
registered owner or an attorney for such owner duly authorized in writing, the Village shall
execute and the Bond Registrar shall authenticate, date and deliver in the name of the transferee
or transferees or, in the case of an exchange, the registered owner, a new fully registered Bond or
Bonds of like tenor, of the same maturity, bearing the same interest rate, of authorized
denominations, for a like aggregate principal amount. The Bond Registrar shall not be required
to transfer or exchange any Bond during the 15 days prior to a principal or interest payment date.
The Bond Registrar shall not be required to transfer or exchange any Bond during the period of
15 days preceding the giving of notice of redemption of Bonds or to transfer or exchange any
Bond all or a portion of which has been called for redemption. The execution by the Village of
any fully registered Bond shall constitute full and due authorization of such Bond, and the Bond
Registrar shall thereby be authorized to authenticate, date and deliver such Bond; provided,
however, the principal amount of Bonds and maturity authenticated by the Bond Registrar shall
not at any one time exceed the authorized principal amount of the Bonds and maturity less the
amount of such Bonds which have been paid. The person in whose name any Bond shall be
registered shall be deemed and regarded as the absolute owner thereof for all purposes, and
payment of the principal of or interest on any Bond shall be made only to or upon the order of
the registered owner thereof or its legal representative. All such payments shall be valid and
effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so
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paid. No service charge shall be made to any registered owner of Bonds for any transfer or
exchange of Bonds, but the Village or the Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge that may be imposed in connection with
any transfer or exchange of Bonds.
Section 10. Form of Bond. The Bonds shall be in substantially the following form:
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REGISTERED NO. CUSIP REGISTERED $
UNITED STATES OF AMERICA, STATE OF ILLINOIS, COOK COUNTY
VILLAGE OF HOFFMAN ESTATES
GENERAL OBLIGATION BOND, SERIES 2026
Interest Rate: % Maturity Date: Dated Date:
Registered Owner:
Principal Amount:
KNOW ALL PERSONS BY THESE PRESENTS, that the Village of Hoffman Estates, Cook County,
Illinois (the “Village”), hereby acknowledges itself to owe and for value received promises to pay to the Registered
Owner identified above, or registered assigns as hereinafter provided, on the Maturity Date identified above, the
Principal Amount identified above and to pay interest (computed on the basis of a 360-day year of twelve 30-day
months) on such Principal Amount from the Dated Date identified above or from the most recent interest payment
date to which interest has been paid or duly provided for, at the Interest Rate per annum identified above on
December 1 and June 1 each year, commencing December 1, 2026, until said Principal Amount is paid or duly
provided for, except as the hereinafter stated provisions for redemption prior to maturity may be and become
applicable hereto. The principal of this Bond is payable in lawful money of the United States of America at the
office designated for such purpose of Amalgamated Bank of Chicago, Chicago, Illinois, as paying agent (the
“Paying Agent”) and bond registrar (the “Bond Registrar”). Payment of interest shall be made to the Registered
Owner hereof as shown on the registration books of the Village maintained by the Bond Registrar, at the close of
business on the Record Date for each interest payment date and shall be paid by check, draft, or by wire transfer or
other form of electronic payment by the Paying Agent in accordance with written instructions provided by the
Registered Owner, to the address of such Registered Owner as it appears on such registration books, or at such other
address furnished in writing by such Registered Owner, or as otherwise agreed by the Village and Cede & Co., as
nominee, or successor, for so long as this Bond is held by The Depository Trust Company, New York, New York,
the depository, or nominee, in Book-Entry Form as provided for same. Record Date means the close of business on
the fifteenth day of the month next preceding an interest payment date which occurs on the first day of any month,
and the fifteenth day preceding any interest payment day occasioned by the redemption of the Bonds on other than
the first day of a month.
The Bonds shall be direct and general obligations of the Village. For the prompt payment of this Bond,
both principal and interest at maturity, the full faith, credit and resources of the Village are hereby irrevocably
pledged.
[Mandatory redemption and optional redemption provisions, as applicable, to be inserted here.]
[Notice of any optional redemption shall be sent by first class mail or e-mail not less than 30 days prior to
the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the
registration books of the Village maintained by the Bond Registrar or at such other address as is furnished in writing
by such registered owner to the Bond Registrar. When so called for redemption, this Bond will cease to bear interest
on the specified redemption date, provided funds for redemption are on deposit at the place of payment at that time,
and shall not be deemed to be outstanding.]
This Bond is one of the Bonds issued by the Village to pay for the costs of the Project and the Refunding,
all as authorized pursuant to the provisions of Illinois law, including, specifically, the Illinois Municipal Code, as
amended, the Local Government Debt Reform Act, as amended, the Omnibus Bond Acts, and as further
supplemented and, where necessary, superseded, by the powers of the Village as a home rule unit under the
provisions of Section 6 of Article VII of the Illinois Constitution of 1970, and under Ordinance No. ________, duly
passed by the Village President and Board of Trustees on ____________, 2026 authorizing the Bonds, as
supplemented by a Bond Order dated _________, 2026 (collectively, the “Bond Ordinance”).
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This Bond is subject to provisions relating to registration, transfer and exchange; and such other terms and
provisions relating to security and payment as are set forth in the Bond Ordinance, to which reference is hereby
expressly made, and to all the terms of which the Registered Owner hereof is hereby notified and shall be subject.
Reference is hereby expressly made to the Bond Ordinance for further definitions and terms and to all the provisions
of which the Registered Owner by the acceptance of this Bond assents.
The Bonds are secured by the general obligation of the Village for the payment of which the Village in the
Bond Ordinance has pledged its full faith and credit and levied ad valorem taxes, unlimited as to rate or amount,
upon all taxable property within the Village sufficient to pay the principal and interest thereon. The Village reserves
the right to issue obligations on a parity basis with the Bonds.
The Bonds shall initially be issued in a Global Book-Entry System. The provisions of this Bond and of the
Bond Ordinance are subject in all respects to the provisions of the Representations Letter between the Village and
The Depository Trust Company, or any substitute agreement, affecting such Global Book-Entry System.
The Village and the Bond Registrar may deem and treat the person in whose name any Bond shall be
registered in the Bond Register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for
the purpose of receiving payment of or on account of the principal of or interest thereon, and for all other purposes
whatsoever; all such payments so made to any such registered owner or upon such registered owner’s order shall be
valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid;
and neither the Village nor the Bond Registrar shall not be affected by any notice to the contrary.
It is hereby certified and recited that all acts, conditions, and things required by law to exist or to be done
precedent to or in the issuance of this Bond did exist, have happened, been done and performed in regular and due
form and time as required by law; that the indebtedness of the Village including the issuance of the Bonds of which
this is one, does not exceed any limitation imposed by law, and that provision has been made for the collection of a
direct annual tax to pay the interest hereon as it falls due and also to pay and discharge the principal hereof at
maturity.
This Bond shall not be valid or become obligatory for any purpose until the certificate of authentication
hereon shall have been signed by the Bond Registrar.
IN WITNESS WHEREOF, the Village of Hoffman Estates, Cook County, Illinois, has caused this Bond to
be signed by the duly authorized manual or facsimile signatures of the Village President and the Village Clerk, all as
appearing hereon and as of the Dated Date as identified above.
________________________________________ ____________________________________________
Village President Village Clerk
Date of Authentication: ___________________
CERTIFICATE Bond Registrar
OF and Paying Agent: Amalgamated Bank of Chicago
AUTHENTICATION Chicago, Illinois
This Bond is one of the bonds issued in the within
mentioned Bond Ordinance.
By ______________________________________
Authorized Signatory
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_____________________________________________________________________________________________
Unless this bond is presented by an authorized representative of The Depository Trust Company, a New York
corporation (“DTC”), to the Village or its agent for registration of transfer, exchange, or payment, and any bond
issued is registered in the name of Cede & Co. or in such other name as is requested by an authorized representative
of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized
representative of DTC), ANY TRANSFER, PLEDGE, OR OTHER USE HEREOF FOR VALUE OR
OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede &Co.,
has an interest herein.
_____________________________________________________________________________________________
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto _____________________
_____________________________________________________________________________________________
(Name and Address and Social Security or other identifying number of Assignee)
the within Bond and does hereby irrevocably constitute and appoint as attorney to
transfer the said Bond on the books kept for registration thereof with full power of substitution in the premises.
Dated: __________________________________ ____________________________________
Signature of Assignee
Signature guaranteed: _____________________________
NOTICE: The signature to this assignment and transfer must correspond with the name of the Registered Owner
as it appears upon the face of the within Bond in every particular, without alteration or enlargement or
any change whatever.
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Section 11. Sale of Bonds. The Director of Finance is hereby authorized to proceed,
without any further authorization or direction from the Board, to sell and deliver the Bonds to the
Purchaser as herein provided at not less than the Purchase Price as shall be set forth in the Bond
Order relating to same. The Purchaser is authorized to pay all or a portion of the cost of issuance
of the Bonds and receive a credit against the Purchase Price of the Bonds therefor. Upon the sale
of the Bonds, any of the Designated Officials are hereby authorized and directed to approve or
execute, or both, such documents of sale of the Bonds as may be necessary, including, without
limitation, the Bond Purchase Agreement and closing documents including such certification and
documentation as may be required by bond counsel approving the Bonds, including, specifically,
a tax compliance certificate, to render their opinion as to the Tax-Exempt status of the interest on
any Bond pursuant to the Code. It is hereby found that no person holding any office of the
Village, either by election or appointment, is in any manner financially interested, either directly,
in his or her own name, or indirectly, in the name of any other person, association, trust or
corporation, in the sale of the Bonds.
A bond purchase agreement for the sale of the Bonds to the Purchaser (the “Bond
Purchase Agreement”) substantially in the form as approved for execution by the Village
Attorney, is hereby in all respects authorized and approved. A Designated Official signing the
Bond Purchase Agreement is hereby authorized to execute the same, and execution shall
constitute full and complete approval of all necessary or appropriate completions and revisions
as shall appear therein. Upon the sale of the Bonds, a Designated Official shall execute the Bond
Order which shall include the pertinent details of sale as provided herein, and such shall be
entered into the records of the Village and made available to the Board at the next public meeting
thereof.
The use by the Purchaser of any Preliminary Official Statement and any final Official
Statement relating to the Bonds (the “Official Statement”) is hereby ratified, approved and
authorized; the execution and delivery of the Official Statement is hereby authorized; and the
officers of the Village are hereby authorized to take any action as may be required on the part of
the Village to consummate the transactions contemplated by the Bond Purchase Agreement, this
Ordinance, the Bond Order, the Preliminary Official Statement, the Official Statement and the
Bonds. A Designated Official is hereby authorized to designate the Official Statement as “final”
for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission.
Section 12. Security; Tax Levy, Bond Fund and Abatement. The Bonds are a
general obligation of the Village, for which the full faith and credit of the Village are irrevocably
pledged, and are payable from the levy of the taxes on all of the taxable property in the Village,
without limitation as to rate or amount, in an amount sufficient to produce the sums necessary to
pay the interest on the Bonds as it falls due and to pay and discharge the principal thereof at
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maturity (the “Pledged Taxes”). For the purpose of providing funds required to pay the interest
on the Bonds promptly when and as the same falls due, and to pay and discharge the principal
thereof at maturity, there is hereby levied upon all the taxable property within the Village, in the
years for which any of the Bonds are Outstanding, a direct annual tax sufficient for that purpose.
A Designated Official is hereby directed to file with the County Clerk as part of the Bond Order,
a levy of taxes upon all taxable property in the Village in addition to all other taxes, a direct
annual tax in an amount sufficient to produce the sums necessary to pay the interest on the Bonds
as it falls due and to pay and discharge the principal thereof at maturity. It shall be the duty of the
County Clerk to ascertain the rate necessary to produce the tax herein levied, and extend the
same for collection on the tax books against all of the taxable property within the Village in
connection with other taxes levied in said year for general and special purposes, in order to raise
the respective amounts as provided in the Bond Order and in said years such annual tax shall be
computed, extended and collected in the same manner as now or hereafter provided by law for
the computation, extension and collection of taxes for general and special purposes of the
Village, and when collected, the Pledged Taxes hereby levied shall be placed to the credit of a
special fund to be designated “Series 2026 Bond Fund,” which funds are hereby irrevocably
pledged to and shall be used only for the purpose of paying the principal and interest on the
Bonds.
Principal or interest coming due at any time when there are not sufficient funds on hand
from the foregoing tax levy to pay the same shall be paid from the general funds of the Village,
and the fund from which such payment was made shall be reimbursed from the Pledged Taxes
when the same shall be collected.
The Village covenants and agrees with the purchasers and the holders of the Bonds that
so long as the Bonds remains Outstanding, except as herein otherwise specifically provided, the
Village will take no action or fail to take any action which in any way would adversely affect the
ability of the Village to levy and collect the foregoing tax levy. The Village and its officers will
comply with all present and future applicable laws in order to assure that the Pledged Taxes may
be levied, extended and collected as provided herein and deposited into the appropriate Bond
Fund. To the extent that the Village has funds available on March 1, 2027, and on the 1st day of
each March thereafter (or on the last day provided for a levy of a tax for principal and interest on
bonds, as currently established in 30 ILCS 350/16), to timely pay the principal and interest on the
Bonds on the ensuing June 1 and December 1, a Designated Official is hereby authorized to fully
or partially abate the tax levy for any Bonds by filing a certificate of abatement with the County
Clerk.
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Section 13. Creation of Proceeds Funds; Appropriation. The Proceeds Fund is
hereby created for the Bonds which shall consist of the Expense Account, the Project Account,
and the Refunding Account. Bond proceeds and other funds of the Village are hereby
appropriated and shall be deposited for use as follows:
A. Accrued interest, if any, and capitalized interest, if any, on the Bonds shall be
used to pay the first interest due on the Bonds and to such end are hereby appropriated for such
purpose and ordered to be deposited into the Bond Fund.
B. The amount necessary from the proceeds of the Bonds is hereby appropriated for
and shall be used to pay costs of issuance of the Bonds; and shall be deposited into a separate
account, hereby created, designated as the Expense Account. Any disbursement from such
account shall be made from time to time as necessary. Any excess in the Expense Account shall
be deposited into the Project Account 30 days from the date of issuance of the Bonds. At the
time of issuance of the Bonds, the costs of issuance may be paid by the Purchaser on behalf of
the Village from the proceeds of the Bonds.
C. The amount necessary from the sale proceeds of the Bonds, together with such
additional amounts as may be necessary from the general funds of the Village, shall be used to
provide for the Refunding as the same are redeemed and shall be either deposited into the
Refunding Account or paid directly to the paying agent of the Refunded Bonds. The Refunding
Account may be maintained in an escrow account with the Escrow Agent, pursuant to a
Refunding Escrow Agreement hereby authorized for the purpose of paying the principal of,
premium, if any, and interest as provided above. The Board hereby approves the form, terms and
provisions of the Refunding Escrow Agreement and directs the Village President, Village Clerk,
and the Director of Finance to execute, attest, and deliver the Refunding Escrow Agreement in
the name and on behalf of the Village. Amounts in the escrow may be used to purchase
Government Securities sufficient to provide for the Refunding. The Escrow Agent is hereby
authorized to act as agent for the Village in the purchase of the Government Securities, if any.
The Escrow Agent and the Village are hereby authorized to use a bidding agent to facilitate the
purchase of the Government Securities.
D. The amount necessary from the proceeds of the Bonds is hereby appropriated for
and shall be used to pay for the costs of the Project; and shall be deposited into a separate
account, hereby created, designated as the Project Account.
Section 14. Call of the Refunded Bonds. In accordance with the redemption
provisions of the Prior Bonds, the Village hereby makes provision for the payment of and does
hereby call (subject only to the delivery of the Bonds), the Refunded Bonds for redemption and
payment prior to maturity on such dates as determined in the Bond Order.
18
Page 39 of 282
Section 15. Tax Levy for Refunded Bonds. A Designated Official is hereby
authorized to file a certificate of abatement with the Cook County Clerk abating the tax levy for
the Refunded Bonds.
Section 16. Defeasance of the Bonds. Bonds which are no longer Outstanding Bonds
shall cease to have any lien on or right to receive or be paid from the Pledged Taxes and shall no
longer have the benefits of any covenant for the registered owners of Outstanding Bonds as set
forth herein as such relates to lien and security for the Bonds in the Pledged Taxes. Bonds may
be defeased pursuant to the provisions of the Local Government Defeasance of Debt Law (50
ILCS 415/0.01, et seq.).
Section 17. General Tax Covenants. The Village hereby covenants that it will not
take any action, omit to take any action, or permit the taking or omission of any action, within its
control (including, without limitation, making or permitting any use of the proceeds of the
Bonds) if taking, permitting, or omitting to take such action would cause any of the Bonds to be
an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise
cause the interest on the Bonds to be included in the gross income of the recipients thereof for
federal income tax purposes. The Village acknowledges that, in the event of an examination by
the IRS of the exemption from federal income taxation for interest paid on the Bonds, under
present rules, the Village may be treated as a “taxpayer” in such examination and agrees that it
will respond in a commercially reasonable manner to any inquiries from the IRS in connection
with such examination.
The Village also agrees and covenants with the Purchaser and holders of the Bonds from
time to time Outstanding that, to the extent possible under Illinois law, it will comply with
whatever federal tax law is adopted in the future which applies to the Bonds and affects the Tax-
Exempt status of the Bonds.
The Board hereby authorizes the Designated Officials to make such further covenants and
certifications as may be necessary to assure that the use thereof will not cause the Bonds to be
arbitrage bonds and to assure that the interest on the Bonds will be Tax-Exempt. In furtherance
therewith, the Village and the Board further agree: (a) through its officers, to make such further
specific covenants, representations as shall be truthful, and assurances as may be necessary or
advisable; (b) to consult with counsel approving the Bonds and comply with such advice as may
be given; (c) to pay to the United States, as necessary, such sums of money representing required
rebates of excess arbitrage profits relating to the Bonds; (d) to file such forms, statements, and
supporting documents as may be required and in a timely manner; and (e) if deemed necessary or
advisable by the Designated Officials, to employ and pay fiscal agents, financial advisors,
attorneys, and other persons to assist the Village in such compliance.
19
Page 40 of 282
Section 18. Not Private Activity Bonds. None of the Bonds is a “private activity
bond” as defined in Section 141(a) of the Code. In support of such conclusion, the Village
certifies, represents and covenants as follows:
A. None of the proceeds of the Bonds or the Prior Bonds were or are to be used,
directly or indirectly, in any trade or business carried on by any person other than a state or local
governmental unit.
B. No direct or indirect payments were or are to be made on the Bonds or the Prior
Bonds with respect to any private business use by any person other than a state or local
governmental unit other than generally as a rate payer.
C. None of the proceeds of the Bonds or the Prior Bonds were or are to be used,
directly or indirectly, to make or finance loans to persons other than a state or local governmental
unit.
D. No user of the Project or any project financed by the Prior Bonds, other than the
Village, did or will use the same on any basis other than the same basis as the general public; and
no person will be a user as a result of (1) ownership, (2) actual or beneficial use pursuant to a
lease, a management or incentive payment contract, or (3) any other arrangement.
Section 19. Continuing Disclosure Undertaking. A Designated Official is hereby
authorized, empowered and directed to execute and deliver a continuing disclosure undertaking
under Section(b)(5) of Rule 15c2-12 adopted by the Securities and Exchange Commission
pursuant to the Securities Exchange Act of 1934, as amended (the “Continuing Disclosure
Undertaking”). When such Continuing Disclosure Undertaking is executed and delivered on
behalf of the Village, it will be binding on the Village and the officers, agents, and employees of
the Village, and the same are hereby authorized, empowered and directed to do all such acts and
things and to execute all such documents as may be necessary to carry out and comply with the
provisions of such Continuing Disclosure Undertaking as executed. Notwithstanding any other
provisions of this Ordinance, the sole remedies for failure to comply with such Continuing
Disclosure Undertaking shall be the ability of the beneficial owner of any Bond to seek
mandamus or specific performance by court order, to cause the Village to comply with its
obligations under the Continuing Disclosure Undertaking.
Section 20. Noncompliance with Tax Covenants. Notwithstanding any other
provisions of this Ordinance, the covenants and authorizations contained in this Ordinance and
other documents executed by the Village which are designed to preserve the exclusion of interest
on the Bonds from gross income under federal law need not be complied with if the Village
receives an opinion of nationally recognized bond counsel that any such provision is unnecessary
to preserve the exemption from federal taxation.
20
Page 41 of 282
Section 21. Registered Form. The Village recognizes that Section 149(j) of the
Code, as amended, requires the Bonds to be issued and to remain in fully registered form in order
that interest thereon not be includable in gross income for federal income tax purposes under
laws in force at the time the Bonds are delivered. The Village will not take any action to permit
the Bonds to be issued in, or converted into, bearer or coupon form.
Section 22. Reimbursement. None of the proceeds of the Bonds will be used to pay,
directly or indirectly, in whole or in part, for an expenditure that has been paid by the Village
prior to the date hereof, except as permitted by Treasury Regulations Section 1.150-2.
Section 23. Ordinance to Constitute a Contract. The provisions of this Ordinance
shall constitute a contract between the Village and the registered owners of the Bonds. Any
pledge made in this Ordinance and the provisions, covenants and agreements herein set forth to
be performed by or on behalf of the Village shall be for the equal benefit, protection and security
of the owners of the Bonds. Each of the Bonds, regardless of the time or times of their issuance,
shall be of equal rank without preference, priority or distinction of any of the Bonds over any
other thereof except as expressly provided in or pursuant to this Ordinance. This Ordinance shall
constitute full authority for the issuance of the Bonds.
Section 24. Amendments of and Supplements to the Ordinance.
A. Without Consent of Bondholders. The Village may amend or supplement this
Ordinance or the Bonds without notice to or consent of any Bondholder:
(1) to cure any ambiguity, inconsistency or formal defect or omission;
(2) to grant for the benefit of the Bondholders additional rights,
remedies, powers or authority;
(3) to provide for additional collateral for the Bonds or to add other
agreements of the Village;
(4) to modify this Ordinance or the Bonds to permit qualifications
under the Trust Indenture Act of 1939 or any similar Federal statute at the time in
effect, or to permit the qualification of the Bonds for sale under the securities laws
of any state of the United States; or
(5) to make any change (including, but not limited to, a change to
reflect any amendment to the Code or interpretations by the IRS of the Code) that
does not materially adversely affect the rights of any Bondholder.
21
Page 42 of 282
B. With Consent of Bondholders. If an amendment of or supplement to this
Ordinance or the Bonds without any consent of Bondholders is not permitted by the preceding
paragraph, the Village may enter into such amendment or supplement upon not less than 30 days,
notice to Bondholders and with the consent of the holders of at least a majority in principal
amount of the Outstanding Bonds. However, without the consent of each Bondholder affected,
no amendment or supplement may:
(1) extend the maturity of the principal of, or interest on, any Bond;
(2) reduce the principal amount of, or rate of interest on, any Bond;
(3) affect a privilege or priority of any Bond over any other Bond;
(4) reduce the percentage of the principal amount of the Bonds
required for consent to such amendment or supplement;
(5) impair the exclusion of interest on the Bonds from the federal
gross income of the owner of any Bond; or
(6) eliminate any mandatory redemption of the Bonds or call for
mandatory redemption or reduce the redemption price of such Bonds.
C. Effect of Consents. After an amendment or supplement becomes effective, it will
bind every Bondholder. For purposes of determining the total number of Bondholders' consents,
each Bondholder's consent will be effective with respect to the Bondholder who consented to it
and each subsequent holder of a Bond or portion of a Bond evidencing the same debt as the
consenting holder's Bond.
D. Notation on or Exchange of Bonds. If an amendment or supplement changes the
terms of the Bond, the Village may require the holder to deliver it to the Bond Registrar. The
Bond Registrar may place an appropriate notation on the Bond about the changed terms and
return it to the holder. Alternatively, if the Bond Registrar and the Village determine, the Village
in exchange for the Bond will issue and the Bond Registrar will authenticate a new Bond that
reflects the changed terms.
Section 25. Issuance of Additional Bonds. Notwithstanding any provision of this
Ordinance, the Village may issue other bonds and incur other obligations on a parity basis with
the Bonds or on a subordinate basis to the Bonds, without the consent of or notice to the
Bondholders of the Outstanding Bonds.
22
Page 43 of 282
Section 26. Immunity of Officers and Employees of the Village. No recourse shall
be had for the payment of the principal of or premium or interest on any of the Bonds or for any
claim based thereon or upon any obligation, covenant or agreement in this Ordinance contained
against any past, present or future elected or appointed officer, director, member, employee or
agent of the Village, or of any successor public corporation, as such, either directly or through
the Village or any successor public corporation, under any rule of law or equity, statute or
constitution or by the enforcement of any assessment or penalty or otherwise, and all such
liability of any such elected or appointed officers, directors, members, employees or agents as
such is hereby expressly waived and released as a condition of and consideration for the passage
of this Ordinance and the issuance of such Bonds.
Section 27. Home Rule Authority. This Ordinance is prepared in accordance with
the powers of the Village as a home rule unit under Article VII of the 1970 Illinois Constitution.
Section 28. Approval of Financing Participants. The selection and retention of (i)
Louis F. Cainkar, Ltd., to serve as Bond Counsel and Disclosure Counsel, (ii) Arthur Janura, to
serve as Issuer’s Counsel, (iii) Raymond James & Associates, as Underwriter, (iv) Speer
Financial, Inc., as Municipal Advisor, and (v) all other participants required to sell the Bonds,
including, but not limited to, paying agent, bond registrar, rating agency, printers, and security
services, all in connection with the issuance of the Bonds, is hereby ratified, confirmed and
approved. A Designated Official is hereby authorized to execute agreements with all of the
financing participants on behalf of the Village.
Section 29. Supplemental Documents. The Designated Officials are hereby
authorized to execute or attest such documents as necessary to carry out the intent of this
Ordinance, the execution of such documents to constitute conclusive evidence of their approval
and approval hereunder.
Section 30. Severability. If any section, paragraph or provision of this Ordinance
shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of
such section, paragraph or provision shall not affect any of the remaining provisions of this
Ordinance.
Section 31. Repealer and Effective Date. All resolutions, ordinances, orders or parts
thereof in conflict herewith be and the same are hereby repealed, and this Ordinance shall be in
full force and effect forthwith upon its passage.
23
Page 44 of 282
PASSED by the Village President and Board of Trustees of the Village of Hoffman
Estates, Cook County, Illinois on March 2, 2026, by the following roll call vote:
AYE NAY ABSENT ABSTAIN
Trustee Karen J. Arnet
Trustee Patrick Kinnane
Trustee Karen V. Mills
Trustee Anna Newell
Trustee Gary J. Pilafas
Trustee Gary G. Stanton
Village President William D. McLeod
APPROVED:
________________________________
William D. McLeod, Village President
ATTEST:
______________________________
Patty Richter, Village Clerk
24
Page 45 of 282
AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 5D
REQUEST: Approval of a Resolution authorizing the purchase of vehicle up-
fitting from Lindco Equipment Sales, Merrillville, IN, in the amount of
$101,088.
FROM: Joseph Nebel, Public Works Director
Kevin McGraw, Superintendent of Streets
ITEM TYPE: Resolution - Village Board
REQUEST SUMMARY
The FY25 budget included the scheduled replacement of two medium-duty trucks used
primarily by the street department. The Village Board previously authorized the
purchase of the truck chassis in October 2024, in the amount of $124,452.06. This
action pertains to the up-fitting of those chassis with stake bodies, lift gates, and other
related components.
Up-fitting will be performed by Lindco Equipment utilizing the Sourcewell Cooperative
Purchasing Contract. Sourcewell is a national cooperative purchasing program that has
already competitively bid and awarded contracts for vehicle and equipment up-fitting,
ensuring favorable volume-based pricing for participating municipalities.
The total cost for up-fitting both vehicles is $91,088, resulting in a cumulative
project cost of $215,540.06 (versus $210,000 budgeted for both vehicles). To
accommodate any unforeseen costs or configuration adjustments, Staff is also
requesting authorization for the Village Manager to approve additional change orders
not to exceed $10,000 in total, a not-to-exceed amount of $101,088 for this request and
$225,540.06 for the project in total.
FINANCIAL IMPACT
There was $210,000 in the FY2025 budget for these vehicle replacements, of which
$85,547.94 remains. Additional funds needed for these vehicles will be sourced from
General Fund Reserves.
RECOMMENDATION
Approval of a Resolution authorizing the purchase of vehicle up-fitting from Lindco
Equipment Sales, Merrillville, IN, in the amount of $101,088.
ATTACHMENTS
1. RESOLUTION PURCHASE Up fitting 44,64. 2026
2. Lindco Viking-Cives-Sourcewell-Quote # 260123I-SWL-Hoffman Esates Stake
Bed BTC Toolbox
Page 1 of 2
Page 46 of 282
3. Lindco Viking-Cives-Sourcewell-Quote # 260124I-SWL-Hoffman Esates Stake
Bed
4. CIP Sheet Unit 44,64
Page 2 of 2
Page 47 of 282
RESOLUTION NO. _____- 2026
VILLAGE OF HOFFMAN ESTATES
APPROVAL OF A RESOLUTION AUTHORIZING THE PURCHASE
OF VEHICLE UP-FITTING FROM LINCO EQUIPMENT, MERRILLVILLE, IN,
IN THE AMOUNT OF $101,088
WHEREAS, the Village of Hoffman Estates (“the Village”) is a home-rule municipality located in
Cook County, Illinois; and
WHEREAS, the Village Board authorized the purchase of two medium-duty truck chassis in
October 2024 which will be primarily used by the street department; and
WHEREAS, the previously purchased chassis need to be up-fitted with stake bodies, lift gates and
other related components; and
WHEREAS, Village staff has determined that pricing through the Sourcewell Cooperative
Purchasing Contract is most advantageous to the Village; and
WHEREAS, Lindco Equipment of Merrillville, IN is the most responsible vendor identified
through the purchasing cooperative; and
WHEREAS, the Corporate Authorities have determined that it is in the public interest for the
Village to approve an agreement with Lindco Equipment of Merrillville, IN, for the up-fitting of two (2)
medium-duty trucks in the amount of $101,088.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village
of Hoffman Estates, Cook County, Illinois as follows:
Section 1: RECITALS. The facts and statements contained in the preamble of this Resolution are
found to be true and correct ad are hereby adopted as part of this Resolution.
Section 2: APPROVAL OF PURCHASE. The President and Board of Trustees hereby approve
the up-fitting of two (2) medium-duty trucks from Lindco Equipment of Merrillville, IN, in the amount of
$101,088.
Section 3: AUTHORIZATION TO EXECUTE PURCHASE DOCUMENTS. The President or
Village Manager is hereby authorized to execute all documents and agreements necessary to complete the
purchase approved in Section 2 of this Resolution.
Section 4: CHANGE ORDERS. The Village Manager is authorized to execute any change orders
on this item not-to-exceed $10,000.
Section 5: EFFECTIVE DATE. This Resolution will be in full force and effect from and after its
passage and approval as provided by law.
RESOLVED THIS _______ day of _________________, 2026
VOTE AYE NAY ABSENT ABSTAIN
Trustee Karen V. Mills _____ _____ _____ _____
Trustee Anna Newell _____ _____ _____ _____
Trustee Gary J. Pilafas _____ _____ _____ _____
Trustee Gary G. Stanton _____ _____ _____ _____
Trustee Karen Arnet _____ _____ _____ _____
Trustee Patrick Kinnane _____ _____ _____ _____
President William D. McLeod _____ _____ _____ _____
APPROVED THIS ______ DAY OF _______________, 2026
Village President
ATTEST:
Village Clerk
Page 48 of 282
QUOTATION
Quote Number: 260123I-SWL
Quote Date: Feb 3, 2026
Page: 1
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
SOURCEWELL CONTRACT:
CONTRACT HOLDER: Viking-Cives
CONTRACT NUMBER: 062222-VCM
CONTRACT MATURITY DATE: 08/15/2026
CONTRACT NUMBERS: SW-TK0502, SW-TK0554
_________________________________
SOURCEWELL MEMBER:
MEMBER NUMBER: 36488
MEMBER: Village of Hoffman Estates
CONTACT: Joe Capiga
PHONE: 847-781-27719
E-MAIL: joe.capiga@hoffmanestates.org
_________________________________
TERMS OF QUOTE:
* All quotes are only valid for thirty (30) days from date of quote.
* The price and terms on this quotation are not subject to verbal changes or other
agreements, unless approved in writing by the Home Office of the Seller.
* All quotations & agreements are contingent upon strikes, accidents, fires, availability
of material, & all other causes beyond our control.
* Prices are based on costs & conditions existing on date of quotation & are subject to
change by the Seller before final acceptance.
* Typographical & stenographic errors subject to corrections.
* Purchaser agrees to accept either overage or shortage not in excess of 10% to be
charged pro-rata.
* Purchaser assumes liability for patent & copyright infringement when goods are
made to Purchaser's specifications.
Subtotal Continued
Sales Tax Continued
25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued
Page 49 of 282
QUOTATION
Quote Number: 260123I-SWL
Quote Date: Feb 3, 2026
Page: 2
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
* When quotation specifies material to be furnished by the purchaser, ample allowance
must be made for reasonable spoilage & material must be of suitable
quality to facilitate efficient production.
* Conditions not specifically stated herein shall be governed by the established trade
customs. Terms inconsistent with those stated herein which may appear on
Purchaser's formal order will not be binding on the Seller.
* Unless otherwise stated, installation charges do not include modifications to exhaust
systems, cab protectors or bumpers.
_________________________________
EQUIPMENT PAYMENT TERMS:
* Net 30 days payment after completion of chassis with all equipment.
* Will be subject to all price increases up until time of completion.
_________________________________
ESTIMATED DELIVERY TIME FRAME:
* Allow approximately 90-115 days for all equipment to be in stock at Lindco after
receiving your purchase order.
* Allow approximately 18-24 months to complete units, once all equipment and chassis
are in stock at Lindco.
***Based on supply chain issues all of the above estimated time frames are subject to
change.***
_________________________________
*********************************
Equipment per below items mounted and fully operational.
*********************************
_________________________________
BEHIND CAB TOOL BOX:
Subtotal Continued
Sales Tax Continued
25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued
Page 50 of 282
QUOTATION
Quote Number: 260123I-SWL
Quote Date: Feb 3, 2026
Page: 3
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
1.00 RX825524.XAS RC I-Pak Behind Cab Toolbox, 82"Wx55"Hx24"D, smooth aluminum construction,
aluminum floor, stacked side swing doors on both ends, SS hinges,
* 82" wide
* 24" deep
* 55" tall
* .125 smooth aluminum construction
* .190 aluminum reinforced floor
* Two (stacked) side swing doors on both ends
* Anchor compression latches with cylinder
* Stainless steel hinges
* Gas spring door props
* Automotive style bulb seal
* One adjustable shelf w/ access from either side
* Two swivel rope hooks
* Integrated mounting angle
* RC051 spring mounted U-bolt kit
FLATBED:
1.00 99 CUSTOM PRODUCT-1 ProTech 96 x 96 Flatbed
* Std Tapered Promesh Cabrack
* Std 5" crossmembers
* Std 6-1/2" Alum Side Rail
* Std 1-1/4" Extruded Deck Boards
* Special Square Rear Corners
* Std Body Size 96 x 96
* Std side rail polishing 12' and under
* Std Name Plates
Subtotal Continued
Sales Tax Continued
25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued
Page 51 of 282
QUOTATION
Quote Number: 260123I-SWL
Quote Date: Feb 3, 2026
Page: 4
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
* Std 2-1/2" Marker Lights
* Std stake pocket holes
* Longsill caps 6" aluminum channel
* 140-39655 Rear Light Panel, 6 light LED oval
* 199 Custom Lift Gate Supports
* 140-10007 install brackets and bolt kit
* 140-13245 Fuel Filler Cup
* 80-0500 Retractable 3 step ladder mounted RH/passenger side
* 140-30316 Stake/Slat style 48" (5 slats high) - 5-5/16" spacing between slats
* 2' swing gate on RH/passenger side above step ladder
* Other Stakes: 2 piece lift out all with western gate latches
* Universal Wire Adaptor pickup chassis only EHW-3672-Gen
_________________________________
BACK UP ALARM:
1.00 510 Ecco back-up alarm, 97 dB, 12 VDC.
_________________________________
LIFTGATE:
1.00 89-30 BF TP60 Tommy Gate High Cycle Bi-Fold Rail Gate Series, 83 x 60 load area, 13" taper, 34-54"
bed heights, 93-3/4" wide gate, 2 piece treadplate, 30" base, 30" foldout
1.00 T57L-3 Tommy Gate 3 light LED kit
1.00 17538 TommyGate camera relocation kit.
_________________________________
UNDERBODY TOOLBOXES:
2.00 MQ361818.Q RC 36" x 18" x 18" Underbody Tool Box - .100 Diamond Bright Aluminum, pan formed
doors, continuous stainless hinge, stainless "T" handle, auto seal on door.
4.00 RC001 RC "L" Type Mtg Bracket
Subtotal Continued
Sales Tax Continued
25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued
Page 52 of 282
QUOTATION
Quote Number: 260123I-SWL
Quote Date: Feb 3, 2026
Page: 5
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
* (1) Mounted on each side of frame under body
_________________________________
WATER TANK:
1.00 FS0035-18 Ace Roto Mold 35 Gallon Water Tank, horizontal NAT HDPE, 18" x 34" 5" Lid 1" FTG
1.00 1099 FITTINGS Harrington Industrial Plastics Miscellaneous Fittings, 5071216C 1" FPT x 3/4 Male
GHT Adapter Brass
_________________________________
MISCELLANEOUS, FREIGHT, INSTALLATION:
611.00 Misc. Miscellaneous Material - includes any or all of the following: wiring, electrical
connectors, tie downs, clamps, nut, bolts, washers, steel, oil, grease, etc.
3,939.00 FREIGHT FREIGHT
40.00 INSTALLATION Lindco-Cives Installation Labor Hours
Subtotal 48,062.00
Sales Tax
25% Restock Fee on All Cancelled and Returned Orders TOTAL 48,062.00
Page 53 of 282
QUOTATION
Quote Number: 260124I-SWL
Quote Date: Feb 3, 2026
Page: 1
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
SOURCEWELL CONTRACT:
CONTRACT HOLDER: Viking-Cives
CONTRACT NUMBER: 062222-VCM
CONTRACT MATURITY DATE: 08/15/2026
CONTRACT NUMBERS: SW-TK0502, SW-TK0554
_________________________________
SOURCEWELL MEMBER:
MEMBER NUMBER: 36488
MEMBER: Village of Hoffman Estates
CONTACT: Joe Capiga
PHONE: 847-781-27719
E-MAIL: joe.capiga@hoffmanestates.org
_________________________________
TERMS OF QUOTE:
* All quotes are only valid for thirty (30) days from date of quote.
* The price and terms on this quotation are not subject to verbal changes or other
agreements, unless approved in writing by the Home Office of the Seller.
* All quotations & agreements are contingent upon strikes, accidents, fires, availability
of material, & all other causes beyond our control.
* Prices are based on costs & conditions existing on date of quotation & are subject to
change by the Seller before final acceptance.
* Typographical & stenographic errors subject to corrections.
* Purchaser agrees to accept either overage or shortage not in excess of 10% to be
charged pro-rata.
* Purchaser assumes liability for patent & copyright infringement when goods are
made to Purchaser's specifications.
Subtotal Continued
Sales Tax Continued
25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued
Page 54 of 282
QUOTATION
Quote Number: 260124I-SWL
Quote Date: Feb 3, 2026
Page: 2
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
* When quotation specifies material to be furnished by the purchaser, ample allowance
must be made for reasonable spoilage & material must be of suitable
quality to facilitate efficient production.
* Conditions not specifically stated herein shall be governed by the established trade
customs. Terms inconsistent with those stated herein which may appear on
Purchaser's formal order will not be binding on the Seller.
* Unless otherwise stated, installation charges do not include modifications to exhaust
systems, cab protectors or bumpers.
_________________________________
EQUIPMENT PAYMENT TERMS:
* Net 30 days payment after completion of chassis with all equipment.
* Will be subject to all price increases up until time of completion.
_________________________________
ESTIMATED DELIVERY TIME FRAME:
* Allow approximately 90-115 days for all equipment to be in stock at Lindco after
receiving your purchase order.
* Allow approximately 24 months to complete units, once all equipment and chassis
are in stock at Lindco.
***Based on supply chain issues all of the above estimated time frames are subject to
change.***
_________________________________
*********************************
Equipment per below items mounted and fully operational.
*********************************
_________________________________
FLATBED:
Subtotal Continued
Sales Tax Continued
25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued
Page 55 of 282
QUOTATION
Quote Number: 260124I-SWL
Quote Date: Feb 3, 2026
Page: 3
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
1.00 99 CUSTOM PRODUCT-1 ProTech 96 x 114 Flatbed
* Std Tapered Promesh Cabrack
* Std 5" crossmembers
* Std 6-1/2" Alum Side Rail
* Std 1-1/4" Extruded Deck Boards
* Special Square Rear Corners
* Std Body Size 96 x 114
* Std side rail polishing 12' and under
* Std Name Plates
* Std 2-1/2" Marker Lights
* Std stake pocket holes
* Longsill caps 6" aluminum channel
* 140-39655 Rear Light Panel, 6 light LED oval
* 199 Custom Lift Gate Supports
* 140-10007 install brackets and bolt kit
* 140-13245 Fuel Filler Cup
* 80-0500 Retractable 3 step ladder mounted RH/passenger side
* 140-30316 Stake/Slat style 48" (5 slats high) - 5-5/16" spacing between slats
* 2' swing gate on RH/passenger side above step ladder
* Other Stakes: 2 piece lift out all with western gate latches
* Universal Wire Adaptor pickup chassis only EHW-3672-Gen
_________________________________
BACK UP ALARM:
1.00 510 Ecco back-up alarm, 97 dB, 12 VDC.
_________________________________
LIFTGATE:
Subtotal Continued
Sales Tax Continued
25% Restock Fee on All Cancelled and Returned Orders TOTAL Continued
Page 56 of 282
QUOTATION
Quote Number: 260124I-SWL
Quote Date: Feb 3, 2026
Page: 4
2168 East 88th Drive
Merrillville, Indiana 46410
Voice: (219)795-1448
Viking-Cives #062222-VCM
Fax: (219)736-0892
Quoted To: TERMS & CONDITIONS OF QUOTE
Hoffman Estates, Village of > Quotes are only valid for 30 days from date of quote.
1900 Hassell Rd > Quotes past 30 days must be requoted.
Hoffman Estates, IL 60196 > 25% restocking fee on all cancelled and returned orders.
USA
Customer ID Good Thru Payment Terms Sales Rep
HE-01 3/5/26 Net 30 Days 51622
Quantity Item Description
1.00 TKT-80-25-EA60 Tommy Gate Tuckunder Series aluminum platform 2 piece, 60" deep, wedge-style,
extruded aluminum platform (w/ 30" base and 30" flipper) 2,500 capacity
1.00 T57L-3 Tommy Gate 3 light LED kit
1.00 17538 TommyGate camera relocation kit.
_________________________________
UNDERBODY TOOLBOXES:
2.00 MQ361818.Q RC 36" x 18" x 18" Underbody Tool Box - .100 Diamond Bright Aluminum, pan formed
doors, continuous stainless hinge, stainless "T" handle, auto seal on door.
4.00 RC001 RC "L" Type Mtg Bracket
* (1) Mounted on each side of frame under body
_________________________________
MISCELLANEOUS, FREIGHT, INSTALLATION:
683.00 Misc. Miscellaneous Material - includes any or all of the following: wiring, electrical
connectors, tie downs, clamps, nut, bolts, washers, steel, oil, grease, etc.
3,800.00 FREIGHT FREIGHT
36.50 INSTALLATION Lindco-Cives Installation Labor Hours
Subtotal 43,026.00
Sales Tax
25% Restock Fee on All Cancelled and Returned Orders TOTAL 43,026.00
Page 57 of 282
Village of Hoffman Estates, IL
2025-2029 Capital Improvements Program
Other PW Heavy Duty Vehicle Replacements FY 2025 Cost: $ 550,000
Project Information
Department: Vehicles and Equipment
Priority: 1 - Contingent on Funding
Project Status: Retain from Previous CIP - Updated Costs
Project Type: 80 - Automotive Equipment
Location: 2305 Pembroke Avenue
Account: Various
Fund: Various
Strategic Priority: T, I, P
Description
The Public Works Department operates a variety of other heavy duty vehicles, some of which are used during snow and ice operations. While each of these vehicles
serves a different function, the anticipated service life of this vehicle class is 10 to 15 years.
Recommended Solution
Staff recommends regular vehicle and equipment replacements to ensure a reliable fleet. Details are provided on the following page(s) for vehicles proposed for
replacement in the next two years.
Total
Replacement Costs 2024 Budget 2024 Est 2025 2026 2027 2028 2029
2025-2029
Unit 47 - Stake Body Truck w Platform Lift - - 200,000 - - - - 200,000
Unit 29 - Crane Truck - - 140,000 - - - - 140,000
Unit 64 - Stake Body Truck w Lift Gate - - 100,000 - - - - 100,000
Unit 44 - Stake Body Truck w Lift Gate - - 110,000 - - - - 110,000
TOTAL COSTS: $ - $ - $ 550,000 $ - $ - $ - $ - $ 550,000
Total
Proposed Source of Funds 2024 Budget 2024 Est 2025 2026 2027 2028 2029
2025-2029
General Fund - - 410,000 - - - - 410,000
Water & Sewer Fund - - 140,000 - - - - 140,000
TOTAL FUNDS: $ - $ - $ 550,000 $ - $ - $ - $ - $ 550,000
Total
Impact on Operating Budget 2024 Budget 2024 Est 2025 2026 2027 2028 2029
2025-2029
Repairs and Maintenance to Date
Total Repairs Useful Life Current Life Mileage Labor Hrs Labor Cost Parts Cost Contractual Cost Total Repairs and Maintenance
Project Alternative
If these requests are not approved, Staff will continue to maintain the existing fleet; however, the cost of maintenance increases and reliability decreases as vehicles
age.
141
Page 58 of 282
AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 5E
REQUEST: Approval of a Resolution authorizing an agreement for tree removal
service (2026/2027) to Abbott Tree Care Professionals, Wayne, IL, in
an amount not to exceed $680,000.
FROM: Joseph Nebel, Public Works Director
Kevin McGraw, Superintendent of Streets
ITEM TYPE: Resolution - Village Board
REQUEST SUMMARY
The Village maintains approximately 2,350 publicly owned Silver Maple and Siberian
Elm trees, many planted during the 1960s–1970s development of Parcels B and C. A
significant portion of this population, now 50–65 years old, is in decline and no longer
aligns with current urban forestry standards due to structural weakness, intrusive root
systems, excessive litter, and increased storm susceptibility. Recent inspections
identified approximately 450 trees meeting or approaching removal criteria for 2026. As
part of the Village’s phased removal and replacement strategy, contract services will
supplement in-house forestry operations, allowing staff to focus on trimming, additional
removals, and resident service requests while supporting a one-for-one replacement
approach where feasible to improve species diversity.
Bidders provided unit pricing across five tree size classes, with actual quantities varying
based on funding levels and field conditions. Four bids were received; two were
deemed non-responsible due to deficiencies including lack of a certified arborist, pricing
errors, and incomplete references. Abbott Tree Care Professionals is the apparent low
responsible bidder. Reference checks with multiple municipalities and park districts
reported strong workmanship, responsiveness, and professionalism. Staff recommends
awarding the contract to Abbott Tree Care Professionals to support the Village’s
ongoing tree removal program and related forestry initiatives.
FINANCIAL IMPACT
A total of $340,000 is allocated in the 2026 Forestry General Fund operating budget to
support this program. A reduced amount is anticipated to be requested for 2027 as the
Village continues to address the declining tree population. The Village received
favorable unit pricing, and staff is confident that the total cost over the two-year period
will remain within this budgeted amount, although bids were calculated using estimated
quantities across multiple tree size classes.
RECOMMENDATION
Page 1 of 2
Page 59 of 282
Approval of a Resolution authorizing an agreement for tree removal service
(2026/2027) to Abbott Tree Care Professionals, Wayne, IL, in an amount not to exceed
$680,000.
ATTACHMENTS
1. RESOLUTION 2026-2027 Tree Removal Project
2. 2026 Tree removal back up docs
Page 2 of 2
Page 60 of 282
RESOLUTION NO. ____-2026
VILLAGE OF HOFFMAN ESTATES
APPROVAL OF A RESOLUTION AUTHORIZING AN AGREEMENT
FOR TREE REMOVAL SERVICES (2026/2027) TO ABBOTT TREE CARE PROFESSIONALS,
WAYNE, IL, IN AN AMOUNT NOT TO EXCEED $680,000
WHEREAS, the Village of Hoffman Estates (“the Village”) is a home-rule municipality located in
Cook County, Illinois; and
WHEREAS, the Village urban forestry program requires the phased removal of dead, declining,
and end-of-service-life trees, including Silver Maples and Siberian Elms, to maintain public safety, protect
infrastructure, and support long-term canopy management goals; and
WHEREAS, the project was advertised for competitive bidding on January 19, 2026, with bids
publicly opened on February 2, 2026; and
WHEREAS, the Village has identified Abbott Tree Care Professionals as the most responsible
vendor and able to best meet the needs of the Village; and
WHEREAS, the Corporate Authorities have determined that it is in the public interest for the
Village to approve a contract with Abbott Tree Care Professionals for the 2026/2027 Tree Removal Project
in an amount not to exceed $680,000.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village
of Hoffman Estates, as follows:
Section 1: RECITALS. The facts and statements contained in the preamble of this Resolution are
found to be true and correct and are hereby adopted as part of this Resolution.
Section 2: APPROVAL OF AGREEMENT. The President and Board of Trustees hereby approve
the selection of Abbott Tree Care Professionals for the 2026/2027 Tree Removal Project in an amount not
to exceed $680,000.
Section 3: AUTHORIZATION TO EXECUTE AGREEMENT. The President or Village
Manager is hereby authorized to execute the contract, and to execute any other documents in furtherance
of this Resolution in accordance with the Village Code and state and federal law.
Section 4: EFFECTIVE DATE. This Resolution will be in full force and effect from and after its
passage and approval as provided by law.
RESOLVED THIS ________ day of _________________, 2026.
VOTE AYE NAY ABSENT ABSTAIN
Trustee Karen V. Mills _____ _____ _____ _____
Trustee Anna Newell _____ _____ _____ _____
Trustee Gary J. Pilafas _____ _____ _____ _____
Trustee Gary G. Stanton _____ _____ _____ _____
Trustee Karen Arnet _____ _____ _____ _____
Trustee Patrick Kinnane _____ _____ _____ _____
President William D. McLeod _____ _____ _____ _____
APPROVED THIS ______ DAY OF ______________, 2026.
______________________________
Village President
ATTEST:
____________________________
Village Clerk
Page 61 of 282
VILLAGE OF HOTFMAN ESTATES, ILLINOIS
TABULATION OF EIDS
2026 Tree Removal Program
8id Opening Date Mond.y. February 2, 2026
Bid Opening Time 11:0O AM Advanced landia.pe lnc Abbott Tiee Care P.olesslon.ls Advan(e Tre€ Care Siebed & Son'i Ente.prlsc Llc
Attended By: Nick Ieckowski
Title: Villa8e torester CarolStream, ll Wayne,ll Lincolnshrre,ll l"ake Villa,ll
ProposalGuarantee Bid Bond or Check Bond s5,000 Check ss,000 Bond Ss,ooo Check 5s,ooo
Completed Re
Service Estifiated Quantity Unit Cost 8id Total Unit Cost Bld Total Unit Cost aid Total Unit Cost 8id Total
Base Bid
Size A (6" 12" ) 10 s 180.00 5 1,800.00 5 175.00 5 1,750.00 5 210.00 5 2,100.00 5 140.00 s 1,400.00
Size I (12.1"-18") 60 5 320.00 s 19,200.00 s 335.00 s 20,100.00 s 500.00 s 30,000.00 5 400.00 5 24,000.00
Size C (18.1 24") 150 s 460.00 s 69,000.00 I 600 00 s 90,000.00 5 700.00 5 10s,000.00 s 5s0.00 5 82,soo.oo
Size O (24.1'- 30") 110 s 650.00 s 71,500.00 s 800 00 s 88.000-00 s 1,000 00 s 110,000.00 5 1,080.00 s s4,000.00
Size E (30.1" 36") 50 s 875.00 s 43,750.00 s I 200.00 s 60.000.00 s 1,200.00 S 60,000.00 s r,584.00 s 79.200.00
Size F (36" plus) 20 5 970.00 S r9,4oo oo s 1,600.00 5 12 000 00 I 1,550.00 s 31,000.00 s 1,800.00 s 36,000.00
Total4oo
2026 Bid Total TOTAL s224,6sO TOTAT: 5 291,850.00 TOTAL: s338,100 TOTAT: s277
2017 Tree Removal Program
Servlce Estimated Quantity Unlt Cost Bld Total Unit Cost Btd Total Unit Cost Bld Tot.l Unit Cost Bld Tot.l
SizeA(5"-12") 10 S 18o.oo 5 1,800.00 S 17s.oo 5 1,750.00 s 5
2,1oo.oo 5
210.00 140.00 S 1,4oo.oo
SizeI(12.1"-18") 60 s 320.00 s 19,200.00 S 33s.oo 5 20,100.00 I 5 30,000.00 s
soo.oo 400.00 S 24,ooo.oo
Size C (18.1 24") 150 s 460.00 s 69,000.00 S 600.00 s 90,000.00 5 s 105,000.00 S
7oo.oo 55o.oo S 82,soo.oo
Size D (24.1"-30") 110 5 650.00 S 7r,5oo.oo I 8oo.oo 5 88,000.00 S l,ooo.oo 5 110,000.00 5 1,o8o.oo $ s4,ooo.oo
size t (3o.1" . 36") 50 s 875.00 5 43,7so.oo 5 1,2oo.oo 5 60,000.00 S 1,2oo.oo 5 60,000.00 5 1,s84.00 5 79,2oo.oo
S,ze F (36" us) 20 S 97o.oo 5 19,4oo.@ 5 1,600.00 5 32,000.00 s 50 00 s 31,000.00 S 1,8oo.oo s 36,000.00
2027 Bid Total
Torrl400
TOTAT 5224 550 TOTAL: s 291,850.00 TOTAL s338,100 E
rcmE
Is277,100
Gra.,d total 202612027 s449,300 5s83,700 9676,200 Coneated Is583,800)
*' PLEASE NOTE: The highlighted cells reflect errors in the vendor's bid total calculations
Page 62 of 282
Village of Hoffman Estates, lllinois
2026 Annual Operating Budget
Account lnformation
Account Numbert 0'1404324-4507 Fund: General
AccountName: ProfessionalServices Department: Public Works
Division: Forestry
Account Historv
2022 Budget $ 259 500 2023 Budget $ 255 500 2024 Budget $ 1,156,000
2022 Aclual $ 219,893 2023 Actual $ 239,771 2024 Aclual $ 748,527
2026 2025 2026
2025 2025 Percent
Projected Expenditures Dept Carry- Manager
Budget Estimate Change
Request Over Approved
Silver Maple/Siberian Elm Program 350,000 350,000 340,000 340,000
Tree Trimming Program 175,000 175,000 175,000 '175,000
TURF MOWING PROGRAM
AJB Sites (VOHE Facilities, State Rows) 80,000 77,000 80,000 80,000
C/D Sites oryaterlsewer stes, 40,000 36,000 40,000 40,000
Conlract Brush/Branch Pickup 35,000 3s,000 30,000 30,000
Weed Control and Fertilization 25,000 25,000 25,000 25,000
Stump Grinding Site Restorations 25,000 25,000 30,000 30,000
Pond Maintenance 20,000 15,000 15,000
Contractual Tree Removal 20,000 20,000 15,000 15,000
VH Friendship Tree Lighting Contract* 20,000 20,000
VH Friendship Tree Event Fireworks* 11,000 11,000
Prepared by Nick Lackowski 1012812025
o1404324-4sO7 Approved by Joseph Nebel 9
Page 63 of 282
2026 2025 2026
2025 2025 Percent
Projected Expenditures Oept Carry- Manager
Budget Estimate Change
Request Over App.oved
Arena lrrigation Maint.,ryvinterization" 4,000 4,000
(' moved from 0 1 4U325-4 62 8)
Tub Grinder Rental 7 ,200 7 ,200 10,000
Landscape Waste Tipping Fees 5, 000 3,000 3,000
Hornet Nest Removal in the ROW 2. 500 2,000 2,500 2,500
Village Hall Landscape Designer 500
TOTAL EXPENDITURES 785,?00 752.200 800,500 800,500 'l .90k
Prepared by Nick Lackowski 1012812025
014043244507 Approved by Joseph Nebel 10
Page 64 of 282
Abbott Tree Care Professionals
Wayne, ll
Vendor recommended
Page 65 of 282
NOTE: THIS FORM MUST BE NOTARIZED
RETURN WITH BID
VILLAGE OF HOFFMAN ESTATES
BID CERTIFICATE FOR-LI
RE: Certification olbidder, compliance with the Illinois Criminal Code
VWe hereby certii/ that, of bidding firm) by
bidding on this contract, no action has occurred that would result in a violation of 720 I LCS 5/33E, Public
Contracts ofthe lllinois Criminal Code.
Signed:
Name/Title: (please print)
Date: L,Z 2o2b.
Attest: In,,rrln:e-Eu M*rtr- (Notary Public)
Commission Expiry: z-21-24
Datc: Z z-zG
.OFFICIAL SEAL'
LORRAINE ELIZABETH ARNDT
Notary Publlc, Ststo of llllnois
co.rrnbabo l.lo. 987586
a?""^; ta*x,u'-C""e
co.rrds*x
(SEAL)
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF THIS FORM WITH
YOUR BID DOCTJMENTS.
4
Page 66 of 282
ABB(IIT
Tree [0ru Profoliom]1, L[(
P.0. Box 249 Wayne, 1160184
fax (630) 372-0332 abbottree(are.com
Substance Abuse Policy
Abbott Tree Care Professionals, LLC is committed to maintain a workplace free of the harmful effects of alcohol
and illegal drugs. You are expected to report to work fit to perform your job in a safe, efficient manner.
All employees are prohibited from using, possessing, distributing, or being under the influence of alcohol, illegal
or non-prescribed drugs, or other controlled substances during work hours, while on company property, while in
the company's vehicles/equipment, or while conducting business-related activities off of the company's
property. This policy will be strictly enforced in order to protect the health and welfare of you, your fellow
employees, our customers, and all others affected by our work.
Employees on prescribed drugs should be conscientious regarding their ability to drive and operate equipment
and machinery while taking these medications. Employees should consult with their physician before
undertaking their respective task.
As part of the enforcement of the policy, prospective employees shall be required to submit to a drug test
before being hired. ln addition, current employees may be required to submit to a drug test at any time during
their employment. Employees may also be required to undergo a medical examination, including, but not
limited to, blood, urine and breath alcohol tests and drug screenings. Abbott Tree Care Professionals, LLC may
require employees to undergo medical examination and/or drug screenings after certain events, including but
not limited t0:
. After a workplace accident.
. After a near accident.
o During or after participation in a drug or alcohol rehabilitation program
o After reasonable suspicion of workplace drug alcohol abuse.
lf you are asked to submit to such an exam, you will be expected to cooperate as a condition of continued
employment. Your failure to do so will subject you to discipline, up to and including immediate discharge.
Because of the substantial risks to the health and safety of employees withing the Company and others outside
the Company, employees that violate any portion of this policy will be subject to disciplinary action, up to and
including immediate termination of employment
ln addition to the policies and procedures set forth herein, Abbott Tree Care Professionals, LLC shall comply with
a ll provisions of the Substance Abuse on Public Works Act, Public Act 095-0635. A copy of the Act ca n be
obtained from your supervisor or online at the State of lllinois website.
Any questions regarding this policy can be directed to your supervisor. We would like to thank all employees in
advance for their cooperation ln helping make Abbott Tree Care Professionals, LLC a safe, drug-free place to
work
Page 67 of 282
SUBSTANCE ABUSE PREVENTION PROCRAM CERTIFICATE
RETURN WITH BID
The undersigned, upon being first duly swom, hereby certifies to the Village of Hof&nan Estates that the
undersigned has in place a written Substance Abuse Prevention Program that meets or exceeds the
rcquircments of the State of Illinois P.A. 095-0635, or has a collective bargaining agreement in effeci
dealing with the subject matter of P.A. 095-0635. The Contractor and Subcontractors will file a copy ofthe
Substance Abuse Prevention Program, or collective bargaining agreement, with the Client prior to any work
being conducted on the project.
(Name of Contractor)
]I 9/
(Title)
Subscribed and sworn to before me this Z aay of Ege.l rqpY 2026
My Commission exp ires: z-l / -/Z
*r.g E-r zteer+t [er'-lot- n-nA-i1,,-O 2
Notary Public)
rF I CIAL SEAL
L OR RA] flELIZABETH ARNDT
Notary Publlc, StEb o, llllnob
Commissioo rao 987586
Conrnisbn n N2i
(SEAL)
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF THIS FORM WITH
YOUR BID DOCUMENTS.
5
Page 68 of 282
HOFFMAN ESTATES
DENAITTMENT Of PUBLTC TVONXS
CO|\TRACT
l. THIS ACRIEIIIENT, mrde.rd consludcd * 1-]lnUy ot ft4:1ff) i ycllr) bcr*.cD lhc vi ole
ol'l lofl'mln lisi.rcri, ucring by lnd rhrouSh rr$ trt-oyornno-a*EtiiiG-ifro\nAmonrh. -puny pod.
rs thc of rhe firsr
rnd (drnr(. of lirnl). thcir cxcrjulors,
rdlrl lnrslrulors, su(ccssonr. or ilisi gos. !s thc ofthc socond pla.
Witnc$$lh: Th.t for itnd itr considerution ofthc pnymou ud agregnrdntj [rcntiond in lhe llid/Profoid
l)txurrR|rr9
,nutc ar lxrform$, by rtic iur1, of rtrc iurr prn. ard r.coding to lhq rcnns'cxpr.rsed in &c
l,:-r:1u :,,10:1t".1,..h"
uood rcrcrnl8 ro rlElr pr€s.nlli rhc parD' ofth€ record p6n agrEcs llirh said purry oi tlrc fint pan
rihivthcir oun
propcr sost and crprnsc o do dl thc so.t. fumish r[ marcriqrs
md alr labor nccc.ory t,, comprcra rh(. ,..orr in
rctonlmce witi tbc platrn ard spccifications hercinlflrr rlcrcriberi. ilrx! in full onrptianrt wirh
ullrlftlr tcrmr ofthis
rSrccmcnt and th. rlauiErlcalr ofthc Vill.gc Rcprcscnrutilc undct it.
.t Th: rT scco:d Itlfi rgrcc! ro ubidc by sll OSHA. IDOL. srd MUTCD saf(y lrluirulrcm! ord lll h\s ud
ryrty.o]
\rslulcr oIthc.Stitc of lllinois irrr'luding but nrn limircd lo rhc ]t(.!ciling n gc .\cr liiupplicoblt'). tl'llailing rurs.. of
..ag* urc b! rhs lllinoir Dclr flmc of L.bor and sr!. {vailable or ftc D(.prflrndofs olyicirl websirJ.
'"rrsa-d
{ And it is slsrt ut\k'ni6od gd og*9 lh.l $c lnstrrcliorls to Biddcr:r Gcncrlt corxtitiorE" sfrccilicslions.
scotr: of
scn1crs, silc [\laFi. crd Conrrrct proposal hr,rlhr ttttchsd xrc cs$ntill rrocunNnN
of thit cuntrirct an,l arc ,i pu
hereolr
5 lr.. WITNESS WHI.TREOF. $c slid
Funics hilr.(, crlcul!.rl tlrsc prp|irnrs on thc dttg dror e msntiolldd.
A[cst: Thc vilhSe ol'l loffmln ErErcs
By:
Clerk Pony oflhe Firsi Pirn
(Scnl Belorvt
lll'u aqnrutitru
a|llc
Pmy of rhc Sccond psn
Ill o O'-Pon $shlll
AltcJl:
C().PonncI
Sccr.'taq'
C0-Paflncr
Doing busincss urdrt thc firm namc.
Pffiy of hc Sccond pln
(lfttt itrdit luull
Pr ny ofrhc Sccond prn
i.:i[_.;i]rJ:iflif$il.rs ilA\DAroR].. pLEAsE t]-cLrlDE rllREH stc|iED (.oprrs \u1.H
6
Page 69 of 282
2026-2027 TREE REMOVAL PROGRAM
PROPOSAL FOR]VI
The undersigned having examined all documents related to this proposal and having become familiar with
the extent, nature, and local conditions affecting the cost and performance or the proposed work, hereby
proposes to fumish all supervision, labor, equipment, and materials and to perform the work herein
described at the proposal prices as included in this document. It is understood that the Village reseres the
right to reject any and all proposals (including altemate proposals) and to waive any technicalities.
Name of Bid: 0o 20 L
Company Name:
Bidder Name (print): {Arg DOKE
Title: t'\/\"ilp€Eg
Business Address:
W L 0
Email Address: tub oaw S .clrL
^kedr
Telephone
Signahrre Date 21202 ll
Prospective bidders, please be aware:
This bid pertains to the comprehensive elimination of parkway trees, encompassing stump
grinding and turf restordtion. Take note ofthe timeltne linked to the task and its associated
processes.
All proposed cosls must cover the hauling and disposal of tree debris to an approved
location.
The estimated tree quantities are provided to aid in bid calculations and comparisons;
however, the actual quantities removed during this program may dffir.
The measurements provided in this proposal form are based on diameter at breast height
(DBH).
l3
Page 70 of 282
(Type name and title) (Type name and title)
ACKNOWLEDCMENT OF CORPORATE SURETY(S)
STATE OF
COTJNTYiCITY OF
I,-NotaryPubticinandfortheStateandCounty/Cityaforesaid,
do hereby certifo that
_ whose name is signed to the foregoing bond, this day personally appeared before me in my State and
County/City aforesaid and acknowledged the same.
_
Given under my hand this day of _,
My commission expires:_
NOTARY PUBLIC
Surety:
Bond No.:
-
t2
Page 71 of 282
2026-2027 TRJE REMOVAL PROGRAM
REFERENCES
BIDDER NOTE: List five (5) references where like-services have been performed in comparable scope.
Like-services would include other municipalities, park districts, county and state agencies,
large companies, etc. References are mandatory.
BUSINESS NAME:
ADDRESS: Uot
CONTACT PERSON:
PHONE NUMBER: to?n- 544 - qqzr-
APPROX. DATE: ?D
BUSINESS NAME:
ADDRESS: bo €
CONTACT PERSON
PHONE NUMBER: bm-+z4-64W)
APPROX. DATE: I lon'A - ?RE,Sallf-
BUSINESS NAME:
ADDRESS:
CONTACT PERSON D&VE qlrr*Y-
PHONE NUMBER:
APPROX. DATE: bltnl> - ?%SENr
BUSINESS NAME: C
ADDRESS: (,
CONTACT PERSON: Scc,1r ttkr.la<
PHONE NUMBER: bs- 45+ -n +r-l ./-
APPROX. DATE:
BUSINESS NAME:
ADDRESS: 2 5 OZ
CONTACT PERSON:
PHONE NUMBER:
APPROX. DATE: LOZ
l5
Page 72 of 282
2026 BID PRICING - Tree removal, stump grinding, debris disposal, and turf restoration.
REMOVAL ESTIMATED TINIT TOTAL
CATEGORY QUANTITY PRICE PRICE
Class A (6" to 12") t0
s l'l{.o-9 s llfO
Class B ( 12.1" to 18") 60
S 3$e $ 20,too
Class C ( 18.1" to 24") 150
$ b@.o9 $ 9qooo
s zg I ooo
Class D (24.1" to 30") ll0
$ @,*
Class E (30.1" to 36") 50
$ lz@39' s fuOrooo
Class F (36.1" PLUS) 20
$ l6@,o9 $ 'zz @
2026BID TOTAL: 400
$ Lqt 185O
2027 BID PRICING - Tree removal, stump grinding, debris disposal, and turf restoration.
REMOVAL ESTIMATED UMT TOTAI-
CATEGORY QUANTITY PRICE PRICE
Class A (6" to 12") t0
$ ft{,":2* s l7fo
Class B (12.1" to 18") 60
t v3$1'3 $
Zo/t@
Class C (18.1" to 24") ls0
$ @o,ge- $
fu)*a
Class D (24.l" to 30") ll0
s 8@.oo $ %,eu
Class E (30.1" to 36") 50
$ 0o,* $ 60/ooa
Class F (36.1" PLUS)
lbcp.o-s' $ 3Z,ooo
20
$
2027 BID TOTAL: 400
$ zn\,?so
INFORMATION ON PROPOSAL FOR]VIS IS MANDATORY. PLEASE INCLUDE THREE
COPIES WITH YOTJR BID DOCUMENTS.
l4
Page 73 of 282
Recommendation
Awarding the contract to Advanced Landscaping, as the lowest responsive and responsible biddet is
recommended.
Conclusion & Recommendation
Awarding the contract to Abbott Tree is recommended based on qualifications, references, and demonstrated
performance. All references contacted provided favorable feedback, and the presence of a staff arborist was
confirmed within the bid submission.
Reference Checks
Village of 6len Ellyn
Contact: Max Brown
Date Contacted: 2/IU2O26 - 10:30 AM
Very highly recommended
Three-year contract completed with no issues
Strong safety practices, accurate billing, and good communication
Village of Downers Grove- Greg Soltwisch
Date Contacted: 2/Lt/2O26 - 10:25 AM
o Work Performed:Approximately 380 removals in 2025 and trimming services
. Responsiveness:Excellent
. Complaints: Minimal, if any reported
. Timeliness/Quality: Reported as satisfactory
5t. Charles Park District- Dave Svitak
Date Contacted: Z/LU2O26 - 10:35 AM
Performs work outside of their staffing capabilities
Responsiveness: Excellent
Complaints: None reported
Timeliness/Quality: Completed on time and as expected
Additional Notes: Operates safely and maintains necessary equipment
Village of Batavia- Scott Haines
Date Contacted: 2/71/2026 - 10:45 AM
. Work Performed: As-needed trimming and removals
. Responsiveness:Excellent
. Complaints: No significant issues noted
. Timeliness/Qua lity: Completed ahead of schedule
. Safety and traffic control highlighted safety as strong
. Cleanup reported as satisfactory
Villa8e of Bartlett Contact: Sarah Christenson
Date contacted: 2/1L/2o26 - 10:50 AM
. Performs as-needed work
. Strong safety practices
. Easy to work with
. H ighly recommended
Page 74 of 282
)t
JAKE DORE
Certif ied Arborist lL-9354A
cfSP Z?3o I TEIAQ Certified
c 690.309.8755
o 630.681.8733 I jaked@abbotttreecare.com
t 630.3?2.C'332 | p.O. Box 249, Wavne, lL 60184
Page 75 of 282
*
Advanced Tree Care
Lincolnshire, Il
Vendor not recommended
Page 76 of 282
NOTf,: THIS FORM MUST BE NOTARIZED
RETIIRN WITH BIT)
VILLAGE OF HOFFMAN ESTATES
BID CERTIFICATE FORM
RE: Certification of bidder, compliance with the Illinois Criminal Code
I/We hereby certiry that, Advanced T are, lnc (name of bidding firm) by
bidding on this contract, no action h that would result in a violation of720 ILCS 5/338. Public
Contracts of the lllinois Criminal
Signed
Name/Title: cn (please print)
Date: Z
Attest: rcn s (Notary Public)
Commission Expiry:
Date:
OFFI
SAYRA VIRIDIANA FERENS
Notary Public, Slsto ot lllinois
Commi!!ion No,1014193
My Commission Expites
Jul 2029
(SEAL)
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF THIS FORM WITH
YOUR BID DOCUMENTS.
4
Page 77 of 282
SUBSTANCE ABUSE PREVENTION PROGRAM CERTIFICATE
RETURN WITH BID
The undersigned, upon being firsl duly swom, hereby certifies to the Village of Hoffman Estates thal the
undersigned has in place a written Substance Abuse Prevention Program that meets or exceeds the
requirements of the State of lllinois P.A. 095-0635, or has a collective bargaining agreement in effect
dealing with the subject matter of P.A. 095-0635. The Contractor and Subcontractors will file a copy ofthe
Substance Abuse Prevention Program. or collective bargaining agreement, with the Client prior to any work
being conducted on the project.
Advanced Tree Care, lnc a
0iame ofContractor)
/ /a
(Title)
Subsgibed and sworn ro before me this 2? aar or JOn,O CrrS , zozo
My Commission expires l L Lq
(Notar)
V krcrs
blic)
L E L
sA B R D E I E NS
N bl s
Co N 0 4 93
co ss E p .o s
(SEAL) 2 3 2 02 I
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OFTHIS FORM WITH
YOUR BID DOCUMENTS.
5
Page 78 of 282
HOFFMAN ESTATES
DEPAFTTMENT OF PUBLIC TWORKS
CONTRACT
l. THIS AGREEMENT. made and concluded the day of (month, year) between the Village
of Hoffman Estatcs, acting by and through its Mayor and Board ofTrustees, known as the party ofthe first part.
and (name of firm), their exesutors,
adminiskaton, successors, or assigns, known as the party ofthe second part.
2 Witnesseth: That for and in consideration ofthe payments and agreements mentioned in the Bid./Proposal Documents
hereto attached, to be made and performed by the party ofthe first part, and according to the terms expressed in the
Bond referring to these presents, the party of the second part agrees with said party of the first part at his/their own
proper cost and expense to do all the work, fumish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full compliance with all ofthe terms ofthis
agreement and the requirements ofthe Village Representative under it.
3. The party ofthe second part agrees to abide by all OSHA, IDOL, and MUTCD safety requirements and all laws and
statutes ofthe State of Illinois including but not limited to the Prevailing Wage Act (ifapplicable). Prevailing rates of
wages are revised by the lllinois Department ofLabor and are available on the Department's official website.
4. And it is also understood and agreed that the Instructions to Bidders, General Conditions, Specifications, Scope of
Services, Site Maps, and Contract Proposal hereto attached are essential documents of this contract and are a part
hereof.
5. tN WTNESS WHEREOF, the said parties have executed these presents on the date above mentioned.
Aftest: The Village ofHoflrnan Estates
By
Clerk Party ofthe Fir$ Pan
(Seal Below)
(lf a corporation)
Corporate Name
President, Party ofthe Second Pan
(lf a Co-Partnership)
Attcst
Co-Partner
Secretary Co-Parmer
Doing business under the firm name,
Party ofthe Second Pan
(A qn individuql)
Party ofthe Second Part
THIS CONTRACT FORM IS NIANDATORY. PLEASE INCLUDE THREE SIGNED COPIf,S WITH
I-OUR BTD DOCUMENTS.
6
Page 79 of 282
2026.2027 TREE REMOVAL PROGRAM
PROPOSAL FORM
The undersigned. having examined all documents related to this proposal and having become familiar with
the extent, nature, and local conditions affecting the cost and performance or the proposed work, hereby
proposes to furnish all supervision, labor, equipment, and materials and to perform the work herein
described at the proposal prices as included in this document. It is understood that the Village reserves the
right to reject any and all proposals (including altemate proposals) and to waive any technicalities.
Name of Bid: 2026-2027 Tree Removal Program
Company Name: Advanced Tree Care, lnc
Bidder Name (print): Mike Bramucci
Title: President
Business Address: 600 lndustrial Dr, Lincolnshire, 1L,60069
Email Address: ct advan care.com/M ike@advanced{reecare. com
Telephone 847-58 -8
Signature Date €
Prospective bidders, t) lease be aware:
This bid pertains to the comprehensive eliminotion of parkwqt trees, encompassing stump
grinding and turfrestoration. Take note ofthe timeline linked to the task ond its associaled
processes.
All proposed costs must cover the hauling and disposal of tree debris to an approved
location.
The estimated tree quantities are provided lo aid in bid calculations and comparisons:
hou,ever, the actual quantities removed during this program may dffir.
The measurements provided in this proposal form are based on diameter at bresst height
(DBH).
l3
Page 80 of 282
2026-2021 TREE REMOVAL PROCRAM
REFERENCES
BIDDER NOTE: List five (5) references where like-services have been performed in comparable scope.
Like-services would include other municipalities, park districts, county and state agencies,
large companies, etc. References are mandatory.
BUSNESS NAME: Northbrook Public Works
ADDRESS: 655 Huehl Rd, Northbrook, lL
CONTACT PERSON: Terry Cichockl
PHONE NUMBER: 847-272-4711
APPROX. DATE: 2010 - current
BUSINESS NAME: Village of Deerfield
ADDRESS: 465 Elm Street, Deerfield, lL
CONTACT PERSON Dan Busscher
PHONE NUMBER: 847 -317 -7245
APPROX. DATE: 2012 - current
BUSINESS NAME: City of Highland Park
ADDRESS: 1707 St. Johns Ave, Highland Park, lL
CONTACT PERSON: Ben Miller
PHONE NUMBER: 847-926-1604
APPROX. DATE: 2016 - current
BUSINESS NAME: Village of Schaumburg
ADDRESS: 101 Schaumburg Ct, Schaumburg, lL
CONTACT PERSON: Justin Briski
PHONE NUMBER: 847-274-7950
APPROX. DATE: 2020 - current
BUSINESS NAME: Village of Schiller Park
ADDRESS: 9526 W lrving Park Rd, Schiller Park, lL
CONTACT PERSON: Joe Blum
PHONE NUMBER: 847-671-8550
APPROX. DATE: 2020 - current
t5
Page 81 of 282
2026 BID PRICING - Tree removal, stump grinding, debris disposal, and turf restoration.
REMOVAL ESTIMATED UNIT TOTAL
CATEGORY QUANTITY PRICE PRICE
Class A (6" to 12") t0 g 2,100.00
$ 210.00
Class B (12.1" to 18") 60
g 500.00 g 30,000.00
Class C ( 1 8.1" to 24") t50
g 700.00 9105,000.00
Class D (24.1" to 30") n0 g 1,000.00 g 10,000.00
1
Class E (30. l" to 36") 50
g 1,200.00 g 60,000.00
Class F (36.l" PLUS) 20
g 1,550.00 g 31,000.00
2026 I}ID TOTAL: 400 g 338,100.00
2027 BID PRICING - Tree removal, stump grinding, debris disposal, and turf restoration.
REMOVAL ESTIMATED UNIT TOTAL
CATEGORY QUANTITY PRICE PRICE
Class A (6" to 12") l0 g 210.00 5 2,100.00
Class B ( 12.1" to 18") 60
g 500.00 s 30,000.00
Class C ( 18.1" to 24") 150
g 700.00 g 105,000.00
Class D (24. l" to 30") I l0
g 1,000.00 g 10,000.00
'1
Class E (30.1" to 36") 50 g 1,200.00 g 60,000.00
Class F (36.1" PLUS) 20
g 1,550.00 g 31 ,000.00
2027 BID TOTAL: 400 g 338,100.00
INFORMATION ON PROPOSAL FORII'IS IS MANDATORY. PLEASE INCLUDE THREE
COPIES WITH YOUR BID DOCUMENTS.
l4
Page 82 of 282
Recommendation:
Do not award the contract to Advanced Tree Care, as they are not the lowest responsible bidder.
Conclusion & Recommendation
Advanced Tree Care is a known vendor to the Village and has previously performed similar services; however,
they submitted the third-highest bid.
Reference Checks:
Not completed.
Page 83 of 282
Bond Number: 2667692
W,AIA Document A310" - zo1 o
Bid Bond
COI{TRACTOR: SURETY:
(ltane. legal snns un l aLl.lrcss) (ilame, legal sralus dnd p'incipal place
of business)
ADVANCED TREE CARE, INC ADDITIO'IS AllD OELETIOT{S:
Wost Bend lnsurance Company The author of this document has
600 lndustrialAve 1900 S 18th Ave added intormation rEeded for its
Lincolnshire, lL 60069 West Bend, Wl 53095-8796 completion The author may also
OWNER:
have revised lhe text ol lhe odginal
(liante, legal slans und adtltess)
AIA standard lorm. An A&itions and
Village of Hoffman Estatss Oelei,ons Rcpod that notes added
2305 Psmbroke Ave infomation as wellas revisaons to the
Hoffman Estates . lL 60169 slandard fofm texl is available from
the aulhor and should be reviewed A
BOND AMOUNT: S 5 000 vertical line ln lhe lefl maagin ofthis
document indicales wtEre he auhor
PROJECT: has added necessary informalion
(llame, loculion or ad<lress, ond Prcject nunber, if any) and where lhe aulhor has added to or
20262027 Tree Removal Program deletecl from the originalAlA lext
This document has inponant legal
consequences Consullation wilh an
attomey is encouraged wilh esp€cl
The Contractor and Surety are bound to the Owner in the amount set forth above, for the to its complelion or modification.
payment of which the Conlractor and Surety bind themselves. their heirs. executors,
administrators, successors and assigns.jointly and severally, as provided herein. The Any singular reference lo Conkaclor,
conditions ofthis Bond are such that ifthe Owner accepts the bid ofthe Contnctor within Surely, Owner or other party shall be
considered plural where applicable.
the time specified in the bid documents, or within such time period as may be agreed to by
the Owner and Contraclor, and thc Contractor cithcr ( I ) enters into a contract with the
Owner in accordance with the terms ofsuch bid, and gives such bond or bonds as may be
specilied in the bidding or Contract Documents, with a surety admitted in thejurisdiction
ofthe Project and otherwise acceptable to the Owner, for the faithful performance ofsuch
Contract and for the prompt payment of labor and material fumished in the prosecution
thereof; or (2) pays to the Owner the difference, not to exceed the amount ofthis Bond,
between the amount specified in said bid and such larger amount for which thc Owncr may
in good faith contract with another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to rcmain in full force and effect. Thc Surety
hercby waives any noticc of an agreement between the Owner and Contractor lo extcnd the
time in which the Owner may accept the bid. Waiver ofnotice by the Surety shall not apply
to any ertension exceeding sixty (60)days in the aggregate beyond the time for
acceptance ofbids specified in the bid documents, and the Owner and Contractor shall
obtain lhe Surcty's consenl for an extension beyond sixty (60) days.
Ifthis Bond is issucd in connection wilh a subcontractor's bid to a Co.rtractor, the term
Conlractor in this Bond shsll be deemed to be Subcontractor and the term Owner shall be
deemed to be Contractor.
When this Bond has been fumishcd to comply with a statutor) orother legal requirernent in
the location ofthe Project, any provision in this Bond conflicting with said statutory or
legal rcquirement shall be deemed deleted hercfrom and provisions conforming to such
sfatutory or other legal requirement shall be deemed incorporated herein. When so
fumished, the intent is that this Bond shall bc construed as a statutory bond and not as a
common law bond.
Al,A Docur|.nt4310 - 2010. Copydghl O I i63. 1970 end 2010 by Thc Amorlcan lnltiuE ofArEhibct!. Al nght r.!.ivod. WARIiINGT fhle AlA. Ooculnenl
lnit. is grctoctod Dy U.S. Copyrlght L.wrnd lntomtuon.lTr. l.., Unauthorlz.d raproductlon or dirldbstjon ot thl3 AIA' Oocum.nl, or.ny podon of lt, mly
1
r€3ult h !6vor6 clvll.nd c.lmln.l osnaltl.r, ,nd lrlllbo pmlccutod to the rlarimumertont pGsibl€ und€rth.l.w. Thb rbcufl€nl wBr p.oduc.d !y AIA
.olhr.rr at 08 17:00 EI on o2n1lm25 und.r Odlr No 410a260026 which.rpira3 on 020120:,6, .nd E notlor rusel.
Ur.r l{ot6: (1496001206)
Page 84 of 282
Signed and sealed this 2 day of February 2026
ADVANCED TREE CARE. INC
(c, (Seal)
., Bramucci President
fif,
(ll itness) (Titlel Ja ln-Facl
AlA arocum.d A!10t - 2010. Copyd)hl O 1963. 1970 lnd 2Or0 by na Arrl..En lmrtu b., ArcniEct3. All ,l0it ir..rv.d. WARNTNG: Thir AtA. Docum.nt
htr. mt
b p.ot cted by U.S. Copytlght L.w rn t lnt mrtion.l Trlrtlsr. Un.ltho.lz.d ..production o. dittdbutio. of $l! AlA. Docum.nt, or rny poruon ot it,
n
rr3ull ln 3ov.re clvll .nd crtnln.l p.ndll.., .nd wtll b. pior€cr,t d to lh. rlrnum .nsot po!.lbL und.r th. l.w. Thb doardrni r!3 prooc.d by AL
!olti/.G al 0817:m ETon 02212025 undar m6r No a1or26ooa6 whacn r|prE o.r 0212012026, and b notloa l.!Ca.
lr..rt{ota.: (14t6601206)
Page 85 of 282
WESTBEND
Bond No. 2667692
POWER OF ATTORNEY
Know all men by these Presenls, that West Bend lnsurance Company (formerly known as West Bend Mutual lnsurance Company prior to 1/U2024), a
corporation having its principaloflice in the City of West Bend, Wsmnsin does make, constitute and appolnt:
James M. Drost
lawful Attomey(s)"in-fact, to make, execute, sealand deliver for and on its behalfas surety and as its act and deed any and allbonds, underlakings
and contracts of suretyship, provided thal no bond or undertaking or confact of suretyship executed under this authority shall exceed in amount the
sum of: Thirty lrillion Dollars ($30,000,000)
This Po',ver of Attorney is granted and is signed and sealed by facsimile undsr and by the authority of the following Resolution adopted by the Board
of oirectors of West Bend lnsurance Company by unanimous consent resolution effective lhe l d day ol January 2024.
Appolntment ofAttorney.ln-FocL The presldent or dny vice president, or ony other ofrcer of West Bend lnsuronce Company moy oppoint by
written certifrcate Attomeys-ln-Foct to oct on beholfofthe company lh the execution ofond attesting of bonds and undertaklngs antl other
written obligotory instruments of ltke noture, The signoture ofany olficer authorized hercby ond the corporote seol moy be olfiNd by
focsimile to ony such power ofottonEt or to any certifrcote relatlng thetefore and ony such powet of attotuey or certifrcote beoting such
facslhile tignotures orfd6inile seolshallbe wlld ond binding upon the compony, ond ony such power so executed and certified by locsituite
signotu16ond facslmile sealsholl be volid and binding upon the company tn the future tyith respect to ony bonal ot unilertoking or other
writlng obligotory in naturc to which it is ottached. Any such oppoinnnent mdy be revoked,Ior cousq or without cause, bt ony said oficer ot
onytime,
Any referefice to Wesl Bend Mutual lnsurance Company in ary Bofld and all mntinuations thereof shall be coflsidered a referenc€ to West Bend
lnsurance Comprly.
ln wilness nhereof, West Eend lnsurance Company has caused these presents lo be signed by its president undersigned and its corporate sealto be
hereto duly attested by its secretary this lst day of January
'.r*i$i'+ia -/r*
Atr."r llwtttwht t ('lmad,t"l
ail;tila=scd" iSi,,srerrlF-i Roben J. Jacques
Sccrctary Prcsident
,7..;:,*;;.1:s
Slate of Wisconsin
County of Washington
On the 1'r day ol January 2024,belore me petsonally came Robert Jacques, to me known being by duly swom, did depose and say that he is the
President of West Bend lnsurance Company, the mrporation describ€d in and which exearted the above instrument;thal he knows the sealof lhe
said corpolaton; frat the sealatlixed to said insfument is such @rporate seal; hat is was so affixed by order of lhe board ofdirectors of said
corporation and that he soned his name thereto by like order,
."'sli.lil#i;2,,
,,lorr4yi ?,
_.s
:i--:: k t'fu,u/4^-
iaffiw ad Corporate Attomey
Nota'r1 Public, Weshingroo Co., WI
My Commission is Permenent
The undersigned, duly elecled to the office stated below, now the incumbent in West Bend lnsurance Company, a Wisconsin corporalion authorized
to make this cerlificate, Do Hereby Certify that the foregoing attached Pov/er of Attomey remains in full force effecl and has not been revoked and that
he Resolution of lhe Board of Direclors, set forth in the Power of Attomey is now in force.
Signed and sealed at Wesl Beod, Wisconsin this _Z!SL day of Februarv , 2026
-.sll^i:{g lhnrtrvh.cr't Anaati.
::-irsEALriE: Secretarv Christop c.
?I-zt%.,s::.-,-.-T
While a bond(s) is aclive, a bonded pincipal is a member of West gend Mutud HoHing Compary. Please visit htFs/wrvw.hesilvedining.codarnud{eeting
br details regarding trre annual membership meting d your \oling rights.
1900 S 16lh Avonue I West Bend, W 53095 | PtpIte: (800) 23e5010 | Fax: (877) 674-2663 | wlwr.thesjtverlinir€ com
Page 86 of 282
WETTBENE"
Acknowledgment of Corporate Su rety
STATE OF lllinols )
ss
County of Lake )
On this 2nd day of Feb ,20 26 , bsfrore me appeared
Jamos M Drost to me personally known, who being by me duly sworn,
did say that her'she is the aforesaid officar or attorney in fact of the West Bend lnsurance Company, a
corporstion; that ths ssal affixed to the foregoing instrument is the corporats soal of said corporalion, and that
said instrumenl was signed and sealed on behalf of said corporation by the aforesaid offlcer (or Attorney-in-Fact),
by authority of its Board of Directors; and the aforesaid offic€r (or Attorney-in-Facl), acknowledged said
inskument to be the free act and de€d of said corporation.
My Cornmission Expires 3 v ( dicrvrO rcnS
Notary Public
'd ,zolrq County of Lako , State of lL
MICHIGAN ONLY: This policy is oxempt from the filing requirements of Section 2236 ofthe lnsurance Code of 1956, 1956
PA 218 and MCL 500.2236.
o c L sE L
SA H BIDI N I
E ENs
N br i s ta t II
c l3 s No 1 0 1 3 I
c ss n E p s
J I 3.2029
NB 0017 04 22 Page I of I
1900S lSthAvsnue I yvsst B6nd, W 53095 | Phon6: (800) 23&5010 | Fax: (87'7) 674-2663 | r.! rr.th€silv€dining.com
^
Page 87 of 282
Advanced Landscaping LLC
Carol Stream, ll
Vendor not recommended
Page 88 of 282
\OT[: 'l'HIS FOR\I MUSl'BE NOTARIT.ED
RETLR\ WITH BID
VILLACE Of IIOFFMAN ESTATES
BID CERTIFICATE FOR}I
RE: Certification of bidder, compliance with the Illinois Criminal Code
I/We hereby ceni! that, Advanced Landscaping LLC (name of bidding firm) by
bidding on this contract, no action has occurred that would result in a violation of720 ILCS 5/33E, Public
Contracts of the Illinois Criminal Code.
Signcd:
n Lopez, Owner
Namc/T (plcasc pnnt)
Darc. 112812026
n ttest: (Notary Public)
Commission Exp /2/r/?7
Datc: 2 b
(,. eaz
t I o2202a
't 2t5t2029
(SEAL)
THIS FORM IS MA}*DATORY. PLEASE INCLUDE THREE COPIES OF THIS FORM WITH
YOUR BID DOCUMENTS.
4
Page 89 of 282
SUBSTA\CE ABUSE PREVENTIO\ PROGRAM CERTIFICATE
RETURN WITH BID
The undersigned, upon being first duly swom, hereby certifies to thc Village of }loffman Estatcs thal the
undersigned has in place a wriften Substance Abuse Prevention Program that meets or exceeds the
requirements of the Statc of Illinois P.A. 095-0635, or has a collcctivc bargaining agrcemcnt in cffcct
dealing with the subject marter of P.A. 095-0635. The Contractor and Subcontractors will file a copy ofuhe
Substance Abuse Prevention Pro , or collective ing agreement, with the Client prior to any work
being conducted on the project
Jonathan Lopez
(Namc of Contractor
Owner
(Titlc)
Subscribed and swom to belore me thi
" Lfl\^,
* ,2026.
My commission exeires, I ef 6
f A1
(Notary Public)
12ts12029
TIIIS FORM IS MA\DATORY. PLEASE I}*CLUDE TIIREE COPIES OF TIIIS FOR]VI }VITII
YOUR BID DOCUMENTS.
5
Page 90 of 282
HOFFMAN ESTATES
DEPAKTMENT oF PUBLI(: rVoRKs
CO\TR{CT
l. THIS AGREEMENT. urade and concluded the dav of (morth. year) behveen the Village
of Hoftuar Estates, acthg by atrd tbrcugh its Mayor and Board ofTnrstees. known as the party ofthe first pan
Advanced Landscaping LLC (name of frm). their executors.
-O
administrators. successors. or assigns, knowtr as the party ofthe secotrd pan.
2. WitDesseth: That for and ia consideration ofthe payments atrd agreements mentioned in the Bid,,?roposal Docuuents
hereto attached. to be made and performed by the party of the fust pan. atrd according to the terms expressed in the
Bond referring to these presents. the party of the second part agees lvith said party of the fust pan at hisrtheir o$n
proper cost and expense to do all the work. fumish all materials and aLl labor necessa.ry to complete tbe work in
accordance with lhe plaas and specifications hereinafter described. and in full compliance with all ofthe ternx ofthis
agreement aad the requirements of the Village R€prEsentative uoder it.
3. The party of the second paIt agrees to abide by all OSHA. IDOL. and MUTCD safety requirements and all laws and
statules ofthe State of Illinois including but trot limited to the Prevailing Wage Act (ifapplicable). Prevaililg rates of
wages are revised by the Illinois Departrnent of Labor aDd are available on the Department's official website.
4. And il is also undentood and agreed that the l$tructions to Bidders, General Conditions. Specihcatioos. Scope of
Services. Site Maps. and Contract hoposal hereto attached are essenlial documents of this contract and are a part
hereof.
5. L\I \lTnlESS WHEREOF. the said parties have executed these preseDts on the date above ruentioned
Atlest The Village of Hoffmao Estates
By:
Clerk Pary of the f iIst Pan
(Seal Beloq')
(lf a corporation)
orate Name
*1Lt<-
of the Secotrd Part
(If o Co-Partnership)
Attest
Co-Paftrer
Secretarv Co-Partler
Doing business under the firm name
Party of tbe Second Pan
(Il an indi'iduol)
Party of the Second Pan
THIS CONTRACT FORM IS MANDATORY. PLEASE TNCLUDE TEREE SIGNED COPIES WITH
YOUR BID DOCUMENTS.
6
Page 91 of 282
2026-2027 TREE REMOVAL PROGRAM
PROPOSAL FORM
The undersigned, having examined all documents related to this proposal and having become familiar with
the exlcnt, naturc, and loca'l conditions aflecting thc cost and pcrformance or thc proposed work, hcrcby
proposes to fumish all supervision, labor, equipment, and materials and to perform the rvork herein
described at rhc proposal prices as included in this documcnt. 11 is understood that the Village rcscncs the
right to reject any and all proposals (including altemate proposals) and to waive any technicalities.
2026-2027 Tree Removal Program
Name of Bid:
Company Name: Advanced Landscaping LLC
Bidder Namc (print) Jonalhan Lopez
Owner
Title:
P.O. BOX 1022
Business Addrcss:
Arlington Heights lL 60006
contacl@advancedlandscapingexperts.com
Email Ad&ess:
630.442.4068
Telephonc
1t28t2026
Signature Datc
Prospc ctivc biddcrs, plqase be aware:
This bid pertains to the comprehensive elimination of parkway trees, encompassing stump
grinding and turf restoration. Take note ofthe timeline linked to the task and its associated
processes.
All proposed costs must cover the hauling and disposal of tree debris to an approved
location.
The estimated tree quantities are provided to aid tn bid calculations and comparisons.
however, the actual quantilies removed during this program may differ.
The measurements provided in this proposal.form are based on diameter at breast height
(DBH).
l3
Page 92 of 282
2026.2027 TREE REMOVAL PROGRAM
REFERf,NCES
BIDDER NOTE: List five (5) retbrences where like-services have been perfbrmed in comparable scope.
Like-services would include other municipaliries, park districts. county and state agencies,
large companies, etc. Refer€nces are mandatory.
Village of Hanover Park
BUSI}iESS NAME:
ADDRESS: 2121 W Lake Street, Hanover Park lL 50133
Joe Mosher
CONTACT PERSON
630.823.5730
PHONE NUMBER:
APPROX. DATE: 2024-Current
Woodridge Park District
BUSINESS NAME:
2600 The Center Dr. Woodridge lL 60517
ADDRESS:
Christopher Pollack
CONTACT PERSON:
630.353.3373
PHONE NUMBER:
2024-2025
APPROX. DATE:
BUSNESS NAME: Village of Glendale Heights
300 Civic Centre Plaza, Glendale Heights lL 60'139
ADDRESS:
Vince Cassata
CONTACT PERSON
PHONE NUMBER: 630.835.9506
APPROX. DATE: 2024-Cufienl
BUSNESS NAME: Village of Oswego
I 00 Parkers Mill, Oswego lL 60543
ADDRESS:
Russ Garcia
CONTACT PERSON:
PHONE NUMBER: 630.55't .2177
2025
APPROX. DATE:
City of Wheaton
BUSINESS NAME:
ADDRESS: 821 West Liberty Drive, Wheaton lL 60187
Jason Ackerlund
CONTACT PERSON:
630.260.2122
PHONE NUMBER:
APPROX. DATE: 2024- Currenl
l5
Page 93 of 282
2026 BID PRICING - Tree removal, stump grinding, debris disposal, and turf restoration.
REMOVAL ESTIMATED UNIT TOTAL
CATEGORY QUANTITY PzuCE PzuCE
C'lass A (6" to 12") l0
$ 180 $ 1,800
Class B (12.1" to 18") 60
$ szo $ 19.200
Class C ( l8.l " to 24") 150
$ 460 s 69,000
Class D (24.1" to 30") ll0
$ oso $ 71,500
Class E (30.1" to 36") 50
S gzs $ 43,750
Class F (36.1" PLUS) 20
s 970 s 19,400
2026 BID TOTAL: 400
$ 224.650
2027 BID PRICING - Tree removal, stump grinding, detrris disposal, and turf restoration.
REMOVAL ESTIMATED UNIT TOTAL
CATEGORY QUANTITY PRICE PRICE
Class A (6" to 12") l0
S 180 s 1,800
Class B ( 12.1" to 18") 60 g
S szo 19,200
Class C (18.1" to 24") 150
$ 460 s 69,000
Class D (24.I " to 30") u0
$ oso $ 71,500
Class E (30.1" to 36") 50
S azs $, 43,750
Class F (36.1" PLUS) 20
$ 970 $, 19.400
2027 BID TOTAI,: 400
$ 224.650
INFORMATION ON PROPOSAL FORMS IS \4A}IDATORY. PLEASE IICLUDE THREE
COPIES WITH YOUR BID DOCUMENTS.
\4
Page 94 of 282
,Auto-Ouners
INSURANCE BOND NUMBER BD163131
LIFE HOME . CAR SUSINESS
BID BOND
KNOW ALL MEN BY THESE PRESENTS:
That we, ADVANCED LANDSCAPING LLC 1399 lRlS AVE CAROL STREAM, lL 60188-3360 as Princi pal, hereinafter
called the Principal, and Auto-Owners lnsurance Company as Surety. hereinaffer called the Surety, are held and firmly
bound unto Vl A GE OF HOFFMAN ESTATES DEPARTMENT OF HOOMAN ESTATES 2305 PEMBROKE AVE
HOFFMAN ESTATES lL 60169-2009 as Obli gee, hereinafter called the Obligee, in the pe nal sum of Five thousand and
X)v'I00 Dollars ($5,000.00) for the payment of which the Principal and the Surety bind themselves. their heirs. executors,
administrators. successors and assigns, .iointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION lS SUCH, that WHEREAS, the Principal has submitted or is about to submit a
proposal to the Obligee on a contract for LANDSCAPING
NOW, THEREFORE, if the said contract be timely awarded to the Principal and the Principal shall, within such time as
may be specified, enter into the contract in writing, and give bond, if bond is required, with surety acceptable to the
Obligee for the faithful performance of the said contract, then this obligation shall be void: otherwise to remain in full force
and effect.
SIGNED AND SEALED this 30TH day of JAN ARY 2026.
ADVANCED LANDSCAPING LLC
crpa
Wiloess
By
x 4 {---.- /
Auto-Owners lnsurance Company
SL]lety
d*- t f/A^
Susan E. Theisen Wrtness
By
NikiConway Attorneyrn-Fact
29392 {01-18)
Page 95 of 282
o Bond Number 8D163131
ACKNOWLEDGEMENT BY SURETY
STATE OF MICHIGAN
County of Eaton
On this 30TH day of JANUARY, 2026, before me personally appeared Niki Conway, known to me to be the
Attorney-in-Fact of Auto-Owners lnsurance Company, the corporation that executed the within instrument. and
acknowledged to me that such corporation executed the same.
lN WITNESS WHEREOF. I have hereunto set my hand and affixed my official seal, at my office in the aforesaid
County. the day and year in this certiflcate first above written.
Y
ny
Notary Public in the State of lvlichigan
OF
County of lngham
JEFFREY P MANY
NOTARY PUBLICSTATE OF MICHIGAN
COUNTY IIIGHAI{
Ly CmBt..ao. Erpl.- J.n 24, 204
Aclt g in rht Cou.ty ol
Print Date: 01/30/2026 Print Time: 10:11:44 AM
Page 96 of 282
Awarding contract to Advanced Landscaping (low bid) is not recommended.
Interview Questions - Advanced Landscaping
1. Ability to meet removal timeline (-400 removals by November l5):
Contractor indicated no anticipated issues and stated they have transitioned from primarily residential
work to commercial work over the past three years.
2. Traffic control, signage, and MUTCD compliance:
Contractor stated they would comply and acknowledged that some municipalities have strict safety
requirements.
3. Certified Arborist on staff:
No Certified Arborist currently on staff. Contractor stated that his wife is working toward certification.
Does not meet contract requirements.
4. Restoration method included in pricing:
Pen mulch.
5. Equipment to be utilized:
. 2 bucket trucks
. 2 chippers
. 2 dump trucks
. 2 stump grinders
. No grapple loader (not required)
Conclusion & Recommendation
awarding of contract to Advanced Landscaping is not recommended.
Key concerns include:
. No Certified Arborist on staff, which is a direct contract requirement.
. Limited confidence in the contractor's ability to scale equipment and resources to meet the
operational demands of this contract.
o Responses regarding safety compliance lacked technical depth and appeared somewhat
hesitant.
While all references provided positive feedback, none of the municipalities referenced had a contract
scope comparable to the size and complexity of this project.
Page 97 of 282
Reference Checks - Advanced Landscaping
Date references requested: 2 / 5 / 2026
Village of Hanover Park
Contact: loe Mosher
Date Contacted: 2/3/2026 - 9:30 AM
. Type of work performed: Tree trimming and removals
. Annual removals: Approximately 20-30
. Certified Arborist on staff: Not confirmed
o Responsiveness: Very good; always eager to address and correct issues
. Complaints: None reported
o Timeliness and quality: Work completed on time and as expected; never disappointed
Woodridge Park District
Dates Attempted| 2/3/2026 - 2/4/2026
. Type of work performed: Small-scope pruning
. Annual removals: Approximately 20
. Certified Arborist on staff: No
o Responsiveness: Good
. Complaints: None reported
. Timeliness and quality: work completed on time and as expected
Page 98 of 282
Village of Glendale Heights
Contact Attempted: Unable to leave message (mailbox full)
. Type of work performed: Tree trimming and removals
. Annual removals: Not specified
o Certified Arborist on staff: One arborist on retainer (to their knowledge)
. Responsiveness: Excellent
. Complaints: None reported
. Timeliness and quality: Work completed on time and as expected
. Additional notes: Reference stated the contractor operates safely
Village of Oswego
Dates Attempted | 2/3/2026
Contacted: 2/4/2026 - 8:Zl AM
. Type of work performed: Tree trimming
. Annual removals:0
. Certified Arborist on staff: Contractor stated they have arborists, but no number was provided
. Responsiveness:Excellent
. Complaints: No significant complaints noted
. Timeliness and quality: Work completed ahead of schedule
City of Wheaton
Contact: Jason Ackerlund
Dates Attemptedt 2/312026 - l:OO PM;2/4/2026
. Type of work performed: Tree pruning
. Annual removals:0
. Certified Arborist on staff: Yes; Jason Ackerlund is a Certified Arborist
. Responsiveness: Good
o Complaints: None reported
o Timeliness and quality: work completed on time and as expected
Page 99 of 282
Siebert Trees
Lake Villa, ll
Vendor not recommended
Page 100 of 282
NOTE: THIS FORM MUST BE NOTARIZID
RETURN WITH BID
VILLAGE OF HOFFMAN ESTATES
BID CERTIFICATE FOR]U
RE: Certification of bidder. compliance with the lllinois Criminal Code
Siebert & Son's Enterprise LLC d.b.a Siebert Trees
l/We hereby certify that. (name of bidding firm) by
bidding on this contract. no action has occurred thal would result in a violation of720 ILCS 5/33E. Public
Contracts of the Illinois Criminal Code.
Signed:
5-6-.t:
Name/Tirle: R an Siebert, CEO (please print)
p,up. 02102126
4n".1. Daniel R Johnson (Nolary Public)
Commission Expiry . #984830 January 04, 2028
silg. 02102126
dh
d
I -rdffi
tr t -:6
-1
(SEAL)
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF TTIIS FORM WITH
YOUR BID DOCUMENTS.
I
Page 101 of 282
hta
d6,'f
---'-k'PrC
h3bBrruanrxrrurdl
.-__llormnil
Page 102 of 282
SUBSTANCE ABUSE PREVENTION PROGRAM CERTIFICATE
RETI.]RN WITH BID
The undersigned. upon being first duly sworn. hereby certifies to the Village of Hoflman Estates that the
undersigned has in place a written Substance Abuse Prevention Program that meets or exceeds the
requirements of the Slate of lllinois P.A. 095-0635, or has a collective bargaining agreement in efTect
dealing with the subject matter of P.A. 095-0635. The Contractor and Subcontractors will file a copy ofthe
Substance Abuse Prevenlion Program, or collective bargaining agreement. with the Client prior to any work
being conducted on the projecl.
Siebert & Son's Enterprise LLC d.b.a Siebert Trees
(Narne of Contractor)
( I itle)
Subscribed and sworn to betbre me this 02 day o1 February ,2026.
My Commission exp iys..0110412028
--.<
(Notary Pu lic)
$deo,
Le.
r!
tr !li.-s.}l---
( SEAL)
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF THIS FOR}I WITH
YOUR BID DOCUMENTS.
l
Page 103 of 282
HOFFMAN ESTATES
DEPARIMENT oF PUaLIc W,oRxs
CONTRACT
THIS AGREEMENT, made and concluded tne p- day oi February (month, year) between the Village
of Hoffman Estates, acting by and through its Mayor and Board of Trustees, knolr,n as the party ofthe first pan.
and Siebert & Son's Enterprise LLC d.b.a Siebert Trees (name of firm), their executors,
administators. successors, or assigns, known as the party ofthe second part.
2. Witnesseth; That for and in consideration ofthe payments and agreements mentioned in the Bid/Proposal Documenls
hereto attached, to be made and performed by the party ofthe first part, and according to lhe terms expressed in the
Bond referring to these presents, the party of the second part agrees with said party of the first part at his/their own
proper cost and expense to do all $e work, fumish all materials and all labor necessary to complete the work in
accordance with lhe plans and specifications hereinafter described, and in full compliance widr all ofthe terms ofdris
agreement and the requirements of the Village Representative under it,
3. The party ofthe second part agrees to abide by all OSHA. IDOL, and MUTCD safety requirements and all laws and
statutes ofthe State oflllinois including but not limited to fte Prevailing Wage Act (ifapplicable). Prevailing rates of
wages are revised by the Illinois Department of Labor and are available on the Department's omcial website.
,1. And it is also understood and agreed that the Instructions to Bidders, General Conditions, Specifications, Scope of
Services, Site Maps, and Contract Proposal hereto attached are essential documents of this contract and are a part
hereof.
5. IN WITNESS WHEREOF, the said parties have executed these presents on the date aboye mentioned.
Attest: The Village of Hoffinan Estates
B)
Clerk Party ofole First Part
(Seal Below)
(lf q coryorqlion)
Siebert and Son's Enterprise LLC
Corporate Name
President, Party ofthe Second Part
([ a Co-Partnership)
A ttest: Ryan Siebert, CEO
Co-Partner
Robert Siebert, President
Secretarv Co-Paflner
Siebert Trees
Doing business under the firm name,
Party ofthe Second Part
(lf an individual)
Party ofthe Second Part
THIS CONTRACT FORM IS MANDATORY. PLEASE INCLUDE THREE SIGNED COPIES WITH
\.OUR BID DOCTIMENTS.
6
Page 104 of 282
2026-2027 TREE REMOVAL PROGRAM
PROPOSAL FOR]VI
The undersigned, having examined all documents related to this pmposal and having become familiar with
the extent. nature. and local conditions affecting the cost and perlormance or the proposed work, hereby
proposes to fumish all supervision, labor, equipment, and materials and to perform the work herein
described at the proposal prices as included in this document. It is understood that the Village reserves the
right to reject any and all proposals (including altemate proposals) and to waive any technicalities.
Name of Bid: Siebert & Son's Enterprise LLC
Company Name: Siebert Trees
Bidder Name (print): Ryan Siebert
Tirle: CEO
Business Address: 39411 N tL RT 83
Lake Villa, lL 60046
Email Address: rrsiebert@siebertelectric.com
Telephone 224-355-8122
Signature Date 02102126
Prospective bidders. nlease be aware:
This bid pertains to the comprehensive elimination of parkway trees, encompassing stump
grinding and tur/restoration. Take note ofthe timeline linked to the task and its ossociated
processes-
All proposed costs musl cover the hauling and disposal of tree debris to an approved
loc0lion.
The estimated tree quantities are provided to aid in bid calculations and comparisons,.
however, the actual quantities removed during this program nay differ.
The measurements provided in this proposal form are based on diameter at breast height
(DBH).
t3
Page 105 of 282
2026.2027 TREE REMOVAL PROGRAM
REFERENCES
BIDDER NOTE Lisl five (5) references where like-services have been performed in comparable scope.
Like-services would include other municipalities, park districts, courlty and state agencies.
large companies, etc. References are mandatory.
BUSINESS NAME: Village of Winnetka
ADDRESS: 1390 VMllow Road, Winnetka
CONTACT PERSON: Lori Markowski
PHONE NUMBER: 847-716-3556
APPROX. DATE: Current Contract
BUSINESS NAME: Village of Antioch
ADDRESS: Antioch, lL
CONTACT PERSON Sherry Hoban
PHONE NUMBER: 847-395-1881
APPROX. DATE:
BUSINESS NAME: Great Lakes Naval Housing
ADDRESS: 3012 Nilississippi St, Bldg 3212 C, Great Lakes lL 60088
CONTACT PERSON Jorge Ramirez
PHONE NUMBER: 224-944-7229
APPROX. DATE: 2025
BUSINESS NAME:
ADDRESS:
CONTACT PERSON
PHONE NUMBER:
APPROX. DATE:
BUSINESS NAME:
ADDRESS:
CONTACT PERSON
PHONE NUMBER:
APPROX. DATE:
t5
Page 106 of 282
2026 BID PRICING - Tree removal, stump grinding, debris disposal, and turf restoration.
REMOVAL ESTIMATED UNIT TOTAL
CATEGORY QUANTITY PRICE PRICE
Class A (6" to 12") l0 g 140.00 g 1400.00
Class B ( 12. l" to 18") 60
$ 400.00 g 24,000.00
Class C (l8.l" to 24") 150
g 550.00 g 82,500.00
Class D (24.1" to 30") Il0 g 54,000.00
s 1080.00
Class E (30.1 " to 36") 50
g 1584.00 g 79,200.00
Class F (36.l" PLUS) 20
g 1800.00 g 36,000 00
2026 BID TOTAL: ,100
g 277,100.00
2027 BID PRICING - Tree removal, stump grinding, debris disposal, and turf restoration.
REMOVAL ESTIMATED LJNIT TOTAL
CATECORY QUANTITY PRICE PRICE
Class A (6" to 12") t0 g 140.00 g 1400.00
Class B (l2.l"to l8'') 60
$ 400.00 s 24,000.00
Class C (l8.l" to 24") 150
g 550.00 g 82,500.00
Class D (24.1" to 30") ll0 g 54,000.00
91080.00
Class E (30.1" to 36") 50
9158a.00 g 79,200.00
Class F (36.l" PLUS) 20
91800.00 g 36,000.00
2027 BID TOTAL: 400 g 277,100.00
INFORMATION ON PROPOSAL FORMS IS MANDATORY. PLEASE INCLUDE THR.EE
COPIES WITH YOUR BID DOCUMENTS.
t.1
Page 107 of 282
Awarding contract to Siebert Trees (second lowest bid) is not recommended
+*+' Note- directly following the bid openin8 received a phone call from Abbott indicating Siebert
Trees did not calculate their bid pricing correctly.
Conclusion & Recommendation
Awarding contract to Siebert Trees is not recommended.
Key concerns include:
r The bidder's calculation ofthe bid totals was incorrect, resulting in a $129,600 discrepancy.
The vendor was notified of the discrepancy prior to the posting ofthe bid tab. The vendor stated
that the unit pricing included in the proposal was incorrect and indicated they would honor the
bid totals as submitted. (Submitted to village legal for ruling.)
o The bidder failed to provide the required five municipal references, submitting only three.
. The contract form was submitted without an authorized signature.
Page 108 of 282
2026 BID PRI('lNG - Tree removal. stump grinding. debris disposal. and turf restoration.
REMOVAL ESTMATED UNIT TOTAL
CATECORY QUANTITY PRICE PRICE
T
Class A (6" to 12") l0
5 140.00 g 1400.00
Class B ( 12.1" to 18") 60
g 400 00 g 2a,000 00
Class C (l8.l" to 2.1") t50 g 550 00 g 82.500 00
/ tt/ ( o Ra ec7
Class D (24.l" to 30") il0 l$,8oo
t 1080 00 $ 54,000.00 I
('lass E (10.I" to -16") 5(l
g 1584 00 g 79,200 00
Class F (36.1" PLUS) l0 g 36,000 00
9 1800 00
/iJaaAkef
2026 BID T0TAL: 400 g 277,100.00 & 3'l t,qoo, o"
2027 BID PRICINC - Tree removal. stump grinding, debris disposal. and turf restorotion.
REMOVAL ESTIMATED I.JNIT TOTAL
CATECORY QUANTITY PRICE PRICE
Class A (6" to 12") l0 g 140 00 g 1400 00
L
Class B (l2.l"to lE") 60
I
$ 400.00 s 2a.000 00
Class C ( lE.l" o 24") t50
g 550.00 $ 82,500.00
/.1/z o RRIaT
Class D (24.1" to 30") lr0 g 1080 00 $ 54,000.00
Class E (10. l" to 16") 50 g 79.200.00
5 158a 00
clsss F (35.1- PLLls) l0 g 36,000.00
91800.00
t tt/co teec-T
2027 BID TOTAL: {00 $ 277,100.00 3t l, ?oo. oo
INFORMATION ON PROPOSAL FORMS IS MANDATORY. PLEASN I:{CLI,IDE THREE
COPIf S WITH YOUR BID DOCUMENTS.
ll
Page 109 of 282
2026-2027 TREE REMOVAL PROGRAM
REFERENCES
BIDDER NOTE: List five (5) references where like-services have b€en performed in comparable scope.
Like-services would include othcr municipalities, park districts, county and state agencies,
large companies, etc. References are mandatory.
BUSINESS NAME: Village of Winnetka
ADDRESS: 1390 Wllow Road, Winnetka
CONTACT PERSON: Lori Markowski
PHONE NUMBER: 847-716-3556
APPROX. DATE: Current Contract
BUSINESS NAME: Village of Antioch
ADDRESS: Antioch, lL
CONTACT PERSON: Sherry Hoban
PHONE NUMBER: 847-395-1881
APPROX. DATE:
BUSINESS NAME: Great Lakes Naval Housing
ADDRESS: 3012 Mississippi St, Bldg 3212 C, creat Lakes lL 60088
CONTACT PERSON Jorge Ramirez
PHONE NUMBER: 224-944-7229
. APPROX. DATE: 2025
BUSINESS NAME:
ADDRESS:
CONTACT PERSON:
PHONE NUMBER:
- APPRox. DATE:
BUSINESS NAME:
ADDRESS:
CONTACT PERSON:
PHONE NUMBER:
APPROX. DATE:
l5
Page 110 of 282
HOFFMAN ESTATES
DEP,Trr\IENl- oF PUBLIC W,oRKs
CONTRACT
THIS AGREEMENT, made and conclude6 11'," 02 6u, o1 FebfUary (month, year) berween rhe Viltage
ofHoffman Estates, acting by and through its Mayor and Board ofTrustees, known as the party ofthe first part,
and' Siebert & Son's Enterprise LLC d.b.a Siebert Trees (name of firm), their executors,
adminisbators, successors, or assigns, known 8s the party of the second part.
2, Witnesse&: That for and in consideration ofthe payments and agreements mentioned in fte Bid/Proposal Documents
hereto attached, !o be made and performed by the parg ofthe first parl, and according to the terms expressed in the
Bond referring to these presents, the party of the second part agrees with said party ofthe first part at his/their own
proper cost and expense to do all the work, fumish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full complianc€ with all ofthe terms of ihis
agreement and the requirements ofthe village Representative under it
3. The prty ofthe second part agrEes to abide by all OSHA, IDOL, and MUTCD safety requirements and all laws and
statutes ofthe State oflllinois including but not limited to the Prevailing Wage Act (ifapplicable). Prevailing rates of
wages are revised by the Illinois Department of Labor and ar€ available on the Department's orficial website.
4. And it is also understood and a$eed that the Instructions to Bidders, General Conditions, Specific{tions, Scope of
Services, Site Maps, and Contmct Proposal hcreto attached are essential documents of this contract and are a part
hereof.
5. IN WITNESS WHEREOF, the said parties have executed these pres€nts on the dale above mentioned.
Attest: The Village of Hoffman Estates
By:
Clerk Party ofthe First Parr
(Seal Below)
(lf q corporation)
Siebert and Son's Enterprise LLC
Corporate Name
f4 t33tr)
hcsident, Party ofthe Second Part
(lf a Co-Patlnership)
Attest Ryan Siebert, CEO
Co-Partner
Robert Siebert, President
Secretary Co-Partner
Siebert Trees
Doing business under the firm name,
Party ofthe Second Part
($ an individual )
Party ofthe Second Part
THTS CONTRACT FORM TS MANDATORY. PLEASE INCLUDE THREE SIGNED COPIES WITH
YOUR BID DOCUMENTS.
6
Page 111 of 282
AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 5F
REQUEST: Approval of a Resolution authorizing an agreement for the brush
pick-up program (2026/2027/2028) to Lucas Landscaping and
Design, Lake Bluff, IL, in an amount not to exceed $100,000.
FROM: Joseph Nebel, Public Works Director
Kevin McGraw, Superintendent of Streets
ITEM TYPE: Resolution - Village Board
REQUEST SUMMARY
The Village conducts spring and fall branch and brush pickup programs each year,
utilizing a combination of in-house staff and contractual services to maintain service
levels while ensuring adequate staffing for routine operations and emergency response.
This request includes an initial one-year contract term with optional extensions for 2027
and 2028. Bids were received in February 2026, and Lucas Landscaping and Design is
the low responsible bidder (see attached bid tabulation). The firm previously provided
these services under the 2023–2025 contract, and staff has been satisfied with their
performance.
FINANCIAL IMPACT
There is $30,000 allocated in the 2026 General Fund Operating Budget for this
program, representing a $5,000 reduction from 2025. In 2025, the Village implemented
a new refuse contract that provides residents with a regular curbside option to dispose
of yard waste, which may ultimately reduce long-term demand for this program.
However, because the need for contractual assistance can vary based on factors such
as the volume of material residents place out for collection, staff recommends approval
of the full budgeted amount. Contractual assistance is billed on an hourly basis.
RECOMMENDATION
Approval of a Resolution authorizing an agreement for the brush pick-up program
(2026/2027/2028) to Lucas Landscaping and Design, Lake Bluff, IL, in an amount not to
exceed $100,000.
ATTACHMENTS
1. RESOLUTION 2026-2027-2028 Brush Pick Up
2. 2026 Brush pick up Back up docs
Page 1 of 1
Page 112 of 282
RESOLUTION NO. ____-2026
VILLAGE OF HOFFMAN ESTATES
APPROVAL OF A RESOLUTION AUTHORIZING AN AGREEMENT FOR THE
BRUSH PICK UP PROGRAM (2026/2027/2028) TO LUCAS LANDSCAPE AND DESIGN,
DEERFIELD, IL IN AN AMOUNT NOT TO EXCEED $100,000
WHEREAS, the Village of Hoffman Estates (“the Village”) is a home-rule municipality located in
Cook County, Illinois; and
WHEREAS, the Village Brush Pick Up Program; and
WHEREAS, the project was advertised for competitive bidding on January 27, 2026, with bids
publicly opened on February 10, 2026; and
WHEREAS, the Village has identified Lucas Landscaping and Design as the most responsible
vendor and able to best meet the needs of the Village; and
WHEREAS, the Corporate Authorities have determined that it is in the public interest for the
Village to approve a contract with Lucas Landscaping and Design for the 2026/2027/2028 Brush Pick Up
Program in an amount not to exceed $100,000.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village
of Hoffman Estates, as follows:
Section 1: RECITALS. The facts and statements contained in the preamble of this Resolution are
found to be true and correct and are hereby adopted as part of this Resolution.
Section 2: APPROVAL OF AGREEMENT. The President and Board of Trustees hereby approve
the selection of Lucas Landscaping and Design for the 2026/2027/2028 Brush Pick Up Program in an
amount not to exceed $100,000.
Section 3: AUTHORIZATION TO EXECUTE AGREEMENT. The President or Village
Manager is hereby authorized to execute the contract, and to execute any other documents in furtherance
of this Resolution in accordance with the Village Code and state and federal law.
Section 4: EFFECTIVE DATE. This Resolution will be in full force and effect from and after its
passage and approval as provided by law.
RESOLVED THIS ________ day of _________________, 2026
VOTE AYE NAY ABSENT ABSTAIN
Trustee Karen V. Mills _____ _____ _____ _____
Trustee Anna Newell _____ _____ _____ _____
Trustee Gary J. Pilafas _____ _____ _____ _____
Trustee Gary G. Stanton _____ _____ _____ _____
Trustee Karen Arnet _____ _____ _____ _____
Trustee Patrick Kinnane _____ _____ _____ _____
President William D. McLeod _____ _____ _____ _____
APPROVED THIS ______ DAY OF _______________, 2026
______________________________
Village President
ATTEST:
____________________________
Village Clerk
Page 113 of 282
VILLAGE OF HOFFMAN ESTATES Bid opening date: February'10,2026
DEPARTMENT OF PUBLIC WORKS
TABULATION OF BIDS Project coordinator: Nick Lackowski / Village Forester
Firm Trees R Us lnc Lucas Landscaping and Design
City: lngleside, ll Lake Bluff, ll
Bid Deposit $1,000 Bond $1,000 Check
2026 Season Unit Price Unit Price
Gra -
le loader Hourl rate 3 crew members $300.00 231 .50
Brush chipper - Hourly rate (3 crew members) $300.00 $231.50
Combined total: $600.00 $463.00
2027 Season
Grapple loader - Hourly rate (3 crew members) 325.00 $231.50
Brush chipper - Hourly rate (3 crew members) $325.00 $231.50
Combined total: $650.00 $463.00
2028 Season
Grapple loader - Hourly rate (3 crew members) 350.00 31.50
Brush chipper - Hourly rate (3 crew members) $350.00 $231.50
Gombined total: $700.00 $463.00
Combined Total Bid $1,9s0.00 $1,389.00
Page 114 of 282
Village of Hoffman Estates, lllinois
2026 Annual Operating Budget
Account lnformation
Account Number: 014043244507 Fund: General
AccountName: ProfessionalServices Department: Public Works
Division: Forestry
Account Historv
2022 Budget $ 259,500 2023 Budget $ 255,500 2024 Budget $ 1,1s6,000
2022 Aclual $ 219,893 2023 Actual $ 239,771 2024 Actual $ 48,927
7
2026 2025 2026
2025 2025 Percent
Projected Expenditures Dept Carry- Manager
Budget Estimate Change
Request Over Approved
Silver Maple/Siberian Elm Program 350,000 350,000 340, 340,000
Tree Trimming Program 175,000 175,000 175,000
TURF I\4OW I PROGRAM
A/B Sites ryOHE Facllit es, Srate Rot,t/s) 80,000 77,000 80,000 80,000
C/D Sites (ryalerlseyyer Srles. Cul.de-Sacy/s/, 40,000 36,000 40,000 40,000
Contract Brush/Branch Pickup 000 35,000 30,000 30,000
Weed Control and Fertilization 000 25,000 25,000 25,000
Stump Grinding Site Restorations 25,000 25,000 30,000 30,000
Pond Maintenance 20,000 15,000 15,000
Contractual Tree Removal 20,000 20,000 15,000 15,000
VH Friendship Tree Lighting Contract*
VH Friendship Tree Event Fireworks' t
20,000 20,000 -f
'1 1,000 1 1,000
Prepared by Nick Lackowski 1012812025
01 404324-4507 Approved by Joseph Nebel I
Page 115 of 282
2026 2025 2026
202s 2025 Percent
Projected Expenditures Dept Carry- Manager
Budget Estimate Change
Request Over Approved
Arena lrrigation Maint./Winterization' 4,000 4,O00
(' noved lrom 01 4 04325-4 62 8)
- +
Tub Grinder Rental 7 .200 7 ,200 10,000 10,000
Landscape Waste Tipping Fees l
5,000 3,000 3,000
Hornet Nest Removal in the ROW 2,500 2,000 2,500 2,500
viI age Hall Landscape Designer 500
f
TOTAL EXPENDITURES 785,200 752.200 800,500 800.500 1.9%
Prepared by Nick Lackowski 1012812025
01 404324-4507 Approved by Joseph Nebel 10
Page 116 of 282
Lucas Landscape and Design
Lake Bluff, ll
Vendor recommended
Page 117 of 282
NOTE: THIS FORM MUST BE NOTARIZED
RETURN WITH BID
VILLAGE OF HOFFMAN ESTATES
BID CERTIFICATE FORM
RE: Certification of bidder, compliance with the Illinois Criminal Code
I/We hereby certiry that, LUCAS LANDSCAPING AND DESIGN (name of bidding firm) by
bidding on this contract, no action has occurred that would result in a violation of720 I LCS 5/138. Public
Contracts of Illinois Criminal Code.
Signed:
Name/Titl L OMAS . PRESIDENT (please print)
Date
Attest: (Notary Public)
C lon 7-/4->z
Date 0z
OFFICIAL SEAL
LAURA BOI SVERT
OF ILLINOIS
NOTABY PUBLIC, STATE
LAK E CO UNTY
EXPIF 0? t1 9/2027
THIS T'ORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF THIS FORM WITH
YOUR BID DOCUMENTS.
4
Page 118 of 282
SUBSTANCE ABUSE PREVENTION PROGRAM CERTIFICATE
RETURN WITH BID
The undersigned, upon being first duly swom, hereby certifies to the Village of Hoffman Estates that the
undersigned has in place a written Substance Abuse Prevenlion Program that meets or exceeds lhe
requirements of the State of lllinois P.A. 095-0635, or has a collective bargaining agreemenl in effecl
dealing with the subject matt ofP.A. 095-0635. The Contractor and Subcontractors will file a copy ofthe
Substance Abuse Preventi ,orco bargaining agreement, with the Client prior to any work
being conducted on the
LUCAS THOMAS
(Name ofCo
PBESIDENT
(Title)
Subscribed and swom to before me th i" ?4 auy of
My Commission expires:
(Nota0 Public)
OFFICIAL SEAL
I-AURA BOISVERT
NOTARY PUBLIC . STATE OF ILLINOIS
COUNTY
0711912027
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF THIS FORM WITH
YOUR BID DOCUMENTS.
5
Page 119 of 282
HOFFMAN ESTATES
DEPAKTMENT oF PUBLIC WoRKs
(.ON'IR,\( ''I
1. THIS AGREEMENT. made and concluded theOTH davof FEBRUARY (month, year) between the village
of Hoflman Estates, acling by and through its Mayor and Board ofTrustees, known as the party ofthe first pan,
and LUCAS LANDSCAPING AND DESIGN (name of firm), their executors,
administrators, successors, or assigns, known as the party ofthe second part.
2. Witnesseth: That for and in consideration ofthe payments and agreements mentioned in the Bid/Proposal Documents
hereto attached, to be made and performed by the party ofthe first part, and according to the terms expressed in the
Bond referring to these presents, the party ofthe second part agrees with said party of the first part at his/their own
proper cpst and expense to do all the work, fumish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafler described, and in full compliance with all ofthe terms ofthis
agreement and the requirements ofthe Village Representative under it.
3. The party ofthe second part agrees to abide by all OSHA, IDOL. and MUTCD safety requirements and all laws and
statutes ofthe State oflllinois including but not limited to the Prevailing Wage Act (ifapplicable). Prevailing rates of
wages are revised by the lllinois Depanment of Labor and are available on the Department's official website.
4. And il is also understood and agreed thar the Instruclions to Bidders, General Conditions, Spccifications, Scope of
Services, Site Maps, and Contract Proposal hereto attached are essential documents of this contract and are a parl
hereof.
5. IN WITNESS WHEREOF, the said parties have executed these presents on the date above mentioned.
Attest: The Village of Hoffman Estates
By:
Clerk Partv ofthe First Part
(Seal Below)
(lfa corporation)
LUCAS LANDSCAPI DD SIG N
Corporate Name
LUCAS THOMAS
President, Party of ond Part
(lf a Co-Partnership)
Co-Panner
Co-Partner
Doing business under the firm name.
Party ofthe Second Part
(lf an individual)
Party ofthe Second Part
THIS CONTRACT FORM IS MANDATORY. PLEASE INCLUDE THREE SIGNED COPIES WITH
YOUR BID DOCUMENTS.
6
Page 120 of 282
2026 _ 2028 BRANCH/BRUSH PICK UP PROGRAM
PROPOSAL FORM
The undersigned, having examined all documents related to this proposal and having become familiar with
the exlent, nature, and local conditions affecting the cosl and performance or the proposed work. hereby
proposes to fumish all supervision, labor, equipment. and materials and to perlbrm the. work herein
described at the proposal prices as included in this document. It is understood that the Village reserves the
right to reject any and all proposals (including altemate proposals) and to waive any technicalities.
Name of Bid: 2026 _ 2028 CONTBACT BRANCH/BBUSH PICK UP PROGRAM
Company Name: LUCAS LANDSCAPING AND DESIGN
Bidder Name (print): LUCAS THOMAS
Title: PRESIDENT
Business Address: 13510 W ROCKLAND RD
LAKE BLUFF, IL 60044
Email Address: ce@lucaslandsca e n.com
Telephone 7 -442
Signature Date 02106126
I ilI
Prospecti ve bidders. please ware:
Contractors shall perform lhis operation using one of rwo methods, at the Village's discretion
o Loading branch and brush piles with a grapple or prentice-loader equipment and hauling
the mateial of-site by truck, or
o Chipping, removing, and hauling the material tsing a brush chipper
The sile prottided by the Yillage for disposal of material is 2305 Pembroke Avenue, Hoflinan
Estates, IL. 60169 (Public Works Center). Please note that this site location is subject to change.
Costs for disposal of malerials al an alternate location, other lhan lhat which is listed above, will
be borne by lhe contractor-
I -.1
Page 121 of 282
2026 _ 2028 BRANCH/BRUSH PICK UP PROGRAM
PROPOSAL FORM
PRIMARY BID
CONTRACTED BRANCH/BRI ] SH PICK UP PROGRAM - 2026 SEASON
** Includes contractor pick up, hauling, and disposal oftree debris at a legal disposal location as provided
by the Village. Debris may be lransported to the processing yard location in the form of branches. brush.
and chips, so long as loads are secured in a safe and secure manner to avoid tree debris loss. spilling, or
blowing of material from the equipment used for transport.
OPTION #I
2026 Cost per hour for grapple-style truck loader with operator, haul truck(s) and operato(s), and ground
man (thee employees total):
s 231.50 per hour
OPTION #2
2026 Cost per hour for brush chipper with haul lruck(s) and operator (s) (three employees rotal):
$ 231.50 per hour
CONTRA CTED BRAN C RUSH PICK TJP PROCRAM - 202 7 I] t) F: XTENSION
** Includes contractor performance ofidentical services as the primary bid for an additional season (2027)
OPTION#I
2027 Cost per hour for grapple-style truck loader with operator. haul truck(s) and operator(s). and ground
man (three employees lotal):
s 231.50 per hour
OPIION #2
2027 Cost per hour for brush chipper with haul truck(s) and operator (s) (three employees total):
S 231.50 per hour
[THE FORM FOR THE 2028 BID EXTENSION IS ON THE FOLLOWING PAGEI
t4
Page 122 of 282
CONTRACTED BRA USH PICK UP PROGRAM _ 2028 BID ON
** Includes conlractor performance ofidentical services as the primary bid for an additional season (2028).
oPtIoN #1
2028 Cost per hour for grapple-style truck loader with operator. haul truck(s) and operator(s), and ground
man (three employees tolal):
$ 231.50 per hour
oPtIoN #2
2028 Cost per hour for brush chipper with haul truck(s) and operator (s) (three employees total):
$ 231 .50 per hour
PLEASE INCLUDE THRXf, COPIES OF THE COMPLETE PROPOSAL FORM WITH YOUR
BID DOCUMENTS.
l5
Page 123 of 282
2026 _ 2028 BRANCH/BRUSH PICK UP PROCRAM
REFERENCES
BIDDER NOTE: List five (5) references where like-services have been performed in comparable scope.
Like-services would include other municipalities, park districts, county and state agencies,
large companies, etc. References are mandatory.
BUSINESS NAME: Villaqe ol Hoffman E states Brush removal
ADDRESS: '1900 Hassell Rd Hoffman Estates. lL 60169
CONTACT PERSON Nick Lackowski
PHONE NUMBER: (8471772-5412
APPROX. DATE: 20?0-2025
Tree removal, pruning, stump grinding,
BUSINESS NAME: Village of Glenview emergency clean up with grapple truck
ADDRESS: 2500 E. Lake Ave., Glenview lL 60026
CONTACT PERSON: Dewayne Balcom
PHONE NUMBER: (847) 904-4361
APPROX. DATE: 201 8-current
Tree removal, pruning, stump grinding,
BUSINESS NAME: City of Highland Park emergency clean up with qrapple truck
ADDRESS: 1150 Half Day Fld., Highland Park, lL 60035
CONTACT PERSON Ben Miller
PHONE NUMBER: 847-926-1179
APPROX. DATE: 2014-current
BUSINESS NAME: Glenview Park District Tree removal, pruning, stump grinding
ADDRESS: 1930 Prairie Street Glenview lL 60025
CONTACT PERSON: Ken Wexler
PHONE NUMBER: 224-521-2264
APPROX. DATE: 2015- current
BUSINESS NAME: Village of Lake Blufl Tree removal, pruning, stump grinding
ADDRESS: 40 E. Center Avenue, Lake Bluff, lllinois 60044
CONTACT PERSON: Jake Terlap
PHONE NUMBER: 847 735 2310
APPROX. DATE: 2021-current
t6
Page 124 of 282
Awarding of contract to Lucas Landscape and design:
Conclusion & Recommendation
Awarding the contract to Lucas Landscape and Design is recommended based on their demonstrated
past performance and their status as the lowest responsible bidder.
Page 125 of 282
Trees "R" Us
::
lngleside, !l
I
Vendor not recommended
Page 126 of 282
Awarding of contract to Trees "R" us not recommended:
Conclusion & Recommendation
Awarding the contract to Trees "R" Us is not recommended. While the company is known to the Village
and has performed similar services at a satisfactory level in the past, they were not the lowest
responsible bidder.
Page 127 of 282
NOTE: THIS FORIU MUST Bf, NOTARIZED
RETURN WITH BII)
VILLAGE OF IIOFFMAN ESTATES
BID CERTIFICATE FORM
RE: Certification of bidder, compliance with the Illinois Criminal Code
I/We hereby certily lhat, Ds (name of bidding firm) by
bidding on this contract, no action has occurred that would result in a violation of720 ILCS 5/338, Public
Contracts of the Illinois Criminal Code.
Signed:
Name/Title: ?resi,&n* (please print)
Date: zlqlLb
Attest , t'wrt,- h/*-- (Notary Public)
Commission Expiry: L1ILAI2A
Date:
oFfrctAt sEAt
IATBS L I Afl: AT
ldx, Pdli, $i. o({t roat
Cofl {..tao.l0t'l
ft Cilrb|bti EICn lcr.riar tl 2a2l
(SEAL)
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF THIS FORM WITH
YOUR BID DOCUMENTS.
4
Page 128 of 282
SUBSTANCE ABUSE PREVENTION PROGRAM CERTIFICATE
RETURN WITH BID
The undersigned, upon being first duly swom, hereby certifies lo lhe Village of HofAnan Estates thal the
undersigned has in place a written Substance Abuse Prevention Program that meets or exceeds the
requirements of the State of Illinois P.A. 095-0635, or has a collective bargaining ageement in effect
dealing with the subject matter of P.A. 095-0635. The Contractor and Subcontractors will file a copy ofthe
Substance Abuse Prevention Program, or collective bargaining agreement, with the Client prior to any work
being conducted on the project.
\"..--t Q" t) b Inc-
(Name ofContractor)
(Title)
Subscribed and swom to before me this tfr day of fthnnrl , 2026.
My Commission e xpires, LTllSleg
(Notary Public)
ofFtctAt ltrAt
laMA r I lclrnrax
LoL', Public, Statt o( i it
Cowrbthll fao. t00O.tgl
l,,Cc rirsSo EItt r llclrnt rtl.m2l
(SEAL)
THIS FORM IS MANDATORY. PLEASE INCLUDE THREE COPIES OF THIS FORM WITH
YOUR BID DOCUMENTS.
5
Page 129 of 282
HOFFMAN ESTAIES
DEmKTMENT oF PUBUC ll(/oRKs
CONTRACT
I THIS AGREEMENT. made and concluded th . Lfha"v or Q bx',rar.t t,non,r. year) between the Village
ofHofAna[ Estates, by and through its M-uy* *d-Bo*d1-f r*J"cr,ffi*n u. rh" party ofthe hrst part,
I'
and (name of hrm), their executors,
administrators, successors, or assigns, known as the party ofthe second part.
2. Witnesseth: That for and in consideration ofthe payments and agreemerts mentioned in the Bid,?roposal Documents
hereto attached, to be made and performed by the party ofthe first part, and according to the terms expressed in the
Bond referriug to these presents, the party of the second part agrees with said party of the filst part at his/their own
proper cost and expense to do all the work, fumish all materials and all labor nscessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full compliance with all ofthe terms ofthis
agreement and the requirements ofthe Village Representative under it.
3. The party ofthe second part agrees to abide by all OSHA, IDOL, and MUTCD safety requiremens and all laws and
statutes ofthe State oflllioois including but trot limit€d to the Pr€vailing Wage Act (ifapplicable). Prevailing rates of
wages are revised by the lltinois Department of Labor and arc available on the Department's official website.
4. And it is also undelstood and agreed that the lns[uctions to Bidden, General Conditions, Specifications, Scope of
Services, Site Maps, and Contract Proposal hereto attached are essential documents of this conkact and are a part
hereof.
5. IN WTINESS WHEREOF, the said parties have executed these presenls on the date above mentioned.
Attest: The Village of Hoffinan Estates
By:
Clerk Party ofthe First Pan
(Seal Below)
(I[ a
tJs c
N
Party of the Second Pan
(lf a Co-Parnership)
Attest
t Co-Partner
Secretary Co-Partner
Doing business under the firm name,
Party ofthe Second Part
(If an individual)
Party of the Second Part
TIIIS CONTRACT FORM IS MAN'DATORY. PLEASE INCLUDE THREE SIGNED COPIES WITH
YOUR BID DOCUMENTS.
6
Page 130 of 282
2026 _ 2028 BRANCH/BRUSH PICK UP PROGRAM
PROPOSALFORM
The undersigned, having examined all documenls related to this proposal and having become familiar with
the extent, nature, and local conditions affecting the cost and performance or the proposed work, hereby
proposes to fumish all supervision, labor, equipment, and materials and to perform the work herein
described at the proposal prices as included in this document. It is understood that the Village reserves the
right to reject any and all proposals (including altemate proposals) and to waive any technicalities.
Name of Bid: Lo1-G'?-oZ P;ctto otrafi
l.
Company Name: \ a<-L, L O: Ln c-
Bidder Name (print) _\c t
Title: Dcesdenf
Business Address: L1 \i
IL UooLt I
Email Address: N,c-V- @.trc-< r(Js.i <-. c6rY)
Telephone 8qr- 1rc-qa-q
Signature Date 2 L
Prospective bidders, plggl9-Ue_tElg:
. Contraclors shall pedorm this operation using one of two methods, at the Village's discretion:
o Loading branch and brush piles with a grapple or prentice-loader equipment and hauling
the material off-site by truck, or
o Chrpping, removing, and hauling the mateial using a brush chipper.
c The site provided by the Village for disposal of material is 2305 Pembroke Avenue, Hoflman
Estotes, IL. 60169 (Public Works Center)- Please note that this site location is subject to change.
o Costs for disposal of mateials at an alleraate location, other than that which is listed above, will
be borae by the contractor.
IJ
Page 131 of 282
2026 _ 2OZ8 BRANCH/BRUSH PICK UP PROGRAM
PROPOSALFORM
PRIMARY BID
CONTRACTED BRAN CH/BRUSH PI CK UP PR RAM _ 2026 SEASON
*t lncludes contractor pick up, hauling, and disposal oftree debris at a legal disposal location as provided
by the Village. Debris may be transported to the processing yard location in the form of branches, brush,
and chips, so long as loads are secured in a safe and secur€ manner to avoid tree debris loss, spilling, or
blowing of material fiom the equipment used for transport.
oPTtoN #l
2026 Cost per hour for grapple-style truck loader with operator. haul tmck(s) and operato(s), and ground
man (three employees total):
$ 3oo.oo per hour
OPTION #2
2026 Cost per hour for brush chipper with haul truck(s) and operator (s) (three employees total):
s 300.oo per hour
CONTRACTED BRAN CH/BRUSH PICK UP PROGRAM _ 2027 BID EX SION
rr lncludes contractor performance ofidentical services as the primary bid for an additional season (2027).
oPTloN #l
2027 Cost per hour for grapple-style truck loader with operator, haul truck(s) and operato(s), and ground
man (three employees total):
$ 3Zs. oo per hour
OPTION #2
2027 Cost per hour for brush chipper wirh haul truck(s) and operator (s) (three employees total):
s 3?-€. oo per hour
ITHE FORM FOR THE 2028 BID EXTENSION IS ON THE FOLLOWING PAGEI
t4
Page 132 of 282
CONTRACTED BRANCH/BR USH PI CK UPP R RAM _ 2028 BID EXTENSION
+* lncludes contractor performance of identical services as the primary bid for an additional season (2028).
OPTION #I
2028 Cost per hour for grapple-style truck loader with operator, haul truck(s) and operato(s), and ground
man (three employees total):
r 3SO.oo per hour
OPTION #2
2028 Cost per hour for brush chipper with haul fiuck(s) and operator (s) (thrce employees total):
s 3so' oo per hour
PLEASE INCLUDE THREE COPIES OF THE COMPLETE PROPOSAL FORM WITH YOUR
BID DOCUMENTS.
l5
Page 133 of 282
2026 _ 2028 BRANCH,tsRUSH PICK UP PROGRAM
REFERENCES
BIDDER NOTE List five (5) references where liks-services have been performed in comparable scope.
Like-services would include other municipalities, park districts, county and state agencies,
large companies, etc. References are mandatory,
BUSINESS NAME:
C-r\ o€ 3+ Q-\nO<le:
ADDRESS: Z€.a.:+ l.\oin Sl C.frc.r\e: I
CONTACT PERSON A\
PHONE NUMBER: b3(>-3-11-ut1
APPROX. DATE: LoLt -zozlo
BUSINESS NAME: '<- O( *rea.rn"-o-d
ADDRESS; 6bt 1 +€. d Atveo-vn.rsod trL Gotol
CONTACT PERSON: Mi!(s (unceuricz
PHONE NUMBER: G3o -136 -38so
APPROX. DATE: Zoztl - 'L6aq
BUSINESS NAME: U' o€ oiltc-
ADDRESS: ooa l 5{- ,\\ta IL botqo
CONTACT PERSON 6ofl rv1
PHONENUMBER: Vio 'qZO- btr|Z
APPROX. DATE: Z0\1-lo'Lt
BUSINESS NAME: <- I txstricl
ADDRESS: o \ c-W 0l s
CONTACT PERSON: l'\or\. n UcAguh.^.rnrtrl
PHONE NUMBER: tvzo-LZl' l'qL3
APPROX. DATE: ldLO- LoLl
BUSINESS NAME: 5+ 6 ic-t
ADDRESS: l-'l1 s- \ea-^ ar :,v Chrw\er lL bol1l
CONTACT PERSON ilc,.rir UJi\rncs
PHONENUMBER: G3o-s Bq-3qqu
APPROX. DATE: 2orq
l6
Page 134 of 282
?, aa ,,
/naea ?/o ?ou, COMPLETE TREE SERVICE
RESIDENTIAL & COMMERCIAL
Current Contracts
Village of Streamwood
565 S Bartlett Rd
Streamwood, lL 60107
Phone: 630-736-3863
Mike Kuncewicz - Forestry
Email: mkuncewicz@streamwood.org
2016-2026 T.ee removals, trimming and brush pick up
For€st Prese e Dbtrict of Cook County
69 W Washington
Chicago, lL 60602
Phone: 708-906-0319
Troy Showerman, Forestry
Emait: Troy.Showerman@cookcountyit.gov
2022ltee Removals - Poplar Creek
2023 Trce Removals - North Branch
2024-2026- Misc Contracts (Under 930,000 from Tree Vendor Pool)
Heathe. Ridge Umbrella Associates
5864 Manchester Dr
Gurnee, lL 6003'1
Phone: 847-710-2378
Brad Banwart, Landscape Dept
Email: uvnocf791 8(Osbcolobal. net
?0'l 5-2029 Plant Management Contract
Cook County Department of Transpodation
'l 18 N Clark St
Chicago, lL 60602
Phone: 708-389-4232
Dilip Patel
Email: dilip. patel@cookcountyil. gov
2022-2027 lrce & Stump Removals
Community Unit School District 300
2550 Harnish Dr
Algonquin, lL 60102
Phone: 847-532€706
Paul Wloff - Supervisor of B&G
Email: Paul.wiloff@d300.oro
2021 -2023 T ree Maintenance Contract
2025 f tee Maintenaoce Contract
27881 W. Sullivan Lake Road . lngteside, lL 60041
Phone: 847-9'13-9069 . Fax: U7487-3T53. www.treesrusinc.com
Page 135 of 282
O aa ,,
/Qeo R ?/o 1oo, COMPLETE TREE SERVICE
RESIDENTIAL & COMMERCIAL
Wayne Township Road District
4N230 Ktein Rd
West Chicago, lL 60185
Phone:630-231-4923
Contact: Martin McManamon
City of St Charles
2 East Main St
St Chartes, lL 60174
Phone: 630-377-4420
Contact: AJ Reineking
2021-2026
27881 W. Sullivan Lake Road. tngteside, tL 60041
Phone: 847-913-9069 . Fax: B4l487 -3753. www.treesrusinc.com
Page 136 of 282
GRtrAtrdrrEn cr1v. GREAT AMERICAN INSURANCE COMPANY
oHto
BID BOND
Any slnguler rs{o.onco to Cont.actor, Surrty, Owner or other party lhall be consideled plural whsrs epplicrble.
CONTRACTOR: SURETY:
(Neme, legal stalus and address) (Name, legal stdtus and Nincipal pla@ of businsss)
Us, Inc. 6!eat American Insurance company
27881 w sullivan Lake Rd. 301 g. 4Eh Street
Inglesidc. IL 60041 Ci.ncinnaEi, OA 45202
OWIIER:
(Name, legal status and address)
village of lloffman EsEates
210 5 Pembloke Ave
Hoffman EaEaces, IL 60159
BOND AMOUNT: $ r. ooo
PROJECT:
(Name, location or addrcss, and Prcjed numbea il any)
Bianch/BruBh Pick up
The Contractor and Surety are bound to the Owner in the amount set lorth above, for the payment of which the Contraclor
and Surety bind themselves, their heirs, executors, administrators, suc@ssors and assigns, jointly and sgverally, as
provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within lhe time
specified in the birJ documents, or within such tim€ period as may be agr€ed to by the Owner and Contrador, and the
Contraclor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or
bonds as may be specifed in the bidding or Conlracl Docr.rments, with a Surety admitted in the jurisdiclion of th€ Pro,ect
and otherwise acceptable to the Owner, lor the faithful perlormance of such Coniracl and for the prompt payment of labor
and material furnished in the prosecutlon thereof; or (2) pays to the Owner the ditference, not to exceed the amount of this
Bond, between the amount specified an said bid and such larger amount for which the Owner may in good faith contract wth
another party to perform the vrcrk covered by said bid, then this obligation shall be null and voad. otherwise to remain in full
force and effect. The Surety heGby waives any notjce of an agreement betw€en the Owner and Contraclor to extend the
time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty
(60) days in the aggregate beyond the time for acceptance of bids specifed in the bid doclments, and the Owner and
Contraclor shall obtain the Surety's consenl lor an extension beyond sixty (60) days.
lf this Bond is issued in conneation with a subcontraclor's bid to a Contractor, the term Contraclor in this Bond shall be
deemed to be Subconlraclor and the term Owner shall be deamed to be Contraclor.
Wren this Bond has been fumished to comply with a statutory or other legal Equirement in the location of the Proiect, any
provision in this Bond conflicting with sail statutory or legal requiEment shall be deemed debted heGtrom and povisions
conforming to such slatutory or other legal requirements shall be deemed incorporated herein. W}len so fumished, the
intent is that this Bond shall be construed as a statutory bond and not as e common law bond.
Signed and 5ss1e616;s sth El day of February E , 2026 .
Trcea iRi Us, Inc.
(Sea,
ss)
r<.st$.4 il+
(Tfih)
GREAT A RIC N CE COMPANY
(Sr/ety) (se8,
Edwin Ols
The Company orecuting thia bond vouchoa th3t thia docurDsnt conformr to aoerican lnititute oI Architect3 oocument A3to - 2olo Etritioo
Page 137 of 282
ACKNOWLEGEMENT OF ATTORNEY{N.FACT FOR SURETY
STATE OF ILLINOIS
COUNTY OF WLL
l, Ashley M Cerny, Notary Public in the State of lllinois, do hereby certify that
Edwin Olszta, Attorney-in-Fact, of Great American lnsurance Company, an Ohio
Corporation, who is personally known to me to be the same person whose name is
subscribed to the foregoing instrument, appeared before me this day in person, and
acknowledged that he signed, sealed, and delivered said instrument, for and on behalf
of the Great American lnsurance Company, an Ohio Corporation, for the uses and
purposes therein set forth.
Given under my hand and notarial seal in this sth day of February ,2026
Notary Public ofFtct t SElt
ASlitE Y M c€RflY
State IL County arill lbrRtc.Seoaltl.
C0bltrbI.At
Orb!., A. 2Ql
My Commission Exp i,"" V)l2lho
f7-
(Notarial Seal)
Page 138 of 282
GREAT AMERICAN INSURANCE COMPANY
Adminialrative Of'licer 3Ot E 4TH STREET o CINCINNATI, OHIO /(ia)2 . 5 t 3-36O-5q)O t FAX 513-7X-27&
The number of porsons suthotized by ONE
this power ol attom6y is not mo'' than Nq.e 22351
powER oF ATToRt{Ey
KNOW ALL MEN 6Y THESE PRESET{TS: ThAt IhE GREAT AMERICAN INSI,RANCE COMPANY A CO'POTAIiON OTgANiZEd ANd
exlsting uodgr and by vinuo ot tho laws of the Slate of Ohio, doe3 h€rgby nominato, constltuts and appoint tho t orBon o. psEona nam6d
beloq each indivldudy l, moat than ona i! nam€d, its trus 8nd lrwful Eltoanoy.in-laEi, ior it Ird in it! n mo, dace 6rld 3tsad to erecuto
on bohal, o, ths BCd Company, as sulrty, rny .nd dl bon&, undsrtddngs and cont -E o, surltFhh, o. othrr wdttan obligatlons in ths
nalqrg itErrol; providod fhlf thg l&Dility ol thg $i, Co.rpsny on lny suctr bo{id, undo.taking or clntsaot ot ltrra€tylhip orscutod undo. this
authorily shall not ercaod th6 limit staled b6low.
Nam€ Addrlss Unit of Powor
EDWN OLSZTA FRANKFORT, ILLINOIS 6100.m0.000
It ls agrsod thal the povr€r and authority herEby giv€n to th6 Anorney-iF,Fact cannol be modified or l€vokgd unloss prior wrtttsn
peEonal notice ot such intoit has brrn giwn lo lhg Commissioner - Dopa,tm€it of Highways ol lhs Commonwsalth ol Ksntucky at l6ast
thirty (30) days prior to ths moditication or rDvocation.
This Power of Attomgy rlokes all prwlou3 powsrs issued on beharf of th€ attotnsy(s)-in-lac't nahed abovo.
lN UTNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY hae caussd thes€ prBsonts to bs ligned and att6ai€d by
its appropriato otfcer6 and its corporato aeal hrrEunto atfixed this 14TH day ol MAY . 2025
Attosl GREAT AMEBICAN INSURANCE COMPANY
z$c (
JOHN K. WEBSTEB (877 -377 -24051
STATE OF OHIO, COUNTY OF HAMILTON - ss:
On thls 14TH dayol MAY ,
2025 , betore m6 personaily sppeared JoHN K. WEBSTER, to
ms known, b6ing duly swom, d6po!a8 and says thal he Baidss in Cincinnati, Ohio, lhat he is a Divisional Sonlor Vico Ptosldont ot ths Bond
Division of Great Am€rican lnsurance Compsny, the Company doscribed in and which ex€cuted the above instrumenq that ho knows tho
seal ol the said Comp3n$ that th6 aeal attixed to th6 sak in6t ument is such corporate ssali that it was so afflxed by authority ol his otlico
und6r lhe By-Laws of said Company, and thal he signed his name thgroto by like authority.
rdli
t@;
t{rslr{ A trnlT
lht ry hblk
tt.ta ot (,llo
*-A4**
Ay Coiri. Erplrtt
lty ll, r{lm
Thia Pow€r of Attomey is grant€d by authority of ths tollowiru r€solulocs sdoptsd by the Board ot Orsctora ot Gl€at Amorican
lnsurance Company by un€nimou! Mitlo.r cofigetrt dat€d June 9, 2008.
RESOLyFA 7l,at ttte Divisrbml ftBs,derl, E46 ssr€.a, D'vrgbrral Senrio. fr€€ Pcsirgrrts, Oivisi.rld VEt PBsile,!,ts 8rd Orv,birrar,/4ssbrrnt
tlc€ Presr'dents, or any ona of then, bo ahd Ereby E aulhotizd, hgm tinE to ti 6, to apqint one q mo@ Atloneys-in-Fact to eteute oh
behail ol tha Company, as surcty, any and all bonds, uhdeft"kings ahd co,tracts of svreO.sh ip, o. other wdttefi obligat'o,ns in the natuF- tlBtdol;
to pescdbe lheh rdsp'ctiva du es and the 'FJspediw limib of thei autho,ily; and to revoke any such ap@iatnDnt at any time.
RESOLVEO FURTHER: Tlt5,t a Compary wl aid the slg,lsiurc of anyol th or86ald offic,,s a1d any S6reW or Aasistant s€c,!E/.},
ot the Com@ny mdy be atfixed by ldcsi/ll, e to dny @wer ol attomey or ceftific,ats ot dlt q givat tgt ttl8 ax*ution ot eny bnd. uruMaking,
contact ol su.aq,s/,ip, ot othar wittan abligalion in lhe naturc thoroof, such signatue aN s@l when * us€d being hereby adopted by the
Company as lhe o@ihal sigaeturc ol such olficot ard tt?€ o@inal s€€l of lhe Cnmpany, to be valid and binding uqn the Compatry wfth ttr,e safie
force and al& 6 though mdn@lly afflxd.
CEFTIFICATI()I{
l, STEPHEN C. BERAIiA, Assistant S€crslary o[ Gisat American lnsuranca Company, do hereby co.tify that the fo.ogoing Power
ol Attom€y and the Rqsolutiong ot th6 Board of Dir6ctors of Juns 9, 20OB have not b€on rsvokgd and alo now in ,ull lorce and etfect.
this 5th 2026
L c 3__
Sagnod and sealod day ol February
sr190r(10/24)
Page 139 of 282
AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 5G
REQUEST: Approval of a Resolution authorizing the purchase of water meters
from Ferguson Waterworks, West Chicago, IL, in the amount not to
exceed $60,000.
FROM: Ryan Christensen, Water & Sewer Superintendent
Joseph Nebel, Public Works Director
ITEM TYPE: Resolution - Village Board
REQUEST SUMMARY
The Village installs Neptune manufactured water meters in all homes and businesses.
Along with Neptune meter interface units (MIUs), these devices function with the
Neptune 360 software service to conduct meter reads and collect other account
information. The previous supplier of the Neptune meters was Water Resources. Water
Resources was recently acquired by Ferguson Waterworks. Ferguson Waterworks is
the sole supplier of Neptune water meters in the region. Historically, pricing provided by
Ferguson Waterworks is valid for the entire year. However, due to recent market and
supply chain volatility, unit pricing may occasionally be updated throughout the year. A
chart detailing the current pricing is attached.
Requested funding will primarily be used for the following:
1. Purchase and maintenance of residential water meters installed in newly
constructed homes, an estimated cost of $20,000 in 2026.
2. Purchase and maintenance of commercial water meters including new
construction, replacement of existing meters, and repair parts. Due to the larger
size of these meters, typically 2” to 4” but occasionally larger, replacement and
maintenance is often more expensive than residential meters. The estimated
cost for commercial meters in 2026 is $40,000.
FINANCIAL IMPACT
There is $60,000 in the 2026 Water Fund allocated for water meter purchases. Due to
potential mid-year increases in unit pricing, staff recommends approving the full
budgeted amount to accommodate this uncertainty. The cost of purchasing water
meters, residential and commercial, is fully reimbursed to the Village through the
permitting process.
Page 1 of 2
Page 140 of 282
RECOMMENDATION
Approval of a Resolution authorizing the purchase of water meters from Ferguson
Waterworks, West Chicago, IL, in the amount not to exceed $60,000.
ATTACHMENTS
1. RESOLUTION PURCHASE Water Meter Purchase 2.19.26
2. 2026 Proposed Budget -METERS
3. Hoffman Estates 2026 Q1 Meter Pricing
Page 2 of 2
Page 141 of 282
RESOLUTION NO. _____- 2026
VILLAGE OF HOFFMAN ESTATES
APPROVAL OF A RESOLUTION AUTHORIZING THE PURCHASE
OF WATER METERS FROM FERGUSON WATERWORKS, WEST CHICAGO, IL
IN THE AMOUNT NOT TO EXCEED $60,000
WHEREAS, the Village of Hoffman Estates (“the Village”) is a home-rule municipality located in
Cook County, Illinois; and
WHEREAS, the Village requires the purchase of water meters to support new development and
repair and replacement of existing water meters and meter appurtenances; and
WHEREAS, the Ferguson Waterworks is the only supplier of the Neptune Water Meters that have
been standardized throughout the Village.
WHEREAS, Village staff has determined that sole source pricing is most advantageous to the
Village; and
WHEREAS, the Corporate Authorities have determined that it is in the public interest for the
Village to approve the purchase of water meters from Ferguson Waterworks, West Chicago, IL, in the
amount not to exceed $60,000.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village
of Hoffman Estates, Cook County, Illinois as follows:
Section 1: RECITALS. The facts and statements contained in the preamble of this Resolution are
found to be true and correct ad are hereby adopted as part of this Resolution.
Section 2: APPROVAL OF PURCHASE. The President and Board of Trustees hereby approve
the purchase of water meters from Ferguson Waterworks, West Chicago, IL, in the amount not to exceed
$60,000.
Section 3: AUTHORIZATION TO EXECUTE PURCHASE DOCUMENTS. The President or
Village Manager is hereby authorized to execute all documents and agreements necessary to complete the
purchase approved in Section 2 of this Resolution.
Section 4: CHANGE ORDERS. The Village Manager is authorized to execute any change orders
on this item not-to-exceed $10,000.
Section 5: EFFECTIVE DATE. This Resolution will be in full force and effect from and after its
passage and approval as provided by law.
RESOLVED THIS _______ day of _________________, 2026
VOTE AYE NAY ABSENT ABSTAIN
Trustee Karen V. Mills _____ _____ _____ _____
Trustee Anna Newell _____ _____ _____ _____
Trustee Gary J. Pilafas _____ _____ _____ _____
Trustee Gary G. Stanton _____ _____ _____ _____
Trustee Karen Arnet _____ _____ _____ _____
Trustee Patrick Kinnane _____ _____ _____ _____
President William D. McLeod _____ _____ _____ _____
APPROVED THIS ______ DAY OF _______________, 2026
Village President
ATTEST:
Page 142 of 282
Village Clerk
Page 143 of 282
Village of Hoffman Estates, Illinois
2026 Annual Operating Budget
Account Information
Account Number: 40406723-4420 Fund: Water & Sewer
Account Name: Meters Department: Public Works
Division: Water
Account History
2022 Budget $ 18,500 2023 Budget $ 13,000 2024 Budget $ 12,000
2022 Actual $ (116,692) 2023 Actual $ 154,194 2024 Actual $ 906
2026 2025 2026
2025 2025 Percent
Projected Expenditures Dept Carry- Manager
Budget Estimate Change
Request Over Approved
New and Replacement Meters - - 60,000 - 60,000
(moved from 40406725-4610)
Meter Maintenance and Supplies 5,000 2,000 3,000 - 3,000
Commercial Meter Maintenance 1,500 - 1,500 - 1,500
Hydrant Meter Maintenance 1,500 1,500 1,500 - 1,500
Accuracy Testing 1,000 500 1,000 - 1,000
TOTAL EXPENDITURES 9,000 4,000 67,000 - 67,000 644.4%
Prepared by Ryan Christensen 10/27/2025
40406723-4420 Approved by Joseph Nebel 10
Page 144 of 282
Village of Hoffman Estates
2026 Q1 Pricing
Meters
5/8"x3/4” S.L. Mach 10 Gallons Meter (pit set only) $231.53
¾” S.L. Mach 10 Gallons Meter (pit set only) $249.38
1” Mach 10 Gallons Meter (pit set only) $322.88
1 ½” Mach 10 Gallons Meter (pit set only) $846.83
2” Mach 10 Gallons Meter (pit set only) $998.03
3” x 17” Mach 10 Meter Gallons (Pit Set) $3,291.75
3” x 12” Mach10 Meter Gallons (Pit Set) $3,291.75
4” x 20” Mach 10 Meter Gallons (Pit Set) $4,278.75
6” x 24” Mach 10 Meter Gallons (Pit Set) $7,129.50
8” x 20” Mach 10 Meter Gallons (Pit Set) $10,599.75
10” x 26” Mach 10 Meter Gallons (Pit Set) $13,245.75
12” x 19.7” Mach 10 Meter Gallons (Pit Set) $15,382.50
Accessories
¾” Connections (per pair) (includes gasket) (Lead Free) $45.68
1” Connections (per pair) (includes gasket) (Lead Free) $60.38
1 ½” Brass flange kit (Lead Free) $215.25
2” Brass flange kit (Lead Free) $220.50
3” Flange kit (Cast Iron) $435.75
4” Flange kit (Cast Iron) $504.00
2” Bronze Strainer $638.40
3” Bronze Strainer $1,039.50
4” Bronze Strainer $1,816.50
Rolls of Meter Wire (3con.22gauge) (1000Ft/Roll) $210.00
R900 RF MIU’s (V4-wall version) $137.81
R900 RF MIU’s (V4-pit version) $174.50
Page 145 of 282
Office of the Mayor
PROCLAMATION
WHEREAS, the Congress, by Public Law 99 - 483, has designated the month of March 1987 as ``National
Developmental Disabilities Awareness Month'' and authorized and requested the President to issue a proclamation in
observance of this event; and
WHEREAS, National Developmental Disabilities Awareness Month is a time to raise awareness about the inclusion
of people with developmental disabilities in all facets of community life; and
WHEREAS, every March, the National Associate of Councils on Developmental Disabilities (NACDD) works with
their partners to raise awareness for people with developmental disabilities. They do this by creating an engaging social
media campaign, used to educate the wider community. It aims to highlight the challenges that people with
developmental disabilities face on a daily basis. As part of the campaign, the beautiful art created by people living with
developmental disabilities is celebrated each year; and
WHEREAS, developmental disabilities include disabilities such as cerebral palsy, autism, muscular dystrophy, Down
syndrome, or fetal alcohol spectrum disorder and affect a persons growth and/or cognition; and
WHEREAS, living with developmental disabilities can create a variety of challenges, such as difficulties with
mobility, communication, self-help, independent living and physical and mental health issues. Moreover, people with
developmental disabilities are vulnerable to abuse and neglect on many levels, including physical, psychological, legal,
and systemic abuse; and
WHEREAS, creating an inclusive environment matters because it ensures that everyone has the opportunity to
participate fully in society. It is about removing the structural and social barriers that prevent people from accessing
healthcare, education, and employment.
Be It Therefore Resolved That I, William D. McLeod, acting under and by virtue of the authority vested in me by
the Constitution of the State of Illinois and Laws of this Village of Hoffman Estates, hereby proclaim March 2026 as:
National Developmental
Disability Awareness Month
in the Village of Hoffman Estates and hereby encourage all citizens, government agencies, business leaders, hospitals,
schools, and public and private institutions in the Village to educate themselves about developmental disabilities and
to support full inclusion by any means possible.
In Witness Whereof, I have hereunto set my hand and affixed the great seal of the Village of Hoffman
Estates at my office on this 2nd day of March 2026.
__________________________
Mayor William D. McLeod
Page 146 of 282
Office of the Mayor
PROCLAMATION
WHEREAS, people have entered the social work profession for generations because they genuinely care about
helping improve the welfare of people, families, communities and our nation; and
WHEREAS, this year’s theme is, “Social Work: Uplift. Defend. Transform,” which honors the mission of the
Social Work profession – to enhance human well-being, meet the basic human needs of all people, and put
special attention on the needs and empowerment of people are vulnerable, oppressed and living in poverty; and
WHEREAS, Social Workers have helped this nation live up to its values by successfully advocating for equal
rights for all people, no matter their race, sexual identity, gender, gender expression, culture or religion; and
WHEREAS, social safety net programs such as Medicare and Medicaid face budget cuts. Voting rights are
being rolled back in several states. Discrimination against certain populations, including transgender people
and people of color, is on the rise. And our nation continues to face a mental health crisis, with suicide rates
rising 36 percent between 2000 and 2022; and
WHEREAS there are more than 810,000 Social Workers in the United States and it is one of the fastest growing
professions in the United States, according to the Bureau of Labor Statistics. Social Workers are in all areas of
our society – with veterans, in schools, in social service and child welfare agencies, in adoption and foster care,
in mental health care and health care, and in local, state, and federal government to name a few; and
WHEREAS, Social Workers continue to stand ready to assist our nation in overcoming present and future
challenges, including ending gun violence, improving health care and mental health care for all and urging
lawmakers to adopt immigration reforms.
Be It Therefore Resolved That I, William D. McLeod, acting under and by virtue of the authority vested in
me by the Constitution of the State of Illinois and Laws of this Village of Hoffman Estates, hereby proclaim
March 2026 as:
National Social Work Month
in the Village of Hoffman Estates and hereby encourage all citizens, government agencies, business leaders,
hospitals, schools, and public and private institutions in the Village to support legislation and initiatives that
empower and support the social work profession and improve their bottom line.
In Witness Whereof, I have hereunto set my hand and affixed the great seal of the Village of Hoffman
Estates at my office on this 2nd day of March 2026.
__________________________
Mayor William D. McLeod
Page 147 of 282
AGENDA
Planning, Building & Zoning Committee
Regular Meeting
Village Hall
1900 Hassell Road, Hoffman Estates, IL 60169
March 9, 2026 Council Chambers 7:00 PM
1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF MINUTES
3. PUBLIC COMMENT
4. OLD BUSINESS
5. NEW BUSINESS
6. REPORTS
A.
B.
Planning Division Monthly Report
Code Enforcement Division Monthly Report
T
7.
8.
9.
C.
AF
Economic Development and Tourism Monthly Report
PRESIDENT'S REPORT
ITEMS IN REVIEW
OTHER
D
10. ADJOURNMENT
R
Further details and information can be found in the agenda packet attached hereto and incorporated herein and
can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of
Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the
ADA Coordinator at 847/882-9100.
Page 1
Page 148 of 282
AGENDA
General Administration & Personnel Committee
Regular Meeting
Village Hall
1900 Hassell Road, Hoffman Estates, IL 60169
March 9, 2026 Council Chambers 7:00 PM
1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF MINUTES
A. General Administration & Personnel Committee 2-9-2026
3. PUBLIC COMMENT
4. OLD BUSINESS
5. NEW BUSINESS
A.
T
Approval of Resolution Increasing The Membership of The Commission For Senior Citizens
of the Village of Hoffman Estates.
6. REPORTS
A.
B.
C.
Cable TV Monthly Report
AF
Human Resources Management Monthly Report
Legislative Operations & Outreach Monthly Report
7.
8.
9.
D
PRESIDENT'S REPORT
R
ITEMS IN REVIEW
OTHER
10. ADJOURNMENT
Further details and information can be found in the agenda packet attached hereto and incorporated herein and
can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of
Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the
ADA Coordinator at 847/882-9100.
Page 1
Page 149 of 282
AGENDA
Transportation & Road Improvement Committee
Regular Meeting
Village Hall
1900 Hassell Road, Hoffman Estates, IL 60169
March 9, 2026 Council Chambers 7:00 PM
1. CALL TO ORDER/ROLL CALL
2. APPROVAL OF MINUTES
A. Transportation & Road Improvement Committee 2-9-2026
3. PUBLIC COMMENT
4. OLD BUSINESS
5. NEW BUSINESS
6. REPORTS
A. Transportation Division Monthly Report
T
7.
8.
9.
PRESIDENT'S REPORT
ITEMS IN REVIEW
OTHER
10. ADJOURNMENT
AF
DR
Further details and information can be found in the agenda packet attached hereto and incorporated herein and
can also be viewed online at www.hoffmanestates.org and/or in person in the Village Clerk's office. The Village of
Hoffman Estates complies with the Americans with Disabilities Act (ADA). For accessibility assistance, call the
ADA Coordinator at 847/882-9100.
Page 1
Page 150 of 282
AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 7A
REQUEST: Approval of an Ordinance Granting A Special Use to Natura
Academy to permit a private education facility located at 2357
Hassell Road.
FROM: Kevin Anderson, Planner II
ITEM TYPE: Ordinance - PC Item
REQUEST SUMMARY
The applicant is requesting a Special Use to operate Natura Academy, a private
therapeutic day school, in a 10,200 square foot tenant space in the Balackberry Falls
Office Complex.
Location: 2357 Hassell Road
Property Owner / Applicant: Joseph Caruso / Dana Fair
Property Size: 2.1 acres
Zoning / Land Use: B-2 Community Business, Blackberry Falls
Office Park
Adjacent Properties: North: B-2 Community Business, Blackberry
Falls Office building
East: R-10 Attached Single-Family
Residential, Blackberry Creek townhomes
South: B-2 Community Business, Barrington
Square Mall
West: B-2 Community Business, Barrington
Square detention basin
FINANCIAL IMPACT
N/A
RECOMMENDATION
The Plan Commission held a public hearing on February 18, 2026, and adopted the
findings and recommended approval as summarized below and included in Exhibit B —
Findings and Recommendations Summary:
1. Adopted the Findings of Fact for a Special Use as outlined in Exhibit B - Findings
and Recommendations Summary.
2. Recommended to the Village Board approval of a Special Use to Natura
Academy to permit the operation of a private education facility for the property at
Page 1 of 2
Page 151 of 282
2357 Hassell Road, subject to the conditions listed in Exhibit B - Findings &
Recommendation Summary and included below:The Special Use to operate a
private education facility shall be granted solely to Natura Academy.
a. Operations shall significantly conform to the Project Narrative and
Program Description included as part of the Petitioner's application.
b. The Special Use shall be established within one year from the date of
granting by the Village Board or the special use shall be revoked.
c. No bus parking shall be permitted on site.
d. There shall be no stopping, standing, or stacking of vehicles in the drive
aisles or along the curb in the fire lanes. The property owner and
petitioner shall manage all taxi and bus operations on the site so as not to
disrupt site circulation or block parking areas.
e. The school shall monitor and manage where staff and visitors park to
ensure that cars do not interfere with drop-off or pick-up parking. If the
Village determines that there are problems, as witnessed by illegal
parking or standing on the property, the Village shall have the right to
require additional signage, site modifications, or other measures to
remedy the problems.
Voting: 7 Ayes, 0 Nays, 2 Absent
Motions Passed
ATTACHMENTS
1. Ordinance - 2357 HASSELL RD - Natura Academy
2. Exhibit A - Location Map
3. Exhibit B - PC Findings and Recommendations Summary - 2357 Hassell Rd -
PLN26-0011
4. PC Staff Report
5. Supporting Documents - PLN26-0001 - 2357 HASSELL RD - Natura Academy
Page 2 of 2
Page 152 of 282
ORDINANCE NO. __________ - 2026
VILLAGE OF HOFFMAN ESTATES
AN ORDINANCE GRANTING A SPECIAL USE TO NATURA ACADEMY TO
PERMIT A PRIVATE EDUCATION FACILITY LOCATED AT
2357 HASSELL RD, HOFFMAN ESTATES, ILLINOIS
WHEREAS, the Planning and Zoning Commission, at a public hearing duly called and held according to law on
February 18, 2026, considered a request by Natura Academy for a Special Use for a private education facility at 2357
Hassell Rd, attached hereto and made a part hereof as Exhibit “A”; and
WHEREAS, the Planning and Zoning Commission adopted certain Finding of Fact and recommended approval
of the Special Use as outlined in the Findings and Recommendations Summary attached hereto and made a part hereof
as Exhibit "B"; and
WHEREAS, the Village Board has received and considered said Findings of Fact and recommendation; and
WHEREAS, the proposed Special Use has met the standards set forth in the Municipal Code.
NOW, THEREFORE, BE IT ORDAINED by the Village Board of the Village of Hoffman Estates, Cook
County, Illinois, as follows:
Section 1: The Village Board hereby finds that the facts and statements contained in the preamble of this
Ordinance are true.
Section 2: A Special Use for a private education facility is hereby granted to Natura Academy located at 2357
Hassell Road, subject to the following conditions:
a. The Special Use to operate a private education facility shall be granted solely to Natura Academy.
b. Operations shall significantly conform to the Project Narrative and Program Description included as part of the
Petitioner's application.
c. The Special Use shall be established within one year from the date of granting by the Village Board or the special
use shall be revoked.
d. No bus parking shall be permitted on site.
e. There shall be no stopping, standing, or stacking of vehicles in the drive aisles or along the curb in the fire lanes.
The property owner and petitioner shall manage all taxi and bus operations on the site so as not to disrupt site
circulation or block parking areas. The school shall monitor and manage where staff and visitors park to ensure
that cars do not interfere with drop-off or pick-up parking. If the Village determines that there are problems, as
witnessed by illegal parking or standing on the property, the Village shall have the right to require additional
signage, site modifications, or other measures to remedy the problems.
Section 3: The Village Clerk is hereby authorized to publish this Ordinance in pamphlet form.
Section 4: This Ordinance shall be in full force and effect immediately from and after its passage and approval.
PASSED THIS ________ day of _________________, 2026
VOTE AYE NAY ABSENT ABSTAIN
Trustee Karen V. Mills _____ _____ _____ _____
Trustee Anna Newell _____ _____ _____ _____
Trustee Gary J. Pilafas _____ _____ _____ _____
Trustee Gary G. Stanton _____ _____ _____ _____
Trustee Karen Arnet _____ _____ _____ _____
Trustee Patrick Kinnane _____ _____ _____ _____
President William D. McLeod _____ _____ _____ _____
APPROVED THIS ______ DAY OF _______________, 2026
___________ _________
Village President
ATTEST:
____________ ___________
Village Clerk
Published in pamphlet form this _______ day of ____________________, 2026.
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Page 154 of 282
Exhibit B
PLAN COMMISSION
FINDINGS & RECOMMENDATION SUMMARY
Meeting Date: 2/18/2026
Prepared By: Kevin Anderson
PLN26-0001
A Special Use to Natura Academy to permit a private education facility for the property at
2357 Hassell Road.
Findings of Fact – Special Use
Sec. 9-1-18-I: Standards. No special use shall be recommended by the Plan Commission unless said
Plan Commission shall find:
1. That the establishment, maintenance, or operation of the special use will not be detrimental to or
endanger the public health, safety, morals, comfort, or general welfare.
FINDING: The operator has been operating a sister academy in the adjacent tenant space for
over 2 years with no concerns or complaints. Proper building permits and inspections will be
required for the interior remodel of the space. The proposal will not be detrimental to the public
health, safety, comfort or general welfare
2. That the special use will not be injurious to the use and enjoyment of other property in the immediate
vicinity for the purposes already permitted, nor substantially diminish and impair property values within
the neighborhood.
FINDING: The proposal would be compatible with the other school and professional office uses
within the complex. The operations are designed to minimize external impacts.
3. That the establishment of the special use will not impede the normal and orderly development and
improvement of surrounding property for uses permitted in the district.
FINDING: The proposed improvements would be within an existing building and would not alter
the site plan. The proposal would not impede reuse of adjoining tenant spaces.
4. That adequate utilities, access roads, drainage, and/or necessary facilities have been or are being
provided.
FINDING: All utilities and access would be provided by existing services.
5. That adequate measures have been or will be taken to provide ingress or egress so designed as to
minimize traffic congestion in public streets.
FINDING: The Petitioner’s operations plan for student drop off is separated from existing school
drop off zones. The Petitioner has presented a plan to have staff monitor and direct traffic
during drop off and pick up times to avoid any traffic conflicts. There is adequate parking to
accommodate the school’s operations. The proposal will not impact ingress and egress for
other tenants.
6. That the special use shall in all other respects conform to the applicable regulations of the district in
which it is located, except in each instance as such regulations may be modified by the Village Board
pursuant to the recommendation of the Plan Commission.
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FINDING: The operations would comply with the Village’s performance standards.
7. That the special use shall support the economic development goals of the Village as conveyed through
the Village's Comprehensive Plan, or other relevant adopted sub-area or strategic plans.
FINDING: The proposed facility would provide educational services to the community.
Recommendations
The Plan Commission made the following motions:
1. Adopted the Findings of Fact for Special Use, as may be amended may the Plan Commission.
Voting: 7 Ayes, 0 Nays, 2 Absent
Motion Passed
2. Recommended to the Village Board approval of Special Use to Natura Academy for a private
education facility at 2357 Hassell Road, subject to the following conditions:
a. The Special Use to operate a Private Education Facility shall be granted solely to Natura Academy.
b. The Academy operations shall significantly conform to the Project Narrative and Program
Description included as part of the Petitioner's application.
c. The Special Use shall be established within one year from the date of granting by the Village Board
or the special use shall be revoked.
d. No bus parking shall be permitted on site.
e. There shall be no stopping, standing, or stacking of vehicles in the drive aisles or along the curb
in the fire lanes. The property owner and petitioner shall manage all taxi and bus operations on the
site so as not to disrupt site circulation or block parking areas. The school shall monitor and
manage where staff and visitors park to ensure that cars do not interfere with drop off or pick up
parking. If the Village determines that there are problems, as witnessed by illegal parking or
standing on the property, the Village shall have the right to require additional signage, site
modifications, or other measures to remedy the problems.
Voting: 7 Ayes, 0 Nays, 2 Absent
Motion Passed
Findings & Recommendations Summary
Page 2 of 2
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PLAN COMMISSION STAFF REPORT
Meeting Date: 2/18/2026
From: Kevin Anderson, Planner II
PLN26-0001
Public Hearing
A Special Use to Natura Academy to permit a private education facility for the
property at 2357 Hassell Road
REQUEST SUMMARY
The applicant is requesting a Special Use to operate Natura Academy, a private
therapeutic day school, in a 10,200 square foot tenant space in the Balackberry Falls
Office Complex.
Location: 2357 Hassell Road
Property Owner / Applicant: Joseph Caruso / Dana Fair
Property Size: 2.1 acres
Zoning / Land Use: B-2 Community Business, Blackberry Falls
Office Park
Adjacent Properties: North: B-2 Community Business, Blackberry
Falls Office building
East: R-10 Attached Single-Family
Residential, Blackberry Creek townhomes
South: B-2 Community Business, Barrington
Square Mall
West: B-2 Community Business, Barrington
Square detention basin
BACKGROUND / ANALYSIS
The property is zoned B-2 Community Business District. Private Education Facilities are not listed
as either a permitted or a special use in the B-2 district. Therefore, a Special Use for a use not
heretofore listed is required per Section 9-8-2-C-9 of the Hoffman Estates Code.
In 2023, the applicant received a Special Use to operate Wallace Academy from an adjacent suite in
this building. They have been operating without issues since opening. In 2025, the Village Board
approved a Special Use for Advance Preschool to expand operate in the building at 2353 Hassell
Road, in the same office complex directly north of this building. Advance preschool has been
operating since the fall semester with no issues.
Natura Academy would be a sister school to Wallace Academy next door, but there would be no
student crossover from one school to the other and limited staff cross over. The schools are
physically connected via an interior corridor.
BUSINESS OPERATIONS
Natura Academy is a private therapeutic day school serving up to 60 students with special needs,
emotional and behavioral challenges, and/or chronic absenteeism. The school offers a standard
curriculum supplemented with counseling and therapy services on an individualized basis. The
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anticipated number of students attending on a daily basis is 50 since some students attend
remotely.
The school operates Monday-Friday 7:30 AM - 3:30 PM with school holidays and semester breaks.
The school would occupy 4 vacant tenant spaces along the east side of the 2357 Hassell building.
The combined space is approximately 10,200 square feet. The space would be modified to provide
classrooms, therapy rooms, offices, and a kitchen. One room is designated as a gymnasium for
indoor physical education. The space will meet the Code requirements for Life Safety and
Accessibility.
There would be no changes to the site plan or the exterior of the building. There are no outdoor
student activities and no playground.
SITE PLAN
There will be 33 staff members when the school is fully staffed. Approximately 26 of the staff
members will be on site. Staff will regularly conduct community-based visits and assist with remote
student participation. Meetings with district representatives and parents may occur at the site and
are scheduled one at a time. The applicant indicates there would be limited demand for parking.
Students are dropped off by taxi, rideshare, or bus and will not drive to this location. This is not an
open campus. The anticipated demand is for 26 parking spaces for on-site staff and visitors. There
is sufficient parking available to meet the needs of the existing tenants within the Blackberry Falls
Office Complex, as outlined below.
Blackberry Falls Office Park – Parking Analysis
Parking Demand Parking Available
Natura Academy 26
Wallace Academy 20
Advance Preschool 1 & 2 28
Office uses ~24,200 sf. 82
Total 156 191
The applicant has identified the drop-off space for Natura Academy would be on the east side of the
building. Advance Preschool's drop-off area is on the west side of the 2353 building. Wallace
Academy's drop-off is on the north side of the 2357 building. Staff notes that there may be some
conflicts with all 3 schools queuing at the same time. The applicant has identified their queuing plan
will include staff positioned outside with communication devices to direct traffic during peak times. A
condition is included regarding traffic operations and queuing requirements.
Page 2 of 4
Page 158 of 282
The applicant's narrative indicates 50 student drop-offs and pick-ups daily but drop-off/pick-up times
will be staggered and may vary. There would not be a scenario where all of the students arrive or
depart at once. Expected drop-off times are between 7:30 a.m. until noon. Expected pick-up times
are between noon and 3:30 p.m. Students may be picked up and dropped off one at a time or arrive
in groups by van or bus from participating school districts. Natura Academy coordinates directly with
school districts for transportation services and timing. The main entrance to the suite is on the east
side of the building and is an accessible entry. There is an accessible parking stall directly adjacent
to the entrance.
MOTIONS
The Plan Commission shall make the following motions (a total of 2 motions are required):
1. Adopt the Findings of Fact for a Special Use as outlined in Exhibit B - Findings and
Recommendations Summary.
2. Recommend to the Village Board approval of a Special Use to Dana Fair to permit the
operation of a private education facility for the property at 2357 Hassell Road, subject to the
conditions listed in Exhibit B - Findings & Recommendation Summary and included below:
a. The Special Use to operate a private education facility shall be granted solely to
Natura Academy.
Page 3 of 4
Page 159 of 282
b. Operations shall significantly conform to the Project Narrative and Program
Description included as part of the Petitioner's application.
c. The Special Use shall be established within one year from the date of granting by
the Village Board or the special use shall be revoked.
d. No bus parking shall be permitted on site.
e. There shall be no stopping, standing, or stacking of vehicles in the drive aisles or
along the curb in the fire lanes. The property owner and petitioner shall manage all
taxi and bus operations on the site so as not to disrupt site circulation or block
parking areas. The school shall monitor and manage where staff and visitors park to
ensure that cars do not interfere with drop-off or pick-up parking. If the Village
determines that there are problems, as witnessed by illegal parking or standing on
the property, the Village shall have the right to require additional signage, site
modifications, or other measures to remedy the problems.
ATTACHMENTS
1. PC Draft Findings and Recommendations Summary - 2357 Hassell Rd - PLN26-
0011
2. Location Map
3. Supporting Documents - PLN26-0001 - 2357 HASSELL RD - Natura Academy
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N:\1998 Numbers\9819 BBF\9819.046.000 Wallace Academy Expansion\9-Drawing\R25_WALLACE ACADEMY 10/28/2025 10:03:51 AM
EXPANSION_REV2.rvt
EXISTING NEW
7'-0"
5'-0"
5'-1"
5'-0"
FD
3'-6"
4'-1 7/8" 5'-0" 4'-0"
FD
FD
1'-6"
REF.
1'-6"
FD
FD
FD
FD
FD
REF.
No.
Description
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Date
N:\1998 Numbers\9819 BBF\9819.046.000 Wallace Academy Expansion\9-Drawing\R25_WALLACE ACADEMY 10/28/2025 10:03:54 AM
EXPANSION_REV2.rvt
EXISTING NEW
FD
FD
FD
FD
FD
FD
FD
FD
REF.
No.
Description ISSUED FOR BUDGET PRICING
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Date 10/28/2025
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AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 8A
REQUEST: Approval of a Resolution authorizing an agreement with CDW-G for
the purchase of hardware and professional services for Wi-Fi
expansion at the NOW Arena.
FROM: Darek Raszka, IT Director
ITEM TYPE: Resolution - Village Board
REQUEST SUMMARY
The existing Wi-Fi setup at Now Arena is primarily designed to support staff and
essential venue operations. Coverage is limited to the box office, administrative offices,
suite-level areas, and a small portion of the event floor. In its current form, the system
was not intended to provide full coverage across all venue locations or accommodate
guest connectivity needs.
The existing infrastructure provided by Ruckus Networks is fully equipped to support
future scalability. Its robust architecture ensures seamless expansion without
compromising performance or reliability. This system is designed to deliver high-speed,
secure, and stable digital connectivity, making it ideal for environments with growing
demands.
Last year, Ruckus Professional Services completed a comprehensive preliminary
design and planning phase for wireless infrastructure. This included conducting a
detailed site survey, analyzing coverage requirements, and developing
recommendations to optimize wireless performance.
The recommended action is to purchase Ruckus hardware, cloud licensing and
professional services through CDW-G, who submitted the lowest quote of four qualified
Ruckus resellers (quotes attached).
Staff will be coming back to the Village Board in the future for contractual installation
services for this system. We are purchasing the hardware and software now due to
anticipated cost increases.
FINANCIAL IMPACT
The cost for the Wi-Fi expansion, which includes hardware and professional services
from Ruckus, is $200,912.83. The funds will be allocated from budgeted account# 602-
7486-46020.000.
RECOMMENDATION
RESOLUTION AUTHORIZING AN AGREEMENT WITH CDW-G FOR THE
PURCHASE OF HARDWARE AND PROFESSIONAL SERVICES FOR Wi-Fi
EXPANSION AT THE NOW ARENA
Page 1 of 2
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ATTACHMENTS
1. Resolution - Purchase WiFi Expansion Now Arena
2. Ruckus Design Concept
3. Ruckus Proposal
4. CWD-G Quote
5. Pricing Comparison
Page 2 of 2
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RESOLUTION NO. - 2026
VILLAGE OF HOFFMAN ESTATES
RESOLUTION AUTHORIZING AN AGREEMENT WITH CDW-G FOR THE PRUCHASE OF
HARDWARE AND PROFESSIONAL SERVICES FOR WIFI EXPANSION AT THE NOW ARENA
WHEREAS, the Village of Hoffman Estates (“the Village”) is a home-rule municipality located in
Cook County, Illinois; and
WHEREAS, in 2025, the Village engaged Ruckus Professional Services to provide a comprehensive
design and planning phase to survey the wireless internet infrastructure and needs at the NOW Arena; and
WHEREAS, as a result of that planning process, Village Information Services has determined the
requisite hardware and professional services needed to complete WIFI expansion at the NOW Arena; and
WHEREAS, Village staff utilized a process of obtaining quotes for the purchase of hardware and
professional services in order to obtain a lower price for hardware before an announced price increase occurred;
and
WHEREAS, the Corporate Authorities have determined that it is in the public interest for the Village
to enter into an agreement with CDW-G, who provided the lowest quote, for the purchase of hardware and
professional services in an amount of $200,913.82.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village of
Hoffman Estates, as follows:
Section 1: RECITALS. The facts and statements contained in the preamble of this Resolution are
found to be true and correct ad are hereby adopted as part of this Resolution.
Section 2: APPROVAL OF AGREEMENT. The President and Board of Trustees hereby approve
the grant agreement with CDW-G for the purchase of hardware and professional services for WIFI expansion
at the NOW Arena.
Section 3: AUTHORIZATION TO EXECUTE AGREEMENT. The President or Village Manager
is hereby authorized to execute and agreement and any other documents in furtherance of this Resolution in
accordance with the Village Code and state and federal law.
Section 4: EFFECTIVE DATE. This Resolution will be in full force and effect from and after its
passage and approval as provided by law.
RESOLVED THIS day of , 2026
VOTE AYE NAY ABSENT ABSTAIN
Trustee Karen V. Mills _____ _____
Trustee Anna Newell _____ _____ _____
Trustee Gary J. Pilafas _____ _____ _____
Trustee Gary G. Stanton _____ _____ _____
Trustee Karen Arnet _____ _____
Trustee Patrick Kinnane _____ _____ _____
Mayor William D. McLeod _____ _____ _____
APPROVED THIS DAY OF , 2026
Village President
ATTEST:
Village Clerk
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NOW Arena
Hoffman Estates, IL, United States
Design Concept for Wi-Fi WLAN and/or LAN Planning
September 29, 2025
Crafted By:
RUCKUS Professional Services
RuckusProServTeam@commscope.com
Page 188 of 282
Source: https://www.nowarena.com/about/about-us
The function of this presentation is to
communicate project scope, concepts,
fine points, recommended products,
and consequent equipment budgets for
a Wi-Fi WLAN and/or LAN concept at
the site or project described. RUCKUS
Professional Services generated
technical response outputs are not
buildable designs, which should be
subject to feasibility walks, additional
discovery, and considerable additional
analysis prior to project execution.
However, the end solution should
adhere to the budget tolerances
provided and assuming that scopes and
technical requirements are adequately
captured in this response. This
production can be altered to adjust to
needs should any concern arise prior to
deeper engagement.
2 © 2022 CommScope, Inc. | CommScope Confidential Page 189 of 282
Site or Project Description Based on Intake and Search
Location, Entities, and Project Detail
Name of Facility, Venue, or Site (Current) NOW Arena
Street Address 5333 Prairie Stone Parkway
City or Local Jurisdiction Hoffman Estates
State or Provence IL
Country USA
Facility, Venue, or Site Primary Purpose Professional Sporting Events (Stadium/Arena)
Property Management or Governing Organization Oak View Group
Property Owner(s) Village of Hoffman Estates
Significant Tentant 1 Windy City Bulls
Projected or Assumed Commissioning Date (M/D/Y) 8/1/2025
• Opened in 2006: Originally known as the Sears Centre Arena, it was renamed in 2020 after NOW Health
Group acquired naming rights.
• Events & Tenants: Hosts a variety of events including concerts, sports, family shows, and is home to the
Windy City Bulls (NBA G League).
-MS Copilot
3 © 2022 CommScope, Inc. | CommScope Confidential Page 190 of 282
Scope
Page 191 of 282
The table (left) describes all subject areas studied for this
WLAN Scope Areas concept and dimensioning effort.
Offices / Meeting Rms
Areas not included in this table are not part of scope.
Dining / Club Tolerances may or may not be enough to cover additional
Public Lobby / Gate / Ticketing needs, so it is important to consider the expressed scope with
Concourse care. Remember that this technical response can be updated,
Outdoor Plaza / Entry Point or questions can be asked to clarify inclusions and exclusions.
Home Locker Room
Lockers / Change Rooms Later in this presentation discrete AP budgets per zone will be
VIP Suites communicated. If a subject zone is not desired but reflected
Service / Utility Zone here, the related equipment count can be subtracted for the
Rank 1 - Event Floor purposes of adjusting equipment budgets for planning and
Rank 2 - Lower Bowl provisioning.
Rank 3 - Lower Suite/Box Seats
Rank 4 - Upper Bowl Some high-density areas like convention halls, theaters, or
Rank 5 - Suite Seating seating bowls may be present and divided into “rank” zones. A
rank is defined as a subzone where a large space is divided into
distinct areas. Equipment installation conditions are similar
within a defined rank but different between ranks: perhaps
differentiated by design approach or other factors. Each rank
will have a defined capacity that is a smaller faction of a space’s
whole capacity.
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Additional Notes on WLAN Scope and Project
The scope of this technical response may exceed the This space is reserved for comments from the
intended project scope. In such cases the estimating engineers assessing this site or project’s needs.
engineer producing this technical response may Notes related to scope or project intake assets:
have been guided by one or more of the following • This dimensioning assumes re-use of existing
concerns: RUCKUS wireless access points, reducing the AP
• In cases where scope was uncertain or broad, a counts.
reference estimation for all usual or typical areas • Wi-Fi 7 is backwards compatible with older standards;
at a given site was initiated by our sales team. however, older equipment may not support the
• The project is a phased construction where the newest firmware resulting in a mixed zone
on-site deployment will expand either organically environment. Roaming between zones is not seamless
so the placement of old and new generation hardware
or in steps to some ultimate peak, and this will be a critical design consideration.
technical response is an attempt to assess the full
breadth of a given solution for budgetary • The dimensioning assumed Offices / Meeting Rooms,
purposes. and Service / Utility Zones will utilize the older
hardware, eliminating the need for R670s in the
• Exclusion of adjacent area(s) might have previous version. These areas are still considered in
jeopardized the successful coverage of high- scope but will not appear in the AP tables listing new
density space(s) due to over-stretched coverage or equipment budgets. Concourse AP count has also been
competing systems, which may have necessitated reduced.
the inclusion of adjacent zones as a technical
concern.
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Capacity, KPIs and Targets
Page 194 of 282
WLAN Density Capacity Targets and Band Weighting
WLAN Capacity Breakdown Defined Note
Target Event Space(s) Capacity 11800 Approximation
Proportion of Persons with Wi-Fi Client Devices 100% 11800
Peak Proportion of Client Devices that Could Associate to Any/All WLAN(s) 95% 11210
Peak Proportion of Attached Wi-Fi Client Devices Actively Consuming Data Concurrently* 50% 5605
Data Rates vs. Airtime: Data Activity Factor (DAF)† 21.7% 1217
*Subject to increase and variation as Wi-Fi clients proliferate and crowd demographics evolve
†DAF’s purpose and impact on dimensioning is described in the “Definitions and Assumptions” section.
WLAN Radio Frequency Bus Attach (Forecast by Commissioning Date) Band Note
Table Above:
6GHz Attach Weight 18% Wi-Fi 6e and 7+
5GHz Attach Weight 75% Anchor Band • Expresses a known or best attempt to
2.4GHz Attach Weight 7% Legacy/Utility Band assess site capacity and various WLAN
Total 100.0%
take factors like network association
and active concurrent user figures
Channel Spectrum
Tables Left:
WLAN Radio Frequency Bus Bandwidth
Width MHz Width MHz
5GHz Band 20 420 • Assesses estimated WLAN
6GHz Band 40 1200 communications band distribution
based on assumed commissioning date
(see page 3) and utilizable spectrum
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WLAN Traffic Types, Throughput Targets, and Weights
6GHz 5GHz 2.4GHz
WLAN Per Band Data Service and Target Throughput with Weighting Kbps Kbps Kbps Weight
Enabled Enabled Enabled
Web Browsing or App Interfacing 4,133 1,000 1,000 20.00%
Email 2,067 500 500 5.00%
In-Browser Internet Video Streaming 8,266 2,000 1,000 10.00%
App Video Streaming 12,399 3,000 2,000 5.00%
Message & iMessage 413 100 100 10.00%
Audio Streaming 2,067 500 300 5.00%
Cloud Syncing & App Push Updating 4,133 1,000 500 10.00%
Social Media Engagement and Streaming 4,133 1,000 1,000 20.00%
Other / Future / VoIP / Etc. 18,599 4,500 1,000 15.00%
Min Throughput per Client - Calculated Based on Services 11,509 2,785 1,043 100.00%
Min Throughput per Client - Rounded Up to Next 100Kbps 11,600 2,800 1,100
Estimated Average / Typical Throughput per Client - Lower Bound in Mbps 93 23 9
Estimated Average / Typical Throughput per Client - Upper Bound in Mbps 140 34 14
Bandwidth Based on Services at 85% UL or DL in Gbps 2.52
Bandwidth Based on Required Throughput at 85% UL or DL in Gbps 2.60
These values are important for comparing the RUCKUS solution’s target performance expectations These target minimum values
to competing vendors who are known to use either average figures or empty facility testing as key may be overridden if a higher
metrics. These ranges of performance are what to expect as a typical or average client experience. KPI is specified or targeted by
The range reflects the variety of client devices that may inhabit the site based on a mixture of the engineer dimensioning
device capabilities. Only live and operational performance testing can validate the site-specific the site or project.
average, which is often between 8x and 12x of the minimum target KPI. The minimum KPI on the
line above these bounded values will be transcended in 90% of cases under fully loaded
conditions, approaching the average ranges.
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WLAN Concept Significant Notes
Rip-and-replace scenarios for updating to Wi-Fi6e This dimensioning baselines Wi-Fi 7 (802.11be),
and 7 need to consider existing cable types and which is compatible with legacy Wi-Fi standards. It
supporting switch capabilities because these Wi-Fi improves both 2.4GHz and 5GHz data rates and
standards consume more power and data than protocol mechanisms over previous standards. It
many previous era Wi-Fi 4, 5, and 6 products. CAT6 adds 6GHz band and data rates in select regulatory
is the new minimum standard at limited ranges with domains.
CAT6a as highly recommended to drive 30W+ power Wi-Fi 5 (802.11ac, wave 2) is a core standard as the
needs. RUCKUS products can operate a lower more opportunistic communication mechanisms of
power thresholds but with some performance Wi-Fi 6, 6e, and 7 mature and proliferate. It too is
penalties (see data sheets). Wi-Fi 6e and 7 AP types compatible with legacy Wi-Fi standards. It improves
will exceed data speeds of 1Gbps in some places but 5GHz capabilities over previous standard Wi-Fi 4
not likely in any high-density event spaces: at least (802.11n).
not in the near term.
RUCKUS Wi-Fi hardware can operate concurrently We are not proposing support for Wi-Fi 2 (802.11b)
on 2.4GHz, 5GHz, and 6GHz radio bands depending HR/DSSS rate standards for high-density use, but it
on AP product model. Wi-Fi 6 and past era AP may be considered for utility devices such as QR or
models as well as Wi-Fi 6e and 7 AP models in some bar code scanners in limited cases using dedicated
regulatory domains operate concurrently on 2.4GHz RF planning and optimized power calibration
and 5GHz radio bands only.
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WLAN Concept Significant Notes
Security Standards RUCKUS solution dimensioning starts with a
• WPA3 is required by the Wi-Fi Alliance for Wi-Fi 6
minimum throughput, not an average. Having one
and 7 certifications client interface at 3000Kbps and another at 250Kbps
averages to 1,625Kbps, but one consumer’s
• WPA2-Enterprise version (Private SSIDs Only) can experience may be unhappy. Ensuring baseline
be used for legacy devices throughputs for all client devices satisfies the spirit
of a homogeneous experience in which the
• Open network on-boarding can be accomplished
consumers do not have to worry about where they
via open SSID, web portal, or another commercial are located for ideal WLAN services. Half-duplex,
gateway. Choosing a user access gateway may opportunistic communications technologies are
imply performance and solution saturation inherently probabilistic, so the expectation is that if
challenges that decision makers should be aware 90% of data exchanges meet some minimum
of before interleaving with a high-density throughput under peak conditions the consumer
network. experience will be highly positive. The end
Link symmetry, where a client device both sends perception of the system should be like that of tap
and receives at like data rates, is a central goal of water: where when a consumer turns a valve, they
our WLAN concepts and solutions. While the Wi-Fi do not question whether adequate water will flow.
client Tx generally is less powerful than an AP, the As features like OFDMA become more common
AP is reciprocally more sensitive. Expert and system-wide experiences should smooth in the
environment-specific system calibrations can years ahead when client device demographics
effectively balance UL/DL throughout the solution. evolve.
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WLAN RF Objectives & Targets
• Best server RSSI target during peak usage and capacity
• Target metric across any high-density event space(s)
• ≥-67dBm for ≥95% of scoped areas for the 5 and 6GHz bands and ≥-70dBm for the 2.4GHz band (if enabled)
• Target metric across all other zones
• ≥-67dBm for ≥95% of scoped areas for all bands
• Best server SNR target during peak usage and capacity
• Target metric across any high-density event space(s)
• ≥30dB for ≥90% of the area for the 6GHz bands
• ≥20dB for ≥90% of the area for the 5 GHz bands: typically ≥30dB
• ≥10dB* for ≥90% of the area(s) for the 2.4GHz band (if enabled): typically ≥20dB*
*subject to BeamFlex® gains
• Target metric across all other zones
• ≥20dB for ≥90% of the scoped areas for all bands: typically ≥30dB
• Maximum Total RSS
• In compliance with RF exposure requirements
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Photo Markups and Concepts
Page 200 of 282
ICX LAN Recommended Concept
The recommended design for the LAN supporting Core
the Wi-Fi system is a two-unit redundant core. The • The Core will consist of two (2) ICX7850-48F
core units will be equipped with 10 GbE fiber switches, with 2 X 10 GbE fiber connectivity to
interfaces for connectivity to IDF Edge/POE each IDF edge switch.
switches. There will be copper POE switches within
each IDF that will connect to the core devices via • The Core devices will be providing L2 connectivity
qty-2 10 GbE fiber. The Edge/POE switches will to the site Firewall/Router/Controller.
provide connectivity and power to APs serviced
• The Core devices will have redundant power and
from that IDF.
fans.
Internet Edge/Access
Firewall • The Edge/Access layer will consist of
ICX7550/8200 series edge/POE switches. These
switches provide the following:
ICX Core
• 2.5 Gbps RJ-45 PoE to APs
ICX Edge • 10 GbE uplink SFP/SFP+ ports
• 802.3bt
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WLAN Site Photo Markup
The image markup (right) provided is a
concept of how we in RUCKUS
Professional Services (RPS) suggest
covering a key site space. It is not
authoritative. Any concepts are subject
to validation through site survey and /
or construction feasibility exercises.
If the concept solution is over head
type, consider the area of coverage
boundaries and their marked over head
fixed assets where we might attach the
solution. Exposed APs can be skinned or
painted as needed to blend in (see
product warranties).
If the concept solution has areas of
coverage suggesting APs placed under
objects, consider the feasibility of
placing equipment at foot, knee, or hip
level in the designated area(s). APs can
be either rugged type, enclosed, or Note: Arrows are for illustrative purposes only, and do not correlate to AP counts. For AP models
obscured as needed for security. and counts see the table on page “WLAN AP Breakdown Per Floor, Zone, or Rank”
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WLAN Area Coverage Sub-Zones or Ranks
Each bounding box depicts a separate
coverage sub-zone or rank of coverage
for which a design type has been
hypothesized: over head or under
objects. Final zone definitions follow a
site survey and full design process that
includes RF simulations with real world
calibrations where possible.
Description:
The Event Floor, Lower Bowl, and Lower
Suites/Box Seating polygons are shown
on the Level 2 floor plan to the right. All
ranks will be serviced by APs mounted
overhead to the truss and/or catwalk.
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WLAN Area Coverage Sub-Zones or Ranks
Each bounding box depicts a separate
coverage sub-zone or rank of coverage
for which a design type has been
hypothesized: over head or under
objects. Final zone definitions follow a
site survey and full design process that
includes RF simulations with real world
calibrations where possible.
Description:
The Upper Bowl polygon is shown on
the Level 3 floor plan to the right. This
rank will be serviced by APs mounted
overhead to the truss and/or catwalk.
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WLAN Area Coverage Sub-Zones or Ranks
Each bounding box depicts a separate
coverage sub-zone or rank of coverage
for which a design type has been
hypothesized: over head or under
objects. Final zone definitions follow a
site survey and full design process that
includes RF simulations with real world
calibrations where possible.
Description:
The Suite Seating polygon is shown on
the Level 4 floor plan to the right. This
rank will be serviced by APs mounted
overhead to the truss and/or catwalk.
This rank may not be necessary,
depending on RF coverage from the
suite APs.
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Equipment Budgets
Page 206 of 282
ICX LAN High-Level
LAN Concept - Critical Information
Combined Seating Bowl or Event Space Spectator Capacity Cap or Target 11,800
Number of Wi-Fi Users Actively Consuming Data 5,605
Number of IDFs Factored – Seating Bowl/Event Space 5
Number of IDFs Factored – Non-Bowl Supporting Zones 9
Number of Core LAN Switches 2
Number of Access/Edge LAN Switches 14
Switch-to-Switch Interface 56, 2X10 Gbps SM Fiber
Switch-to-AP Interface 101, 1X2.5 Gbps Copper RJ45
Power-over-Ethernet Requirements 802.3bt
Table Above:
Rows 4 and 5 suggest some number of factored IDFs, which are heuristically idealized numbers and not
assertive of any current IDF counts. Only discovery from an engineering site survey with an installation
feasibility exercise or other like effort can settle final IDF counts.
Please review the switch-to-switch and switch-to-AP interfaces to assure expectations.
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ICX LAN Switching Breakdown Per Zone
Average POE
Estimated Additional Total Ports Recommended Recommended
Venue Space 802.3af APs 802.3at APs 802.3bt APs Budget per
Number of IDFs Switch Ports per IDF Switch Count Switch per IDF
IDF
Offices / Meeting Rms, Locker Rooms,
Service/Utility Zones, etc. 3 0 0 7 0 3 171 W 3 1 x 8200-C08ZP
Ticketing, Entry Points, Dining / Club, etc. 3 0 0 12 0 4 228 W 3 1 x 8200-C08ZP
VIP Suites 3 0 0 22 0 8 456 W 3 1 x 8200-24ZP
Concourse, Rank 3 Lower Suite/Box Seats 3 0 0 17 0 6 342 W 3 1 x 8200-24ZP
Ranks 1, 2, 4 & 5, Event Floor, Lower bowl,
Upper Bowl, Suite Seating 2 0 0 43 0 22 1254 W 2 1 x 7550-24ZP
Table Above: No significant comments
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LAN ICX Budget
Low Tolerance at High Tolerance at Recommended Median Total Low Tolerance High Tolerance
ICX Name Part Median Total
- 15% + 15% Spares + Spares + Spares + Spares
ICX 7850-48F ICX7850-48F-E2 2 2 2 0 2 2 2
ICX 7550-24ZP ICX7550-24ZP-E2 2 2 2 0 2 2 2
ICX 8200-24ZP ICX 8200-24ZP 6 5 7 0 6 5 7
ICX 8200-C08ZP ICX8200-C08ZP 6 5 7 0 6 5 7
Table Above:
The Median Total (column 3 salmon) represents a target ICX count to which we plan to engineer the solution.
However, if an engineering site survey has not been conducted to settle precision scope, anticipate the high
tolerance ICX counts (column 5 yellow) as likely for planning.
Opting for the High Tolerance + Spares (column 9 yellow) is highly recommended for new construction projects
where part breakage during installation is common. This option also adds some standby utility for mission
critical projects needing rapid break-fix scenarios once the solution is operational.
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WLAN High-Level
Critical Wi-Fi Features Note, Value, or Statistic
Concept or Solution Confidence Factor (±) 15%
Minimum AP Count Based on Tolerance 81
Maximum AP Count Based on Tolerance 113
Maximum AP Count Based on Tolerance + Spares 119
Performance on 6GHz Average 93Mbps to 140Mbps; peak time, 90th percentile 11.6Mbps
Performance on 5GHz Average 23Mbps to 34Mbps; peak time, 90th percentile 2.8Mbps
Performance on 2.4GHz Average 9Mbps to 14Mbps; peak time, 90th percentile 1.1Mbps
Recommended Egress Circuit for the WLAN System 2.6Gbps
Table Above:
Note the solution tolerance (row 2) where AP counts are expected to fall into a range expressed on rows
below it (rows 3 & 4).
We advise for any early planning, provisioning, or quoting to select either the maximum tolerance count or
the maximum tolerance count + spares (rows 4 or 5).
Observe performance expectations per band are summarized from earlier tables (rows after 5).
Consider our estimate of internet circuit size based on the solution’s capacity (last row).
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WLAN AP Breakdown Per Floor, Zone, or Rank
Base
Capacity Base 6GHz Base 5GHz
Zone/Room Name or Coverage Zone Square Area Zone 2.4GHz AP Type 1 AP Type 3 Cap. to AP
Descriptio Thpt. Thpt. AP Type 1 AP Type 3
Rank Count Area Units Capacity Thpt. Count Count Ratio
n Mbps Mbps
Mbps
Dining / Club 1 Not Def. Not Def. Not Def. Not Def. 11.6 2.8 1.1 R770 3 T670-SN 0 Not Def.
Public Lobby / Gate / Ticketing 3 Not Def. Not Def. Not Def. Not Def. 11.6 2.8 1.1 R770 6 T670-SN 0 Not Def.
Concourse 2 Not Def. Not Def. Not Def. Not Def. 11.6 2.8 1.1 R770 10 T670-SN 0 Not Def.
Outdoor Plaza / Entry Point 3 Not Def. Not Def. Not Def. Not Def. 11.6 2.8 1.1 R770 3 T670-SN 0 Not Def.
Home Locker Room 1 Not Def. Not Def. Not Def. Not Def. 11.6 2.8 1.1 R770 3 T670-SN 0 Not Def.
Lockers / Change Rooms 8 Not Def. Not Def. Not Def. Not Def. 11.6 2.8 1.1 R770 4 T670-SN 0 Not Def.
VIP Suites 44 Not Def. Not Def. Not Def. Not Def. 11.6 2.8 1.1 R770 22 T670-SN 0 Not Def.
Rank 1 - Event Floor 1 2798 Units m^2 4283 Estimated 11.6 2.8 1.1 R770 0 T670-SN 17 252
Rank 2 - Lower Bowl 1 2017 Units m^2 3088 Estimated 11.6 2.8 1.1 R770 0 T670-SN 13 238
Rank 3 - Lower Suite/Box Seats 1 988 Units m^2 1513 Estimated 11.6 2.8 1.1 R770 0 T670-SN 7 216
Rank 4 - Upper Bowl 1 1417 Units m^2 2169 Estimated 11.6 2.8 1.1 R770 0 T670-SN 9 241
Rank 5 - Suite Seating 1 488 Units m^2 747 Estimated 11.6 2.8 1.1 R770 0 T670-SN 4 187
Table Above:
The provided table captures the scope previously expressed and relates median AP counts per each floor,
zone, or defined rank (sub-zone).
Various dimensioning methods and AP types are used to settle either coverage or density zones, so variables
in some columns will display “Not Def.” where a metric or part was not needed or used.
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WLAN AP Budget
Low Tolerance at High Tolerance at Recommended Median Total Low Tolerance + High Tolerance +
AP Name Part Mount PoE Median Total
-15% +15% Spares + Spares Spares Spares
R770 901-R770-XX00 902-0120-0000 803.3bt5/PoH/UPoE 51 43 59 3 54 46 62
T670-SN 901-T670-XX51 902-0125-0000 803.3bt5/PoH/UPoE 50 42 58 3 53 45 61
Table Above:
The Median Total (column 5 salmon) represents a target AP count to which we plan to engineer the solution.
However, if an engineering site survey has not been conducted to settle precision scope, anticipate the high
tolerance AP counts (column 7 yellow) as likely for planning.
Opting for the High Tolerance + Spares (column 11 yellow) is highly recommended for new construction
projects where part breakage during installation is common. This option also adds some standby utility for
mission critical projects needing rapid break-fix scenarios once the solution is operational.
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Curated Examples
Page 213 of 282
AP Attachment Over Head Indoor
These images show RUCKUS
internal, directional antenna type
APs in an indoor high-density
scenario (yellow arrows). The top
photo is the ceiling of an arena as
normally lit, where APs are
functionally invisible. The bottom
photo has light levels altered to
show how unskinned / unpainted
APs embed in the environment.
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AP Attachment Over Head Misc.
These images show RUCKUS
internal, directional antenna type
APs in mixture of over head
scenarios where attachment to
beam or wall was necessary,
illustrating the flexibility of our any-
angle AP mount (902-0125-0000).
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AP Attachment Over Head Via Magnet or Beam Clamp
Although rare, RUCKUS internal,
directional antenna type APs can
and have been attached to beam or
truss via 25lb magnets and / or
beam clamps as seen here. Note the
inclusion of the safety tether is
critical in these scenarios.
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AP Attachment Ruggedized Outdoor
RUCKUS ruggedized APs can be
deployed in numerous outdoor
scenarios, attaching to beams, pipes,
c-channel (Unistrut), walls, and
truss. The any-angle bracket (902-
0125-0000) allows for strapping or
bolting to objects.
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AP Attachment Ruggedized Indoor
It is common to use RUCKUS
ruggedized directional type APs
indoors for many different reasons.
Here a few examples are for
covering ticketing entry points,
service areas, and for shaping
coverage from walls where either
high-density coverage is the aim or
where ceiling attachment is less
feasible.
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AP Attachment Indoor
Indoor type RUCKUS APs have
considerable attachment flexibility
when paired with their native
security bracket (902-0120-0000).
They can attach to ceiling, wall, c-
channel (Unistrut), or even electrical
boxes. The bracket also allows for
securing and locking the AP to its
mount.
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General Project Flow
Page 220 of 282
Milestones
After a project is awarded or
engaged commercially,
RUCKUS Professional Services
and other project managers
will coordinate a kick-off
meeting (KOM), from which
point RPS engineers and
partners will be committed to
a negotiated scope. Any
related concepts and budgets
found withing this technical
response will provide
guidelines for said activities.
Task progressions and scope
adjustments will be
communicated through
project managers for tracking
and resource dispatching.
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Usual SoW for a High-Density or Complex Project
Design Intake
• AutoCAD or other drawing type triage and processing
• Data services requirements settling
• Solution typing and conceptualization for field exploration
Comprehensive Onsite Survey
• Site survey with scope refining and construction feasibility discussion
• Discuss desired or suggested network architecture: authentication, policy,
service enforcement, VLANs, SSIDs, etc.
• EM material propagation testing for later simulation calibrations
Network Design
• LAN aggregation and edge IP network design
• EM simulation: heat map(s) sandboxing of scoped coverage areas
• Controller and AP configuration development
• Construction documentation development
• Customer/Partner design review with change request process
Integration and Installation Support
• Installation crew orientation and construction discussion
• Equipment staging and installation oversight checkpoints
• Integration of the controller and any analytics engines into the core
Design Validation Testing & Optimization
• Design and validation test plan development
• Post-commissioning test execution and early reporting
Live Environment Testing
• Develop test plan
• Prepare tools and systems for live and remote data collection
• Execute test, analysis, reporting, and tuning loop(s)
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Example Deployment Timeline
The timeline below is typical for a large or complex project. It is provided for understanding the approximate flow of
tasks. It does not represent any specific negotiated or actual project timelines related to this subject site or project.
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Examples of RPS Design Assets
Page 224 of 282
Design Drawing Example
RUCKUS Professional Services design
productions include scaled layout
drawings of considerable polish. They
make clear: AP layouts, types, names,
tilts, and azimuths; as well as
communication closet locations.
These are designs of reference for
both the installation and the
documentation of the network.
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Design Photo Markups Example
Right: RUCKUS Professional Services Concourse Level – Main Entry (P.N.E)
AP attach to wall via any-angle bracket
Concourse Level – Main Entry (P.N.E)
AP attach to wall via any-angle bracket
Concourse Level – Main Entry (P.N.E)
AP attach to wall via any-angle bracket
design productions also include detailed
key photo markups, the intention of which
is to assist installation teams around
interpreting the drawing layouts for
equipment placement.
AP attach to wall via L-bracket AP attach to wall via L-bracket AP attach to wall via L-bracket
Below: Our primer photo markups are Reference for 02-055 and 02-057 Reference for 02-057, 02-073, & 02-075 Reference for 02-055 and 02-057
targeted at installation teams to familiarize Concourse Level – Main Entry (P.N.E)
AP attach to wall/ceiling via any-angle bracket
Concourse Level – Project Southeast Entry Outside Concourse Level – Project Southeast Entry
AP attach to wall via L-bracket
them with RUCKUS equipment.
Projected
Ruckus Coverage
Typical
Radome Security Latch
Indoor Form
Factor
(Large)
902-0120-0000 902-0120-0000
AP attach to wall via L-bracket AP attach to wall via any-angle bracket AP attach to wall via any-angle bracket
Lock Hole
Reference for 02-073 and 02-075 Reference for 02-115 Reference for 02-111 and 02-113
902-0120-0000
T-Grid Adapter Concourse Level – Project Southeast Entry Outside Concourse Level – Main Entry Outside (P.N.E) Concourse Level – Main Entry to Store (P.N.E)
T-Grid Adapter T-Grid Adapter
Examples of
Living
Ruckus H5xx Series Wall Plate Deployment
Mount Projected
Ceiling Mount
Projected Coverage
Coverage
Unistrut
Mount
Version 2.5, Page 1 of 30
Wall Mount
AP attach to wall via any-angle bracket AP attach to wall via any-angle bracket AP attach to wall via mounting plate
Version 2.5, Page 1 of 30 Reference for 02-109 Reference for 02-067 and 02-071 Reference for 02-079
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Design Construction Table
As companion to photo and drawing assets, a parallel spreadsheet of every access point is delivered for the
purposes of assisting installation teams, documenting equipment identity, defining configurations, and serving as
what is sometimes called the as-built document. This asset is foundational to documenting the solution for
future support activity.
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Modeling and Simulation Methodology
To develop calibrated RF models, Ruckus has pooled iBwave Design, a 3D, RF propagation simulation tool
real world testing data: measured during live high- is used to model complex venues and to simulate
density events; serving clients with mobile devices; the effects of different AP locations, orientations
and under the influences of many other access and power settings. Calibration of RF in high-density
points of a fully deployed environment. This or complex venues presents a sizable challenge that
process removes the uncertainty of theorizing 3D modeling is uniquely powerful to solve. Use of
performance results because the data is empiric and planar planning tools such as Ekahau or AirMagnet
throughput curves can be extracted from a sandbox produce coverage maps that may be radically out of
that is live. alignment from real world heat maps due to
Collected data was used to devise propagation trigonometric and body loss factors, which can’t be
model functions appropriate for high-density or worked around in these tools.
non-high-density venues and campuses. Design In specific circumstances, complex campuses mixed
type is based on service requirements and RPS may with outdoor spaces and other examples of simpler
assert one or more type of solution at a site to infrastructure can be more rapidly modeled and
achieve the desired performance of a WLAN system. simulated in full or part using tools like Ekahau or
Design paradigms are generally classified as AirMagnet. RPS design engineers can decipher
“coverage oriented” or “density oriented”. A site which tool is best for a given simulation and will
can and often does have mixed paradigms leverage the best tool for the job.
depending on the zone types discovered.
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Example Stadium 5GHz – Over Heads (OH)
iBwave
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Definitions and Conventions
Page 230 of 282
General
RUCKUS Professional Services is providing budgetary As part of budgeting a ± tolerance has been set to
guidance for equipment allocation using methods account for unknowns in infrastructure layout and
based on real-world outcomes and direct minor scope adjustments. While our budgeting
experience at both typical-use and high-density output provides the equipment allocation to cover a
venues. The budgets provided are only as valid as subject venue, we cannot know prior to site survey
the resolution of the information provided to work or knowledge transfer whether placement and
from for conceptual purposes. Significant changes mounting assets exist to support a suggested
to scope or requirements will invalidate the budgets concept. Wireless access point locations are aligned
provided, and there is no guarantee that the as close as possible with infrastructural assets
prescribed equipment can realistically integrate into during the site survey / knowledge transfer and
a subject infrastructure. Only a site survey or design process, so final equipment requirements are
significant knowledge transfer (new construction) unlikely to align exactly with the median estimates
resulting in a final design can resolve full equipment provided. For the sake of pre-procurement please
needs. Please note that site surveys and designs for assume that the high tolerance equipment budget is
venues of large magnitude or complexity like the required equipment budget for planning
arenas, stadiums, cities, large campuses, or purposes. Should the project require less
exhibition centers are labor intensive and deserving equipment, costs will then reduce rather than
of adequate effort to answer specific needs. increase.
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General
RUCKUS offers professional services to assist at all AP placement is a concern for most public exposed
levels of development and integration for both LAN properties and any proposed or final design is
and WLAN solutions. The budgeting methods generally subject to multiple authorities’ and
mentioned previously were created from committees’ approvals. Understand that mounting
professional services projects and are RUCKUS / assets necessary for a successful design are
CommScope proprietary information. The generally few and that it is common for a venue to
information and experience at the heart of our prohibit all possible options, which then requires
dimensioning methods come at considerable cost either intervention by executive decision makers or
and resource investment, so please do not share our agreement that the solution may be subject to
estimates, resulting proposals, or estimating performance impacts. In preliminary design
methods with our competition. As a matter of concepts caution is exercised. APs are placed in
integrity RUCKUS prides itself of offering locations where the design engineer is reasonably
transparent information to its customers, so that certain that a mounting asset exists, but these
our budgets are easily explainable and defendable. concepts are not expected to be final or entirely
We understand that every business relationship optimal until resolved by eventual site survey and
bears risk, but we would like to arm our customers, construction feasibility exercises.
potential or otherwise, with as much confidence as
possible.
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Plans Intake
Site plans are a critical resource for the actions of Electrical (E) plan sets, IT or low voltage plan sets,
creating both solution concepts and final design and reference ceiling plan (RCP) sets are all welcome
outputs. It is not simply a matter of garbage-in, accompaniments to any architectural (A) set
garbage-out thinking. RUCKUS Professional Services submissions. However, none of them are adequate
will not produce garbage. Instead, we will usually substitute for the more desirable A sets.
move to create what we do not have, which will Elevation plans and section elevation plans are
involve additional costs or inference. The cost here highly desirable because when planning a WLAN you
is not necessarily money. It may be that; but do must know ceiling other structural heights to model
assume that the cost will be time. Plan accordingly. the environment successfully.
• Our preferred intake is scaled, AutoCAD (*.dwg
format), whole floor, architectural plans. We can Sectorized (divided) plans are also welcome
filter layers, and measure distances from these accompaniments to any architectural (A) set
kinds of plans. submissions due to their added zone details.
However, if submitted without whole floor plans
• We can adapt equivalent vector type Acrobat they may need to be stitched together at significant
(*.pdf) format plans to good effect assuming we time-cost in a tool like PhotoShop. RF simulation
can decipher scale and that the outputs don’t tools have limited ability to stitch such plans
incorporate scaled line weights. together, and these tools demand contiguous plans
• Raster type Acrobat (*.pdf), TIFFs, JPEGs, PNGs,
for data collection and rendering heat maps.
BMPs, or photos of floor plans are less useful and
will require additional effort to remediate and
make useful for site survey and design activities.
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Solution Requirements and Methodologies
RUCKUS Professional Services root dimensioning for OFDM rates are essential for the success of Wi-Fi in
complex venues is based on the variable data loads any high-density solution. Use of Barker encoding
required by different data services. It is crucial thator CCK rate devices should be isolated as much as
any custom requirement is described and weighted possible from any high-density areas and partitioned
into the calculations so that the appropriate on separate SSIDs. Legacy rate Wi-Fi
minimum throughput per client is computed. communications should broadcast from dedicated
Average data exchange throughput will exceed the APs with minimal scopes of RF coverage and
minimum established by some stated multiple potentially black-listed channels for said area(s).
(usually 8x to 12x). Carefully consider the full elimination of the ISM
Outside of discussing requirements with the 2.4GHz band in your environment. If you have a
customer, we may only assume default metrics as wide range of BYOD client devices frequenting the
part of dimensioning. While the default metrics are site, you may have technical challenges with some
designed to meet typical demands, we have no way consumers (including VIPs). Likewise, well-aged
to be certain that we have met customer needs devices like bar code scanners or PoS devices may
unless they were identified. There are cases where not function with either 5GHz or the full range of
the customer seeks guidance, and if this is one of 5GHz (they might be lower band only), so having a
those cases, our default values should satisfy typical 2.4GHz utility SSID may be wise.
needs.
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Solution Requirements and Methodologies
Each SSID configured adds beaconing frames and High-density area adjacent APs will be placed and
other management traffic overhead to the network, configured so that their RF emissions minimally
reducing overall airtime for data frames by some %. interfere with the success of high-density
Because our calculations account for the influence solution(s). This method of ensuring good high-
of the number of SSIDs configured, each SSID density Wi-Fi design is critical to ensuring optimal
effectively adds to potential AP counts (or reduces partitioning and availability of spectrum in critical
overall system performance). Please note that spaces like a seating bowl, exhibition space, or other
adding SSIDs to the 2.4GHz band has a much larger high profile Wi-Fi coverage zone.
impact than if they are added only to the 5GHz
band. Gate entry APs should support resiliency whereby
any ticket scanning AP and a public focused AP are
• Our concept assumes 2 concurrent SSIDs on co-located to cover a similar area near entry points.
2.4GHz Such a method allows for both redundancy
(configurable hot-standby for ticketing) and
• Our concept assumes 3 concurrent SSIDs on 5GHz continuity of client attachments as spectators transit
• Our concept assumes 3 concurrent SSIDs on 6GHz from outside to inside the venue. Care will be taken
to ensure appropriate AP types and coverage for
each purpose: with the public APs designed as
broader in their coverage scope.
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Miscellaneous Definitions
AP ranks are defined as zones, lines, or rings of Due to the unpredictability of Wi-Fi client device
emitter devices sharing a common mounting asset behavior, at any given moment client devices that
from which they project into an event space. They appear in some specific sub-zone or rank may or
do not necessarily correlate to the number of tiers may not attach to a best serving AP covering their
or seating levels in the space. AP density may be area. However, through expert design using tools
higher or lower the further from clients the APs are appropriate to the subject infrastructure, a greatly
installed, which depends on the proportion of increased chance of steering client devices to their
clients across bands, so do not assume symmetric best serving AP(s) is possible. Additional testing and
AP distribution across ranks. Definitive AP counts optimization is recommended to ensure that the
for each rank will be determined during a final solution is segmenting correctly.
design process in which all or most technical
requirements and infrastructure details are known.
49 © 2022 CommScope, Inc. | CommScope Confidential Page 236 of 282
Data Activity Factor or DAF: Considerations
The Wi-Fi data rates in a high-density space rarely There is a ceiling to the amount of airtime that can
exceed wired data speeds: for example, 1Gbps; but be used by both system and clients under fully
the closer they come to wire speed the higher the loaded conditions.
solution’s efficiency. For the purposes of System power balance and sensitivity is a critical
understanding DAF, assume it’s not a limiting factor. factor in airtime assessment, where if the solution is
Even traffic that seems continuous like streaming TOO HOT, we can’t reuse spectrum due to CCA;
video or voice calls is packetized and so subject to whereas, if it is too cool use of airtime isn’t efficient
variable data PHY and MCS rates. because MCS rates from the system will be lower
and consume more airtime.
Management traffic operates at lower or lowest
MCS (data) rates, and so isn’t subject to the
previously stated differentiation
There is a floor to the amount of airtime being used
by clients under fully loaded conditions that is a
combination of management traffic, data
transactions, rogue transmitters, etc. with system
layout and configuration contributing heavily to it.
50 © 2022 CommScope, Inc. | CommScope Confidential Page 237 of 282
Data Activity Factor or DAF: Explainer
As a thought experiment for understanding DAF’s DAF is a mechanism that assists in multiple
underpinnings… calculations…
Assume several identical client devices are Sizing the network egress (recommended circuit
associated to the system, all on different channels, size)
and operating over a range of MCS rates
Assessing the airtime utilization in some arbitrarily
Assume the client devices are sending or receiving small period of time assuming a mixture of active
one identical (non-management) payload PDU at MCS rates that consume various amounts of airtime
the same time Bounding the minimum number of clients under
Because of the various MCS rates, each channel normal conditions that are active Tx/Rx in some
would be occupied for a different amount of time arbitrarily small period of time, which prevents too
If we assume such a mixture most of the time, it is little AP provisioning given some defined set of
plain that in the period needed to transact the association and activity factors
lowest MCS rate there are openings in the airtime Bounding the maximum number of clients under
across channels that employ any higher MCS rates. normal conditions that can be active Tx/Rx in some
arbitrarily small period of time due to CSMA/CA and
In effect, some clients transact at higher data rates, CCA mechanisms, which prevents too much AP
and so they use less airtime. provisioning given some defined set of association
The extra airtime can either be thought of as free and activity factors
(non-continuously used) or as reserve capacity for
sizing continuous cell demand.
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Other Service Options
Page 239 of 282
RUCKUS Technical Support Services
Basic Offering Premium Offering
Bulldog Supplements
(WatchDog) (BullDog)
Value Proposition Reactive Support Proactive Support Named Engineer
TAC Response Targets Basic-level Premium-level Dedicated Engineer
Worldwide Major Account TSE team access No Yes PS by Day
No Return - RMA Service
Customer Success Manager (CSM) No Yes
₋ Premium Account Profile No Yes * Weekly operational reporting are as agreed
₋ Weekly Operational Reporting No Yes – Remote Delivery* ** Support Business Reviews are up to 4 per year
as agreed
₋ Ruckus Asset Management No Yes
₋ Technical Notifications No Yes
₋ Case Monitoring (Response
No Yes
Management)
Yes – Remote `
₋ Support Business Reviews No
Delivery**
Health Checks No Yes
Maintenance Activity Process (M.A.P) No Yes Hardware Software Remote Proactive
Web-based Training Yes Yes
Support Support Technical Support
Assistance
Warranty GOOD
Partner / End User Watchdog BETTER
BEST
Bulldog
53 © 2022 CommScope, Inc. | CommScope Confidential Page 240 of 282
Robust reporting, informative dashboards and machine-
RUCKUS AI learning-powered analytics for RUCKUS enterprise networks
RUCKUS Analytics has an industry-unique combination of:
• Automated data baselining and machine-learning-driven insights
• Network health and SLA monitoring
• Powerful, holistic client troubleshooting
• Automatic classification of incident severity
• No requirement for an on-site data collector or overlay sensors
To Learn More: • Granular access to raw data with deep exploration and customizable
Ruckus Analytics Website
dashboards
Ruckus Analytics Datasheet • 12 month of storage with flexible data reporting
54 © 2022 CommScope, Inc. | CommScope Confidential Page 241 of 282
RUCKUS Training/Education Services
RUCKUS offers technology and product training Learning Methods:
using multiple approaches: Online, Self-Paced
The RUCKUS Training Website: Basic training and
product information courses are readily available on In this format, the student follows pre-recorded
the Ruckus Training website. Registration and access videos available on demand.
to courses is free. Website address: Instructor Lead
https://training.ruckuswireless.com
Live: This is a live, instructor lead class that takes
RUCKUS Education YouTube Channel: Publicly place in a classroom. Lab access is given to students
available training and reference videos are regularly for the duration of the class.
uploaded to the Ruckus Education YouTube channel.
Website address: Virtual/Remote: This is a live class; the instructor
https://www.youtube.com/channel/UCpjMmx0SYp2 administers and delivers the class via remote
8_LpM9d2Yf3g session. Remote Lab access is given to students for
the duration of the class.
Instructor Lead Training: Standard Instructor Lead
Training is available from the Ruckus Education Customized: This is a fully customizable approach,
Team and from Authorized Training Partners. where a customer may choose specific topics and/or
Advanced courses are delivered only by the Ruckus products. Delivery is flexible, meaning classes may
Education Team instructors. be onsite, at a training center, virtual/remote, etc.
55 © 2022 CommScope, Inc. | CommScope Confidential Page 242 of 282
PURPOSE-DRIVEN
ENTERPRISE NETWORKS
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RUCKUS Professional Services
V1.1
2/5/2026
Statement of Work for
Wi-Fi Professional Services: Survey, Design, Staging,
Commissioning, Design Verification Testing, Live Event
Testing/Optimization
at Now Arena
in Hoffman Estates, IL
Provided For
RUCKUS Partner
By RUCKUS Wireless LLC.
Project ID: 202507021
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
Page 244 of 282
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Contents
Document Revision History ..................................................................................................................... 3
Disclaimer & Definitions .......................................................................................................................... 4
Introduction ........................................................................................................................................ 5
Key Project Phases .............................................................................................................................. 6
Discovery and Coordination .............................................................................................................. 7
Project goals and objectives .................................................................................................... 7
Network Design Requirements Intake Document ................................................................. 7
Project Budget and Design Go-A-Head .................................................................................. 8
Onsite Physical Survey and EM Survey ............................................................................................. 9
Deliverables: .............................................................................................................................. 9
Content: ...................................................................................................................................... 9
Constraints: ................................................................................................................................ 9
Detailed RF Network Design Development ................................................................................... 10
Deliverables: ............................................................................................................................ 10
Content: .................................................................................................................................... 10
Constraints: .............................................................................................................................. 12
Pre-Install Wi-Fi Staging and Configuration.................................................................................. 13
Deliverables: ............................................................................................................................ 13
Content: .................................................................................................................................... 13
Constraints: .............................................................................................................................. 14
Post-Install Wi-Fi Design Validation & Service Testing ................................................................ 15
Deliverables: ............................................................................................................................ 15
Content: .................................................................................................................................... 15
Constraints: .............................................................................................................................. 17
Onsite Live Event Testing and Optimization .................................................................................. 17
Deliverables: ............................................................................................................................ 17
Content: .................................................................................................................................... 18
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Constraints: .............................................................................................................................. 18
Project Responsibility Assignment Matrix (RAM) ......................................................................... 19
RUCKUS Partner and/or Integrator: ...................................................................................... 19
RUCKUS: (In accordance with the scope detailed in this document) ................................ 20
Key Project Milestones and Times .................................................................................................. 21
Terms and Conditions....................................................................................................................... 21
This document contains confidential and proprietary information of RUCKUS and RUCKUS Partner and
may not be shared with any other party. Do not copy or disclose without the prior written permission of
RUCKUS and RUCKUS Partner.
Document Revision History
Version Date Author Description
V1.0 July 8, 2025 G. Gertson SOW Document Generated
V1.1 Feb. 5, 2026 G. Gertson Removal of ICX services
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Disclaimer & Definitions
The services described herein are subject to the following conditions:
• Full disclosure of project details and agreement to this detailed Statement of Work (SOW).
• Agreement on project timeline and confirmed availability of resources within the project timeline
and location of service.
• Agreed to contract terms and conditions (See Terms and Conditions section in this document).
• Some or all the services described within this document may be sub-contracted to one or more of
RUCKUS’ third-party service partners.
• RUCKUS is not providing the following: installation, cabling (fiber/copper), infrastructure
procurement, procuring or installing authentication servers, virtual environment servers, the physical
installation of the Access Points, AP/network controller, edge PoE switches, aggregation switches, or
routers, unless specifically stated within this SOW and the project Bill of Material (BOM). These
services are expected to be provided by a third-party integrator or the End User.
• Any changes to this SOW must be made through an agreed Project Change Request (“PCR”) form.
• Any changes to the project due to Customer action or inaction that results in project delays
requiring additional time and/or travel to complete the project will require a Project Change
Request and may require requoting to Ruckus’ authorized distributor.
• RUCKUS conducts a detailed discovery review before the commencement of any project to
understand the possible risks that may be uncovered during the deployment phase of the project.
However, if any unforeseen work is required to complete the project, RUCKUS will require a separate
Statement of Work or PCR, subject to additional fees.
• Ruckus will conform to the description of services documented in this SOW and affirms that such
services are in full compliance with the KPIs jointly agreed and documented in the concepts and
dimensioning document agreed during the pre-sales stage of this project and referenced in the
Introduction section of this SOW below.
• Ruckus retains all rights, title, and interest in any trademark, trade name, logo, copyright, design and
testing methodologies, and proprietary tools developed by Ruckus in connection with the services
described in this SOW.
• If Customer wishes to use a Ruckus’ trademark or trade name in advertising network performance
achieved by using Ruckus services, Customer will obtain Ruckus’ prior written approval.
If the Customer wishes to cancel the project prior to completion, a PCR will be generated for Customer
signature, and the Customer shall pay for services completed prior to the date of termination and for
costs necessary to wind down the project.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Introduction
This document describes the Statement of Work for the following:
• Service Description: Wi-Fi Professional Services: Survey, Design, Staging, Commissioning, Design
Verification Testing, Live Event Testing/Optimization
• Client: RUCKUS Partner
• Venue: Now Arena
• Service Location: Hoffman Estates, IL
• Integration Partner: TBD
This document includes the scope, responsibilities, and pricing for professional services as understood
after intake of data, objectives, restrictions, and the dependencies of the planned activities. The content
within is based on the requirements communicated by either RFP or detailed scoping discussions, and
how the listed items fit into the overall Project Plan.
RUCKUS Professional Services will be involved with RUCKUS' integration partner early in the project
starting with the initial planning phase. This phase encompasses learning the environment and RUCKUS'
integration partner goals and objectives for the network including any service requirements, budget,
and timeline expectations.
The project milestones listed herein are generic for this type of professional services project. The
applicable activities for this project are included in the sections listed below:
• Onsite Physical Survey and EM Survey (Section 4)
• Detailed RF Network Design Development (Section 5)
• Pre-Install Wi-Fi Staging and Configuration (Section 6)
• Post-Install Wi-Fi Design Validation & Service Testing (Section 7)
• Onsite Live Event Testing and Optimization (Section 8)
• Key Project Milestone and Times (Section 10)
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Key Project Phases
The phases shown below are typical for most design and integration project types:
• Project Discovery and Design Intake
• High Level Preliminary Design
• Site Survey
• Network Design
• Installation and Integration
• Post Installation
o Validation Testing
o End to End Testing
o Optimization and Tuning
• On-Site Live Event Testing
• Turn over package (final test deliverables, as-built reports, etc.)
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Discovery and Coordination
Project goals and objectives
• Formalize the performance and application requirements
• Conclusion of service requirements, type and number of devices expected
• Verify joint agreement between the client, RUCKUS Professional Services and RUCKUS’s integration
partner (if applicable), with realistic goals and objectives.
Network Design Requirements Intake Document
RUCKUS will provide the template for the Network Design Requirements Intake Document to RUCKUS’s
integration partner (if one is involved) and the client’s staff. RUCKUS’s Partner Staff will complete the
documents with RUCKUS Professional Services assistance as needed.
Once the document is filled out, reviewed, and approved by all required parties; it shall be sent to
RUCKUS. The purpose of this document is to obtain the requirements for a RUCKUS wired and/or
wireless network prior to the design phase of the project. Therefore, it is vital to the project that this
document is properly completed and jointly agreed by RUCKUS, the client’s staff and/or RUCKUS’s
integration partner (if involved).
The guidelines in the document are needed to properly dimension and design the required RF and IP
systems to provide the required coverage and services.
A list of network requirements is necessary to make the best possible design based on a specific
scenario. The network design requirements intake document will include information such as:
• Type of deployment scenario.
o Indoor and/or Outdoor
o Facility blueprints, CAD drawings.
• Coverage areas zones, and identity of areas out of scope
• Service area types
• Client behavior (where are they, how many are there, and what are they doing)
• Types of devices
• Service and performance requirements for data, video, or voice.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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o Capacity requirements per zone and users
o Applications to be used
• Edge switch L1-L3 requirements
• Core and Distribution Network requirements, when pertinent
• Security requirements
• Physical installation guidelines for wired devices and wireless Access Points
Project Budget and Design Go-A-Head
• Build a High-Level project scope, services specific scope of work (SOW), and responsibilities in
agreement with the proposed project budget. (This document comprises the bulk of this detail)
• Contract terms and conditions agreement closure.
• Formalization of the network requirements document and design objectives.
• Go-A-Head for the next step in the project. Contracts and purchase orders.
• Start next phase of scope of work
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Onsite Physical Survey and EM Survey
SKU: 905-PRO1-SRV3
Deliverables:
• Site Survey and Electromagnetic report for use by the RUCKUS Design Team
Content:
Comprehensive On-Site Survey
• Determines possible installation locations for Access Points.
• Determines suitable mounting method, cable runs, power availability, grounding points, network
connections, etc.
• Provides site photos and identification of target service areas.
• Documents any significant observations.
• Takes needed physical measurements (heights, distances, angles) to complement CAD drawings.
• Conducts Electromagnetic survey; captures a baseline of what interference and noise is in the Wi-Fi
bands.
• Creates a survey report with sketches and pictures and all observations and technical details.
• A propagation survey will be performed on certain portions of the Venue to better calibrate the
design tools if needed.
Constraints:
• RUCKUS’s integration partner or a 3rd party is responsible for estimating, sourcing, and installing all
cabling (CAT6 and fiber), conduits, PoE switches, AP mounting structures, back haul circuits, media
converters and installing the APs.
• If any part of the venue is not constructed or otherwise not available for an onsite survey before
final designs start, it will be important to have access to venue models, architectural concept
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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drawings and detailed explanation of the CAD drawings (3D rendering would be most useful). This
can be performed at the architectural office, the prime construction contractor office, or RUCKUS’s
integration partner office location if such information is available there.
Detailed RF Network Design Development
SKU: 905-PRO1-SRV3
Deliverables:
Design report
• The Design Report encompasses the buildable Wi-Fi RF design. The IP LAN design and conclusions
are RUCKUS’s integration partner’s (or 3rd party integrators) responsibility.
• This report will be reviewed with RUCKUS’s integration partner during a meeting or conference call
(webinar).
• Final sign-off by RUCKUS’s integration partner will be coordinated by the local RUCKUS Sales team
and is required prior to starting any installation work.
(The above may be delivered in separate documents depending on scheduling and ease of distribution.)
SZ/AP System Configuration Settings.
• The Design Report encompasses the buildable Wi-Fi RF design and the controller configuration.
• This report will be reviewed with RUCKUS’s integration partner during a meeting or conference call
(webinar).
• Final sign-off by RUCKUS’s integration partner will be coordinated by the local RUCKUS Sales team
and is required prior to starting any installation work.
(The above may be delivered in separate documents depending on scheduling and ease of distribution.)
Content:
Each of these phases is detailed in the following sections.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Wi-Fi RF Design
• This service uses the design intake document and the site survey report as inputs.
• The purpose of the RF design includes these aspects:
o Selection of final venue approved Access Point locations to meet the service requirements.
o Defining the specific AP mount location, orientation, angle, and tilt.
o Service Area definition (Heat/coverage maps).
o Frequency Allocation for AP’s (or defining the channel range to be used).
o Network dimensioning for service capacity targets for each customer device class.
o AP and backhaul connection assignments.
Coverage Design
• This step is performed by simulation using an RF Network Planning tool.
• The tool uses the facility’s CAD drawings provided by RUCKUS’s integration partner to build a model
of the venue, using the service definitions from the design intake and survey report as inputs. The
coverage design is conducted using RF propagation modeling which determines the number of
wireless Access Points, and their locations that will be required to cover the coverage areas. (Note:
predictive propagation simulation for under seat coverage must be calibrated by empirical testing.
RUCKUS already has an empirical model and may only use propagation modeling for areas certain
areas and areas other than the bowl.)
Capacity Design
• Utilizing the same RF Network Planning tool and service inputs mentioned above, the tool can
determine the Access Points mounting locations, types of wireless devices devices/models to meet
the specific capacity defined within the coverage area. This includes antenna types, channelization,
power limits, tilts, and orientations.
• The Bill of Material (BOM) may be updated based on the final coverage/capacity design simulations.
Network Design (IP)
• Utilizing the network design requirements intake document, the network design architecture is
defined where all protocols, IP addressing schemes, QoS mechanism, access points, and backhauls
will be analyzed.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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• RUCKUS will support RUCKUS’s integration partner and/or the 3rd party integrator design efforts for
the Layer 2/3 architecture from the SmartZone/WLAN perspective. RUCKUS’s integration partner
and/or the 3rd party integrator with support from RUCKUS are responsible for defining data flows
into a deliverable that defines what other equipment is required and the configurations for that
equipment, as well as the configuration of RUCKUS equipment.
• Network Architecture Design includes:
o Protocols, IP address plan, QoS mechanisms.
o Architecture for Access Points and Backhaul equipment.
o PoE switching requirements.
o Media converting equipment.
o AP controller (SmartZone) configuration settings.
Constraints:
• RUCKUS’s integration partner and/or the 3rd party integrator are primarily responsible for the core
and edge networking equipment and design, and will be responsible to provide IP addressing,
DHCP, DNS, VLAN and routing architecture to RUCKUS.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Pre-Install Wi-Fi Staging and Configuration
SKU: 905-PRO1-SRV3
Deliverables:
• Pre-Installation Support
• Staging
• Integration Support (SZ)
• Installation Support
Content:
This document is prepared with the assumption that RUCKUS’s integration partner or a 3rd party
integrator will be fully responsible for the installation of the Wi-Fi network. However, RUCKUS will assist
in this effort by onsite visits, phone, Email, and/or online meetings. Installation and commissioning
activities covers most, all, or portions of the following work (dependent on the agreed scope or work):
Pre-Installation
These services below may be conducted in person or via webinar:
• RF Design Document Review.
• Review of the process for:
o Inventory of Materials.
o Planning of Installation Activities.
▪ RUCKUS will provide installation training (show installation contractors how to interpret the
design drawings and understand how to install APs accordingly, usually ½ day).
o Awareness of Access Requirements.
o Review of Change Order and Escalation Process.
Staging
Proprietary Information
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representatives, except under written Agreement by the contracting Parties.
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The staging process for APs needs to be done before the installation of the APs, preferably right before
the APs start to be installed. This process allows APs to be identified by the controller as they are
mounted and are connected to the switching network. Activities entail the following:
• Obtain MAC address list and assign each to a corresponding AP name in construction sheet.
• Import AP Pre-provision list into controller (All APs in the construction sheet) – usually done by the
RUCKUS lead engineer remotely or onsite.
• Proceed with staging of each AP and make a controller connection for the first time.
• Verify AP has registered with the controller and the controller has upgraded its firmware (takes a
few minutes).
• Physically label each AP with Name & MAC for installation.
• Proceed to installation of APs. APs should be immediately recognized by the controller as they are
connected through the switching network.
Integration Support (SZ)
• RUCKUS will provide support to RUCKUS’s integration partner’s networking group (or its 3rd party
contractors) for the vSZ, vSPoT, RUCKUS Analytics, to LAN and APs network integration as required.
The RUCKUS engineer will configure the vSZ per the IP design document and test the successful
integration into the core network. This work does not include the physical racking, installation,
powering of the controller equipment.
Installation Support
• RUCKUS will provide support to RUCKUS’s integration partner’s installation staff should any
questions come regarding AP placement or design interpretation.
Constraints:
• Configuration of the other needed network systems such as aggregation switches, routers, patch
panels, interconnecting cabling, AP PoE switches and internet back haul circuits are to be completed
by the responsible parties.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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Post-Install Wi-Fi Design Validation & Service
Testing
SKU: 905-PRO1-SRV3
Deliverables:
IQT report:
• For all installed Access Points
• List of fixes and or rectification in installation.
• Network test report
• End to End Test Report
Content:
RUCKUS will develop a test plan to validate the required coverage, capacity and service requirements as
defined during the network intake process. RUCKUS will provide onsite resources to oversee and
manage this task.
The validation testing process generally includes these steps:
Installation Qualification Testing (IQT).
• Verification of physical installation of each AP and configuration per design.
• Confirmation of AP performance per design.
• Confirmation of AP coverage per design.
• Confirm backhaul performance from AP to SZ.
Coverage, Performance Testing and KPI Verification
• Measuring campaign will be performed with Wi-Fi coverage and performance test tools to compare
the actual performances to the planned design.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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• Network devices like those intended to be used in the network will be configured and put into
operation to validate data performance and service requirements.
• This will be done on a systematic basis and will serve as part of the final network acceptance.
• If any optimization steps are identified, an action plan will be integrated to this activity as needed.
End-to-End system test support:
• End-to-End testing validates that client devices can obtain service via the portal or landing page (as
determined during the IP network design planning) and that their method of authentication works.
• RUCKUS will support RUCKUS’s integration partner and/or the 3rd party integrator with the
development and execution of the final system end-to-end test.
Once the Network Test report has been delivered and it shows that the network’s requirements have
been met, the network will be ready for sign off and it will be ready to begin preliminary commercial
operations.
End to End Testing and Optimization:
• End-to-End testing validates that client devices can obtain service via the portal or landing page (as
determined during the IP network design planning) and that their method of authentication works.
• RUCKUS will support RUCKUS’s integration partner and/or the 3rd party integrator with the
development and execution of the final system end-to-end test.
• This test is onsite and not during a live event.
Optimization Steps
• Review baseline test data. This establishes the baseline reference from which the optimization steps
will be compared. This data comes from the RUCKUS Analytics system. (If RUCKUS Analytics is not
purchased by RUCKUS’s integration partner and/or the 3rd party integrator, RUCKUS PS will utilize
its own system for this purpose then remove/disconnect it afterwards).
• Compose optimization step priority.
o Using a list of best practices parameters and anything that may come from the initial analysis,
the optimization changes are ranked by potential gain first to lowest.
• Optimization steps and analysis
o This is an iterative process of implementing each optimization step as follows:
▪ Make the change; settings, AP physical changes, AP additions/removes.
Proprietary Information
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representatives, except under written Agreement by the contracting Parties.
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▪ Monitor during an event.
▪ Report and analyze.
▪ Repeat until all changes are completed and KPIs are met, or best performance is achieved.
• These steps are usually performed remotely.
Constraints:
• A firewalled/VPN connection into the SZ is required.
• An administrative user ID and permissions to the RUCKUS Analytics systems (if purchased) is
required. If not purchased, RUCKUS PS will establish connectivity from the network controller to a
RUCKUS-owned system for the purpose of the IQT.
• The IQTP, coverage, performance and KPI testing may be all in one report.
Onsite Live Event Testing and Optimization
SKU: 905-PRO1-SRV3
Deliverables:
Live event test report
• Summary Statistics
• Daily Trends
• Device Type Distribution
• User distribution among APs
• AP Transmit Statistics
• User Transmit/Receive Statistics
• Application/speed performance (if applicable)
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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© 2024 CommScope Inc. All rights reserved.
Content:
On-site Live Event Testing
RUCKUS will develop a test plan for a Live Event to analyze the newly designed and deployed Wi-Fi
network during a maximum capacity event.
• RUCKUS is the lead for the initial test plan and RUCKUS’s integration partner and/or the 3rd party
integrator Wireless Engineering Staff will conduct the actual tests.
• RUCKUS is prepared to provide testing support for up to 1 live events. Expect up to 4 people plus
additional staff from the client depending on the event. Total RUCKUS staff requirements include
preparation and post analysis time.
• During the live event the following is typically performed.
o Data collection is performed behind the scenes by a performance collector server.
o All network traffic is collected by AP, user devices.
o Peak and average throughput is collected by AP and devices.
o Peak hour usage.
o QoE (Quality of Experience) may be measured via speed tests or the use of other venue
applications (if applicable) at certain locations during the live event.
Constraints:
• None.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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© 2024 CommScope Inc. All rights reserved.
Project Responsibility Assignment Matrix (RAM)
This is a high-level Responsibility Assignment Matrix (RAM). If applicable, a very detailed RAM will be
required with the contract between RUCKUS Wireless, RUCKUS’s integration partner, and the cabling
installers, network equipment integrators and any other parties involved.
RUCKUS Partner and/or Integrator:
1. Confirms project goals and direction jointly with RUCKUS.
2. Coordinates overall project management.
3. Provides facilities for lab testing of hosting services and devices if needed (may also be at RUCKUS).
4. Provides all required architectural drawings for the venue (Incl. PE sealed drawings for wireless
environments).
5. Provides construction coordination and pays the costs of deployment, including modifications to
MDFs, IDFs, CO’s, cabinets, racks, trenching, cable management structures and power (load needs
and installation).
6. Provides IP network design in accordance with internet hosting service requirements, mobile
operators networking requirements, or special application hosting services (any or all that apply)
with support from RUCKUS.
7. Provides Gigabit Ethernet/Fiber & POE+ switches, routers, aggregation switches and required
interfaces where non-RUCKUS switches are being used.
8. Provides backhaul transport / architecture for internet services.
9. Installs all RUCKUS Access Points per RUCKUS design documents (RUCKUS APs come with basic
mounting hardware).
10. Procures, installs, and labels all related cabling/fiber and cabling installation/management materials.
11. Installs all Gig Ethernet/Fiber POE+ switches, routers, aggregation switches, media converters.
12. Conducts Installation Qualification Test Procedure (IQTP) for non-RUCKUS Switches, including
interconnectivity.
13. Provides warehousing and facility for equipment pre-staging.
14. Provides on-site location for disposal of shipping materials/refuse.
15. Provides IQTP and onsite Live Event testing resources (in additional to those from RUCKUS) to work
with RUCKUS per RUCKUS test plan.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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© 2024 CommScope Inc. All rights reserved.
16. Conducts end to end testing services jointly with RUCKUS.
17. Provides close-out documentation and turns over the system to the client/venue’s administration
team once tests are completed.
RUCKUS: (In accordance with the scope detailed in this document)
1. Confirms project goals and direction jointly with the RUCKUS integration partner and/or the 3rd
party integrator.
2. Provides remote, high-level Project Management of RUCKUS SOW.
3. Performs comprehensive site survey, as well as EM survey and Propagation Survey (where needed).
4. Provides pre-installation design review for installers and integrator.
5. Supports, identifies, and approves AP locations for installation.
6. Supports the completion of the requirements document for Wi-Fi network design.
7. Provides buildable Wi-Fi RF Network design.
8. Provides support for Commissioning and Testing services.
9. Performs installation qualification test procedure for in-scope APs.
10. Performs (on-site included) network wide post installation and optimization testing.
11. Provide on-site testing during live events as stated in the SOW.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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© 2024 CommScope Inc. All rights reserved.
Key Project Milestones and Times
This section shows the approximated times and/or elapsed time for each project service component.
This is a project estimate and is used to aid in project planning:
• Onsite Physical Survey and EM Survey: 1 to 2 weeks.
• Detailed RF Network Design Development: 2 to 3 weeks.
• Pre-Install Wi-Fi Staging and Configuration: 1 to 2 weeks.
• Post-Install Wi-Fi Design Validation & Service Testing: 1 to 2 weeks.
• Onsite Live Event Testing and Optimization: 1 to 2 weeks.
Total time needed for this project: 6 to 11 weeks. This is not a proposed timeline or reflection of a
typical timeline but is only a representation of the approximate time required for each of the RUCKUS
activities outlined herein.
Milestone Product Family Product SKU Service Description
1 Professional Services 905-PRO1-SRV3 Onsite Physical Survey and EM Survey
2 Professional Services 905-PRO1-SRV3 Detailed RF Network Design Development
3 Professional Services 905-PRO1-SRV3 Pre-Install Wi-Fi Staging and Configuration
4 Professional Services 905-PRO1-SRV3 Post-Install Wi-Fi Design Validation & Service Testing
5 Professional Services 905-PRO1-SRV3 Onsite Live Event Testing and Optimization
Terms and Conditions
• Except where inconsistent with the terms of this SOW, and unless the parties have entered into a
master services agreement, the terms of sale located at https://www.commscope.com/about-
us/terms/ shall govern this SOW.
• This SOW outlines the details of the services to be provided to Customer; however, Customer is
purchasing the services through a Ruckus authorized distributor. All pricing, order, and payment
terms shall be between Customer and such distributor.
• Ruckus’ quotation to distributor valid for 90 Days from the date of issue of the SOW.
• Any changes in project scope may render the quote to distributor invalid and require re-quoting.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
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© 2024 CommScope Inc. All rights reserved.
• Costs of special travel permits, or visas are Customer’s responsibility and may be added to the quote
to distributor if required.
• Work is to be performed during normal business hours at the venue location.
• All costs associated with customer required background checks, drug testing, and/or security
requirements will be Customer’s responsibility and may be added to the quote to distributor as part
of this project.
• The work set forth in this SOW shall commence on a date to be mutually agreed to by the parties
upon execution of this SOW and RUCKUS’ receipt of a purchase order. Project mobilization is
typically 2-3 weeks after receipt of purchase order.
• Providing RUCKUS with a purchase order against this proposal indicates agreement to the scope of
work, including the Terms and Conditions defined herein.
• Client will have five (5) days from completion of the applicable milestone to notify RUCKUS of any
nonconformance of the services to this SOW. If no such notice is received, Client will be deemed to
have accepted the services.
• Out of Scope Professional Services: Services and material products not expressly described within
this SOW are out-of-scope. Out of scope PS services require a separate Statement of Work or PCR
and a new Purchase Order and may require a minimum notice of 5 to 10 business days for
personnel mobilization.
• Idle time and/or travel time may be billed through RUCKUS’ authorized distributor up to the
applicable daily rate when prerequisites have not been completed when RUCKUS is scheduled,
arrives onsite, and must wait to begin work.
• Services will be performed in a workmanlike manner and warranted for a period of thirty (30) days
from the date of acceptance. THIS WARRANTY IS EXCLUSIVE. RUCKUS MAKES NO OTHER
WARRANTIES, EXPRESS OR IMPLIED, AND SPECIFICALLY DISCLAIMS AND EXCLUDES ANY
REPRESENTATION OR WARRANTY OF MERCHANTABILITY, NONINFRINGEMENT, OR FITNESS FOR A
PARTICULAR PURPOSE AND ANY REPRESENTATION OR WARRANTY ARISING BY USAGE OF TRADE,
COURSE OF DEALING OR COURSE OF PERFORMANCE.
Proprietary Information
The information contained in this document is not for use or disclosure outside CommScope, their affiliated companies and their-third party
representatives, except under written Agreement by the contracting Parties.
22 | P a g e
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© 2024 CommScope Inc. All rights reserved.
Thank you for choosing CDW. We have received your quote.
Hardware Software Services IT Solutions Brands Research Hub
QUOTE CONFIRMATION
DAREK RASZKA,
Thank you for considering CDW•G for your technology needs. The details of your quote are below. If
you are an eProcurement or single sign on customer, please log into your system to access
the CDW site. You can search for your quote to retrieve and transfer back into your system for
processing.
For all other customers, click below to convert your quote to an order.
This quote is subject to CDW's Third Party Cloud Services Order Form Terms and Conditions set forth
at
https://www.cdwg.com/content/cdwg/en/terms-conditions/third-party-cloud-services-order-form-ter
ms-and-conditions-.html
Convert Quote to Order
QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL
PTMV446 2/18/2026 RUCKUS NOW ARENA 334905 $200,912.83
UPGRADE
QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
Ruckus security bracket 107 3712269 $12.00 $1,284.00
Mfg. Part#: 902-0120-0000
UNSPSC: 31162313
Contract: OMNIA Mesa 2024056-01 (2024056-01)
RUCKUS PS WIFI SVC 33393 7632183 $1.17 $39,069.81
Mfg. Part#: 905-PRO1-SRV3
Electronic distribution - NO MEDIA
Contract: OMNIA Mesa 2024056-01 (2024056-01)
RUCKUS ONE PRO SUB 3Y 107 7492388 $222.82 $23,841.74
Mfg. Part#: CLD-PROF-APSW-REC3
Electronic distribution - NO MEDIA
Contract: OMNIA Mesa 2024056-01 (2024056-01)
Ruckus R770 Wi-Fi 7 Tri-Band Concurrent Wireless Access 54 7634863 $946.65 $51,119.10
Point
Mfg. Part#: 901-R770-US00
Contract: OMNIA Mesa 2024056-01 (2024056-01)
Ruckus T670SN - wireless access point - outdoor - Wi-Fi 7 - 53 8276903 $1,615.06 $85,598.18
cloud-managed
Mfg. Part#: 901-T670-US51
Contract: OMNIA Mesa 2024056-01 (2024056-01)
Page 266 of 282
These services are considered Third Party Services, and this purchase is subject to CDW’s Third Party Cloud Services Terms and Conditions,
unless you have a written agreement with CDW covering your purchase of products and services, in which case this purchase is subject to such
other written agreement.
SUBTOTAL $200,912.83
SHIPPING $0.00
SALES TAX $0.00
GRAND TOTAL $200,912.83
PURCHASER BILLING INFO DELIVER TO
Billing Address: Shipping Address:
VILLAGE OF HOFFMAN ESTATES VILLAGE OF HOFFMAN ESTATES
FINANCE DEPARTM FINANCE DEPARTM
1900 HASSELL RD 1900 HASSELL RD
HOFFMAN ESTATES, IL 60169-6302 HOFFMAN ESTATES, IL 60169-6302
Phone: (847) 882-9100 Phone: (847) 882-9100
Payment Terms: Net 30 Days-Govt State/Local Shipping Method: DROP SHIP-COMMON CARRIER
Please remit payments to:
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Sales Contact Info
Fede Guerra | 800.808.4239 | fede.guerra@cdwg.com
LEASE OPTIONS
FMV TOTAL FMV LEASE OPTION BO TOTAL BO LEASE OPTION
$200,912.83 $5,685.83/Month $200,912.83 $6,537.70/Month
Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted
is subject to change.
Why finance?
• Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line.
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• Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or upgrade during the lease term and choose to
return or purchase the equipment at end of lease.
• Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We
know your challenges and understand the need for flexibility.
General Terms and Conditions:
Page 2 of 3
Page 267 of 282
This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data
from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners.
Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration.
Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term.
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This order is subject to CDW's Terms and Conditions of Sales and Service Projects at
http://www.cdwg.com/content/terms-conditions/product-sales.aspx
For more information, contact a CDW account manager.
© 2026 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239
Page 3 of 3
Page 268 of 282
Ruckus "Commscope" Wi-Fi expansion
CDW-G $ 200,912.83
Sentinel Technologies, Inc $ 202,562.08
Scientel Solutions $ 205,746.30
Pique Technologies LLC $ 217,635.96
Page 269 of 282
AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 8B
REQUEST: Approval of a Resolution authorizing the contract award for the 2026
Street Revitalization Project to A Lamp Concrete Contractors, Inc of
Schaumburg, Illinois, in an amount not to exceed $5,214,980.
FROM: Jacob Cuthbert, Civil Engineer II
Alan Wenderski, Director of Engineering
ITEM TYPE: Resolution - Village Board
REQUEST SUMMARY
At the February 23, 2026 Special Village Board meeting, the Village Board passed a
resolution rejecting all bids for the 2026 Street Revitalization Project and directing the
Village Manager to identify and negotiate a contract with a responsible vendor to do the
Project without re-advertising for bids.
The Village Manager worked with engineering staff to solicit quotes from three of the
previous bidders on the project following the same specifications and requirements. A.
Lamp Concrete Contractors Inc. submitted the lowest quote and has been determined
to be qualified to perform the work.
The Village Engineer has provided a statement justifying a bid waiver pursuant to
Section 19-5-1(A)(8) of the Village's Purchasing Ordinance. A bid waiver is
recommended as being in the best interest of the Village.
Village staff recommends approval of a resolution awarding a contract for the 2026
Street Revitalization Project to A. Lamp Concrete Contractors in an amount not to
exceed $5,214,980 without advertising for bids.
FINANCIAL IMPACT
The approved FY2026 budget allocated funding for street, sanitary sewer, and
stormwater improvements for this project from several funding sources. See the table
below for a cost summary:
Cost Summary
Category Low Bid Costs
Reconstruction/Resurfacing $4,960,205
Preventative Maintenance $88,680
Sanitary $59,800
Page 1 of 2
Page 270 of 282
Storm $106,295
Total Cost $5,214,980
The attached appendix provides additional details about the various funding programs
and low bid costs. Based on the low bid costs for this contract, the total stormwater and
sanitary sewer programs are tracking under budget. The total street program is
currently tracking over budget, though not all items have been bid. General fund
balance is proposed for the projected over-budget amount within the street program.
RECOMMENDATION
Approve a Resolution authorizing the contract award for the 2026 Street Revitalization
Project to A Lamp Concrete Contractors, Inc of Schaumburg, Illinois, in an amount not
to exceed $5,214,980
ATTACHMENTS
1. Appendix 2026 Program Costs
2. 2026 Street Project List
3. 2026 Street Project Map
4. Justification of Bid Waiver
5. RESOLUTION - 2026 Street Revitalization JBD
Page 2 of 2
Page 271 of 282
-Appendix-
STREETS
Project Budget Cost (Over)/Under
Reconstruction/Resurfacing - Street Revitalization $4,758,462 $4,960,205 ($201,743)
Reconstruction/Resurfacing - Infrastructure Project $1,486,538 $1,690,539 ($204,001)
Gannon Drive STP Resurfacing* $208,125 $198,235 $9,890
Jones Rd STP Resurfacing* $145,000 $150,111 ($5,111)
Preventative Maintenance $300,000 **$300,000 $0
Material Testing $150,000 $150,000 $0
Survey $25,000 $25,000 $0
Total Street Revitalization Costs $7,073,125 $7,174,090 ($400,965)
* Village share of project costs in 2026
** $88,680 included in Street Revitaliztion bid
Items in italic are estimates. Projects yet to be bid.
WATER
Project Budget Cost (Over)/Under
Water Main - Infrastructure Project $1,635,000 $1,731,587 ($96,587)
Critical Sites - CN ROW Construction $1,200,000 $1,200,000 $0
Critical Sites - Huntington & Ela Design $400,000 $400,000 $0
Shoe Factory Road/Beverly Road (County Project) $1,150,000 $1,150,000 $0
Total Water Replacement Costs $4,385,000 $4,481,587 ($96,587)
Items in italic are estimates. Projects yet to be bid.
STORM
Project Budget Cost (Over)/Under
Stormwater - Street Revitalization $120,000 $106,295 $13,705
Stormwater - Infrastructure Project $430,000 $376,175 $53,825
Stormwater Improvements $575,000 $575,000 $0
Total Stormwater Costs $1,125,000 $1,057,470 $67,530
Items in italic are estimates. Projects yet to be bid.
SANITARY
Project Budget Cost (Over)/Under
Sanitary Sewer - Street Revitalization $50,000 $59,800 ($9,800)
Sanitary Sewer - Infrastructure Project $350,000 $231,828 $118,172
Sanitary Sewer Rehabilitation Project $1,200,000 $1,200,000 $0
*Televising $100,000 $100,000 $0
Total Sanitary Sewer Costs $1,700,000 $1,591,628 $108,372
Items in italic are estimates. Projects yet to be bid.
Page 272 of 282
2026 Street Revitalization
Project
RECONSTRUCTION
Street Begin End
HARVARD LN FREMONT RD HILLCREST BLVD
RESURFACING
Street Begin End
ACORN CT WHITE OAK DR END OF THE ST
ACORN DR ESSEX DR ACORN CT
AVON DR LEEDS RD HAVERFORD WAY
BERKLEY LN W GRAND CANYON EVANSTON ST
BRENTWOOD DR CARIBOU LN FOX PATH LN
CASTAWAY LN PALATINE RD BRADWELL RD
CHESAPEAKE DR FREEMAN RD FREEMAN RD
COTTONWOOD TRL W HUNTINGTON BLVD 1800 COTTONWOOD
GLEN LN GLEN LAKE RD HERMITAGE DR
HAMPSHIRE DR LEEDS RD ETON DR
HILLCREST BLVD CHIPPENDALE RD JONES RD
KINGSDALE RD HIGGINS RD GLEN LAKE RD
MAUREEN DR RUSSELL DR SHOE FACTORY RD
NEW BRITTON DR FREEMAN RD VICTORIA DR
OAK KNOLL LN COTTONWOOD TR PEBBLEWOOD LN
PEMBROKE AV HASSELL RD END OF THE ST
PROVIDENCE DR ESSEX DR CARIBOU LN
RALEIGH LN SUDBURY DR GOVERNORS LN
RIVER BIRCH DR ESSEX DR CARIBOU LN
RUSSELL DR MUNICIPAL LIMIT IRENE DR
STEFFEN DR LEEDS RD HAVERFORD WAY
VICTORIA DR NEW BRITTON FREEMAN RD
Page 273 of 282
± STEFFEN DR §
¨
¦ Jane Addams Tlwy
90
CASTAWAY LN
Palatine Rd
Bradwell Rd
AVON DR
HAMPSHIRE DR
ACORN CT
MAUREEN DR OAK KNOLL LN
COTTONWOOD TRL W
ACORN DR
RUSSELL DR CHESAPEAKE DR
Roselle Rd
RIVER BRICH DR VICTORIA DR
Penny Rd
PROVIDENCE DR
NEW BRITTON DR
Golf Rd ENGINEERING DIVISION
Barrington Rd
Ela Rd
BRENTWOOD DR
Algo
n quin
Rd 2026 STREET
Huntington-Freeman Rd
REVITALIZATION PROJECT
Mundhank Rd
Lakewood Blv
Central Rd
Jane Addams Tlwy
§
¨
¦90 HILLCREST BLVD
PEMBROKE AV
Shoe Factory Rd
RALEIGH LN HARVARD LN
GLEN LN
KINGSDALE RD
Meacham Rd
BERKLEY LN W
Golf Rd
Higgin
Bode Rd s Rd
Legend
Springinsguth Rd
RECONSTRUCTION Rt 53 / I-355
RESURFACING Schaumburg Rd
Page 274 of 282
HOFFMAN ESTATES
GROWING TO GREATNESS
To: Mayor and Village Board
From: Alan Wenderski, Village Engineer
Date: February 27, 2026
Re: Justification of Waiver of Bids for 2026 Street Revitalization Project
This Memorandum is being provided pursuant to Section 19-5-1(A)(8) of the Village’s
Purchasing Ordinance which provides:
Bid Waivers. Where competitive sealed bidding is required, the Village
Board, by a two-thirds vote of all the Trustees then holding office, may waive
the bidding procedures and enter into a contract or agreement. Requests for
bid waivers shall be made only when goods or services are proprietary (i.e.
sole source), where standardization is necessary or desirable (e.g. furniture),
in emergencies as defined in this Ordinance, or when it is in the best interests
of the Village to do so. In any instance, a statement justifying the need for a
bid waiver shall be included in the department’s recommendation.
On February 23, 2026 the Village Board approved a resolution rejecting all bids for the
2026 Street Revitalization Project. Village staff has determined that re-advertising for bids would
result in a significant delay or possible inability to complete the work this year and would likely
result in a higher cost to the Village. As such, the resolution rejecting all bids, directed the Village
Manager to seek a responsible Contractor to complete the project in the best interest of the Village
and public without re-advertising for bids.
The Village Manager sought quotes from three contractors who had previously submitted
bids that were deemed to be complete and responsible. The quote submitted by A. Lamp Concrete
Contractors Inc. was determined to be in the best interest of the Village.
Page 275 of 282
RESOLUTION NO. _____-2026
VILLAGE OF HOFFMAN ESTATES
RESOLUTION AUTHORIZING A CONTRACT WITH A. LAMP CONCRETE CONTRACTORS INC. OF
SCHAUMBURG, ILLINOIS, FOR THE 2026 STREET REVITALIZATION PROJECT
IN AN AMOUNT NOT TO EXCEED $5,214,980.00
WHEREAS, the Village is a home-rule municipality as provided by Article VII Section 6(a) of the Constitution
of the State of Illinois 1970, and has the authority to exercise any power and perform any function pertaining to its
government and affairs except as limited by Article VII, Section 6 of the Illinois Constitution of 1970; and
WHEREAS, the Village has the authority to contract and to be contracted with pursuant to the Illinois Municipal
Code 65 ILCS 5/2-2-12; and
WHEREAS, the Village Board has the authority to enter into a contract for the Project without advertising for
bids pursuant to the Village’s Purchasing Ordinance Section 19-5-1(A)(8) and the Illinois Municipal Code 65 ILCS 5/8-9-
1 provided that such contract is approved by a vote of two-thirds of all Trustees holding office; and
WHEREAS, the Village Right of Way requires maintenance and rehabilitation of pavement and concrete
surfaces; and
WHEREAS, the Corporate Authorities hereby determine that it is in the best interest of the Village to waive any
competitive bidding requirements and award a contract for the 2026 Street Revitalization Project without advertising for
bids; and
WHEREAS, the Village has identified A. Lamp Concrete Contractors Inc., of Schaumburg, Illinois, as the most
responsible vendor and able to best meet the needs of the Village; and
WHEREAS, the Corporate Authorities have determined that it is in the public interest for the Village to approve
a contract with A. Lamp Concrete Contractors Inc., for the 2026 Street Revitalization Project in an amount not to exceed
$5,214,980.00.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village of Hoffman
Estates, as follows:
Section 1: RECITALS. The facts and statements contained in the preamble of this Resolution are found to be
true and correct and are hereby adopted as part of this Resolution.
Section 2: AWARD OF CONTRACT. The President and Board of Trustees hereby approve the selection of
A. Lamp Concrete Contractors Inc., for the 2026 Street Revitalization Project in an amount not to exceed $5,214,980.00.
Section 3: AUTHORIZATION TO EXECUTE AGREEMENT. The President or Village Manager is hereby
authorized to execute the contract, and to execute any other documents in furtherance of this Resolution in accordance
with the Village Code and state and federal law.
Section 4: EFFECTIVE DATE. This Resolution will be in full force and effect from and after its passage and
approval as provided by law.
RESOLVED THIS ________ day of _________________, 2026
VOTE AYE NAY ABSENT ABSTAIN
Trustee Karen V. Mills _____ _____ _____ _____
Trustee Anna Newell _____ _____ _____ _____
Trustee Gary J. Pilafas _____ _____ _____ _____
Trustee Gary G. Stanton _____ _____ _____ _____
Trustee Karen Arnet _____ _____ _____ _____
Trustee Patrick Kinnane _____ _____ _____ _____
President William D. McLeod _____ _____ _____ _____
APPROVED THIS ______ DAY OF _______________, 2026
______________________________
Village President
ATTEST:
____________________________
Village Clerk
Page 276 of 282
AGENDA ITEM REPORT
Village Board of Trustees
March 2, 2026
ITEM 8C
REQUEST: Approval of a Resolution authorizing the contract award for the 2026
Infrastructure Improvement Project to Schroeder Asphalt Services,
Inc, of Huntley, IL, in an amount not to exceed $4,030,129.
FROM: Alan Wenderski, Director of Engineering
Andy LoBosco, Senior Project Manager
ITEM TYPE:
REQUEST SUMMARY
The Infrastructure Improvement Project includes the rehabilitation of six streets,
replacement of over 1 mile of water main and services, along with other substantial
sanitary sewer, and stormwater improvements.
Six bids were received on February 11, 2026. A copy of the proposed street list and
map are attached. The project scope consists of street reconstruction, resurfacing,
water main replacement, sanitary and storm sewer replacement, curb & gutter, and
sidewalk replacement on various streets. The engineer’s estimate was $4,674,516. A
summary of the bids received is shown in Table 1.
Table 1: Bid Summary
Contractor Bid
Schroeder Asphalt Services $4,030,129
A Lamp Concrete Contractors $4,218,973
D'Land Construction $4,433,719
Trine Construction Corp $4,818,860
Performance Construction & Engineering $5,113,887
Concept Plumbing $5,376,458
The lowest qualified bid was below the engineer’s estimate. Schroeder has worked on
several previous street and utility improvement projects for the Village. Schroeder is
qualified by IDOT to perform this scope of work.
FINANCIAL IMPACT
The approved FY2026 budget allocated funding for street, water, sanitary sewer, and
stormwater improvements for this project from several funding sources. See Table 2
Page 1 of 2
Page 277 of 282
below for low bid costs within each category.
Table 2: Low Bid Cost Summary
Category Low Bid Costs
Streets $1,690,539
Water $1,731,587
Storm $376,175
Sanitary $231,828
Total Low Bid Cost $4,030,129
The attached appendix provides additional details about the various funding programs
and low bid costs. Based on the low bid costs for this contract, the total stormwater and
sanitary sewer programs are tracking under budget. The total water program and street
program are currently tracking over budget, though not all items have been bid. There
is sufficient Water/Sewer Fund balance to cover the projected over-budget amount
within the water program. General fund balance is proposed for the projected over-
budget amount within the street program.
RECOMMENDATION
Approve a Resolution authorizing the contract award for the 2026 Infrastructure
Improvement Project to Schroeder Asphalt Services, Inc, of Huntley, IL, in an amount
not to exceed $4,030,129.
ATTACHMENTS
1. RESOLUTION - 2026 Infrastructure Improvement
2. 2026 Infrastructure Project - Map
3. 2026 Infrastructure Project - List
4. Appendix - Budget Tables
Page 2 of 2
Page 278 of 282
RESOLUTION NO. _____-2026
VILLAGE OF HOFFMAN ESTATES
RESOLUTION AUTHORIZING A CONTRACT WITH SCHROEDER ASPHALT
SERVICES, INC, OF HUNTLEY, IL FOR THE 2026 INFRASTRUCTURE
IMPROVEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $4,030,129
WHEREAS, the Village of Hoffman Estates (“the Village”) is a home-rule municipality
located in Cook County, Illinois; and
WHEREAS, Village street, water main, sanitary sewer, and stormwater infrastructure
requires maintenance and rehabilitation; and
WHEREAS, the project was advertised for competitive bidding on January 21, 2026 with
bids publicly opened on February 11, 2026; and
WHEREAS, the Village has identified Schroeder Asphalt Services, Inc as the most
responsible vendor and able to best meet the needs of the Village; and
WHEREAS, the Corporate Authorities have determined that it is in the public interest for
the Village to approve a contract with Schroeder Asphalt Services, Inc for the 2026 Infrastructure
Improvement Project in an amount not to exceed $4,030,129.
NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the
Village of Hoffman Estates, as follows:
Section 1: RECITALS. The facts and statements contained in the preamble of this
Resolution are found to be true and correct and are hereby adopted as part of this Resolution.
Section 2: APPROVAL OF AGREEMENT. The President and Board of Trustees hereby
approve the selection of Schroeder Asphalt Services, Inc for the 2026 Infrastructure Improvement
Project in an amount not to exceed $4,030,129.
Section 3: AUTHORIZATION TO EXECUTE AGREEMENT. The President or
Village Manager is hereby authorized to execute the contract, and to execute any other documents
in furtherance of this Resolution in accordance with the Village Code and state and federal law.
Section 4: EFFECTIVE DATE. This Resolution will be in full force and effect from and
after its passage and approval as provided by law.
RESOLVED THIS ________ day of _________________, 2026
VOTE AYE NAY ABSENT ABSTAIN
Trustee Karen V. Mills _____ _____ _____ _____
Trustee Anna Newell _____ _____ _____ _____
Trustee Gary J. Pilafas _____ _____ _____ _____
Trustee Gary G. Stanton _____ _____ _____ _____
Trustee Karen Arnet _____ _____ _____ _____
Trustee Patrick Kinnane _____ _____ _____ _____
President William D. McLeod _____ _____ _____ _____
APPROVED THIS ______ DAY OF _______________, 2026
______________________________
Village President
ATTEST:
____________________________
Village Clerk
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± Algo
nqu
in R
d
WILSHIRE DR (S)
Huntington-Freeman Rd
Mundhank Rd
COVENTRY CT
Lakewood Blv
Ela Rd ENGINEERING DIVISION
2026 INFRASTRUCTURE
Jane Addams Tlwy
§
¨
¦ 90
Central Rd
IMPROVEMENT PROJECT
CHELMSFORD PL
Roselle Rd
Meacham Rd
Golf Rd Higg
ins
Rd
BRADLEY LN
Barrington Rd
Bode Rd MORTON ST
NOGALES ST
Springinsguth Rd
Legend
RECONSTRUCTION
RESURFACING
Schaumburg Rd
Page 280 of 282
2026 Infrastructure
Improvement Project
RECONSTRUCTION
Street Begin End
NOGALES ST MOHAVE ST END OF THE ST
CHELMSFORD PL GOVERNORS LN END OF THE ST
RESURFACING
Street Begin End
BRADLEY LN ROSELLE RD ARIZONA BLVD
COVENTRY CT WILSHIRE DR END OF THE ST
MORTON ST MORGAN LN FLAGSTAFF LN
WILSHIRE DR (S) ELA RD CASTLEWOOD CT
Page 281 of 282
-Appendix-
STREETS
Project Budget Cost (Over)/Under
Reconstruction/Resurfacing - Street Revitalization $4,758,462 $4,960,205 ($201,743)
Reconstruction/Resurfacing - Infrastructure Project $1,486,538 $1,690,539 ($204,001)
Gannon Drive STP Resurfacing* $208,125 $198,235 $9,890
Jones Rd STP Resurfacing* $145,000 $150,111 ($5,111)
Preventative Maintenance $300,000 **$300,000 $0
Material Testing $150,000 $150,000 $0
Survey $25,000 $25,000 $0
Total Street Revitalization Costs $7,073,125 $7,174,090 ($400,965)
* Village share of project costs in 2026
** $88,680 included in Street Revitaliztion bid
Items in italic are estimates. Projects yet to be bid.
WATER
Project Budget Cost (Over)/Under
Water Main - Infrastructure Project $1,635,000 $1,731,587 ($96,587)
Critical Sites - CN ROW Construction $1,200,000 $1,200,000 $0
Critical Sites - Huntington & Ela Design $400,000 $400,000 $0
Shoe Factory Road/Beverly Road (County Project) $1,150,000 $1,150,000 $0
Total Water Replacement Costs $4,385,000 $4,481,587 ($96,587)
Items in italic are estimates. Projects yet to be bid.
STORM
Project Budget Cost (Over)/Under
Stormwater - Street Revitalization $120,000 $106,295 $13,705
Stormwater - Infrastructure Project $430,000 $376,175 $53,825
Stormwater Improvements $575,000 $575,000 $0
Total Stormwater Costs $1,125,000 $1,057,470 $67,530
Items in italic are estimates. Projects yet to be bid.
SANITARY
Project Budget Cost (Over)/Under
Sanitary Sewer - Street Revitalization $50,000 $59,800 ($9,800)
Sanitary Sewer - Infrastructure Project $350,000 $231,828 $118,172
Sanitary Sewer Rehabilitation Project $1,200,000 $1,200,000 $0
*Televising $100,000 $100,000 $0
Total Sanitary Sewer Costs $1,700,000 $1,591,628 $108,372
Items in italic are estimates. Projects yet to be bid.
Page 282 of 282