Finance Committee

City of Jacksonville 117 W Duval St Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, August 18, 2020 9:30 AM Council Chambers 1st Floor, City Hall & Virtual Finance Committee Matt Carlucci, Chair Randy DeFoor, Vice Chair Ron Salem, Pharm. D. Brenda Priestly Jackson Joyce Morgan LeAnna Cumber Scott Wilson - Excused Absence Legislative Assistant: Ladayija Nichols Legislative Assistant: Crystal Shemwell Council Auditor: Kim Taylor Asst. Council Auditor: Phillip Peterson Chief of Research: Jeff Clements Deputy General Counsel: Peggy Sidman Administration: Rachel Zimmer Finance Committee Agenda - Revised Marked August 18, 2020 If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purposes, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Meeting Convened: Meeting Adjourned: Attendance: Item/File No. Title History 1. 2019-0555 ORD Auth the Approp of $1,725,422.19 in funding from the City’s WITHDRAW General Fund, General Svc. Dist. Fund Balance, in order to provide funding for the repayment by the City of funds received from the State At request of the of FL Dept of Environmental Protection, Pursuant to that certain land & Administration water conservation Fund Agreement No.12-00182 btwn the City & the State of FL (“Grant Agreement”), to allow for the future dev of Metropolitan Park; Apv & Auth Mayor & Corp Sec to Exec any Grant Agreemt termination docs & othr agreemts as req by law. (B.T. 19-112)(Lotzia)(Req of Mayor) 8/13/19 CO Introduced: NCSPHS, TEU, F 8/19/19 NCSPHS Read 2nd & Rerefer 8/19/19 TEU Read 2nd & Rerefer 8/20/19 F Read 2nd and Rerefer 8/27/19 CO PH Read 2nd and Rereferred; NCSPHS,TEU,F 9/5/19 NCSPHS Meeting Cancelled/Defer 9/5/19 TEU Meeting Cancelled/Defer 3/16/20 NCSPHS Meeting Cancelled-COVID-19/ Emergency-No Action 3/16/20 TEU Meeting Cancelled-COVID-19/ Emergency-No Action 3/17/20 F Meeting Cancelled-COVID-19/ Emergency-No Action 3/24/20 CO Meeting Cancelled-COVID-19/Emergency-No Action 8/17/20 NCSPHS Withdraw 6-0 8/17/20 TEU Withdraw 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/27/19 Page 1 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 2. 2020-0058 ORD Apv & Auth Jax Aviation Authority (JAA) to Withdraw from Risk DEFER Mgmt. Insurance Prog. Operated by City of Jax in accordance w/Sec 128.106, Ord Code, Prov for Return of JAA Funds; Prov for Prospective At request of Effec Withdrawal Date. (Sidman) (Req of JAA) JAA 1/28/20 CO Introduced: TEU, F 2/3/20 TEU Read 2nd & Rerefer 2/4/20 F Read 2nd & Rerefer 2/11/20 CO PH Read 2nd & Rereferred;TEU,F 3/16/20 TEU Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/11/20 3. 2020-0107 ORD Approp $497,195.63 from Retained Earnings in Subfund 561 to DEFER Subfund 561 Self-Insurance Acct to Return Excess FY 2019 Gen Liability Loss Provision to JAA in Amt of $9,035.70 & Return Excess At request of Workers’ Comp Loss Provision to JAA in Amt of $488,159.93. (B.T. JAA 20-049) (McCain) (Req of Mayor) 2/11/20 CO Introduced: TEU, F 2/18/20 TEU Read 2nd & Rerefer 2/19/20 F Read 2nd and Rerefer 2/25/20 CO PH Read 2nd and Rerefered;TEU, F 3/16/20 TEU Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 2/25/20 4. 2020-0112 ORD Auth 5th Amend to Mgmt.Svcs. Agreemt btwn City of Jax & Cecil DEFER Field Golf Course, LLC Which: (1) Extends Term of Agreemt for 5 addtn’l Yrs; (2) Eliminates Base Fee & Percentage of Gross Revenues At request of Payable to City in 2020; (3) Revises Pymt Schedule & Percentage of CM White Gross Revenues Going Forward; (4) Deletes Existing Insur & Indemnification Language & Replaces it with New Insur & Indemnification Language; & (5) Updates Applicable Provisions Regarding Public Records Laws; Prov Oversight by Parks Recreation & Community Svcs. Dept. (Johnston) (Introduced by CM's White & Salem) 2/11/20 CO Introduced: NCSPHS, F 2/18/20 NCSPHS Read 2nd & Rerefer 2/19/20 F Read 2nd & Rerefer 2/25/20 CO PH Read 2nd and Rerefered;NCSPHS,F 3/16/20 NCSPHS Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 2/25/20 Page 2 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 5. 2020-0181 ORD Auth Second Amend to Lease Agreement btwn City of Jax & Jax DEFER Golf Management, LLC to Waive Annual Rent & Gross Revenue Percentage Payment for Bent Creek Golf Course for 1 Yr to Allow At request of the Funds to be Utilized by Jax Golf Management, LLC for Renovations of Administration the Greens; Oversight by Dept of Parks, Recreation & Community Services. (McCain) (Req of Mayor) (Co-Sponsored by CM Hazouri 3/10/20 CO Introduced: NCSPHS, F 3/16/20 NCSPHS Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action 4/6/20 NCSPHS Read 2nd & Rerefer 4/7/20 F Read 2nd & Rerefer 4/14/20 CO PH Read 2nd and Rereferred; NCSPHS, F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 3/24/20, 4/14/20 6. 2020-0356 ORD-MC re Duval County Tourist Developmnt Plan; Amend Chapt 70 Contact: (Duval County Tourist Development Council), Secs 70.102 Lillian Graning (Membership; Terms), 70.104 (Powers and Duties), & 70.105 (Administration of Tourist Development Plan), Ord Code; Amend Chapt 111 (Special Revenue & Trust Accounts), Pt 6 (Economic & Community Development), Secs 111.600 (Tourist Development Tax Special Revenue Fund; Development, Contingency, Convention Grants & Equestrian Center Grants Accounts), & 111.601 (Tourist Development Donations & Sponsorships Special Revenue Fund), Ord Code; Amend Chapt 666 (Duval County Tourist Development Plan), Secs 666.106 (Tourist Development Tax), & 666.108 (Tourist Development Plan), Ord Code; Repealing Ords 2018-472-E & 2019-152-E (Tourist Development Council Grant Guidelines); Providing for Codification Instructions. (Hodges)(Req of TDC) 6/23/20 CO Introduced: NCSPHS, F, R 7/20/20 NCSPHS Read 2nd & Rerefer 7/21/20 F Read 2nd & Rerefer 7/21/20 R Read 2nd & Rerefer 7/28/20 CO PH Read 2nd & Rereferred; NCSPHS, F, R 8/3/20 NCSPHS Sub/Rerefer 7-0 8/4/20 F Sub/Rerefer 7-0 8/4/20 R Sub/Rerefer 7-0 8/11/20 CO Sub/Rereferred;NCSPHS,F,R 18-0 8/17/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 7/28/20 Page 3 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 • Adjusts Council membership to (1) make Council Vice President a member ex officio and (2) give preference to a past Council president for third Council position • Authorizes approval of TDC grant guidelines by Tourist Council without further City Council approval • Removes Procurement approval by Tourist Council allowing TDC procurement awards to go through standard process • Removes end of year transfer of unspent balances to the Development Account and instead will remain in the fund balance of TDC Operations for future appropriation • Removes requirement for City Council approval of expenditures from Contingency Account • Removes requirement for at least one visitor center in Downtown Jacksonville and one in the Beaches Area (Airport location requirement remains) • Allows Tourist Council through their annual planning process to determine additional locations of visitor centers and frequency of visitor magazine production • Changes required funding allocations of Plan Components from set dollar amounts to percentages of Tourist Council’s budgeted tourist development tax revenues 7. 2020-0403 ORD Apv & Auth Mayor & Corp Sec to Execute & Deliver, a Contact: Cooperative Agreemnt btwn the City of Jax & Columbia County for Tim Crutchfield Medical Examiner Services & Reimbursement; Providing for Oversight by the Medical Examiner’s Office. (McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/17/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 8. 2020-0404 ORD Apv & Auth Mayor, & Corp Sec to Execute & Deliver, a Scrivener's Cooperative Agreemnt btwn City of Jax & Centurion, LLC for Reimbursement of Autopsy Svcs. Performed for the Fl Dept of Contact: Corrections at Facilities in Region 2 for which Dist. 4, Medical Tim Crutchfield Examiner’s Office has Jurisdiction.(McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/17/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 Scrivener's Page 1, line 20: strike "4" and insert "IV" Page 4 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 9. 2020-0405 ORD Apv & Auth Mayor & Corp Sec to Execute & Deliver, a Contact: Cooperative Agreemnt btwn the City of Jax & Clay County for Medical Tim Crutchfield Examiner Services & Reimbursement; Providing for Oversight by the Medical Examiner’s Office. (McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS, F 8/17/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 10. 2020-0406 ORD Apv & Auth Mayor, & Corp Sec to Execute & Deliver, a Contact: Cooperative Agreemt btwn City of Jax & Hamilton County for Medical Tim Crutchfield Examiner Svcs & Reimbursement; Providing for Oversight by Medical Examiner’s Office. (McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/17/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 11. 2020-0407 ORD Apv & Auth Mayor, & Corp Sec to Execute & Deliver, a Contact: Cooperative Agreemnt btwn City of Jax & Nassau County for Medical Tim Crutchfield Examiner & Reimbursement; Oversight by Medical Examiner’s Office(McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/17/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 Page 5 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 12. 2020-0408 ORD Rescheduling the Finance, Rules & Land Use & Zoning AMEND Committee Meetings of Tuesday, 8/18/20, to Wednesday, 8/19/20 & the Meetings of Tuesday, 11/3/20 to 11/4/20; Directing Appropriate Notification by the Chief of Legislative Svcs; Directing Legislative Svcs to Forward this Legislation Upon Enactment to the Planning & Developmnt Dept for Information & Coordination on Land Use & Zoning Public Hearings; Waiving Council Rule 2.201 (Meetings) in Order to Authorize the Rescheduling; Req Emergency Passage Upon Introduction. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R, LUZ 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/4/20 LUZ Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F,R,LUZ Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 AMENDMENT 1. Strike emergency language 2. Strike language regarding rescheduling of August 18 committee meetings 13. 2020-0410 ORD Approp $354,821.00 from the Jax Transportation Authority to fund AMEND the Assignment of 2 Full Time Officers of the JSO to the Jax Regional Transportation Center at Lavilla, Apv & Auth the Sheriff to Execute the Contact: Memo of Agreemnt btwn the Jax Transportation Authority & JSO; Apv Bill Clement Positions. (B.T. 20-083) (R.C. 20-127) (McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, TEU, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/3/20 TEU Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F 8/17/20 NCSPHS Amend/Approve 7-0 8/17/20 TEU Amend/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 AMENDMENT 1. Add carryover language to allow funds to be used in FY 2020/21 2. Add language to eliminate the positions upon termination of Memorandum of Agreement Approves a 5-year Agreement between JTA and JSO for 2 full time officers to be assigned to the Jacksonville Regional Transportation Center in LaVilla Page 6 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 14. 2020-0411 ORD MC-Regarding the Emergency Preparedness Division; Amend Pt DEFER 6 (Emergency Preparedness Division), Chapt 31 (Fire & Rescue Dept), Ord Code, to Create an Emergency Preparedness Director & a Division At request of the Chief of Emergency Preparedness. (Rutherford) (Req of Mayor) Administration 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 15. 2020-0413 ORD Approp $179,370.75 Grant from FEMA, Funded through the AMEND Hazard Mitigation Grant Program Apvd by the FL Div of Emerg Mgmt, for Purchase & Installation of a Permanent Generator at the Dept of Contact: Health Bldg, Apv & Auth Mayor & Corp Sec to Execute and Deliver the John Pappas Hazard Mitigation Grant Program Contract #H0337 btwn City of Jax & the FL Div of Emerg Mgmt; Providing Oversight by Public Divisions Buildings of Public Works; Amend 2020-2024 5-yr Capital Improvemnt Program Apvd by Ord 2019-505-E to Provide Funding for “Dept of Health Generator Replacement.” (B.T. 20-093) (McCain) (Req of Mayor) (Co-Sponsored by CM Ferraro) 7/28/20 CO Introduced: NCSPHS, TEU, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/3/20 TEU Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS, TEU,F 8/17/20 NCSPHS Amend/Approve 7-0 8/17/20 TEU Amend/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 AMENDMENT Attach Revised Exhibit 2 (CIP Sheet) to correct address The grant agreement includes a non-federal cost share of $59,790.25, which represents 25% of the budgeted cost of the project. Funding for the City’s cost share has not yet been appropriated. The City has applied for funding from the Department of Economic Opportunity Rebuild Florida program in order to cover its cost share. It is anticipated that grant awards will be announced in late fall. Page 7 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 16. 2020-0414 ORD Approp $224,959.50 Grant from FEMA Funded through the Contact: Hazard Mitigation Grant Program Apvd by the FL Div of Emerg Mgmt, John Pappas for Purchase & Installation of a Permanent Generator at the Traffic Mgmt. Facility, Apv & Auth Mayor & Corp Sec to Execute and Deliver the Hazard Mitigation Grant Program Contract #H0429 btwn City of Jax & th FL Div of Emerg Mgmt; Providing Oversight by Public Divisions Buildings of Public Works; Amend 2020-2024 5-yr Capital Improvemnt Program Apvd by Ord 2019-505-E to Provide Funding for “Traffic Mgmt Facility Generator Replacement.” (B.T. 20-094) (McCain) (Req of Mayor)9Co-Sponsored by CM Ferraro) 7/28/20 CO Introduced: NCSPHS, TEU, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/3/20 TEU Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F 8/17/20 NCSPHS Approve 7-0 8/17/20 TEU Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 The grant agreement includes a non-federal cost share of $74,986.50, which represents 25% of the budgeted cost of the project. Funding for the City’s cost share has not yet been appropriated. The City has applied for funding from the Department of Economic Opportunity Rebuild Florida program in order to cover its cost share. It is anticipated that grant awards will be announced in late fall. 17. 2020-0415 ORD Approp $150,000.00 from Special Law Enforcement Trust Fund Scrivener's for a Donation to First Coast Crime Stoppers to Administer the Sheriff’s Gun Bounty Program, a Program that Supports Drug Treatment, Drug Contact: Abuse, Education, Drug Prevention, Crime Prevention, Safe Bill Clement Neighborhoods, & School Resource Officer Programs. Apv & Auth Mayor & Corp Sec to Execute and Deliver Miscellaneous Approp Agreemt btwn City of Jax & First Coast Crime Stoppers, Inc. (B.T. 19-102) (McCain) (Req of Sheriff) 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/17/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 Scrivener's Correct Ordinance reference in On File document from "2020-0065-E" to "2020-415-E" Page 8 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 18. 2020-0416 ORD Approp $996,651.44 from Self Insurance – Retained Earnings Contact: Acct to the Self Insurance – Refund of Equity Acct in Order to 1) Return Twane Duckworth/ Excess FY 2019 General Liability Loss Provision to the Water Sewer Bibinia Centeno Authority in the Amt of $384,858.19, & to the JHA in the Amt of $2,922.61, & 2) Return Excess FY 2019 Workers’ Comp Loss Provision to JPA in the Amt of $44,409.90, to JHA in the Amt of $386,503.78, & to JAA in the Amt of $177,956.96. (B.T. 20-096) (McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, TEU, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/3/20 TEU Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F 8/17/20 NCSPHS Approve 7-0 8/17/20 TEU Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 19. 2020-0417 ORD-MC Amend Sec. 122.604 (Preparation & Submission of Capital Scrivener's Improvmnt Plan Budget & Capital Improvemnt Plan), Pt 6 (Capital Improvemnt Plan), Chapt 122 (Public Propty), Ord Code, to Provide for Contact: Input from the 6 Citizen Planning Advisory Committees When CM Carlucci Developing the Proposed Capital Improvemt Plan). Providing for Pre-Consolidation City Boundary Map. (Sidman) (Req of Mayor & CM Carlucci) (Co-Sponsored by CM Salem) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 Scrivener’s Strike reference to map from bill title 20. 2020-0418 ORD-MC Amend Sec 106.109 (Capital Improvemnt Funding), Pt 1 DEFER (General Provisions), Chapt 106 (Budget & Accounting Code), Ord Code, to Estab a Target of Least 33% of the Capital Improvemnt Plan At request of Budget, as Defined in 122.602(c), be Allocated for Capital Improvemnts CM Carlucci in the Pre-Consolidation City Boundary; Providing for Pre-Consolidation City Boundary Map. (Sidman) (Introduced by CM Carlucci) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 Page 9 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 21. 2020-0421 ORD Approp $1,905,803.00 in Emergency Solutions Grant (ESG) Contact: Funding from U.S. Dept of Housing & Urban Dev Auth by the Tom Daly Coronavirus Aid,Relief, & Economic Security (CARES )Act to be Used to Prevent, Prepare for, & Respond to the Coronavirus Pandemic (COVID-19) Among Individuals & Families Who Are Homeless or Receiving Homeless Assistance, & to Support Addnl Homeless Assistance & Homelessness Prevention Activities to Mitigate the Impacts of COVID-19. (B.T. 20-099) (McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/17/20 NCSPHS Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 22. 2020-0422 ORD Auth Mayor & Corp Sec to Execute Certain Lease Agreemt btwn AMEND the City of Jax & Northrop Grumman Systems Corporation for Leased Premises (Bldg 68A) at Cecil Commerce Ctr; Providing Oversight by Contact: OED. (McCain) (Req of Mayor) Ed Randolph 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 AMENDMENT Place Revised Agreement On File to correct renewal options and monthly rent amount - Approves a 5-year lease, with three 5-year renewal options, with Northrop Grumman for space at Cecil Commerce Center - Lease includes monthly rental amount of $12,422.15 with a 3% annual escalator and $200 monthly common area maintenance charge 23. 2020-0465 ORD Approp $513, 000.00 in Interest Earnings to Provide Funds for AMEND Demolition, Removal, Remediation, & Replacemnt of both Sections of the Elevator/Pit System in the Moran Theatre; Amend 2020-2021 5-Yr Contact: CIP Apvd by Ordinance 2019-505-E to Provide Funding for the Teresa Eichner “Performing Arts Center – Performing Arts Center – Building Systems.” Project. (B.T. 20-092) (McCain) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/17/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 Page 10 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 AMENDMENT 1. Page 1, line 10: strike “2020-2021” and insert “2020-2024” 2. Page 2, lines 21 and 23: strike “2016-505-E” and insert “2019-505-E” 3. Attach revised Exhibit 2 (CIP Sheet) to correct address 24. 2020-0487 ORD Directing Extension of Tax Rolls for the 2020 Tax Yr Prior to 2nd Completion of VAB Hearing, as Auth by Sec 197.323, F.S. (French) (Req of Tax Collector) 8/11/20 CO Introduced: F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 25. 2020-0488 ORD Approp $20,000.00 Grant Received from the Cities for Financial 2nd Empowerment Fund (“CFE”) to Support KHA in Developing During the period 5/1/20 thru 4/30/21 a Plan for Integrating Comprehensive Financial Education & Banking Access into City of Jax’s 2021 Summer Youth Employment Program. (B.T. 20-101) (Davis) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS, F 8/17/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 26. 2020-0490 ORD Approp $15,000.00 ($7,500.00 from CSX Transportation, Inc. 2nd (CSX) & $7,500.00 from the FL Dept of Transportation (FDOT) for Closure of E. 59th St. Railroad-Highway Grade Crossing; Auth the Mayor & Corp Secretary to Execute & Deliver the Stipulation of Parties for the Closure of E. 59th St. FDOT Crossing #621069K Railroad-Highway Grade Crossing btwn City of Jax, CSX, & FDOT for Permanent Closing of a Railroad-Highway Public Grade Crossing at E. 59th St.; Oversight by Dept of Public Works; Amend 2020-2024 5-Yr Capital Improvemt Program Apv by Ord 2019-505-E to Provide Funding for the Project Entitled “Railroad Crossings.” (McCain) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS,TEU,F 8/17/20 NCSPHS Read 2nd & Rerefer 8/17/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 Page 11 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 27. 2020-0491 ORD Approp $5,000,000.00 from the HUD CDBG-DR Irma funding thru 2nd the FL Dept of Economic Opportunity to the City of Jax CDBG-DR Hurricane Irma Voluntary Home Buyout Program to Allow the City Address the Damage from Hurricane Irma by Removing Structures that were Impacted by Storm Surge & Riverine Flooding; Apv & Auth the Federally-Funded Community Dev Block Grant Disaster Recovery (CDBG-DR) Voluntary Home Buyout Program Subrecipient Agreemt; Oversight by Housing & Community Dev Div of Neighborhoods Dept. (B.T. 20-100) (McCain) (Req of Sheriff) 8/11/20 CO Introduced: NCSPHS, F 8/17/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 28. 2020-0492 ORD Auth KHA to Provide Funding in Amt of $200,640.00 for 2nd Communities in Schools of Jax Inc. (“CIS) to Provide Children’s Svcs in Afterschool & Summer Program; Auth KHA to Contract w/CIS to Provide Afterschool & Summer Programming at Carter G. Woodson Elementary School for 2020-2021 School Yr & Immediately Following Summer; Invoking Exception to Sec 126.107(G) (Exemptions), Pt 1 (General Regulations), Chapt 126 (Procurement Code), Ord Code, re: Children’s Svcs Programming to be Provided by CIS as Specified in this Ord; Auth a Children’s Svcs Contract w/CIS; Waiving the Requirement’s of Chapt 77 (KHA), Sec 77.111(a) (Provider Contracts), Ord Code, to Exempt Children’s Svcs Programming to be Provided by CIS from Competitive Procuremnt. (Davis) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS, F, R 8/17/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 Page 12 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 29. 2020-0493 ORD Approp $80,000.00 Grant Received from Cities for Financial 2nd Empowerment Fund (“CFE”) to allow the KHA to Fund Financial Navigation Svcs for Families in Jax Impacted by COVID-19 Pandemic; Auth KHA to Provide Direct Funding in Amt of $80,000.00 to the United Way of NE FL (“United Way”) to Provide Financial Navigation Svcs to Families in Jax Impacted by COVID-19 Pandemic; Invoking Exception to Sec 126.107(G) (Exemptions), Pt 1 (Gen Regulations), Chapt 126 (Procurement Code) Ord Code, re: the Svcs to be Provided the United Way; Apv & Auth a Svcs Contract w/United Way for Svcs Specified in this Ord; Waiving Provisions of Chapt 77 (KHA), Ord Code, to the Extent that the Svcs Specified in this Ord May Not be Considered Children’s Svcs as Contemplated by Chapt 77; Waiving Chapt 77 Req’s (KHA), Sec 77.111(a) (Provider Contracts), Ord Code, to Exempt Svcs Provided by United Way from Competitive Procuremt. (B.T. 20-102) (Davis) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS, F, R 8/17/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 30. 2020-0501 ORD Levying Annual Taxes for 2020 Calendar Yr on Real & Personal DEFER Propty in Gen Svcs Dists, Except Urban Svcs Dists 2-5 (The Cities of Atlantic Bch,Neptune Bch & Town of Baldwin); Stating Percentage BUDGET BILL Change from 2020 Rolled-Back Rate; Auth Assessmt & Collection; Providing for Use of Revenues Generated. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 9/8/20 & 9/22/20 31. 2020-0502 ORD Levying Annual Taxes for 2020 Calendar Yr on Real & Personal DEFER Propty for Only the Urban Svcs Dists 2-4 to wit: (The Cities of Atlantic, Neptune & Jax Beaches); Stating Percentage Change from 2020 BUDGET BILL Rolled-Back Rate; Auth Assessmt & Collection. Providing for Use of Revenues Generated. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 9/8/20 & 9/22/20 Page 13 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 32. 2020-0503 ORD Levying Annual Taxes for 2020 Calendar Yr on Real & Personal DEFER Propty for Only the Urban Svcs Dist 5 to wit: (The Town of Baldwin); Stating Percentage Increase from 2020 Rolled-Back Rate; Auth BUDGET BILL Assessmt & Collection. Providing for Use of Revenues Generated. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 9/8/20 & 9/22/20 Page 14 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 33. 2020-0504 ORD-MC Approp Funds & Estab City of Jax, JEA, JAA, JPA, JTA, PUBLIC HEARING Police & Fire Pension Fund, Jax Housing Finance Auth & Downtown ON DVI BUDGET Vision Business Improvemt Dist Budgets & Capital Improvemt Budget for 2020-2021 FY, Capital Outlays, Carryovers, Fed Public Svc Grants, DEFER State & Fed Grant Progs; Providing for Gen Fund/GSD Funding for Salaries & Benefits; Employee Cap; Position Allocations & Temp Hrs, BUDGET BILL Projections of Forecasted Gen Fund Rev & Expenditures, Estab CIP Budget for 2020-2021 FY, the All Years Budget City Debt Mgmt Fund, Septic Tank Failure Schedule, Estab IT System Dev Plan & Budget; Provide Declaration of Intent to Reimb; Approp Funds & Adopting Budgets for 2020-2021 FY for the JEA, JIA, JPA, JTA, Police & Fire Pension Fund, JHFA & Downtown vision Business Improvement Dist; Estab Budget Restrictions; Provide for Capital Projs; Auto Allowance Restrictions, Pension Contributions, Non-Ad Valorem Assessmt for Stormwater Mgmt & an Annual Hearing Before City Council; Providing for Apvl of Non-Ad Valorem Assessmt for Solid Waste Svcs & an Annual Hearing Before City Council; Waiving 10.105 (Postage & Communication Expenses of Council Members), Ord Code, as to Postage & Communication Expenses of Council Members; Waiving Sec 126.622 (Annual Budget Appropriation), Ord Code, as to JSEB/MBE Funding Requiremts; Waiving Sec 111.183 (Taye Brown Regional Park Improvemt Trust Fund), Ord Code to use Trust Funds for Equestrian Ctr Operational Costs; Waiving the Provisions of Chapt 126 (Procurement Code), Ord Code, as to ASM Global. Procurement Policies; Providing for a Waiver of Sec106.112 (Annual Review of Fees) to Maintain Fees at 2018-2019 Level; Waive Ord 2000-1079-E as Amended by Ord 2001-795-E to Allow Funds Received for Certain Loan Repayments of VCP-Lynch, LTD. To be Deposited into the Northeast Tax Increment Dist – USD1C, Subfund 10801; Provide for Public Works Charge Back Limitations; Estab Municipal Purpose Per Sec 106.203(B), re Food & Beverage Purchasing; Limits on Pymnts to JALA; Expenditures of Stormwater Fee for Time, Equipmt, Material & Personnel; Pymt to Shands Jacksonville Not to Exceed $30,275,594 for Indigent Care for 2020-2021; Transmit CRA Board Resos to City's CAO; Provide for 2020-2021; Recapture Review for Contribution to Subfunds with Negative Cash Balances; Providing for Use of Emerg Funds from Public Bldgs; Provide Allotmt of City Council Postage; Providing $1,160,999 to Gateway Community Svcs and up to 7 Emergency Depts, Auth Direct Contracting & Invoking Exception to 126.107, Ord Code, and Designating JFRD and CFO to Oversee Agreemts; Providing $400,000 to Prisoners of Christ, Inc. Auth Direct Contracting & Invoking Exception to 126.107(G), Ord Code, Oversight by Office of Grants & Compliance; Providing $100,000 to New Hope Education and Addiction Svcs, Inc., Auth Direct Contracting & Invoking Exception 126.107(G) Ord Code; Designating Office of Grants Compliance to Oversee Proj; Providing $400,000 to Operation New Hope; Auth Direct Contracting & Invoking Exception to 126.107(G), Ord Code, & Designating Office of Grants Compliance to Oversee Proj; Providing $161,300 to Edward Waters Page 15 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 College for the New Town Success Zone; Providing $50,000 to Groundwork Jax; Auth Direct Contracting & Invoking Exception to 126.107(G), Designating Public Works Dept to Oversee Proj; Providing $150,000 to United Way; Auth Direct Contracting & Invoking Exception to 126.1079G), & Designating Office of Grants Compliance to Oversee Proj; Providing $156,150 to Agape Community Health Center, Inc.,Auth Dir Contracting & Invoking Exception to 126.107(G), Designating Office of Grants & Compliance to Oversee Proj; Providing $270,00 to I.M Sulzbacher Center Inc., Auth Dir Contracting, Invoking Exception to 126.107(G), Designating Office of Grants & Compliance to Oversee Proj, Waive Conflicting Provisions of Sec 118.805 ( Eligibility to Apply for Public Service Grants), Ord Code; Providing f Apv of Agreemts btwn City of Jax, OGC & Conflict of Counsel for JSO, AHCA & Grant Agreemt btwn City & MHRC for $350,000 of City Funds to be Remitted to AHCA for MHRC Programs; Providing $225,000 to Goodwill Industries of N FL Inc., Auth Dir Contracting & Invoking Exception to 126.107(G), Designating Office of Grants & Compliance to Oversee Proj & Waiving Conflicting Provisions of Sec 118.805 (Eligibility to Apply for Public Service Grants), Providing $150,000 to First Coast Crime Stoppers, Inc.;, Auth Dir Contracting & Invoking Exception to 126.107(G), Designating Office of Grants & Compliance to Oversee Proj & Waive Conflicting Provisions of Sec 118.805 (Eligibility to Apply for Public Service Grants), Providing $1,795,000 to Cure Violence Program, & 4 Contractors; Auth Dir Contracting & Invoking Exception to 126.107(G), Approp Funds & Adopt Budget for 2020-2021 FY for CRA Budgets (Renew Arlington, Kingsoutel Crossing, JIA & DIA); Approp Funds & Adopt Budget for 2020-2021 FY for TDC; Incorporating Schedules. (Sidman) (Req of Mayor) 7/28/2019 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Finance Comm PH on DVI Budget – 8/18/20 Public Hearing Pursuant to Sec 200.065, F.S. - 9/8/20 & 9/22/20 Page 16 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 34. 2020-0505 ORD Adopting FY’s 2021-2025 Inclusive Capital Improvement Plan (the DEFER “CIP”), Req by Pt 6, Chapt 122, Ord Code; Providing 2021 CIP Specificity Requirement’s; Directing Revisions & Updating of Capital BUDGET BILL Improvemnts Element of 2030 Comp Plan, as Required by Sec 163.3177, F.S.; Waiving Sec. 122.602(a) (Definitions), Ord Code; Providing for Compliance w/ Sec. 106.309 (Capital Improvemnt Appropriations Carried Over) & Sec 106.312 (Lapse of Appropriations), Ord Code; Providing for Declaration of Intent to Reimburse; Providing for Reconciliation of Scheduled, Text, Codification, Journal Entries. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F,R 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 35. 2020-0506 ORD Auth the Mayor,or his Designee,& Corp. Secretary to (1)Execute DEFER & Deliver,for & on behalf of the City, (a) an Agreemnt with Shands Jax Medical Center, Inc & (b) Letter of Agreemnt with State of FL thru its BUDGET BILL Agency for Health Care Administration, both concerning Pymt & Distribution of City's Indigent Health Care Funds in Amount of $30,275,594 for FY 2020-2021, & 2) take such further action as may be necessary or appropriate to effectuate the purpose of the Ord. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rerefered;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 36. 2020-0507 ORD Adopting FY’s 2021-2025 Inclusive IT System Development DEFER Program (“Itech Projects), Pursuant to Sec. 106.207, Ord Code; Providing for Declaration of Intent to Reimburse; Providing BUDGET BILL Reconciliation of Schedules, Text, Codification, Journal Entries. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 37. 2020-0508 RESO Adopting the Annual Growth Rate as Recommended by the DEFER Administration for the Future Pension Liability Surtax Proceeds. (Sidman) (Req of Mayor) BUDGET BILL 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Page 17 of 18 Finance Committee Agenda - Revised Marked August 18, 2020 38. 2020-0509 ORD re Public Svc Grants; Approp $2,941,196 from Designated Special DEFER Council Contingency Account for Public Svc Grants; Providing for Oversight by Office of Grants and Compliance of Dept of Finance and BUDGET BILL Administration; Waiving Conflicting Provision of §118.802 (Annual Lump Sum Appropriation for Public Svc Grants), Ord Code, Due to the Need for Separate Legislation from the Annual Budget Ord to Apv the Lump Sum Appropriation for Public Svc Grants. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 39. 2020-0510 ORD Approp $400,000.00 from Designated Special Council DEFER Contingency to Fund City of Jax’s Contribution to Jax Chamber of Commerce. (Sidman) (Introduced by CP Hazouri) BUDGET BILL 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 40. 2020-0511 ORD Approp $28,844,956 from Special Council Contingency-KHA to DEFER KHA; Providing for KHA Board Comprehensive Budget Transfer Powers; Waiver of Sec. 77.113 (Annual Operating Budget; Budget BUDGET BILL Transfers), Chapt. 77(KHA), Ord Code. & Sec. 106.304 (Mayor’s Transfer Power), Chapter 106 (Budget & Accting Code),Ord Code, to allow for Budget Transfers Within the Plan; Apv & Auth Execution & Corporation Secretary; Auth Apv of Technical Amendmnts.by the Chief Executive Director of the KHA; Auth OGC & Council Auditor's Office to Make Changes Necessary to Effectuate the Council's Action. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 *****Note: Items may be added at the discretion of the Chair.***** NOTE: The next regular meeting will be held Tuesday, September 1, 2020. Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 18 of 18