Finance Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Revised Marked Tuesday, April 18, 2023 9:30 AM Council Chamber, 1st Floor, City Hall Finance Committee Aaron Bowman, Chair - Excused Absence Randy White, Vice Chair Matt Carlucci Kevin Carrico Joyce Morgan Ju’Coby Pittman Ron Salem Legislative Assistant: Barbara Ireland Hobson Council Auditor's Office: Kim Taylor, Council Auditor Council Auditor's Office: Phillip Peterson, Asst. Council Auditor Council Research: Jeff Clements, Chief of Research Office of General Counsel: Mary Staffopoulos, Deputy Administration: Rachel Zimmer Finance Committee Agenda - Revised Marked April 18, 2023 Meeting Convened: Meeting Adjourned: Attendance: Council Auditor Kim Taylor to discuss: • #813B: Follow-up on Tourist Development and Convention Development Taxes Audit • #845A: Follow-up on License Fees – Adult Bookstores Audit Item/File No. Title History 1. 2022-0576 ORD Approp $44,363.00 in Fund Bal Derived from FY 20-21 Investment Pool AMEND Earnings Within the Southbank CRA Trust Fund to Future Yr Debt Reduction (B.T. 22-093) (Staffopoulos) (Req of Mayor) Contact: 7/26/22 CO Introduced: NCSPHS, F Guy Parola 8/1/22 NCSPHS Read 2nd & Rerefer 8/2/22 F Read 2nd & Rerefer 8/9/22 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 8/9/22 AMENDMENT 1. Revise funding source from fund balance transfer to appropriation of investment pool earnings 2. Revise fiscal year of appropriation to 2022-2023 3. Attach revised Exhibit 1 (BT) to reflect appropriation of investment pool earnings Page 1 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 2. 2022-0797 ORD Auth the Mayor, or His Designee, to Execute: (1) An Amended & DEFER Restated Redev Agrmt btwn the COJ & Springfield Lofts, LLC; & (2) Loan Docs & Related Docs as Described in the Agrmt, to Support the Redev by At request of Developer an 2.12± Acre Site at 1341 Pearl St, 235 W 3rd St & 205 W 3rd St, OED in the COJ; Auth a Redev Completion Grant in the Amt of $1,500,000 to the Developer Upon Substantial Completion of the Proj, to be Approp by Subsequent Legislation; Auth a Dev Loan in the Amt of $1,500,000 With a Term of 20 Yrs in Connection With the Proj, to be Approp by Subsequent Legislation; Desig the OED as Contract Monitor for the Agrmt & Related Agrmts; Providing for City Oversight of the Proj by Public Works & the OED; Auth the Execution of All Docs Relating to the Above Agmts & Transactions; & Auth Tech Changes to the Docs; Waiver of That Portion of the Public Investment Policy Adopted by Ord 2022-372-E, As Amended, to Auth a Redev Completion Grant & a Dev Loan That are Not Currently Auth by the Public Investment Policy (Sawyer) (Req of Mayor) 10/25/22 CO Introduced: R, F 10/31/22 R Read 2nd & Rerefer 11/1/22 F Read 2nd & Rerefer 11/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 11/9/22 3. 2023-0019 ORD Declaring the Public Necessity for Acquiring Fee Simple Title Through WITHDRAW Condemnation by Right of Eminent Domain to Certain Real Propty, a Portion of R.E. #106330-0010 located at 1460 Starratt Rd, Consisting of ± 4,554 Sq Ft, At request of Appraised at $21,900 (the “Property”), as Required for the Starratt/Dunn Creek the Administration Rd Intersection Improvement Proj; Auth the Real Estate Div of Public Works to Make Offers & Negotiate for the Purchase of the Propty; Auth Issuance of a Declaration of Taking; Auth & Direct the OGC to Institute Appropriate Condemnation Proceedings (Dist. 2 - Ferraro) (Boeckman) (Req of Mayor) 1/10/23 CO Introduced: F, TEU 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 2 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 4. 2023-0020 ORD-MC Relating to the City of Jacksonville’s Procurement Code; Repealing DEFER & Replacing Pt 1 (General Regulations), Pt 2 (Supplies, Contractual Services & Capital Improvements), Pt 3 (Professional Services Contracts), Pt 5 At request of (Extraordinary Critical Purchasing Procedures), Pt 7 (Design-Build Contracts), CM Cumber & Pt 9 (Art in Public Places), Ch 126 (Procurement Code), Ord Code, & Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, in Their Entirety; Creating a New Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Pt 2 (Jacksonville Procurement Awards Committee), Pt 3 (Procurement Thresholds, Modes, Methods, & Procedures), Pt 5 (Ex-Offender Program), Pt 7 (Buy American Program), & Pt 9 (Bid Protests, Suspension, & Debarments), Ch 126 (Procurement Code), Ord Code, to Modernize & Provide Greater Efficiencies in the COJ Procurement Code; Amend Pt 4 (Nondiscrimination Policy), Ch 126 (Procurement Code), Ord Code, to Amend the Definition of Nondiscrimination Consistent with Employee Svcs Nondiscrimination Policy; Amend Pt 6 (Jacksonville Small & Emerging Business Program), Ch 126 (Procurement Code), Ord Code, to Make the Part Consistent with the Changes in this Ord; Creating a New Pt 6 (Cultural Service Grants & Art in Public Places), Subpt A (Cultural service Grant Program) & Subpt B (Art in Public Places Program), Ch 118 (City Grants), Ord Code, to Relocate the Art in Public Places Program Previously Under Pt 9, Ch 126, Ord Code, to Pt 6, Ch 118, Ord Code; Amend Sec 24.603 (Duties of Chief of Procurement), Pt 6 (Procurement Division), Ch 24 (Finance & Administration Department), Ord Code, to Add Add’l Duties Regarding Contract Admin & Oversight; Creating a New Pt 4 (Contract Administration & Oversight), Ch 21 (Executive Branch, Generally), Ord Code, to Require Contract Admin & Oversight in City Contracts: Estab a Prospective Date of 2/1/24, for Code Repeals, Amdts, & New Provisions Contained in This Ord to Become Effective; Directing the Chief of Procurement to Update the Procurement Operating Manual Consistent With This Ord Prior to 1/1/24; Prov for Oversight by the Procurement Div, Finance & Administration Dept; Prov for Codification Instructions (Hodges) (Introduced by CM Cumber) 1/10/23 CO Introduced: NCSPHS, R, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 3 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 5. 2023-0187 ORD-MC re the City’s Estab of a Publicly Accessible Website to Publish Scrivener's Public Ads & Public Notices Pursuant to Sec 50.0311 (Publication of Advertisements & Public Notices on a Publicly Accessible Website & Contact: Governmental Access Channels), Ch 50 (Legal & Official Advertisements), Dr. Moreland F.S.; Amend Sec 122.425(Disposition by Auction or Sealed Bid) & Sec 122.430.3 (Exchanges), Subpart B (Real Property Dispositions & Exchanges), Auditor Pt 4 (Real Property), Ch 122 (Public Property), Ord Code; Amend Sec 122.811 Recommended (Sales of Tangible Personal Property; Prohibition of Sales to Certain Persons) Amendment & Sec 122.814 (Disposal of Surplus Timber), Pt 8 (Tangible Personal Property), Ch 122 (Public Property), Ord Code; Amend Sec 362.203 (Declaration of Water Pollution Emergency) & Sec 362.209 (Modification, Extension & Cancellation of Declaration), Pt 2 (Water Pollution Emergency), Ch 362 (Air & Water Pollution), Ord Code; Amend Sec 382.302 (Adjustment of Service Areas) & Sec 382.306 (Public Hearing on Award of New Contract), Pt 3 (Selection of Waste Collection & Disposal Service Areas & Contractors), Ch 382 (Waste Collection & Disposal Service by Contractors & City), Ord Code; Amend Sec 501.109 (Filing Reports), Ch 501 (Jacksonville Enterprise Zone), Ord Code; Amend Sec 656.1015 (Public Awareness), Subpart B (Requirements for Both Civilian & Military Airports), Pt 10 (Regulations Related to Airports & Lands Adjacent Thereto), Ch 656 (Zoning Code), Ord Code; Directing the ITD to Maintain a Publicly Accessible Website Pursuant to Sec 50.0311, F.S.; Prov for Oversight by ITD; Prov for Codification Instructions (Hodges) (Req of Mayor) (Co-Sponsor CM Newby) (PD & PC Apv) 3/14/23 CO Introduced: R, F, LUZ 3/20/23 R Read 2nd & Rerefer 3/21/23 F Read 2nd & Rerefer 3/22/23 LUZ Read 2nd & Rerefer 3/28/23 CO Read 2nd & Rerefer 4/11/23 CO PH Only 4/17/23 R Sub/Approve 3-2 (Failed) (Ferraro, Priestly Jackson) Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 Page 4 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 Scrivener’s 1. Pg. 11, line 4: strike “PART” and insert “SUBPART” 2. Pg. 11, line 29: strike “Section 8” and insert “Section 9” AUDITOR RECOMMENDED AMENDMENT The legislation amends the Ordinance Code to provide for the option to publish certain required notices by electronic methods permitted by law. We recommend that should a department of the City decide to transition from newspaper advertising to electronic advertising (or vice versa) for noticing, filing notice and a copy of the cost comparison required by Florida Statute 50.0311(3) with City Council 30 days prior to the transition shall be required. • Per section 50.0311(3), Florida Statutes, a governmental agency may use the publicly accessible website of the county in which it lies to publish legally required advertisements and public notices if the cost of publishing advertisements and public notices on such website is less than the cost of publishing advertisements and public notices in a newspaper. • Per section 50.0311(6), Florida Statutes, a governmental agency that uses a publicly accessible website to publish legally required advertisements and public notices shall provide notice at least once per year in a newspaper of general circulation or another publication that is mailed or delivered to all residents and property owners throughout the government’s jurisdiction, indicating that property owners and residents may receive legally required advertisements and public notices from the governmental agency by first-class mail or e-mail upon registering their name and address or e-mail address with the governmental agency. • The governmental agency shall maintain a registry of names, addresses, and e-mail addresses of property owners and residents who have requested in writing that they receive legally required advertisements and public notices from the governmental agency by first-class mail or e-mail. • Amends the Ordinance Code to allow any public notice or advertisement required under the following Sections to be published by electronic methods permitted by law: - Sec. 122.425 (Disposition by auction or sealed bid) - Sec. 122.430.3 (Exchanges) - Sec. 122.811 (Sales of tangible personal property; prohibition of sales to certain persons) - Sec. 122.814 (Disposal of surplus timber) - Sec. 362.203 (Declaration of water pollution emergency) - Sec. 362.209 (Modification, extension and cancellation of declaration) - Sec. 382.302 (Adjustment of service areas) - Sec. 382.306 (Public hearing on award of new contract) - Sec. 501.109 (Filing Reports) - Sec. 656.1015 (Public Awareness) • Designates the Information Technology Division as responsible for the maintenance of the City’s publicly accessible website • The use of the publicly accessible website will be a department-by-department decision Page 5 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 6. 2023-0188 ORD Approp a $2,000,000 Grant From the U.S. DOJ, Office of Justice Progs, NCSPHS for the Mayor’s Violence Reduction Center (MVRC) Community-Based AMEND Violence Intervention & Prevention Initiative (CVIPI); Auth Positions; Auth the Mayor, or His Designee, & the Corp Secretary to Execute & Deliver, For & Contact: On Behalf of the City, an Agrmt with Justice & Security Strategies, Inc.; Auth Dr. Saralyn Grass the Mayor, or His Designee, & the Corp Sec to Execute & Deliver, For & On Behalf of the City, an Agrmt with Family Foundations of Northeast Florida, Inc.; Invoking the Exemption in Sec 126.107 (g) (Exemptions), Pt 1 (General Regulations), Ch 126 (Procurement Code), Ord Code, to Direct Contract With Justice & Security Strategies, Inc. & Family Foundations of Northeast Florida, Inc. for the Provision of Svcs for the MVRC CVIPI; Prov Oversight by the Grants & Contract Compliance Div (B.T. 23-043) (R.C. 23-095) (Staffopoulos) (Req of Mayor) (Co-Sponsor CM Clark-Murray) 3/14/23 CO Introduced: NCSPHS, R, F 3/20/23 NCSPHS Read 2nd & Rerefer 3/20/23 R Read 2nd & Rerefer 3/21/23 F Read 2nd & Rerefer 3/28/23 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Amend/Approve 6-0 4/17/23 R Amend/Approve 5-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 3/28/23 NCSPHS AMENDMENT Remove Code Sec. 126.107(g) exemption and authorization to enter into agreements with Justice & Security Strategies, Inc. and Family Foundations of Northeast Florida, Inc. • Appropriates a three-year $2,000,000 grant from the Department of Justice for the Mayor’s Violence Reduction Center Community Based Violence Intervention and Prevention Initiative (“MVRC CVIPI”) • Authorizes five new positions within the Grants and Contract Compliance Division that will be funded through the grant • Authorizes direct contracts with Justice & Security Strategies, Inc. ($450,000) and Family Foundations of Jacksonville ($568,331) to provide services under the grant • The FY 22/23 budget included a total appropriation of $3,530,000 for the Cure Violence program, which included $150,000 for Justice & Security Strategies, Inc. and $700,000 for Family Foundations of Jacksonville for the same services identified in the proposed scope of services for this legislation Page 6 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 7. 2023-0204 ORD Approp $100,000 Paid to the City by Eagle LNG Partners Jacksonville AMEND LLC for the Provision of Emergency Svcs by the JFRD In & Around the Eagle LNG Liquefied Natural Gas Export Terminal Proj Site; Apv & Auth the Mayor, Contact: or his Designee, & the Corp Sec to Execute & Deliver, for & on Behalf of the Chief Powers City, the MOU btwn the City & Eagle LNG Partners Jacksonville LLC; Prov for Oversight by JFRD (B.T. 23-068) (Staffopoulos) (Req of Mayor) 3/28/23 CO Introduced: NCSPHS, F 4/3/23 NCSPHS Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 AMENDMENT Attach revised Exhibit 2 (MOU) to clarify term of MOU • Authorizes a Memorandum of Understanding (MOU) between JFRD and Eagle LNG Partners Jacksonville LLC (“Eagle”) related to emergency services around Eagle’s liquefied natural gas export terminal project site located at 1632 Zoo Parkway • The MOU provides for an annual payment of $100,000 from Eagle to the City for the provision of emergency services by JFRD • Appropriates the initial $100,000 payment which will be used to purchase equipment for the JFRD Urban Search & Rescue, Hazardous Materials, and Marine Specialty teams CONCERN The City has not yet received the $100,000 private contribution. Typically funds are not appropriated from a private entity until the funds have been received. The funds can legally be spent once appropriated, which could lead to deficit spending if the private contribution is not received. Page 7 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 8. 2023-0205 ORD Approp $107,693 in Fund Balance From the Environmental Protection AMEND Fund to Provide Funding for the 16th State of the River Report for the Lower St. Johns River Basin; Prov for Waiver of Sec 111.755 (Environmental Contact: Protection Fund), Pt 7 (Environment & Conservation), Ch 111 (Special James Richardson Revenue & Trust Accounts), Ord Code, to Auth Utilization of Funds From the Fund to Continue Funding the Annual State of the River Report; Prov for Waiver of Sec 360.602 (Uses of Fund), Pt 6 (Environmental Protection Fund), Ch 360 (Environmental Regulation), Ord Code, to Allow for the Utilization of Funds From the Fund to Continue Funding the Annual State of the River Report; Apv, & Auth the Mayor, or his Designee, & the Corp Sec to Execute & Deliver an Agrmt btwn the City & JU for the Proj; Invoking the Exemption in 126.107 (g) (Exemptions), Pt 1 (General Regulations), Ch 126 (Procurement Code), Ord Code, to Direct Contract with JU for the Proj; Waiving Sec 118.107 (Nonprofits to Receive Funding Through a Competitive Evaluated Award Process), Pt 1 (General Provisions), Ch 118 (City Grants), Ord Code, to Allow a Direct Contract with JU; Waiving Sec 110.112 (Advance of City funds; Prohibition Against), Pt 1 (The City Treasury), Ch 110 (City Treasury), Ord Code, to Allow for Advance Payment by the City; Prov for Oversight by the Neighborhoods Dept, EQD; Requiring Annual Reports (B.T. 23-062) (Staffopoulos) (Req of Mayor) 3/28/23 CO Introduced: R, F, TEU 4/3/23 R Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/4/23 TEU Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 R Amend/Approve 5-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 AMENDMENT 1. Attach revised Exhibit 1 (BT) to correct funding source to a fund balance transfer 2. Place revised agreement on file to correct payment date, include Council Auditor within audit rights, and correct scrivener’s error • Waives Code Sections 111.755 (Environmental Protection Fund) and 360.602 (Uses of Fund) to allow for the expenditure of Environmental Protection Fund dollars on continuing studies • Waives Code Sec. 118.107 (Nonprofits to receive funding through a competitive evaluated award process) to allow for a direct contract with Jacksonville University • Waives Code Sec. 110.112 (Advance of City funds; prohibition against) to allow for advanced payment of the full contract amount to Jacksonville University Page 8 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 9. 2023-0208 ORD-MC Amend Sec 33.201 (Talent Management Division; Establishment; RULES Functions), Pt 2 (Talent Management Division), Ch 33 (Employee Services AMEND Department), Ord Code, to Specify Compensation Functions & to Renumber Subsecs; Amend Secs 33.301 (Compensation & Benefits Division; Contact: Establishment; Functions) & 33.302 (Division Chief), Pt 3 (Compensation & Diane Moser/ Benefits Division), Ch 33, Ord Code, to Remove References to Compensation, Adina Teodorescu Specify the Functions of the Benefits Div, & Renumber Subsecs; Amend Sec 111.471 (City Fitness & Wellness Special Revenue Fund), Pt 4 (Administration, Personnel & Code Regulation), Ch 111 (Special Revenue & Trust Accounts), Ord Code, to Remove References to Compensation; Amend Sec 116.301 (Service Raises Generally), Pt 3 (Service Raises), Ch 116 (Employees & Employee Benefits), Ord Code, to Remove the Dollar Amt, Set Parameters for such Raises, & Delete References to Certain laws of FL; Amend Sec 116.909 (Advertising For Certain Appointed Positions), Pt 9 (Personnel Regulations), Ch 116, (Employees & Employee Benefits), Ord Code, to Allow Boards & Commissions to fill Appointed Positions with Current Employees Without Posting or Advertising the Position; Repealing & Replacing Sec 116.910 (Residence Within City preferred), Pt 9 (Personnel Regulations), Ch 116, (Employees & Employee Benefits), Ord Code, in its Entirety; Creating a New Sec 116.910, Pt 9 (Personnel Regulations), Ch 116, (Employees & Employee Benefits), Ord Code, to Codify Criminal History Records Checks as Required by Sec 166.0442, F.S.; Amend Sec 116.1402 (Special Committee on Group Health Benefits), Pt 14 (Group Health Plan), Ch 116, Ord Code, to Remove References to Compensation; Amend Sec 129.101 (Pay Grades, Salary Ranges, & Salaries), Ch 129 (Compensation of City Officials & Employees), Ord Code, to Remove Table of Pay Grades & Salary Ranges, Remove the Cap on Adjustments to Salary Ranges, Remove the Authorization of Retroactive Salary Adjustments, Make Stylistic Changes, & Correct Scrivener’s Errors; Prov Codification Instructions (Teodorescu) (Req of Mayor) 3/28/23 CO Introduced: R, F 4/3/23 R Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 R Amend/Approve 5-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 Page 9 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 RULES AMENDMENT 1. Clarify posting and advertising a position is a precondition to the appointment of any person not presently working for the City to a position appointed by a Board or Commission 2. Revise Code Sec. 129.112 (Council Related Salaries) to strike language regarding retroactive pay increases and bonuses to be consistent with Florida Statutes and the language that is being struck in Sec. 129.101 (Pay Grades, Salary Ranges, and Salaries) for Mayoral and Sheriff appointed positions 3. Repeal Code Sec. 102.117 (Departmental residency audit) which is no longer applicable since appointed employees confirmed by Council are not required to be Duval County residents (the residency requirement was removed in 2014 and replaced with a preference for employment and retention of persons residing within Duval County) and include copy of repealed code section as a new exhibit 4. Remove repeal of Code Sec. 116.910 (Residence within City preferred) 5. Correct scrivener’s errors • Amends the Ordinance Code to make the following changes: - Clarifies functions of the Talent Management Division - Changes the name of the Compensation and Benefits Division to the Benefits Division and clarify functions of that division - Strikes references to the $300 maximum for service raises as this item is collectively bargained - Clarifies that positions that require appointment by a Board or Commission may be filled by current City employees without the need to post or advertise the position - Repeals Sec. 116.910 (Residence within the City Preferred) which provides for a preference in employment and retention for Duval County residents - Creates a new Sec. 116.910 regarding criminal history records checks for prospective and current City employees - Strikes the salary ranges by pay grade table and references that the information is available on the City’s internal website - Strikes the 3% limit on annual increases to salary ranges authorized by the Director of the Employee Services Department - Strikes language allowing the Mayor and Sheriff to authorize salary adjustments retroactive to a date within the current fiscal year Page 10 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 10. 2023-0209 Ord Auth the Mayor, or his Designee, to Execute: (1) A Redev Agrmt btwn the AMEND City & the Duval County Fair Association, Inc. (DCFA); (2) A Ground Lease Agrmt btwn the City & DCFA for the Lease of ±82.37 Acres of City-owned Contact: Land at 13611 Normandy Blvd, Adjacent to the Equestrian Center, with an Robin Smith Initial Term of 40 yrs with 3, 10-yr Renewal Options with Nominal Rent; & (3) Related Agrmts as Described in the Redev Agrmt, For the Construction by See Auditor DCFA of an 80,000 sq ft Exposition Hall & Related Improvements; Prov for Comments/ City Oversight of the Proj by Public Works; Auth the Execution of All Docs Concerns and Relating to the Above Agrmts & Transactions, & Auth Technical Changes to Recommended the Docs (Sawyer) (Req of Mayor) (Co-Sponsors CMs White & Clark-Murray) Amendments 3/28/23 CO Introduced: NCSPHS, F, TEU 4/3/23 NCSPHS Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/4/23 TEU Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 Page 11 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 AMENDMENT 1. Pg. 2, line 8: strike "$200.00" and insert "$100.00" 2. Correct scrivener's error 3. Place revised Redevelopment Agreement on file to clarify extension language, remove audit rights language, and correct scrivener's errors AUDITOR COMMENTS/CONCERNS 1. There are no specifically stated penalties in the Redevelopment Agreement, besides general default, to address a failure by DCFA to meet the development improvements, performance schedule, or expected capital investment. 2. Per the Public Works Department, additional funding beyond what has been appropriated in the CIP may be needed to complete the project since the budget estimate is several years old. 3. DCFA does not have to demonstrate the financial ability to construct the facility prior to beginning construction. 4. The City could have invested millions of dollars into the facility and DCFA could abandon the project during construction. The City’s only recourse is to sue for specific performance. AUDITOR RECOMMENDED AMENDMENTS 1. We recommend that DCFA be required to demonstrate their financial capacity to construct the DCFA Improvements within 60 days of the effective date of the RDA. 2. We recommend that DCFA be required to provide an irrevocable letter of credit in an amount acceptable to the City for the demolition of the DCFA Improvements in the event the DCFA Improvements are not completed. • Authorizes a Redevelopment Agreement between the City and the Duval County Fair Association (DCFA) for development of approximately 82.37 acres of City-owned property located adjacent to and east of the Equestrian Center (DCFA Parcel) into the new site of the Greater Jacksonville Agricultural Fair and DCFA corporate offices • DCFA will construct a minimum 80,000 sq. ft. exposition hall, expo hall for exhibitors, maintenance area, office space for fair administration, lobby, concession, and restroom facilities for visitors, meeting and conference spaces, outdoor stage serving the amphitheater, support spaces for the amphitheater, covered receiving dock and loading area for the amphitheater, covered outdoor space at entrance of expo hall lobby, and all walkways, sidewalks, and concrete surfaces within ten feet of buildings • The City will, at no cost to DCFA, perform site clearing of the DCFA Parcel and rough grading for buildings, and construct stormwater and utility infrastructure, extension of Finger Lakes Street, all shared-use parking areas, fairgrounds midway areas (pedestrian paths, lighting, utility hookups), amphitheater seating area, sidewalks and landscaping on the DCFA Parcel, up to 32 RV sites, and boundary fencing around the Fairgrounds Maintenance Parcel • The City and DCFA must substantially complete the project by June 1, 2025 • Authorizes a Ground Lease with DCFA for a term of 40 years with three 10-year extension options for $100/year with an option to lease an additional 60 acres adjacent to the DCFA Parcel • A total of $27.2 million has been appropriated in the CIP for the City’s responsibilities Page 12 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 11. 2023-0210 ORD Approp $250,000 From the Cecil Commerce Center Trust Fund Contact: Gain-Loss Sale Real Propty Acct to the Other Professional Svcs Acct to Kirk Wendland Procure Add’l Engineering, Design & Permitting Svcs by England, Thims, & Miller, Inc. for Installation of Rail to the Mega Site at Cecil Commerce Center (B.T. 23-070) (Staffopoulos) (Req of Mayor) (Co-Sponsor CM White) 3/28/23 CO Introduced: NCSPHS, F, TEU 4/3/23 NCSPHS Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/4/23 TEU Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 • The services contract with England, Thims & Miller, Inc would increase from $325,000 to $575,000 12. 2023-0211 ORD Approp $500,000 From the Cecil Commerce Center Trust Fund, Contact: Gain-Loss Sale Real Propty Acct to the 2023 Auth Capital Projs Fund, Cecil Kirk Wendland Piping Repair - Other Construction Costs Acct for the Cecil Piping Repair Proj; Amend the 23-27 5-yr CIP Appvd by Ord 2022-505-E to Reflect this Approp of 2/3 vote Funds to the Proj (B.T. 23-069) (Staffopoulos) (Req of Mayor) required by 3/28/23 CO Introduced: NCSPHS, F Council 4/3/23 NCSPHS Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 • Funding will be used to repair stormwater drainage pipes running through the Cecil Pines community • The City is responsible for the repair under the lease agreement with Front Porch Communities and Services Page 13 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 13. 2023-0212 ORD Approp $5,600,000 From the Debt Mgmt Fund, Long Term Debt Issued AMEND Acct to the 2023 Auth Capital Proj, Cecil Wetlands - DM Land Account to Provide Funding for the Cecil Wetlands Proj at the Cecil Mega Site; Amend Contact: Ord 2022-504-E, the FY 22-23 Budget Ord, to Replace the 5th Revised Kirk Wendland Schedule B4 to Reflect this Approp of Funds to the Proj; Amend the 23-27 5-yr CIP Appvd by Ord 2022-505-E to Reflect this Approp of Funds to the Proj 2/3 vote (B.T. 23-071) (Staffopoulos) (Req of Mayor) (Co-Sponsor CM White) required by 3/28/23 CO Introduced: NCSPHS, F Council 4/3/23 NCSPHS Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 AMENDMENT 1. Attach revised Exhibit 1 (BT) to include executed version of the BT in accordance with Section 106.301 2. Attach Revised Exhibit 2 (7th Revised B4 Schedule) to reflect previously approved borrowing • Appropriated funds will be used for remediation of wetland area on the Cecil Commerce Center Mega Site prior to expiration of USACOE permits on 9/22/23 14. 2023-0215 ORD Auth the Mayor, or his Designee, & the Corp Sec to Execute a Contract AMEND Amendment with Jacksonville Historical Society, Inc. (JHS) to Extend the Term of its FY 22-23 City Grant Agrmt with the City by a Period of 6 Months, Contact: & to Clarify the City’s Maximum Indebtedness Thereunder; Prov for Oversight CM Carlucci by the Finance & Administration Dept, Div of Grants & Contract Compliance (Wilson) (Introduced by CM Carlucci) 3/28/23 CO Introduced: NCSPHS, F 4/3/23 NCSPHS Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 AMENDMENT Attach Revised Exhibit 1 (First Amendment to the FY 22/23 City Grant Agreement) to 1) revise Section 8 of the original agreement to update deadline for payment requests, 2) update name of City’s contract administrator, 3) reflect the updated contract term on Exhibit A (scope of services), and 4) correct scrivener’s errors Page 14 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 15. 2023-0216 ORD-MC Approp $65,000.00 From a Special Council Contingency Acct to AMEND Provide Funding for Regulatory Signage; Amend Sec 614.132 (Regulations on Operation of Boats), Ch 614 (Public Order & Safety), Ord Code, to Estab the Contact: Boating-restricted Area in the Arlington River Around the Cesery Bridge; Prov CM Howland & for Design & Implementation; Prov for Oversight; Prov for Codification CM Morgan Instructions (Mairs) (Introduced by CMs Howland & Morgan) (Co-Sponsor CM Salem) (JWC Apv) 3/28/23 CO Introduced: NCSPHS, R, F, JWC 4/3/23 NCSPHS Read 2nd & Rerefer 4/3/23 R Read 2nd & Rerefer 4/4/23 F Read 2nd & Rerefer 4/11/23 CO PH Read 2nd & Rerefer 4/17/23 NCSPHS Amend/Approve 6-0 4/17/23 R Amend/Approve 5-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/11/23 AMENDMENT 1. Correct scrivener’s errors 2. Attach map of boating restricted area as Exhibit 2 16. 2023-0232 ORD Apv, & Auth the Mayor, or His Designee, & Corp Sec to Execute & 2nd Deliver a Cooperative Agrmt btwn the City & Nassau County for Medical Examiner Svcs & Reimb; Prov for Oversight by the Medical Examiner’s Office (Staffopoulos) (Req of Mayor) 4/11/23 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 17. 2023-0233 ORD Apv, & Auth the Mayor, or His Designee, & Corp Sec to Execute & 2nd Deliver a Cooperative Agrmt btwn the City & Clay County for Medical Examiner Svcs & Reimb; Prov for Oversight by the Medical Examiner’s Office (Staffopoulos) (Req of Mayor) 4/11/23 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 Page 15 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 18. 2023-0234 ORD Apv, & Auth the Mayor, or His Designee, & Corp Sec to Execute & 2nd Deliver a Cooperative Agrmt btwn the City and Columbia Co for Medical Examiner Svcs & Reimb; Prov for Oversight by the Medical Examiner’s Office (Staffopoulos) (Req of Mayor) 04/11/23 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 19. 2023-0235 ORD Apv, & Auth the Mayor, or His Designee, & Corp Sec to Execute & 2nd Deliver a Cooperative Agrmt btwn the City and Hamilton Co for Medical Examiner Svcs & Reimb; Prov for Oversight by the Medical Examiner’s Office (Staffopoulos) (Req of Mayor) 04/11/23 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 20. 2023-0236 ORD Apv, & Auth the Mayor, or His Designee, & Corp Sec to Execute & 2nd Deliver a Letter of Agrmt btwn the City & Centurion of Florida, LLC for Reimb of Autopsy Svcs Performed for the FL Dept of Corrections (FDOC) at Facilities in FDOC Region 2, for which the Dist IV Medical Examiner’s Office has Jurisdiction; Prov for Oversight by the Medical Examiner’s Office (Staffopoulos) (Req of Mayor) 4/11/23 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 21. 2023-0237 ORD Estab the FY 23-24 Categories of Most Vulnerable Persons & Needs for EMERGENCY Public Svc Grant Appropriations in Accordance with Ch 118 (City Grants), Ord Code; Req 1 Cycle Emergency Passage (Staffopoulos) (Introduced by CP Contact: Freeman pursuant to Sec 118.804, Ord Code, & at the Req of PSG Council) Dr. Saralyn Grass/ 04/11/23 CO Introduced: NCSPHS, F Beth Mixson 4/17/23 NCSPHS Emergency/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 Page 16 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 • Proposed categories and percentage funding for FY 23/24 Public Service Grants are: - Acute - 30% - Prevention and Diversion- 40% - Self-Sufficiency and Stability- 30% • Continues Micro-Grant Pilot Program to be funded separately from the normal PSG Council award/budget process • The nature of the emergency is that Section 118.804, Ordinance Code, requires the City Council to establish the categories of Most Vulnerable Persons and Needs on or before May 1st 22. 2023-0238 ORD re the Public Service Grant Council; Amend Secs 118.806 (Application 2nd Requirements) & 118.807 (Review, Evaluation & Scoring of Applications by PSG Council), Pt 8 (Public Service Grants), Ch 118 (City Grants), Ord Code, to Amend the Aspirational Funding Amt, Application Contents for Requesting Agencies, & the Evaluation & Scoring Criteria of Applications; Prov for Codification Instructions (Brown) (Introduced by CM Gaffney, Jr.) 4/11/23 CO Introduced: NCSPHS, R, F 4/17/23 NCSPHS Read 2nd & Rerefer 4/17/23 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 23. 2023-0239 ORD Auth the Mayor, or His Designee, to Execute an Economic Dev Agrmt 2nd btwn the City & Avion MF Partners, LLC, to Support the Dev by Developer of an ±320-Unit Apartment Community Generally on Duval Rd, N of I-295 & W of Biscayne Blvd, in the City; Auth a 75%, 15-Yr REV Grant in the Max Amt Not to Exceed $7,500,000 in Connection with the Proj; Designating the OED as Contract Monitor for the Agrmt; Prov for City Oversight of the Proj by the OED; Auth the Execution of All Docs Relating to the Above Agrmts & Transactions, & Auth Technical Changes to the Docs; Prov a Deadline for the Developer to Execute the Agrmt After it is Delivered to the Developer; Waiver of those Portions of the Public Investment Policy Adopted by Ord 2022-372-E, as Amended, Which Would Require that in Order for a Proj to Receive a REV Grant the Developer Must be in a Targeted Industry & Create 10 New FT Jobs at Greater than or Equal to 100% of the State of FL Average Wage (Sawyer) (Req of Mayor) 4/11/23 CO Introduced: R, F 4/17/23 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 Page 17 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 24. 2023-0241 ORD Approp $15,000 from the Jax Happenings Activity Within the Special 2nd Events Fund to the General Fund Office of Sports & Entertainment - Special Events Activity to Prov Funding for Greenscape of Jacksonville, Inc. to Host Various Events & to Procure Supplies & Materials to Prov Add’l Care & Maintenance for Trees Recently Planted in Certain City Parks; Apv, & Auth the Mayor, or His Designee, & the Corp Sec to Execute an Agrmt with Greenscape; Invoking the Exemption in Sec 126.107 (G) (Exemptions), Pt 1 (General Regulations), Ch 126 (Procurement Code), Ord Code, to Allow a Direct Contract with Greenscape of Jacksonville, Inc; Waiving Sec 118.107 (Nonprofits to Receive Funding Through a Competitive Evaluated Award Process), Pt 1 (General Provisions), Ch 118 (City Grants), Ord Code, to Allow a Direct Contract with Greenscape; Prov For Oversight by the Parks, Recreation & Community Svcs Dept (Staffopoulos) (Introduced by CM Carlucci) (Co-Sponsor CM Clark-Murray) 4/11/2023 CO Introduced: NCSPHS, R, F 4/17/23 NCSPHS Read 2nd & Rerefer 4/17/23 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 25. 2023-0242 ORD Apv the Millers Creek Dependent Special Dist Proposed FY 23-24 2nd Budget Pursuant to Ord 2014-700-E & Sec 189.02, F.S. (Mairs) (Introduced by CP Pursuant to Ord 2014-700-E) 4/11/2023 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 26. 2023-0243 ORD Apv the Tarpon Cove Dependent Special Dist Proposed FY 23-24 Budget 2nd Pursuant to Ord 2017-154-E & Sec 189.02, F.S. (Mairs) (Introduced by CP Pursuant to Ord 2017-154-E) 4/11/2023 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 27. 2023-0244 ORD Apv the Isle of Palms Dependent Special Dist Proposed FY 23-24 Budget 2nd Pursuant to Ord 2011-724-E & Sec 189.02, F.S. (Mairs) (Introduced by CP Pursuant to Ord 2011-724-E) 4/11/2023 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 Page 18 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 28. 2023-0245 ORD Apv the Baymeadows Community Improvement Dist Proposed FY 23-24 2nd Budget & List of Priority Projs For Completion in the 1st 2 Yrs, Pursuant to Ord 2021-838-E & Sec 189.02, F.S. (Mairs) (Introduced by CP Pursuant to Ord 2021-838-E) 4/11/2023 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 29. 2023-0246 ORD Approp $135,000 From the Special Law Enforcement Trust Fund to 2nd Provide $125,000 for Contractual Svcs by I.M. Sulzbacher Center for the Homeless, Inc (Sulzbacher) for the Continued Operation of a Jail Diversion Prog for the MHOP, & to Donate $10,000 to Florida FBI National Academy Associates, Inc for its Annual Re-Trainer Prog; Apv, & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Deliver a 4th Amend to the Svcs Contract btwn the City & Sulzbacher for the Continued Provision of Svcs for the MHOP; Waiving Sec 118.107 (Nonprofits to Receive Funding Through a Competitive Evaluated Award Process), Pt 1 (General Provisions), Ch 118 (City Grants), Ord Code, to Allow a Direct Contract with Sulzbacher; Prov for Contract Oversight by the Grants & Contract Compliance Div (Staffopoulos) (Req of Sheriff) (Co-Sponsor CM Clark-Murray) 4/11/2023 CO Introduced: NCSPHS, R, F 4/17/23 NCSPHS Read 2nd & Rerefer 4/17/23 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 30. 2023-0248 ORD Approp $1,985,107.30 from the Foreclosure Registry (Including 2nd $737,258.08 in Revenue Collected from the Foreclosure Registry & a Reallocation of Previously Approp Funds in the Amt of $1,247,849.22) to Fund Various Progs & Activities Auth Pursuant to Ch 179, Ord Code; Auth Positions (B.T. 23-053) (R.C. 23-089) (Staffopoulos) (Req of Mayor) 4/11/2023 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 Page 19 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 31. 2023-0249 ORD Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute a 5th 2nd Amendment to Amended & Restated Agrmt for Residential Waste & Recycling Collection & Transportation Svcs (Service Area III) btwn the City & Waste Pro of Florida, Inc, to Extend the Agrmt Term thru 9/30/29, Adjust the Annual Consumer Price Index (CPI) Increase from a Not-to-Exceed Cap of 3% to 5%, & Prov that the Base Rate is Not Lowered as a Result of the Rate Review Process; Waiving Sec 382.308 (L)(2) (Procedures for Extension of Contracts), Ord Code; Prov for City Oversight by the Solid Waste Div of the Dept of Public Works (Hodges) (Introduced by CM Boylan) 4/11/2023 CO Introduced: R, F, TEU 4/17/23 R Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 4/25/23 32. 2023-0251 RESO Expressing the City’s Support for the Application by Changing 2nd Homelessness, Inc to Participate in the FL Community Contribution Tax Credit Prog for Purposes of Alleviating Homelessness; Prov for Compliance with the Comprehensive Plan (Clements) (Introduced by CM Boylan) (Co-Sponsor CM Clark-Murray) 04/11/23 CO Introduced: NCSPHS, R, F 4/17/23 NCSPHS Read 2nd & Rerefer 4/17/23 R Read 2nd & Rerefer 33. 2023-0255 RESO Upon an Acknowledgement of Due Authorization & the Making of 2nd Findings, Apv the Issuance by the JHFA of its Multifamily Housing Rev Bonds (Westgate Apartments), Series 2023, in an Aggregate Principal Amt Not to Exceed $22,825,000 for the Purpose of Financing All or a Portion of the Costs Related to the Acquisition & Rehab of a Multifamily Residential Housing Facility for Persons or Families of Low, Middle or Moderate Income, to be Located at 5202 La Ventura Dr E, Jax, Duval County, FL, & to be Commonly known as “Westgate Apartments”; Determining Credit Not Being Pledged (Hodges) (Req of JHFA) 4/11/2023 CO Introduced: NCSPHS, F 4/17/23 NCSPHS Read 2nd & Rerefer NOTE: The next regular meeting will be held Tuesday, May 2, 2023. *****Note: Items may be added at the discretion of the Chair.***** Page 20 of 21 Finance Committee Agenda - Revised Marked April 18, 2023 Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 21 of 21