Finance Committee

City of Jacksonville 117 W Duval St Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, September 1, 2020 9:30 AM Council Chambers 1st Floor, City Hall & Virtual Finance Committee Matt Carlucci, Chair Randy DeFoor, Vice Chair Ron Salem, Pharm. D. Brenda Priestly Jackson Joyce Morgan LeAnna Cumber - Excused Absence Scott Wilson Legislative Assistant: Ladayija Nichols Legislative Assistant: Crystal Shemwell Council Auditor: Kim Taylor Asst. Council Auditor: Phillip Peterson Chief of Research: Jeff Clements Deputy General Counsel: Peggy Sidman Administration: Rachel Zimmer Finance Committee Agenda - Revised Marked September 1, 2020 If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purposes, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Meeting Convened: Meeting Adjourned: Council Auditor Kim Taylor to discuss: 1. Report #835 Independent Agency Quarterly Summary for the Nine Months Ended June 30, 2020 2. Report #836 General Government Quarterly Summary for the Nine Months Ended June 30, 2020 Attendance: Item/File No. Title History 1. 2020-0058 ORD Apv & Auth Jax Aviation Authority (JAA) to Withdraw from Risk WITHDRAW Mgmt. Insurance Prog. Operated by City of Jax in accordance w/Sec 128.106, Ord Code, Prov for Return of JAA Funds; Prov for Prospective At request of Effec Withdrawal Date. (Sidman) (Req of JAA) JAA 1/28/20 CO Introduced: TEU, F 2/3/20 TEU Read 2nd & Rerefer 2/4/20 F Read 2nd & Rerefer 2/11/20 CO PH Read 2nd & Rereferred;TEU,F 3/16/20 TEU Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action 8/31/20 TEU Withdraw 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 2/11/20 Page 1 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 2. 2020-0107 ORD Approp $497,195.63 from Retained Earnings in Subfund 561 to WITHDRAW Subfund 561 Self-Insurance Acct to Return Excess FY 2019 Gen Liability Loss Provision to JAA in Amt of $9,035.70 & Return Excess At request of the Workers’ Comp Loss Provision to JAA in Amt of $488,159.93. (B.T. Administration 20-049) (McCain) (Req of Mayor) 2/11/20 CO Introduced: TEU, F 2/18/20 TEU Read 2nd & Rerefer 2/19/20 F Read 2nd and Rerefer 2/25/20 CO PH Read 2nd and Rerefered;TEU, F 3/16/20 TEU Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action 8/31/20 TEU Withdraw 6-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 2/25/20 3. 2020-0112 ORD Auth 5th Amend to Mgmt.Svcs. Agreemt btwn City of Jax & Cecil DEFER Field Golf Course, LLC Which: (1) Extends Term of Agreemt for 5 addtn’l Yrs; (2) Eliminates Base Fee & Percentage of Gross Revenues At request of Payable to City in 2020; (3) Revises Pymt Schedule & Percentage of CM White Gross Revenues Going Forward; (4) Deletes Existing Insur & Indemnification Language & Replaces it with New Insur & Indemnification Language; & (5) Updates Applicable Provisions Regarding Public Records Laws; Prov Oversight by Parks Recreation & Community Svcs. Dept. (Johnston) (Introduced by CM's White & Salem) 2/11/20 CO Introduced: NCSPHS, F 2/18/20 NCSPHS Read 2nd & Rerefer 2/19/20 F Read 2nd & Rerefer 2/25/20 CO PH Read 2nd and Rereferred;NCSPHS,F 3/16/20 NCSPHS Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601- 2/25/20 Page 2 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 4. 2020-0181 ORD Auth Second Amend to Lease Agreement btwn City of Jax & Jax DEFER Golf Management, LLC to Waive Annual Rent & Gross Revenue Percentage Payment for Bent Creek Golf Course for 1 Yr to Allow At request of the Funds to be Utilized by Jax Golf Management, LLC for Renovations of Administration the Greens; Oversight by Dept of Parks, Recreation & Community Services. (McCain) (Req of Mayor) (Co-Sponsored by CM Hazouri 3/10/20 CO Introduced: NCSPHS, F 3/16/20 NCSPHS Meeting Cancelled COVID-19/Emergency-No Action 3/17/20 F Meeting Cancelled COVID-19/Emergency-No Action 3/24/20 CO Meeting Cancelled COVID-19/Emergency-No Action 4/6/20 NCSPHS Read 2nd & Rerefer 4/7/20 F Read 2nd & Rerefer 4/14/20 CO PH Read 2nd and Rereferred; NCSPHS, F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 3/24/20, 4/14/20 5. 2020-0411 ORD MC-Regarding the Emergency Preparedness Division; Amend Pt DEFER 6 (Emergency Preparedness Division), Chapt 31 (Fire & Rescue Dept), Ord Code, to Create an Emergency Preparedness Director & a Division At request of the Chief of Emergency Preparedness. (Rutherford) (Req of Mayor) Administration 7/28/20 CO Introduced: NCSPHS, F 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 6. 2020-0418 ORD-MC Amend Sec 106.109 (Capital Improvemnt Funding), Pt 1 DEFER (General Provisions), Chapt 106 (Budget & Accounting Code), Ord Code, to Estab a Target of Least 33% of the Capital Improvemnt Plan At request of Budget, as Defined in 122.602(c), be Allocated for Capital Improvemnts CM Carlucci in the Pre-Consolidation City Boundary; Providing for Pre-Consolidation City Boundary Map. (Sidman) (Introduced by CM Carlucci) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/11/20 7. 2020-0487 ORD Directing Extension of Tax Rolls for the 2020 Tax Yr Prior to Contact: Completion of VAB Hearing, as Auth by Sec 197.323, F.S. (French) Loree French (Req of Tax Collector) 8/11/20 CO Introduced: F 8/18/20 F Read 2nd & Rerefer 8/25/20 CO PH Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 Page 3 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 8. 2020-0488 ORD Approp $20,000.00 Grant Received from the Cities for Financial AMEND Empowerment Fund (“CFE”) to Support KHA in Developing During the period 5/1/20 thru 4/30/21 a Plan for Integrating Comprehensive Contact: Financial Education & Banking Access into City of Jax’s 2021 Summer Mike Weinstein Youth Employment Program. (B.T. 20-101) (Davis) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS, F 8/17/20 NCSPHS Read 2nd & Rerefer 8/18/20 F Read 2nd & Rerefer 8/25/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/31/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 AMENDMENT 1. Attach revised Exhibit 1 to attach signed BT 2. Attach grant award as new exhibit CONCERN: The City has not received the grant funds yet from the Cities for Financial Empowerment Fund. Typically funds are not appropriated from a private entity until the funds have been received. The Cities for Financial Empowerment Fund will pay the City $20,000 to support the development of a comprehensive financial education program that will be incorporated into the 2020/21 Mayor’s Youth at Work Program. The City will receive 90% of the funds ($18,000) upon contract execution and the remaining 10% ($2,000) upon a final report and documentation of project spending.KHA plans to request the funding after Council approves this legislation. 9. 2020-0490 ORD Approp $15,000.00 ($7,500.00 from CSX Transportation, Inc. DEFER (CSX) & $7,500.00 from the FL Dept of Transportation (FDOT) for Closure of E. 59th St. Railroad-Highway Grade Crossing; Auth the At request of the Mayor & Corp Secretary to Execute & Deliver the Stipulation of Parties Administration for the Closure of E. 59th St. FDOT Crossing #621069K Railroad-Highway Grade Crossing btwn City of Jax, CSX, & FDOT for Permanent Closing of a Railroad-Highway Public Grade Crossing at E. 59th St.; Oversight by Dept of Public Works; Amend 2020-2024 5-Yr Capital Improvemt Program Apv by Ord 2019-505-E to Provide Funding for the Project Entitled “Railroad Crossings.” (McCain) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS,TEU,F 8/17/20 NCSPHS Read 2nd & Rerefer 8/17/20 TEU Read 2nd & Rerefer 8/18/20 F Read 2nd & Rerefer 8/25/20 CO PH Read 2nd & Rereferred;NCSPHS,TEU,F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 Page 4 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 10. 2020-0491 ORD Approp $5,000,000.00 from the HUD CDBG-DR Irma funding thru AMEND the FL Dept of Economic Opportunity to the City of Jax CDBG-DR Hurricane Irma Voluntary Home Buyout Program to Allow the City Contact: Address the Damage from Hurricane Irma by Removing Structures that Tom Daly were Impacted by Storm Surge & Riverine Flooding; Apv & Auth the Federally-Funded Community Dev Block Grant Disaster Recovery (CDBG-DR) Voluntary Home Buyout Program Subrecipient Agreemt; Oversight by Housing & Community Dev Div of Neighborhoods Dept. (B.T. 20-100) (McCain) (Req of Sheriff) 8/11/20 CO Introduced: NCSPHS, F 8/17/20 NCSPHS Read 2nd & Rerefer 8/18/20 F Read 2nd & Rerefer 8/25/20 CO PH Read 2nd & Rereferred;NCSPHS,F 8/31/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 AMENDMENT 1. Page 1, Line 1 - Strike "Sheriff" and insert "Mayor" 2. Attach Revised Exhibit 1 to correct BT accounting codes •The Ken Knight Drive Neighborhood (District 10) is the focus of this Voluntary Home Buyout Program 11. 2020-0492 ORD Auth KHA to Provide Funding in Amt of $200,640.00 for AMEND Communities in Schools of Jax Inc. (“CIS) to Provide Children’s Svcs in Afterschool & Summer Program; Auth KHA to Contract w/CIS to Contact: Provide Afterschool & Summer Programming at Carter G. Woodson Mike Weinstein Elementary School for 2020-2021 School Yr & Immediately Following Summer; Invoking Exception to Sec 126.107(G) (Exemptions), Pt 1 (General Regulations), Chapt 126 (Procurement Code), Ord Code, re: Children’s Svcs Programming to be Provided by CIS as Specified in this Ord; Auth a Children’s Svcs Contract w/CIS; Waiving the Requirement’s of Chapt 77 (KHA), Sec 77.111(a) (Provider Contracts), Ord Code, to Exempt Children’s Svcs Programming to be Provided by CIS from Competitive Procuremnt. (Davis) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS, F, R 8/17/20 NCSPHS Read 2nd & Rerefer 8/18/20 F Read 2nd & Rerefer 8/18/20 R Read 2nd & Rerefer 8/25/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R 8/31/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 AMENDMENT 1. Pg. 2, line 22: strike “appropriated and” 2. Attach 3rd Revised Schedule M as new exhibit Page 5 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 12. 2020-0493 ORD Approp $80,000.00 Grant Received from Cities for Financial AMEND Empowerment Fund (“CFE”) to allow the KHA to Fund Financial Navigation Svcs for Families in Jax Impacted by COVID-19 Pandemic; Contact: Auth KHA to Provide Direct Funding in Amt of $80,000.00 to the United Mike Weinstein Way of NE FL (“United Way”) to Provide Financial Navigation Svcs to Families in Jax Impacted by COVID-19 Pandemic; Invoking Exception to Sec 126.107(G) (Exemptions), Pt 1 (Gen Regulations), Chapt 126 (Procurement Code) Ord Code, re: the Svcs to be Provided the United Way; Apv & Auth a Svcs Contract w/United Way for Svcs Specified in this Ord; Waiving Provisions of Chapt 77 (KHA), Ord Code, to the Extent that the Svcs Specified in this Ord May Not be Considered Children’s Svcs as Contemplated by Chapt 77; Waiving Chapt 77 Req’s (KHA), Sec 77.111(a) (Provider Contracts), Ord Code, to Exempt Svcs Provided by United Way from Competitive Procuremt. (B.T. 20-102) (Davis) (Req of Mayor) 8/11/20 CO Introduced: NCSPHS, F, R 8/17/20 NCSPHS Read 2nd & Rerefer 8/18/20 F Read 2nd & Rerefer 8/18/20 R Read 2nd & Rerefer 8/25/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R 8/31/20 NCSPHS Amend/Approve 7-0 Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 8/25/20 AMENDMENT 1. Include term of grant 2. Attach Revised Exhibit 1 to correct waiver language and include signatures on BT 3. Attach grant award as new exhibit The requirements of Ordinance Code Chapter 77 (KHA) are being waived to the extent that the financial navigation services being funded and approved through this legislation may not be considered children’s services as contemplated by Chapter 77. CONCERN: The City has not received the grant funds yet from the Cities for Financial Empowerment Fund. Typically funds are not appropriated from a private entity until the funds have been received. The Cities for Financial Empowerment Fund will pay the City $80,000 to fund a partnership with the United Way of Northeast Florida for financial navigation services for families impacted by COVID-19. The City will receive 90% of the funds ($72,000) upon contract execution and the remaining 10% ($8,000) upon a final report and documentation of project spending. KHA plans to request the funding after Council approves this legislation. Page 6 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 13. 2020-0501 ORD Levying Annual Taxes for 2020 Calendar Yr on Real & Personal TENTATIVE Propty in Gen Svcs Dists, Except Urban Svcs Dists 2-5 (The Cities of APPROVAL Atlantic Bch,Neptune Bch & Town of Baldwin); Stating Percentage Change from 2020 Rolled-Back Rate; Auth Assessmt & Collection; Providing for Use of Revenues Generated. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 9/8/20 & 9/22/20 Millage Levy Ordinance for GSD excluding USDs 2-5 Assessed Value - $66,451,674,344 Millage Levy - 11.4419 Estimated Revenues - $726,118,409 14. 2020-0502 ORD Levying Annual Taxes for 2020 Calendar Yr on Real & Personal TENTATIVE Propty for Only the Urban Svcs Dists 2-4 to wit: (The Cities of Atlantic, APPROVAL Neptune & Jax Beaches); Stating Percentage Change from 2020 Rolled-Back Rate; Auth Assessmt & Collection. Providing for Use of Revenues Generated. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 9/8/20 & 9/22/20 Millage Levy Ordinance for USDs 2-4 Assessed Value - $7,056,266,293 Millage Levy - 8.1512 Estimated Revenues - $54,928,771 15. 2020-0503 ORD Levying Annual Taxes for 2020 Calendar Yr on Real & Personal TENTATIVE Propty for Only the Urban Svcs Dist 5 to wit: (The Town of Baldwin); APPROVAL Stating Percentage Increase from 2020 Rolled-Back Rate; Auth Assessmt & Collection. Providing for Use of Revenues Generated. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 - 9/8/20 & 9/22/20 Page 7 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 Millage Levy Ordinance for USD 5 Assessed Value - $48,954,779 Millage Levy - 9.6312 Estimated Revenues - $450,276 Page 8 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 16. 2020-0504 ORD-MC Approp Funds & Estab City of Jax, JEA, JAA, JPA, JTA, SUBSTITUTE Police & Fire Pension Fund, Jax Housing Finance Auth & Downtown Vision Business Improvemt Dist Budgets & Capital Improvemt Budget AMEND for 2020-2021 FY, Capital Outlays, Carryovers, Fed Public Svc Grants, State & Fed Grant Progs; Providing for Gen Fund/GSD Funding for TENTATIVE Salaries & Benefits; Employee Cap; Position Allocations & Temp Hrs, APPROVAL Projections of Forecasted Gen Fund Rev & Expenditures, Estab CIP Budget for 2020-2021 FY, the All Years Budget City Debt Mgmt Fund, Septic Tank Failure Schedule, Estab IT System Dev Plan & Budget; Provide Declaration of Intent to Reimb; Approp Funds & Adopting Budgets for 2020-2021 FY for the JEA, JIA, JPA, JTA, Police & Fire Pension Fund, JHFA & Downtown vision Business Improvement Dist; Estab Budget Restrictions; Provide for Capital Projs; Auto Allowance Restrictions, Pension Contributions, Non-Ad Valorem Assessmt for Stormwater Mgmt & an Annual Hearing Before City Council; Providing for Apvl of Non-Ad Valorem Assessmt for Solid Waste Svcs & an Annual Hearing Before City Council; Waiving 10.105 (Postage & Communication Expenses of Council Members), Ord Code, as to Postage & Communication Expenses of Council Members; Waiving Sec 126.622 (Annual Budget Appropriation), Ord Code, as to JSEB/MBE Funding Requiremts; Waiving Sec 111.183 (Taye Brown Regional Park Improvemt Trust Fund), Ord Code to use Trust Funds for Equestrian Ctr Operational Costs; Waiving the Provisions of Chapt 126 (Procurement Code), Ord Code, as to ASM Global. Procurement Policies; Providing for a Waiver of Sec106.112 (Annual Review of Fees) to Maintain Fees at 2018-2019 Level; Waive Ord 2000-1079-E as Amended by Ord 2001-795-E to Allow Funds Received for Certain Loan Repayments of VCP-Lynch, LTD. To be Deposited into the Northeast Tax Increment Dist – USD1C, Subfund 10801; Provide for Public Works Charge Back Limitations; Estab Municipal Purpose Per Sec 106.203(B), re Food & Beverage Purchasing; Limits on Pymnts to JALA; Expenditures of Stormwater Fee for Time, Equipmt, Material & Personnel; Pymt to Shands Jacksonville Not to Exceed $30,275,594 for Indigent Care for 2020-2021; Transmit CRA Board Resos to City's CAO; Provide for 2020-2021; Recapture Review for Contribution to Subfunds with Negative Cash Balances; Providing for Use of Emerg Funds from Public Bldgs; Provide Allotmt of City Council Postage; Providing $1,160,999 to Gateway Community Svcs and up to 7 Emergency Depts, Auth Direct Contracting & Invoking Exception to 126.107, Ord Code, and Designating JFRD and CFO to Oversee Agreemts; Providing $400,000 to Prisoners of Christ, Inc. Auth Direct Contracting & Invoking Exception to 126.107(G), Ord Code, Oversight by Office of Grants & Compliance; Providing $100,000 to New Hope Education and Addiction Svcs, Inc., Auth Direct Contracting & Invoking Exception 126.107(G) Ord Code; Designating Office of Grants Compliance to Oversee Proj; Providing $400,000 to Operation New Hope; Auth Direct Contracting & Invoking Exception to 126.107(G), Ord Code, & Designating Office of Grants Compliance to Oversee Proj; Providing $161,300 to Edward Waters Page 9 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 College for the New Town Success Zone; Providing $50,000 to Groundwork Jax; Auth Direct Contracting & Invoking Exception to 126.107(G), Designating Public Works Dept to Oversee Proj; Providing $150,000 to United Way; Auth Direct Contracting & Invoking Exception to 126.1079G), & Designating Office of Grants Compliance to Oversee Proj; Providing $156,150 to Agape Community Health Center, Inc.,Auth Dir Contracting & Invoking Exception to 126.107(G), Designating Office of Grants & Compliance to Oversee Proj; Providing $270,00 to I.M Sulzbacher Center Inc., Auth Dir Contracting, Invoking Exception to 126.107(G), Designating Office of Grants & Compliance to Oversee Proj, Waive Conflicting Provisions of Sec 118.805 ( Eligibility to Apply for Public Service Grants), Ord Code; Providing f Apv of Agreemts btwn City of Jax, OGC & Conflict of Counsel for JSO, AHCA & Grant Agreemt btwn City & MHRC for $350,000 of City Funds to be Remitted to AHCA for MHRC Programs; Providing $225,000 to Goodwill Industries of N FL Inc., Auth Dir Contracting & Invoking Exception to 126.107(G), Designating Office of Grants & Compliance to Oversee Proj & Waiving Conflicting Provisions of Sec 118.805 (Eligibility to Apply for Public Service Grants), Providing $150,000 to First Coast Crime Stoppers, Inc.;, Auth Dir Contracting & Invoking Exception to 126.107(G), Designating Office of Grants & Compliance to Oversee Proj & Waive Conflicting Provisions of Sec 118.805 (Eligibility to Apply for Public Service Grants), Providing $1,795,000 to Cure Violence Program, & 4 Contractors; Auth Dir Contracting & Invoking Exception to 126.107(G), Approp Funds & Adopt Budget for 2020-2021 FY for CRA Budgets (Renew Arlington, Kingsoutel Crossing, JIA & DIA); Approp Funds & Adopt Budget for 2020-2021 FY for TDC; Incorporating Schedules. (Sidman) (Req of Mayor) 7/28/2019 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Finance Comm PH on DVI Budget – 8/18/20 Public Hearing Pursuant to Sec 200.065, F.S. - 9/8/20 & 9/22/20 AMENDMENT 1. Include waiver of Ordinance Code Sec. 666.108 regarding minimum funding of TDC plan components for promotion of the Equestrian Center 2. Correct fund classifications on Schedules A and B to match classifications within 1Cloud Page 10 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 17. 2020-0505 ORD Adopting FY’s 2021-2025 Inclusive Capital Improvement Plan (the DEFER “CIP”), Req by Pt 6, Chapt 122, Ord Code; Providing 2021 CIP Specificity Requirement’s; Directing Revisions & Updating of Capital BUDGET BILL Improvemnts Element of 2030 Comp Plan, as Required by Sec 163.3177, F.S.; Waiving Sec. 122.602(a) (Definitions), Ord Code; Providing for Compliance w/ Sec. 106.309 (Capital Improvemnt Appropriations Carried Over) & Sec 106.312 (Lapse of Appropriations), Ord Code; Providing for Declaration of Intent to Reimburse; Providing for Reconciliation of Scheduled, Text, Codification, Journal Entries. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: NCSPHS, F, R 8/3/20 NCSPHS Read 2nd & Rerefer 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;NCSPHS,F,R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 18. 2020-0506 ORD Auth the Mayor,or his Designee,& Corp. Secretary to (1)Execute DEFER & Deliver,for & on behalf of the City, (a) an Agreemnt with Shands Jax Medical Center, Inc & (b) Letter of Agreemnt with State of FL thru its BUDGET BILL Agency for Health Care Administration, both concerning Pymt & Distribution of City's Indigent Health Care Funds in Amount of $30,275,594 for FY 2020-2021, & 2) take such further action as may be necessary or appropriate to effectuate the purpose of the Ord. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rerefered;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 19. 2020-0507 ORD Adopting FY’s 2021-2025 Inclusive IT System Development DEFER Program (“Itech Projects), Pursuant to Sec. 106.207, Ord Code; Providing for Declaration of Intent to Reimburse; Providing BUDGET BILL Reconciliation of Schedules, Text, Codification, Journal Entries. (Sidman) (Req of Mayor) 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 20. 2020-0508 RESO Adopting the Annual Growth Rate as Recommended by the DEFER Administration for the Future Pension Liability Surtax Proceeds. (Sidman) (Req of Mayor) BUDGET BILL 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO Read 2nd & Rereferred;F Page 11 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 21. 2020-0509 ORD re Public Svc Grants; Approp $2,941,196 from Designated Special DEFER Council Contingency Account for Public Svc Grants; Providing for Oversight by Office of Grants and Compliance of Dept of Finance and BUDGET BILL Administration; Waiving Conflicting Provision of §118.802 (Annual Lump Sum Appropriation for Public Svc Grants), Ord Code, Due to the Need for Separate Legislation from the Annual Budget Ord to Apv the Lump Sum Appropriation for Public Svc Grants. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 22. 2020-0510 ORD Approp $400,000.00 from Designated Special Council DEFER Contingency to Fund City of Jax’s Contribution to Jax Chamber of Commerce. (Sidman) (Introduced by CP Hazouri) BUDGET BILL 7/28/20 CO Introduced: F 8/4/20 F Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred;F Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 23. 2020-0511 ORD Approp $28,844,956 from Special Council Contingency-KHA to DEFER KHA; Providing for KHA Board Comprehensive Budget Transfer Powers; Waiver of Sec. 77.113 (Annual Operating Budget; Budget BUDGET BILL Transfers), Chapt. 77(KHA), Ord Code. & Sec. 106.304 (Mayor’s Transfer Power), Chapter 106 (Budget & Accting Code),Ord Code, to allow for Budget Transfers Within the Plan; Apv & Auth Execution & Corporation Secretary; Auth Apv of Technical Amendmnts.by the Chief Executive Director of the KHA; Auth OGC & Council Auditor's Office to Make Changes Necessary to Effectuate the Council's Action. (Sidman) (Introduced by CP Hazouri) 7/28/20 CO Introduced: F, R 8/4/20 F Read 2nd & Rerefer 8/4/20 R Read 2nd & Rerefer 8/11/20 CO PH Read 2nd & Rereferred; F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 8/11/20 Page 12 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 24. 2020-0517 ORD Concerning Continuation Grant; Approp $5,450,501.00 2nd ($4,087,875.75 from the FEMA through the FDEM & a 25% City Match of $1,362,625.25 from General Fund) Under the Hazard Mitigation Grant Prog to Acquire & Demolish 22 Flood-Prone Properties & Return them to Green Space; Auth the Mayor, his Designee,& Corp. Secretary to Execute & Deliver, for & on Behalf of the City, the Federally-Funded Subaward & Grant Agreemnt btwn FDEM & City of Jax; Amend the 2020-2024 5 Yr CIP Apvd by ORD 2019-505-E to Provide Funding for the Proj Entitled “Acquisition &Demo of 22 Flood Prone Properties (South Shores B)”; City Oversight by Emerg Preparedness Div. (B.T. 20-104) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS, F, R 8/31/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 25. 2020-0519 ORD Approving the City of Jax’s Purchase of a Portion of RE# 2nd 008965-0450, a Permanent Drainage Easement of 5.506 Acres, More or Less, Over Parcel 802, to Allow the City to Construct a Pond Site, & Another Portion of Re# 008965-0450 Adjacent to Parcel 802, a Temporary Construction Easement of 2.577 Acres, More or Less, Over Parcel 719, to Allow the City to Deposit Excavated Material Created by the Pond Site, in Accordance with the Terms of the Easement Purchase & Sale Agreemnt for the Chaffee Rd. Proj.; Auth the Mayor, or his Designee, & Corp. Secretary to Execute & Deliver, the Agreemnt & All Necessary Docs.(Dist. 12-White) (McCain) (Req of Mayor) 8/25/20 CO Introduced: TEU, F 8/31/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 26. 2020-0520 ORD Approp $193,248.00 with No Local Match from FL Dept. of Law 2nd Enforcement for the Nation Crime Statistics Exchange Prog for the Period 5/30/2020, through 9/30/2021; Apv & Auth Mayor, or his Designee, & Corp. Secretary to Execute & Deliver, on Behalf of the City the Certificate of Subaward & the Acceptance of Federal Funding Assistance btwn the FL Dept. of Law Enforcement & the City of Jax; Oversight by JSO. (B.T. 20-107) (McCain) (Req of Sheriff) 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Page 13 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 27. 2020-0521 ORD Approp $385,785.00 with No Local Match, from FL Dept. of Law 2nd Enforcement for the Safe Neighborhoods Prog (“The Project”) for the Period 5/1/2020,Through 4/30/2021; Apv & Auth Mayor, or his Designee, & Corp. Secretary to Execute & Deliver, on Behalf of the City the Proj Safe Neighborhoods-Middle Dist. Of FL (PSNM) Prog Special Conditions & Acceptance of Federal Funding Assistance btwn the FL Dept. of Law Enforcement & the City of Jax; Oversight by JSO (B.T. 20-108) (McCain) (Req of Sheriff) 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 28. 2020-0522 ORD-MC Amending Sec. 118.101 (Purpose), Pt.1 (General 2nd Provisions),Chapt.118 (City Grants), Ord Code, to Prohibit City Grants from being Awarded to any Entity to Fund any Prog Supporting or Assisting Sexual Predators or Sexual Offenders. (Teal) (Introduced by CM Cumber)(Co-Sponsored by CM Bowman) 8/25/20 CO Introduced: NCSPHS,F, R 8/31/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 29. 2020-0523 ORD Approp. $ 45,130.14 from the Dept. of Homeland Security/FEMA 2nd through the FDEM to Provide Funding for the Purchase of a Heavy Duty Tow Vehicle for the Infectious Disease Response Unit, Auth Mayor, or his Designee, & Corp. Secretary to Execute & Deliver, on Behalf of the City, the Federally-Funded Subaward & Grant Agreemnt btwn FDEM & the City of Jax; Oversight by Emerg. Preparedness Div. (B.T. 20-105) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS,TEU,F 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 30. 2020-0524 ORD Ratifying & Approving a Settlemnt Agreemnt Regarding Jax 2nd Landing Investments, LLC’s Claim for Costs Incurred in the Litigation Styled City of Jacksonville V. Jacksonville Landing Investments, LLC, Duval County, FL Circuit Court Case # 16-2015-CA-6340, Div. CV-C in the Amount of $68,366.02; Auth the General Counsel, or his Designee, to take Further Action to Effectuate the Settlemnt.(Garrett) (Req of OGC) 8/25/20 CO Introduced: F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Page 14 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 31. 2020-0525 ORD Approp. an $11,750.00 Reimbursable Grant from the U.S. Tennis 2nd Assoc. (USTA) FL Sec. Foundation to Assist with Costs Associated with the Closure of City Tennis Facilities because of COVID-19 Pandemic; Apv & Auth Mayor, or his Designee, & Corp. Secretary to Execute & Deliver, on Behalf of the City, the Facility Recovery Grant Award Letters for Boone Park Tennis Facility, Clanzel T. Brown Tennis Facility, Southside Tennis Facility & Fort Family Tennis Facility; Oversight by Parks, Recreation & Community Svcs. Dept. (B.T. 20-110) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS,F 8/31/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 32. 2020-0526 ORD Approp $60,000.00 from the State of Fl Dept. of Environmental 2nd Protection for a Proj. Titled AAA Public Engagement Workshops for Continued Resiliency Planning; Providing for a Carryover of Funds to the Subsequent Fiscal Yr.; Apv & Auth Mayor & Corp. Secretary to Execute & Deliver the Standard Grant Agreemnt btwn the State of Fl Dept. of Environmental Protection & the City of Jax; Oversight by Planning Dept. (B.T. 20-109) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS, TEU,F 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 33. 2020-0527 ORD-MC Auth & Creating a New Part 3 (Downtown Preservation & 2nd Revitalization Prog), Chapt 55 (Downtown Investment Authority), Ord Code, to Create a New Downtown Preservation & Revitalization Prog (“DPRP”) & Guidelines thereto to Incentivize the Preservation & Revitalization of Unoccupied or Deteriorating Historic & Qualified Non-Historic Bldgs. in Downtown Jax; Amending Chapt 111 (Special Revenue & Trust Accounts), Pt 9 (Neighborhood Development) Sec. 111.910 (Downtown Historic Preservation & Revitalization Trust Fund), Ord Code, to: (1) Replace the Guidelines Governing the Use of the Trust Fund with the Guidelines Attached Hereto as Exhibit 2 (The “HPRTF Guidelines”); (2) Amending Sec. 111.910, Ord Code, to Revise Eligibility Requirements for the Trust Fund Consistent with the HPRTF Guidelines, in Part to Auth the DIA Board to Make Grants in the up to Maximum Amount of $100,000, Consistent with the Requirements of the HPRTF Guidelines; Amending the City’s Public Investment Policy as Previously Auth. by ORD 2016-382-E,as Amended, to include the DPRP therein & revise the existing Downtown Historic Preservation & Revitalization trust Fund Prog to be Consistent with the terms & Conditions of this Ordinance. (Sawyer) (Req of DIA) 8/25/20 CO Introduced: F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 Page 15 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 34. 2020-0528 ORD-MC Amending Sec.108.507 (Representation of City Officials & 2nd Employees in Civil Matters), Pt. 5 (Legal Svcs.),Chapt 108 (Central Svcs.),Ord Code, to Include a Provision for Notice to the Office of General Counsel if an Individual Intends to Seek Reimbursement for Outside Counsel Attorney’s Fees from the City for Civil or Criminal Actions; Provision Regarding rights Under FL Common Law & Regarding Criminal Actions or Criminal Investigations. (Johnston) (Introduced by CM Dennis) 8/25/20 CO Introduced: F, R Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 35. 2020-0529 ORD-MC Amending Chapt 120 (General Employees & Correction 2nd Officer Pension Plans & all Employees Defined Contribution Retirement Plans), Pt. II (The General Employees Retirement Plan), Sec.120.206 (Time Svc Retirement Benefit; Cost of Living Adjustments), Ord Code, to Provide a 6 Month Window for Early Retirement as Follows: (1) Retirement at the Age of 60 w/5 Yrs Credited Svc; (2) Retirement at the Age of 55 w/10Yrs Credited Svc; & (3) Early Retirement w/20 Yrs. Credited Svc with a Reduced Benefit; Providing for Codification Instructions; Requirement of Actuarial Report; Requiring Collective Bargaining Where Applicable.(Sawyer) (Introduced by CM Dennis) 8/25/20 CO Introduced: NCSPHS,TEU,F, R 8/31/20 NCSPHS Read 2nd & Rerefer 8/31/20 TEU Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 36. 2020-0530 RESO Concerning Early Retiremt Benefits Pertaining to General EMERGENCY Employees Pension Plan, Chapt 120, Pt 2, Ord Code; Apv & Encouraging the Mayor to Explore Addn’l Early Retirement Benefits for AMEND Members of the General Employees Retirement Plan; Directing Chief of Legislative Svcs Upon Adoption to Forward the Resolution to the Contact: Mayor’s Ofc; Req an Actuarial Report; Req Emerg Passage Upon Intro. CM Dennis (Sawyer) (Introduced by CM Dennis) 8/25/20 CO Introduced: NCSPHS,TEU,F, R 8/31/20 NCSPHS Emergency/Amend/Approve 7-0 8/31/20 TEU Emergency/Amend(NCSPHS)/Approve 6-0 AMENDMENT 1. Revise emergency to one-cycle 2. Pg. 1, line 17: strike "Part III" and insert "Part II" Page 16 of 17 Finance Committee Agenda - Revised Marked September 1, 2020 37. 2020-0540 ORD Approp $174,547.00 in Southside CRA Trust Fund Investmnt Pool 2nd Earnings to be Allocated to District Public Infrastructure Activity($46,837.75) & to Future Years Debt Reduction ($127,709.25). (B.T. 20-070) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 38. 2020-0541 ORD Approp $798,124.00 in Northbank CRA Investmnt Pool Earnings 2nd & Interest Income to Existing CRA Planned Auth Expenditure Programs ($300,000 to Urban Art, $250,000.00 to Loans, & $247,124.00 to Retail Enhancement Program). (B.T. 20-071) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 39. 2020-0542 ORD Approp $682,795.88 from the Dept of Homeland Security/FEMA 2nd through the FDEM to Provide Funding for Purchase of Personal Protective Equipment (PPE), Including Operating & Medical Supplies, in Response to the COVID-19, Auth the Mayor, or his designee, & Corp. Secretary to Execute & Deliver for & on Behalf of the City, the Federally-Funded Subaward & Grant Agreemt btwn FDEM & COJ; Oversight by Emergency Preparedness Div. (B.T. 20-106) (McCain) (Req of Mayor) 8/25/20 CO Introduced: NCSPHS, F 8/31/20 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & CR 3.601 – 9/8/20 *****Note: Items may be added at the discretion of the Chair.***** NOTE: The next regular meeting will be held Tuesday, September 15, 2020. Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 17 of 17