Finance Committee

City of Jacksonville 117 W Duval St Jacksonville, FL 32202 Meeting Minutes - Final Tuesday, October 19, 2021 9:30 AM Council Chambers 1st Floor, City Hall Finance Committee Ron Salem, Pharm. D., Chair Danny Becton, Vice Chair Michael Boylan Matt Carlucci Terrance Freeman Reggie Gaffney Ju'Coby Pittman Legislative Assistant: Melodi Murray Legislative Services Manager: Bernadette Smith Council Auditor: Kim Taylor Asst. Council Auditor: Phillip Peterson Chief of Research: Jeff Clements Chief Office of General Counsel: Paige Johnston Administration: Rachel Zimmer Finance Committee Meeting Minutes - Final October 19, 2021 If a person decides to appeal any decision made by the Council with respect to any matter considered at such meeting, such person will need a record of the proceedings, and for such purposes, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Present: 5- Chair Ron Salem, Council Member Michael Boylan, Council Member Terrance Freeman, Council Member Reggie Gaffney and Council Member Ju'Coby Pittman Excused: 2- Vice Chair Danny Becton and Council Member Matt Carlucci Meeting Convened: 9:33 AM Meeting Adjourned: 10:36 AM Attendance: Council Members Ron Salem (Chair), Michael Boylan, Terrance Freeman, Reggie Gaffney Excused: Council Members Danny Becton, Matt Carlucci, Ju’Coby Pittman Also: Council Member Randy White (2021-717); Kim Taylor and Phillip Peterson – Council Auditor’s Office; Jeff Clements – Council Research Division; Paige Johnston – Office of General Counsel; Brian Hughes, Jordan Elsbury, Leeann Krieg – Mayor’s Office; Joey Greive – Finance and Administration Department; Jessica Matthews, Bernadette Smith and Melodi Murray– Legislative Services Division; Eric Grantham – Information Support Services; Greg Pease – Procurement Division; Bill Clement – Sheriff’s Office; Keith Powers and Steve Woodard – Fire and Rescue Department; Daryl Joseph – Parks, Recreation and Community Services Department; John Pappas – Public Works Department Workforce Training Initiative Presentation Presentation by James Coleman, Workforce Industrial Training James Coleman with Operation Boost said the program has seen 75 students complete the training; 90% of graduates have been hired and 85% of those hired have been retained in jobs. Operation Boost has been working with the City’s JSEB program and with Hispanic organizations regarding training opportunities for minorities. The program has reached the end of its City funding and it still has 125 people on the waiting list trying to get into the training program. Employers are still looking for their graduates. He hopes that the City will appropriate more funding to keep the good work going. Council Member Freeman asked if there are other potential funding sources aside from the City; Mr. Coleman said he has not explored that since he’s been concentrating on using the City resources well. Page 1 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 Council Auditor Report Council Auditor Kim Taylor discussed two recently released reports: Report #813A - Follow-up on Tourist Development and Convention Development Taxes Audit: the original audit looked at City controls for calculations and receipt of bed tax payments . It found that the Finance Department didn’t have sufficient processes for control. The Tax Collector has a new payment control system so the Auditor’s Office will go back and follow up on the audit again to check on computer access rights and one identified problem with calculation of amount of bills that were paid with both the wrong amount and paid late . Ms. Taylor pointed out that peer-to-peer rentals (i.e. Airbnb) are still problematic as most don’t pay the bed tax. Her office has calculated the lost revenue at possibly $500,000 per year. The issue of peer-to-peer rentals will require City Council resolution of zoning and regulatory issues with regard to those rentals. Chairman Salem asked if individual hosts can pay the bed tax on their own; Ms. Taylor said they could and some do. If the City had an agreement with Airbnb and other rental platforms, they would pay the tax for their clients. Report #851 - DAVID (Driver and Vehicle Information Database) Compliance Attestation/Clerk of Courts: the Florida Department of Highways and Motor Vehicles requires that users of the DAVID system report periodically on control of access to that system. Several items were identified and all were rectified. No major issues were found. Emergency Rent Assistance Program Deputy CAO Stephanie Burch gave an update on the Emergency Rental Assistance Program . 4,473 households have received funding in the amount of $26.7M for rental assistance. 1,368 households have received utility assistance in the amount of $920,592 and $580,000 is rolling over to ERAP2. 651 households have received $2.7M in mortgage relief with $1.3M remaining. Ms. Burch said that ERAP 1 has been completed and all funding distributed to the disbursing agencies. Only a couple of hundred applications have been received thus far for ERAP 2 so the need seems to be slowing down - $25M is available that can only be used for rent and utility assistance. The funds need to be spent by the end of September 2023, so there is still time for people to apply and utilize the funds for eligible purposes. Chairman Salem requested that the assistance availability be re-advertised so the public knows there are funds available. Item/File No. Title History Page 2 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 1. 2020-0620 ORD-MC Creating a New Part 1 Possession of Twenty Grams or Less of Cannabis or Paraphernalia), Chapt 606 (Drugs), Ord Code, to Create A Civil Citation Within the City of Jax Ord. Code for Possession of 20 Grams or Less of Cannabis or Paraphernalia; Amending Sec. 609.109 (Applicable Chapters and Parts), Chapt. 609, (Code Enforcement Citations), Ord. Code, to Establish New Class Fines in Schedule “A” for Violations of Part 1, Chapt. 609 (Code Enforcement Citations), Ord Code, to Establish New Class of Fines in Schedule “A” for Violations of Part 1 (Possession of 20 Grams or Less of Cannabis or Paraphernalia), Chapt. 606 (Drugs), Ord. Code.Providing for Severability. (Johnston) (Introduced by CM Dennis) 10/13/20 CO Introduced: NCSPHS, F 10/19/20 NCSPHS Read 2nd & Rerefer 10/20/20 F Read 2nd & Rerefer 10/27/20 CO PH Read 2nd & Rereferred: NCSPHS, F Public Hearing Pursuant to Chapt. 166, F.S. & CR 3.601 – 10/27/20 DEFER 2. 2021-0706 ORD-MC- TBK as “Govt. Reduction Bill,” Relating to At-Large Residence Areas Council Members & Setting a Public Referendum; Amending the Chart. of the City of Jax, Ch. 92-341, Laws of FL, as Amended; Eliminating at-Large Residence Areas Council Dist. Commencing 1/1/2031; Providing for Transition; Repealing Conflicting Ords & Requiring the Enactment of New Implementation Ords; Providing for Referendum Apv. of This Ord; Providing for a Financial Impact Stmnt. to be Devel. and Placed on the Ballot, Directing the Sup. of Elections to Place the Referendum QN on the Spec. Elec. Ballot on 2/22/2022. (Johnston) (CM Dennis) 9/28/21 CO Introduced: NCSPHS, F, R 10/4/21 NCSPHS Read 2nd & Rerefer 10/5/21 F Read 2nd & Rerefer 10/5/21 R Read 2nd & Rerefer 10/12/21 CO PH Read 2nd & Rereferred:NCSPHS, F, R Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –10/12/21 & 11/9/21 DEFER Page 3 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 3. 2021-0707 ORD-MC- TBK as “Eliminating Excess Elections,” Relating to the Terms & Elections of City of Jax County Officials & Setting a Public Ref.; Amending the Chart. of the City of Jax, Ch. 92-341, Laws of FL, as Amend.; Changing the Date of Assuming the Offices of the Mayor, Council Members, & the Sheriff, Sup. of Elections, Property Appraiser, & Tax Collector to 1/1 Following Fall Even-Yr. Gubernatorial Elections Commencing 1/1/2031, & Every 4 Yrs. Thereafter; Providing for Transition; Repealing Conflicting Ord. & Requiring the Enactment of New Implemented Ords; Revising the Lengths of the Terms of Office of the City Council Members, Mayor, Sherriff, Sup. of Elections, Property Appraiser, & Tax Collector. Assuming Office on 7/1/2027, to Terms of 7/1/2027 – 12/31/2030; Providing for No Change in Term Limits; Providing for Referendum Appr. of This Ord; Providing for a Financial Impact Stmt. to be Developed & Placed on the Ballot; Directing the Sup. of Elections to Place the Referendum Qn. on the Special Elec. Ballot on 2/22/2022. (Johnston) (Introduced by CM Dennis) 9/28/21 CO Introduced: NCSPHS, TEU, F, R, LUZ 10/4/21 NCSPHS Read 2nd & Rerefer 10/4/21 TEU Read 2nd & Rerefer 10/5/21 F Read 2nd & Rerefer 10/5/21 R Read 2nd & Rerefer 10/5/21 LUZ Read 2nd and Rerefer 10/12/21 CO PH Read 2nd & Rereferred:NCSPHS, TEU, F, R, LUZ Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –10/12/21 & 11/9/21 DEFER 4. 2021-0708 ORD-MC- Amend. Sec. 116.708 (Disposition of Aux Police Officers Badges, Cap & Serv. Sidearm Upon Leaving Aux. Serv. After 20 or More Yrs.), Part 7 (Misc. Employee Benefit Reg.), Ch 116 (Employee & Employee Benefits), Ord Code, To Provide Sheriff’s Discretion for Retention of Badges, Caps, & Serv. Sidearms. (Granat) (Introduced by CP Newby at Req of Sheriff) 9/28/21 CO Introduced: NCSPHS, F 10/4/21 NCSPHS Read 2nd & Rerefer 10/5/21 F Read 2nd & Rerefer 10/12/21 CO PH Read 2nd & Rereferred: NCSPHS, F 10/18/21 NCSPHS Approve 6-0 10/19/21 F Approve 4-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –10/12/21 Kevin Goff, Chief of Human Resources of the JSO, explained the request for the amendment to clarify the Sheriff’s degree of discretion over awarding badge and firearm. APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Page 4 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 Absent: 3- Becton, Carlucci and Pittman • Provides discretion to the Sheriff in allowing auxiliary officers to retain their badge and service sidearm upon leaving volunteer services with the auxiliary unit 5. 2021-0711 ORD- Approp. $13,926.00 in Dept. of Homeland Security/Fed. Emerg. Mngmt. Performance Pass-Through Grant Funding Distributed by the FL Dept. of Emerg. Mngmt. & Funded Through the American Rescue Plan Act of 2021, To Be Used in Preparing For, Responding To, Recovering From, & Mitigating Against the Impacts of Natural & Man-Made Emerg., Providing for Oversite by the Jax Fire & Rescue Dept., Emerg. Preparedness Div. (B.T. 21-122) (Staffopoulos) (Introduced by CP Newby at Req. of Mayor) 9/28/21 CO Introduced: NCSPHS, F 10/4/21 NCSPHS Read 2nd & Rerefer 10/5/21 F Read 2nd & Rerefer 10/12/21 CO PH Read 2nd & Rereferred:NCSPHS, F 10/18/21 NCSPHS Approve 6-0 10/19/21 F Approve 4-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –10/12/21 Steve Woodard of the Emergency Preparedness Division described the equipment to be purchased. APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Absent: 3- Becton, Carlucci and Pittman • Funds will be used to purchase 5 satellite phone kits with service and 20 shelter signs for Duval County's Emergency Operations Center Page 5 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 6. 2021-0717 ORD- Approp. $125,000.00 From the Trial Ridge Landfill Mitigation Fund ($25,000 to Normandy Athletic Assoc., $25,000 to Marietta Bullsbay Athletic Assoc. Inc., $25,000 to Argyle Athletic Assoc., $25,000 to Whitehouse Civic Assoc., & $25,000 to Argyle Forest Youth Sports Assoc.) to Provide Funding to be used for the Purchase of New Equip. & Uniforms for Sports Programming or Repair & Reno. Of Existing Equip.; Providing for Oversight by the Parks, Rec & Community Serv. Dept. & Dist. of Funds Upon Invoices/Complying with Bidding Provisions of Ch. 126, Ord. Code/Reverter of Any Unspent Funds; Invoking the Exception of (126.107 (G) (Exemptions), Ch. 126 (Procurement Code), Ord. Code, to Direct Contract with Athletic Assoc. (Johnston) (Introduced by CM White) (Co-Sponsors CMs DeFoor,Freeman & R. Gaffney) 9/28/21 CO Introduced: F, R 10/5/21 F Read 2nd & Rerefer 10/5/21 R Read 2nd & Rerefer 10/12/21 CO PH Read 2nd & Rereferred: F, R 10/19/21 F Amend/Approve 4-0 10/19/21 R Amend/Approve 8-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –10/12/21 Assistant Council Auditor Phillip Peterson explained the amendment. Council Member White described the park upgrades to be funded. Council Members Freeman and Gaffney asked to be added as co-sponsors. AMEND/APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Absent: 3- Becton, Carlucci and Pittman AMENDMENT Correct name of Whitehouse Athletic Association • Capital equipment purchased by the Associations pursuant to this Ordinance shall become property owned by the City and inventoried by the Parks, Recreation and Community Services Department • The Associations have the option to receive the funds as a reimbursement or go through the City for procurement Page 6 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 7. 2021-0719 ORD- Approp. $324,509.00 ($260,000.00 in Grant Funds from AmeriCorps Seniors, FKA the Corp. for National & Comm. Serv., & a $64,509.00 Cash Match from the City) for the Duval Co. Senior Companion Prog. (the “Program”), Which Provides Volunteer Assist. For Seniors Aged 60 Yrs. & Older Who Have 1 or More Physical or Mental Hlth. Limitations to Allow Them to Maintain a Higher Level of Independent Living, Purpose of Approp.; Auth. a Clerical Support Aide III Position, Providing for City Oversight by the Senior Serv. Div. of the Dept. of Parks, Rec. & Comm. Serv. (B.T. 21-114) (R.C. 21-173) (Staffopoulos) (Introduced by CP Newby at Req of Mayor) (Co-Sponsors CMs Freeman & R. Gaffney) 9/28/21 CO Introduced: NCSPHS, F 10/4/21 NCSPHS Read 2nd & Rerefer 10/5/21 F Read 2nd & Rerefer 10/12/21 CO PH Read 2nd & Rereferred:NCSPHS, F 10/18/21 NCSPHS Amend/Approve 6-0 10/19/21 F Amend/Approve 4-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –10/12/21 Phillip Peterson explained the amendment. Daryl Joseph, Director of the Parks and Recreation Department described the services being provided to seniors. Council Members Freeman and Gaffney asked to be added as co-sponsors. Council Member Boylan thanked the department for seeking out external funding for a great program . AMEND/APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Absent: 3- Becton, Carlucci and Pittman AMENDMENT 1. Clarify funding source for City match is General Fund-GSD fund balance 2. Attach revised Exhibit 1 to attach corrected BT Page 7 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 8. 2021-0720 ORD- Approp. $100,000.00 in Fund Bal. From the Environmental Protection Fund (the “Fund”) to the Environmental Protection Fund Operating Acct. to Provide Funding for Edu. Outreach Activities, AWA Travel, Training, Supplies, Subscriptions, Dues & Memshp. Fees for Environmental Protection Board (the “Board”) Mems & Staff, Purpose of Approp.; Providing for a Carryover of Funds Through 9/30/2024; Providing for Waiver of Sec. 111.755 (Environment Protection Fund), Pt 7 (Environment & Conservation), Ch. 111 (Special Revenue & Trust Accts.), Ord. Code, to Auth. the Board to Utilize Funds from the Fund for Travel, Training, Supplies, Subscriptions, Dues & Memshp. Fees for Board Mems. & Staff; Providing for Waiver of Sec. 360.602 (Uses of Fund), Pt. 6 (Environmental Protection Fund), Ch. 360 (Envi. Reg.), Ord. Code, To Auth. the Board to Utilize Funds from the Fund for Travel, Training, Supplies, Subscriptions, Dues & Memshp. Fees for Board Mem. & Staff; Req. Annual Rpts. (B.T. 21-119) (Staffopoulos) (Introduced by CP Newby by Req. of Mayor) (Co-Sponsors CM R. Gaffney) 9/28/21 CO Introduced: TEU, F, R 10/4/21 TEU Read 2nd & Rerefer 10/5/21 F Read 2nd & Rerefer 10/5/21 R Read 2nd & Rerefer 10/12/21 CO PH Read 2nd & Rereferred:TEU, F, R 10/18/21 TEU Approve 4-0 10/19/21 F Approve 4-0 10/19/21 R Approve 8-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601 –10/12/21 James Richardson of the Environmental Protection Board described the purpose of the appropriation. Council Member Gaffney asked to be added as a co-sponsor. APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Absent: 3- Becton, Carlucci and Pittman • Waives Sections 111.755 and 360.602 to allow for the expenditure of funds not related to education and outreach • Appropriation includes $5,000 for food to provide lunches, snacks and beverages at the outreach events (JEPB Symposium, Environmental Luncheon, etc.). The funds are intended to cover any cost overruns not covered by registration fees. Page 8 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 9. 2021-0730 ORD- Approp. $150,000.00 in Gen. Fund – Gen. Serv. Fund Bal. to Procure Prof. Serv. for the Jax Small & Emerging Bus. Prog.; Purpose of Approp. (Hodges) (Introduced by CM Freeman)(Co-Sponsors CM R. Gaffney) 9/28/21 CO Introduced: NCSPHS, F 10/4/21 NCSPHS Read 2nd & Rerefer 10/5/21 F Read 2nd & Rerefer 10/12/21 CO PH Read 2nd & Rereferred:NCSPHS, F 10/18/21 NSCPHS Amend/Approve 6-0 10/19/21 F Amend/Approve 4-0 Public Hearing Pursuant to Chapt 166, F. S. & C.R., 3.601 –10/12/21 Phillip Peterson explained the amendment. Council Member Gaffney asked to be added as a co-sponsor. Council Member Freeman said he’s had very good discussions with the city administration and the Procurement Division about the JSEB program and is thankful for their assistance. AMEND/APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Absent: 3- Becton, Carlucci and Pittman AMENDMENT Reflect that funds are appropriated from General Fund fund balance derived from debt service interest savings • The appropriation will be used to administer a group based learning and data preserving program for JSEB organizations 10. 2021-0750 ORD- re a Partial Ad Valorem Property Tax Exemption for Rehab of a Contributing Structure in the Riverside Historic Dist at 2739 Post St., Owned by AutumnBrook Properties, LLC; Providing for Exemption from that Portion of Ad Valorem Taxation Levied by COJ on 100% of the increase in Assessed Value resulting from the Qualifying Improvement Proj; Pursuant to Sec. 780.303,Ord Code; Providing for an Exemption Period of ten (10) yrs. begin on January 1st of the Yr. following the Yr. in which the Council enacts this Ordinance, Pursuant to Sec. 780.304,Ord Code. (West)(NCSPHS) 10/12/21 CO Introduced: NCSPHS, F 10/18/21 NCSPHS Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER Page 9 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 11. 2021-0751 ORD re a Partial Ad Valorem Property Tax Exemption for Rehab of a Contributing Structure in the Springfield Historic Dist. at1843 Perry St, Owned by Perry Street, LLC; Providing for Exemption from that Portion of Ad Valorem Taxation Levied by COJ on 100% of the increase in Assessed Value resulting from the Qualifying Improvement Proj; Pursuant to Sec. 780.303,Ord Code; Providing for an Exemption Period of ten (10) yrs. begin on January 1st of the Yr. following the Yr. in which the Council enacts this Ordinance, Pursuant to Sec. 780.304, Ord Code. (West)(NCSPHS) 10/12/21 CO Introduced: NCSPHS, F 10/18/21 NCSPHS Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER 12. 2021-0752 ORD- Approp. $1,300,000.00 in General Svc. Dist. Fund Bal. to Fund Removal of the Tribute to the Women of the Confederacy Monument in Springfield Park (The “Project”); Purpose of Approp; Amend the 2022-2026 5-Yr. CIP Apvd by Ord 2021-505-E To Transfer General Svc Dist Fund Bal to the Auth Capital Proj’s Fund to Provide Funding for the Project; Providing for City Oversight by the Publics Works Dept. (B.T. 22-017) (Staffopoulos) (Introduced by CP Newby at Req of Mayor) 10/12/21 CO Introduced: NCSPHS,TEU, F 10/18/21 NCSPHS Read 2nd & Rerefer 10/18/21 TEU Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER Page 10 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 13. 2021-0753 ORD-MC-Amend Sec 123.102 (Fees Est), Pt 1 (In General), Chapt 123 (Public Fees), Ord Code, & Sec 802.105 (C) (Metered Parking Charges; Overtime Parking; Exemptions for Certain Officials; Registry of “Public Officials” Seals; Renting of Parking Meters, Exemptions for Vehicles Displaying Disabled Placards & Disabled Veterans License Plates), Chapt 802 (Public Parking), Ord Code, to Update City Parking Meter Rental (Bagging) & App Fees; Amend Sec 802.107 (Rates & Charges Est for Specific Zones), Chapt 802 (Public Parking), Ord Code, to Auth the Chief Exec Officer of the DIA, Rather than the Economic Dev Officer, to Perform the Functions as set forth therein; Amend City of Jax Fees at HTTP://WWW.COJ.NET/Fees to Modify the Off of Public Parking Meter Rental Fees; Providing for a Directive to the Legislative Svcs Div to Circulate Enacted Legislative to the Webmaster for Immediate Update of Fees Online. (Sawyer) (Introduced by CP Newby at Req of DIA) 10/12/21 CO Introduced: TEU, F 10/18/21 TEU Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER 14. 2021-0754 ORD- Auth the Mayor, or his Designee, & Corp Sec to Execute & Deliver that Certain Amend & Restate of Agrmnt for 2021-2025 btwn & Among the COJ (“City”), the University Athletic Assoc, Inc. (“Florida”), & University of GA Athletic Assoc, Inc. (“Georgia”) Pursuant to Which the City Will Host (5) Annual FL-GA Football Games, Begin w/the 2021 Game & Running Through the 2025 Game, Providing 2-Yr Extension Option is Exercised; Providing for Oversight by the Sports & Ent Office; Req 1-Cycle Emerg Passage. (Sawyer) (Introduced by CP Newby at Req of Mayor) 10/12/21 CO Introduced: NCSPHS, F 10/18/21 NCSPHS Emergency/Amend/Approve 6-0 10/19/21 F Emergency/Amend/Approve 4-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 CAO Brian Hughes explained the need for the emergency and the history of the negotiation of the new agreement with the two universities through the course of the COVID pandemic. Phillip Peterson explained the amendment. Mr. Hughes answered several questions from Chairman Salem about the team guarantees, temporary seating installation, and tickets provided to the City. The revised agreement provides for higher annual guarantees to the schools to match other neutral site games and also provides for additional revenue options for the City via sponsorships. EMERGENCY/AMEND/APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Absent: 3- Becton, Carlucci and Pittman Page 11 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 AMENDMENT Appropriate $2,447,000 placed below the line pending a final contract and attach associated BT Enters into a new 3-year agreement through the 2023 game with the University of Florida and University of Georgia that includes: • One extension option of two years through the 2025 game • Provides the City the option to purchase an additional 250 tickets from each school • Provides the City with 250 complimentary tickets from each school • Sets the payment terms to each school as follows: o 2021 Game - $1,000,000 o 2022 Game - $1,250,000 o 2023 Game - $1,250,000 o 2024 Game - $1,500,000 (if extension is exercised) o 2025 Game - $1,500,000 (if extension is exercised) • Establishes amounts payable to schools if temporary seating is not installed in each the North End Zone, South End Zone, and East and West Clubs 15. 2021-0755 ORD- Approp $100,000.00 from Trail Ridge Landfill Mitigation Funds to Provide Funding to Cecil Field POW/MIA Memorial, Inc. for Costs Related to Improve for a POW/MIA Memorial Pkwy, Jax, FL 32221; Apv & Auth Execution of Amend 3 to Cecil Commerce Center Lease Agrmnt to Set Forth Payment by City for Site Work Obligated by Cecil Field POW/MIA Memorial, Inc.; Provide for Oversight by the Off of Economic Dev, Disbursement of Funds & Carryover/Reverter of any Unspent Funds; Invoking the Exception of 126.107 (G) (Exemptions), Pt 1 (Gen Reg), Ch 126 (Procurement Code), Ord Code, to Allow for Payment to Cecil Field POW/MIA Memorial, Inc. for Work Performed & Improvements Made to the POW/MIA Memorial; Waiving Sec 110.112 (Adv of City Funds; Prohibition Against), Pt 1 (the City Treasury), Ch 110 (City Treasury), Ord Code, to Allow for Adv Payment by the City. (Johnston) (Introduced by CM White) 10/12/21 CO Introduced: TEU, F, R 10/18/21 TEU Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer 10/19/21 R Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER Page 12 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 16. 2021-0756 ORD-MC- Amend Ch 672 (Public Nuisance Abate Board), Sec 672.09 (Procedures) to Address Property Sales or Transfers that Occur Before Public Nuisance Abate Board Hearings; Req 1 Cycle Emerg Passage. (Teal) (Introduced by CM Cumber) 10/12/21 CO Introduced: NCSPHS, F 10/18/21 NCSPHS Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 Chairman Salem announced that the bill was deferred in the NCSPHS Committee yesterday and will be deferred today to keep the bill on the same cycle in all the committees. READ 2ND & REREFER Scrivener’s 1. Pg. 1, line 6: strike “672.09” and insert “672.06” 2. Correct formatting • Requires that owners of property subject to a complaint and hearing before the Public Nuisance Abatement Board: - disclose to prospective transferee the nature of the proceeding - provide copies of all materials related to the proceedings to prospective transferee - disclose to prospective transferee that the new owner will be responsible for compliance with Public Nuisance Abatement Board findings - file a notice with the Public Nuisance Abatement Board of the transfer of property 17. 2021-0757 ORD- Approve a Change in the Polling Place Loc for Precincts 201, 302, 305, 506, 510, 605, 806, 908, 1110, 1114, 1213 & 1315 to be Effective Starting for the 12/7/2021, 1st Spec Unitary Election, in the City of Jax, Duval County FL, as Req by the Sup of Elections Pursuant to Sec 352-102, Ord Code. (Sidman) (Introduced by CP Newby at Request of Sup of Elections) 10/12/21 CO Introduced: F, R 10/19/21 F Read 2nd & Rerefer 10/19/21 R Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER Page 13 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 18. 2021-0758 ORD- MC-Approp $1,527,240.00 from the General Fund to the Jax Sheriff’s Off for Admin of the Misdemeanor Probation Prog for Duval County, FL, Amend Ch 37 (Off of the Sheriff), Pt 1 (Org), Sec 37.111 (Schedule of Fees), Ord Code, to Est Fees for the Misdemeanor Probation Prog; Amend Jax Sheriff’s Off Fees at HTTP//WWW.JAXSHERIFF.ORG/FEES to Provide Fees for the Misdemeanor Probation Prog; Providing for a Directive to the Legislative Svcs Div to Circulate Enacted Legislation to the Jax Sheriff’s Off for Immediate Update of Fees Online; Providing for Codification Instructions; Providing for Oversight of the Prog by the Jax Sheriff’s Off; Req 1 Cycle Emerg Passage. (B.T. 22-010) (Staffopoulos) (Introduced by CP Newby at Req of Sheriff) 10/12/21 CO Introduced: NCSPHS, F, 10/18/21 NCSPHS Emergency/Amend/Approve 5-0 10/19/21 F Emergency/Amend/Approve 4-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 Bill Clement of the Sheriff’s Office described the need for the emergency for the department to take over operation of the program by December 1, 2021. Phillip Peterson explained the amendment. JSO Assistant Chief John Verwey said counties across the state are moving from the Salvation Army to Sheriff’s Offices for management of misdemeanor probation programs. Mr. Clement said the program should be a break-even proposition if not produce some slight revenue. EMERGENCY/AMEND/APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Absent: 3- Becton, Carlucci and Pittman AMENDMENT 1. Correct appropriation amount to $1,440,000 2. Revise explanation of appropriation language • Appropriates funding for the operation of the Misdemeanor Probation Program through 9/30/22 • JSO will take over responsibility of the program from the Salvation Army effective 12/1/21 • Authorizes 16 positions and adopts the fees for the program • The program is expected to be budget-neutral in the first year Page 14 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 19. 2021-0759 ORD- Approp $450,000.00 ($337,500.00 in Grant Funds from the Dept of Homeland Security/FY 2021 Port Security Grant Prog & $112,500.00 Cash Match from the City) to Purchase (1) 37’ Aluminum, Open-Ocean & Inshore, CBRNE Capable Fire Suppression Hazmat Response Boat, Purpose of Approp; Providing for Oversight by Jax Fire & Rescue Dept. (B.T. 22-009) (Hodges) (Introduced by CP Newby at Req of Mayor) 10/12/21 CO Introduced: NCSPHS, F 10/18/21 NCSPHS Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER 20. 2021-0760 ORD- Approp $11,516 from the COJ General Fund – General Svcs District Fund Bal for the Mental Health Offender Prog (“MHOP”); Apv, & Auth the Mayor, or His Designee, & Corp Sec to Execute & Deliver, an Agrmnt btwn the COJ & the 4th Judicial Circuit Courts of FL to Provide for a Mental Health Jail Initiative Coordinator; Invoking the Exception in Sec 126.107 (G), Ord Code, to Allow Direct Contract w/the 4th Judicial Circuit Courts of FL to Provide for a Mental Health Jail Initiative Coordinator; Providing for Oversight by the Ofc of Grants & Contract Compliance; Req 1-Cycle Emerg Passage.(Sidman) (Introduced by CM Salem) (Co-Sponsors CMs Freeman, R. Gaffney & Boylan) 10/12/21 CO Introduced: NCSPHS, F, R 10/18/21 NCSPHS Emergency/Amend/Approve 6-0 10/19/21 F Emergency/Amend/Approve 4-0 10/19/21 R Emergency/Amend/Approve 8-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 Phillip Peterson explained the need for the emergency and the amendment. Council Member Boylan asked how the need for the funding was brought to Chairman Salem ’s attention. Council Members Boylan, Gaffney and Freeman asked to be added as co-sponsors. EMERGENCY/AMEND/APPROVE Aye: 4- Salem, Boylan, Freeman and Gaffney Absent: 3- Becton, Carlucci and Pittman Page 15 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 AMENDMENT 1. Clarify funding source in explanation of appropriation 2. Clarify purpose of funding 3. Correct scrivener’s errors 4. Attach funding agreement as Exhibit 2 • Ord. 2020-733-E appropriated $50,000 to the Fourth Judicial Circuit Court to fund a Jail Coordinator position for the Mental Health Offender Program through 9/30/21 • This legislation appropriates the unspent balance as of 9/30/21 for the Courts to continue funding this position in fiscal year 21/22 21. 2021-0761 ORD- MC-re Ch 118 (City Grants), Ord Code; Creating a New Sec 118.107 (Nonprofits to Rec Funding Through a Competitive Evaluated Award Process), Pt 1 (General Provisions), to Chapt 118 (City Grants), Ord Code; Creating a New Sec 602.413 (Addnt’l Disclosure Requirements for Council Members Employed by Nonprofit Orgs Receiving Funding from City), Pt 4 (Conflicts of Interest), Chapt 602 (Jax Ethics Code), Ord Code. (Johnston) (Introduced by CMs Diamond,Ferraro, Carlucci & DeFoor) 10/12/21 CO Introduced: NCSPHS, F, R 10/18/21 NCSPHS Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer 10/19/21 R Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER 22. 2021-0762 ORD- Approp $499,821.44 Awarded by FL Dept of Environmental Protection (“FDEP”) for the Const of the “McCoy’s Creek Living Room Project"; Purpose of Approp; Amend the 2022-2026 5-Yr CIP Apvd by Ord 2021-505-E to Reflect FDEP Grant Funding for the Project; Providing for Oversight by the Public Works Dept. (B.T. 21-134) (Hodges) (Introduced by CP Newby at Req of Mayor) 10/12/21 CO Introduced: NCSPHS, TEU, F, JWC 10/18/21 NCSPHS Read 2nd & Rerefer 10/18/21 TEU Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER Page 16 of 17 Finance Committee Meeting Minutes - Final October 19, 2021 23. 2021-0763 ORD- Approp $666,784.00 ($606,167.27 in Grant Funds from the Dept of Homeland Sec/ Fed Emerg Mngmnt Agency & $60,616.73 Cash Match from the City) for the COJ Fire and Rescue Dept’s Wellness & Fitness Prog; Purpose of Approp; Providing for Oversight by Jax Fire & Rescue Dept. (B.T. 21-133)(Hodges) (Introduced by CP Newby at Req of Mayor) 10/12/21 CO Introduced: NCSPHS, F 10/18/21 NCSPHS Read 2nd & Rerefer 10/19/21 F Read 2nd & Rerefer Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601-10/26/21 READ 2ND & REREFER Public Comment Carnell Oliver said a lot of small organizations in the community produce good results but don’t get support from the City Council because the council members direct funds to their favorite organizations. There needs to be more transparency in how funds are allocated and more information about their availability. There needs to be more accountability about availability and allocation of local, state and federal funds. NOTE: The next regular meeting will be held Tuesday, November 2, 2021. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Jeff Clements - Council Research Division jeffc@coj.net 904-255-5137 Posted 10.21.21 5:00 p.m. Page 17 of 17