Rules Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Marked Monday, July 17, 2023 2:00 PM Council Chamber 1st Floor, City Hall Rules Committee Terrance Freeman, Chair Randy White, Vice Chair Ken Amaro Michael Boylan Joe Carlucci Rahman Johnson Chris Miller Legislative Assistant: Steven Libby Council Auditor's Office: Trista Carraher Council Research: Colleen Hampsey Office of General Counsel: Carla Lopera Administration: Scott Wilson, Council Liaison Rules Committee Agenda - Marked July 17, 2023 Meeting Convened: Meeting Adjourned: Attendance: Item/File No. Title History 1. 2022-0797 ORD Auth the Mayor, or His Designee, to Execute: (1) An Amended & DEFER Restated Redev Agrmt btwn the COJ & Springfield Lofts, LLC; & (2) Loan Docs & Related Docs as Described in the Agrmt, to Support the Redev by At request of Developer an 2.12± Acre Site at 1341 Pearl St, 235 W 3rd St & 205 W 3rd St, OED in the COJ; Auth a Redev Completion Grant in the Amt of $1,500,000 to the Developer Upon Substantial Completion of the Proj, to be Approp by Subsequent Legislation; Auth a Dev Loan in the Amt of $1,500,000 With a Term of 20 Yrs in Connection With the Proj, to be Approp by Subsequent Legislation; Desig the OED as Contract Monitor for the Agrmt & Related Agrmts; Providing for City Oversight of the Proj by Public Works & the OED; Auth the Execution of All Docs Relating to the Above Agmts & Transactions; & Auth Tech Changes to the Docs; Waiver of That Portion of the Public Investment Policy Adopted by Ord 2022-372-E, As Amended, to Auth a Redev Completion Grant & a Dev Loan That are Not Currently Auth by the Public Investment Policy (Sawyer) (Req of Mayor) 10/25/22 CO Introduced: R, F 10/31/22 R Read 2nd & Rerefer 11/1/22 F Read 2nd & Rerefer 11/9/22 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 – 11/9/22 Page 1 of 5 Rules Committee Agenda - Marked July 17, 2023 2. 2023-0020 ORD-MC Relating to the City of Jacksonville’s Procurement Code; Repealing DEFER & Replacing Pt 1 (General Regulations), Pt 2 (Supplies, Contractual Services & Capital Improvements), Pt 3 (Professional Services Contracts), Pt 5 At request of (Extraordinary Critical Purchasing Procedures), Pt 7 (Design-Build Contracts), CP Salem & Pt 9 (Art in Public Places), Ch 126 (Procurement Code), Ord Code, & Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, in Their Entirety; Creating a New Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Pt 2 (Jacksonville Procurement Awards Committee), Pt 3 (Procurement Thresholds, Modes, Methods, & Procedures), Pt 5 (Ex-Offender Program), Pt 7 (Buy American Program), & Pt 9 (Bid Protests, Suspension, & Debarments), Ch 126 (Procurement Code), Ord Code, to Modernize & Provide Greater Efficiencies in the COJ Procurement Code; Amend Pt 4 (Nondiscrimination Policy), Ch 126 (Procurement Code), Ord Code, to Amend the Definition of Nondiscrimination Consistent with Employee Svcs Nondiscrimination Policy; Amend Pt 6 (Jacksonville Small & Emerging Business Program), Ch 126 (Procurement Code), Ord Code, to Make the Part Consistent with the Changes in this Ord; Creating a New Pt 6 (Cultural Service Grants & Art in Public Places), Subpt A (Cultural service Grant Program) & Subpt B (Art in Public Places Program), Ch 118 (City Grants), Ord Code, to Relocate the Art in Public Places Program Previously Under Pt 9, Ch 126, Ord Code, to Pt 6, Ch 118, Ord Code; Amend Sec 24.603 (Duties of Chief of Procurement), Pt 6 (Procurement Division), Ch 24 (Finance & Administration Department), Ord Code, to Add Add’l Duties Regarding Contract Admin & Oversight; Creating a New Pt 4 (Contract Administration & Oversight), Ch 21 (Executive Branch, Generally), Ord Code, to Require Contract Admin & Oversight in City Contracts: Estab a Prospective Date of 2/1/24, for Code Repeals, Amdts, & New Provisions Contained in This Ord to Become Effective; Directing the Chief of Procurement to Update the Procurement Operating Manual Consistent With This Ord Prior to 1/1/24; Prov for Oversight by the Procurement Div, Finance & Administration Dept; Prov for Codification Instructions (Hodges) (Introduced by CM Cumber) 1/10/23 CO Introduced: NCSPHS, R, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 2 of 5 Rules Committee Agenda - Marked July 17, 2023 3. 2023-0307 ORD-MC re the Jax Police & Fire Pension Board of Trustees; Amend Sec DEFER 22.12 of the Charter of the COJ; Prov for Codification Instructions (Hodges) (Co-Introduced by CP Freeman at Req of Jax Police & Fire Pension Board of At request of Trustees & CM White) (Co-Sponsor CM Pittman) PFPF Board 5/9/23 CO Introduced: R, F 5/15/23 R Read 2nd & Rerefer 5/16/23 F Read 2nd & Rerefer 5/23/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 5/23/23 4. 2023-0384 RESO Conf the Reappt of Delmas Harper as a Member of the Renew Arlington Community Redevelopment Agency Advisory Board, as a Citizen Rep, Pursuant to Ch 53, Ord Code, for a 2nd Full Term Ending 12/31/26 (Hampsey) (Introduced by CP Freeman) (Co-Sponsor CM Pittman) 6/13/23 CO Introduced: R 6/20/23 R Read 2nd & Rerefer 6/27/23 CO Read 2nd & Rerefer REAPPOINTMENT Has attended 27 of 31 or 87% of meetings during first full term of 1/1/19 – 12/31/22 5. 2023-0399 ORD-MC Amend Sec 30.203 (Conduct of Business), Pt 2 (Planning 2nd Commission), Ch 30 (Planning & Dev Dept), Ord Code, to Prov for Concurrence of 4 Members of the Planning Commission for a Report or Recommendation by the Planning Commission; Prov for Codification Instructions (Eller) (Introduced by CM Carrico) 6/27/23 CO Introduced: R, LUZ LUZ PH - 8/15/23 Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 8/8/23 Page 3 of 5 Rules Committee Agenda - Marked July 17, 2023 6. 2023-0402 ORD Approp $25,000.00 from the Special Law Enforcement Trust Fund for 2nd Donation to First Coast Crime Stoppers, Inc., in Accordance with Sec 932.7055(5), F.S., to Support Drug Treatment, Drug Abuse Education, Drug Prevention, Crime Prevention, Safe Neighborhood, & School Resource Officer Progs; Apv & Auth the Mayor, or His Desig, & the Corp Sec to Execute & Deliver on Behalf of the City that Certain Misc Appropriations Agrmt btwn the City & First Coast Crime Stoppers, Inc.; Waiving Sec 110.112 (Advance of City Funds; Prohibition Against), Pt 1 (The City Treasury), Ch 110 (City Treasury), Ord Code, to Allow for Advance Payment to First Coast Crime Stoppers, Inc.; Prov for Oversight by the JSO (B.T. 23-099) (Staffopoulos) (Req of Sheriff) (Co-Sponsor CM Clark-Murray) 6/27/23 CO Introduced: NCSPHS, R, F Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 7/25/23 7. 2023-0403 ORD Supplementing Ord 2006-888-E Auth the Issuance of City’s Special Rev 2nd & Refunding Bonds, in 1 or more Series in an Amt Necessary to Prov (A) For the Refunding of a Portion of the City’s Outstanding Spec Rev Bonds, & (B) Not in Excess of $180,000,000 of Net Proj Funds in Order to Finance & Refinance the Acquisition & Construction of Certain Capital Equipment & Improvements (The “Series 2023 Project”); Prov Authority for this Ord; Prov for Certain Definitions; Making Certain Findings; Prov that This Ord Shall Constitute a Contract btwn the Issuer & the Bondholders; Auth the Mayor to Determine the Terms of Such Bonds, as Provided Herein; Auth the Mayor to Award the Sale of Said Bonds on a Competitive Basis, a Limited Competitive Basis, a Negotiated Basis, or as a Private Placement, as Provided Herein; Auth the Acquisition of Debt Srvc Reserve Fund Products with Respect to Such Bonds, if Deemed Necessary; Auth the Acquisition of Credit Facilities with Respect to Such Bonds, if Deemed Necessary; Auth the Preparation of Preliminary & Final Official Statements &/or Offering Memoranda with Respect to Such Bonds; Auth the Execution of a Continuing Disclosure Undertaking or Agrmt with Respect to Such Bonds; Auth the Designation of a Deputy Registrar & Paying Agent & the Providers of Other Srvcs with Respect to Such Bonds; Prov for the Application of Such Bond Proceeds; Auth the Execution of 1 or More Bond Terms Agrmts with Respect to Said Bonds; Prov Certain Add’l Details & Authorizations in Connection Therewith; Waiving the Provisions of Sec 104.211 (Procedure for Sale of Bonds) of Ch 104 (Bonds), Ord Code, So as to Allow the City to Award the Sale of Said Bonds on a Limited Competitive Basis, as a Negotiated Sale, or as a Private Placement (Greenberg Traurig) (Req of Mayor) 6/27/23 CO Introduced: R, F Public Hearing Pursuant to Chapt 166, F.S. & C.R. 3.601- 7/25/23 Page 4 of 5 Rules Committee Agenda - Marked July 17, 2023 8. 2023-0405 RESO Requesting that the FDOT Deliver the 5th St Bridge Replacement Proj 2nd as a Local Agency Prog (LAP) Proj to Prov Greater Efficiency, Innovation, & Cost Savings to the City; Endorsing the Preliminary Dev & Environmental Assessment by the FDOT that Includes the National Environmental Policy Act (NEPA) Activities; Accepting & Auth the Mayor & Corp Sec to Execute all Docs Related to the Acceptance of Add’l Acquired R/W for the 5th St Bridge # 724039 Bridge Replacement Proj Should it be Needed for Proj Completion From FDOT in Furtherance of its Financial Proj # 437414-1 in Council Dist 9; Auth a Separate Transfer & Maintenance Agrmt for the Subj Proj at a Later Date if Add’l R/W Will be Required for the Completion of this Proj; Prov that Any Items, in the FDOT’s Sole Discretion & Without Limitation in Accordance With the Code of Federal Regulations, Deemed to be Federal Non-Participating Items Shall be Funded at the Sole Expense of the FDOT; Prov Oversight by the Engineering & Construction Mgmt Div of the Public Works Dept (McCain) (Req of Mayor) 6/27/23 CO Introduced: R, F, TEU 9. 2023-0406 RESO Conf the Mayor’s Appt of Edward Randolph as Economic Dev Officer 2nd of the City of Jax Pursuant to Sec 26.102 (Economic Development Officer), Pt 1 (Office of Economic Development), Ch 26 (Economic Development), Ord Code (Hodges) (Req of Mayor) 6/27/23 CO Introduced: R NOTE: The next regular meeting will be held Monday, July 31, 2023. *****Note: Items may be added at the discretion of the Chair.***** Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 5 of 5