Transportation, Energy & Utilities Committee

City of Jacksonville 117 W. Duval Street Jacksonville, FL 32202 Agenda - Revised Marked Wednesday, June 21, 2023 2:00 PM Council Chamber, 1st Floor, City Hall Transportation, Energy & Utilities Committee Ju’Coby Pittman, Chair Joyce Morgan, Vice Chair Matt Carlucci - Excused Early Departure LeAnna Cumber - Excused Absence Aaron Bowman - Excused Absence Randy DeFoor Reggie Gaffney, Jr. Legislative Assistant: Steven Libby Council Auditor's Office: Edward Linsky Council Research: Jeff Clements Office of General Counsel: Carla Lopera Administration: Rachel Zimmer Planning Dept.: Laurie Santana Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee Meeting Convened: Meeting Adjourned: Attendance: Item/File No. Title History Page 1 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee 1. 2023-0020 ORD-MC Relating to the City of Jacksonville’s Procurement Code; Repealing DEFER & Replacing Pt 1 (General Regulations), Pt 2 (Supplies, Contractual Services & Capital Improvements), Pt 3 (Professional Services Contracts), Pt 5 At request of (Extraordinary Critical Purchasing Procedures), Pt 7 (Design-Build Contracts), CM Cumber & Pt 9 (Art in Public Places), Ch 126 (Procurement Code), Ord Code, & Pt 6 (Cultural Service Grant Program), Ch 118 (City Grants), Ord Code, in Their Entirety; Creating a New Pt 1 (General Regulations; Ethics & Transparency in Public Contracting), Pt 2 (Jacksonville Procurement Awards Committee), Pt 3 (Procurement Thresholds, Modes, Methods, & Procedures), Pt 5 (Ex-Offender Program), Pt 7 (Buy American Program), & Pt 9 (Bid Protests, Suspension, & Debarments), Ch 126 (Procurement Code), Ord Code, to Modernize & Provide Greater Efficiencies in the COJ Procurement Code; Amend Pt 4 (Nondiscrimination Policy), Ch 126 (Procurement Code), Ord Code, to Amend the Definition of Nondiscrimination Consistent with Employee Svcs Nondiscrimination Policy; Amend Pt 6 (Jacksonville Small & Emerging Business Program), Ch 126 (Procurement Code), Ord Code, to Make the Part Consistent with the Changes in this Ord; Creating a New Pt 6 (Cultural Service Grants & Art in Public Places), Subpt A (Cultural service Grant Program) & Subpt B (Art in Public Places Program), Ch 118 (City Grants), Ord Code, to Relocate the Art in Public Places Program Previously Under Pt 9, Ch 126, Ord Code, to Pt 6, Ch 118, Ord Code; Amend Sec 24.603 (Duties of Chief of Procurement), Pt 6 (Procurement Division), Ch 24 (Finance & Administration Department), Ord Code, to Add Add’l Duties Regarding Contract Admin & Oversight; Creating a New Pt 4 (Contract Administration & Oversight), Ch 21 (Executive Branch, Generally), Ord Code, to Require Contract Admin & Oversight in City Contracts: Estab a Prospective Date of 2/1/24, for Code Repeals, Amdts, & New Provisions Contained in This Ord to Become Effective; Directing the Chief of Procurement to Update the Procurement Operating Manual Consistent With This Ord Prior to 1/1/24; Prov for Oversight by the Procurement Div, Finance & Administration Dept; Prov for Codification Instructions (Hodges) (Introduced by CM Cumber) 1/10/23 CO Introduced: NCSPHS, R, F, TEU 1/17/23 NCSPHS Read 2nd & Rerefer 1/17/23 R Read 2nd & Rerefer 1/18/23 F Read 2nd & Rerefer 1/18/23 TEU Read 2nd & Rerefer 1/24/23 CO PH Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601 - 1/24/23 Page 2 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee 2. 2023-0316 ORD-MC Amend Ch 111 (Special Revenue & Trust Accounts), Pt 9 Contact: (Neighborhood Development), Ord Code, to Create a New Sec 111.909 to CM Carlucci Estab a Permanent Special Rev Fund for a Prog to be Entitled the “Restore Endangered Historic Adaptable Buildings Special Revenue Fund”; Prov for Creation of the Criteria & Selection of Grant Recipients by Planning & Dev; Prov for Oversight of the Financial Aspects of the Prog by the CAO or Their Designee; Prov a Carryover of Funds Into Subsequent FYs; Prov a Prog Start Date; Prov for Codification Instructions (Lopera) (Introduced by CM Carlucci) (Co-Sponsors CMs Boylan, DeFoor, Clark-Murray, Priestly Jackson, Pittman, Bowman, Freeman, Cumber, Gaffney, Jr., Newby & Morgan) 5/9/23 CO Introduced: NCSPHS, R, F, TEU 5/15/23 NCSPHS Read 2nd & Rerefer 5/15/23 R Read 2nd & Rerefer 5/16/23 F Read 2nd & Rerefer 5/16/23 TEU Read 2nd & Rerefer 5/23/23 CO PH Read 2nd & Rerefer 6/5/23 NCSPHS Substitute/Rerefer 6-0 6/5/23 R Substitute/Rerefer 6-1 (Diamond) 6/6/23 F Substitute/Rerefer 6-0 6/6/23 TEU Substitute/Rerefer 6-0 6/13/23 CO Sub/Rerefer 18-0 6/20/23 NCSPHS Approve 6-0 6/20/23 R Approve 6-0 6/21/23 F Approve 5-0-1 (Pittman) Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 5/23/23 & 6/27/23 • Establishes the Restore Endangered Historic Adaptable Buildings (REHAB) Special Revenue Fund to foster the repair, rehabilitation, and restoration of non-residential income producing, mixed-use historic buildings, or historic buildings owned by not-for-profits • Limits grant funding to $100,000 based on guidelines modeled after the DIA’s Downtown Preservation and Revitalization Program paid out on a project completion basis when funds are available • Projects must meet six specific criteria: - Located outside Downtown area - Building must be at least 50 years old - Building must be non-residential income producing, mixed-use, or owned by a not-for-profit - Building must be architecturally or historically significant - Building must be a local landmark, a contributing structure to a historic district, or declared a potential local landmark (final landmark status required prior to approval of grant) - Building must be declared critically endangered by Jacksonville Historic Preservation Commission (JHPC) • The REHAB Program will be administered by the Historic Preservation Section of the Planning and Development Department and the City’s Chief Administrative Officer or designee • Has an effective date of 10/1/23 or upon funding of the special revenue fund Page 3 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee 3. 2023-0333 ORD Concerning the Riverside Ave Drainage Study; Amend the 23-27 5-Yr Scrivener’s CIP Appvd by Ord 2022-505-E to Move the Riverside Ave Drainage Study from Beyond 5 Yrs to FY 25-26 (Staffopoulos) (Introduced by CM DeFoor) Contact: 5/23/23 CO Introduced: NCSPHS, F, TEU CM DeFoor 6/5/23 NCSPHS Read 2nd & Rerefer 6/6/23 F Read 2nd & Rerefer 2/3 vote 6/6/23 TEU Read 2nd & Rerefer required by 6/13/23 CO PH Read 2nd & Rerefer Council 6/20/23 NCSPHS Approve 6-0 6/21/23 F Approve 5-1 (Pittman) Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 6/13/23 Scrivener’s Pg.1, line 22, strike “2028-2029” and insert “2027-2028” 4. 2023-0334 ORD-MC Amend Sec 106.216 (Replacement of Fleet Vehicles), Pt I (General RULES Provisions), Ch 106 (Budget & Accounting Code), Ord Code, to Exclude JSO AMEND from the Requirement that a Special Exception be Requested & Appvd for Auth to Purchase an SUV or Large Sedan; Prov for Codification Instructions (Young) Contact: (Req of Sheriff) Gaby Young 5/23/23 CO Introduced: R, F, TEU 6/5/23 R Read 2nd & Rerefer 6/6/23 F Read 2nd & Rerefer 6/6/23 TEU Read 2nd & Rerefer 6/13/23 CO PH Read 2nd & Rerefer 6/20/23 R Amend/Approve 6-0 6/21/23 F Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & C.R. 3.601- 6/13/23 RULES AMENDMENT 1. Include JFRD as not being required to obtain a special exception for the purchase of SUVs or large sedans 2. Pg. 1, lines 6-7 and pg. 2, lines 4, 6 and 11: strike “Part I (General Provisions)” and insert “Part II (Budgets)” 3. Correct scrivener’s errors • As amended, JSO and JFRD will no longer have to request a special exception from the Chief of Fleet Management and Director of Finance and Administration when purchasing SUVs or large sedans Page 4 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee 5. 2023-0340 ORD Approp $87,575.00 in Air Pollution Tag Fee Fund Bal to Replace Aging AMEND Ambient Air Monitoring Analyzers (B.T. 23-094) (Staffopoulos) (Req of Mayor) Contact: 5/23/23 CO Introduced: F, TEU Melissa Long 6/6/23 F Read 2nd & Rerefer 6/6/23 TEU Read 2nd & Rerefer 6/13/23 CO PH Read 2nd & Rerefer 6/21/23 F Amend/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/13/23 AMENDMENT Reflect that the funds will be used to purchase 4 ambient air monitoring devices 6. 2023-0341 ORD Approp $281,321.00, Including $267,924.76 in Grant Funding Awarded Contact: by the U.S. DHS & FEMA Through the FY 2021 Fire Prevention & Safety Chief Powers Grant Prog & a $13,396.24 City Match, to Purchase a Fire Safety House Interactive Learning Center Trailer & a Fire Dog Public Education Costume; Prov for Oversight by JFRD, Emergency Preparedness Div (B.T. 23-088) (Staffopoulos) (Req of Mayor)(Co-Sponsor CM Clark-Murray) 5/23/23 CO Introduced: F, TEU 6/6/23 F Read 2nd & Rerefer 6/6/23 TEU Read 2nd & Rerefer 6/13/23 CO PH Read 2nd & Rerefer 6/21/23 F Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/13/23 Page 5 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee 7. 2023-0347 ORD-MC Amend Sec 656.306 (Medium Density Residential Category), DEFER Subpart B (Residential Use Categories & Zoning Districts), & Sec 656.311 (Residential-Professional-Institutional Category), Subpart C (Commercial Use Due to Planning Categories & Zoning Districts), Pt 3 (Schedule of District Regulations), Ch 656 Commission (Zoning Code), Ord Code, to Add Detached Townhomes as a New Permitted Use; Amend Sec 656.604 (Number of Off-Street Parking Spaces Required), Subpart A (Off-Street Parking, On-Street Parking & Loading for Motor Vehicles), Pt 6 (Off-Street Parking, On-Street Parking & Loading Regulations), Ch 656 (Zoning Code), Ord Code, to Prov Parking Standards for Detached Townhomes; Prov for Codification Instructions (Eller) (Introduced by CM Diamond) (Co-Sponsor CM Freeman) 5/23/23 CO Introduced: TEU, LUZ 6/6/23 TEU Read 2nd & Rerefer 6/6/23 LUZ Read 2nd & Rerefer 6/13/23 CO Read 2nd & Rerefer LUZ PH - 7/18/23 Public Hearing Pursuant to Ch 166.041(3)(c)(2)(b), F.S. & CR 3.601 - 6/27/23 & 7/25/23 8. 2023-0355 RESO Encouraging & Req the DIA to Explore Opportunities to Competitively Contact: Procure Svcs for Operation of the Courthouse Garage, Arena Garage & Sports CP Freeman Complex Garage, or to Partner with the JTA to Prov these Svcs &, If an Alternative in the Best Interest of the City is Identified, to Terminate for Convenience the Parking Mgmt Svcs Agrmt btwn the DIA & Reef Platform U.S. Operations, LLC (Successor to LPS of America, Inc.) (Staffopoulos) (Introduced by CM Freeman) (Co-Sponsor CM Boylan) 5/23/23 CO Introduced: R, F, TEU 6/5/23 R Read 2nd & Rerefer 6/6/23 F Read 2nd & Rerefer 6/6/23 TEU Read 2nd & Rerefer 6/13/23 CO Read 2nd & Rerefer 6/20/23 R Approve 7-0 6/21/23 F Approve 7-0 Page 6 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee • For the 12-months ended April 2023 of operating the MPS Garages, DIA has experienced an annual surplus of $1,140,948 prior to debt payments • The DIA was assigned the contract with the current parking management services company, which began in November 2020, as a result of the mediated settlement agreement approved by City Council in Ordinance 2022-138-E • The current parking management services agreement for the MPS Garages expires December 31, 2025, contains a termination for convenience clause exercisable by either party with ninety days written notice, and has no extensions available • JTA currently contracts out operations of its Kings Street Parking Garage 9. 2023-0370 ORD Approp $473,303.25, Including $428,226.75 in Grant Funding from 2nd FEMA, Through the State of FL Div of Emerg Mgmt, Under the FEMA Hazard Mitigation Grant Prog, & $45,076.50 from General Fund Operating Contingency for the Required 10% City Match, to be Used for Various Design Phase Activities Associated with Construction of a New Hurricane Safe Room for 1st Responders; Amend the 23-27 5-Yr CIP Appvd by Ord 2022-505-E to Reflect this Approp of Funds to the Proj; Prov for City Oversight by the JFRD, Emerg Preparedness Div (B.T. 23-096) (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 10. 2023-0372 ORD Approp $418,750.00 from the FL Dept of Environmental Protection 2nd (FDEP) for the Duval County 2022 Hurricane Ian & Nicole Recovery Proj; Prov for Oversight by the Dept of Public Works, Engineering & Construction Mgmt Div (B.T. 23-095) (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 Page 7 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee 11. 2023-0373 ORD Approp $2,200,000 from the Marine Fire Station # 68 (New) - DM Other 2nd Construction Costs Acct to the Marine Fire Station # 68 (New) - DM Land Acct to be Used for the Acquisition by the City of a 3.27± Acre Parcel Located at 10562 Scott Mill Rd, Jax, FL (R.E. # 158834-0000), to be Used for the New Marine Fire Station # 68; Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Deliver that Certain Real Estate Purchase Agrmt btwn the City & Phillip & Suzanne Noe, & All Closing & Other Docs Relating Thereto, to & Otherwise Take All Necessary Action to Effectuate the Purposes of the Agrmt to Purchase the Subj Propty at the Negotiated Purchase Price of $2,100,000; Amend the 23-27 5-Yr CIP Appvd by Ord 2022-505-E to Reflect This Transfer of Funds for the Purchase of Land for the New Marine Fire Station # 68; Prov for Oversight of Acquisition of the Propty by the Real Estate Div of the Dept of Public Works, & Oversight Thereafter by JFRD (B.T. 23-098) (Dist 6-Boylan) (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 12. 2023-0376 ORD Apv, & Auth the Mayor, or His Designee, & the Corp Sec to Execute & 2nd Deliver that Certain Real Estate Purchase Agrmt btwn the City & Circle of Faith Ministries, Inc. & All Closing Docs Relating Thereto, & to Otherwise Take All Necessary Action to Effectuate the Purposes of the Agrmt, for Acquisition by the City at the Negotiated Purchase Price of $384,000, of 2 Parcels Totaling 0.83± Acres (R.E. # 141476-0000 & 141476-0010) Adjacent to the Norman Studios Complex; Prov for Oversight of Acquisition of the Propty by the Real Estate Div of the Dept of Public Works, & Oversight Thereafter by Parks, Rec, & Community Svcs (Dist. 1-Morgan) (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 Page 8 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee 13. 2023-0378 ORD Auth Abatement of Rent for Certain Licensees in the FL Theatre Office 2nd Bldg for the Months of July, Aug, Sept & Oct 2023 in the Total Estimated Amt of $2,975.56; Apv & Auth the Mayor, or His Designee, & the Corp Sec to Execute & Deliver that Certain 1st Amendment to License Agrmt for FL Theater Office Bldg btwn the City & the Following Licensees, Respectively: (1) Cathy Reed DBA C-Suite Realty, (2) Jacksonville Dance Theater, Inc. & (3) Spec Check, LLC, to Incorporate Terms & Conds Relevant to Rent Abatement where Ongoing Capital Improvements or Other Disruptions May Occur in the FL Theatre Office Bldg that Render Offices Unsuitable for Use & Occupancy; Prov for Oversight by the Real Estate Div of the Dept of Public Works (Staffopoulos) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/21/23 F Read 2nd & Rerefer Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 14. 2023-0385 ORD-MC re the Food Waste Diversion (Composting) Pilot Prog; Amend Ord EMERGENCY 2022-907-E, Approving & Adopting the Pilot Prog, to Extend the Pilot Prog for an Add’l 3 Months to 11/15/23, & to Extend the Date for a Preliminary Report Contact: on the Pilot Prog to be Presented to the City Council to 12/15/23; Auth the CVP Salem Mayor, or His Designee, & the Corp Sec to Execute an Amendment to the Contract btwn the City & Sunshine Organics & Compost LLC, to Extend the Term of Said Contract to 11/15/23; Req 1 Cycle Emergency Passage (Staffopoulos) (Introduced by CM Salem) (Co-Sponsor CM Gaffney, Jr.) 6/13/23 CO Introduced: NCSPHS, F, TEU 6/20/23 NCSPHS Read 2nd & Rerefer 6/20/23 NCSPHS Emergency/Approve 6-0 6/21/23 F Emergency/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 • Extends Food Waste Diversion (Composting) Pilot Program and required reporting three months due to delay in setting up the program • Nature of the emergency is to provide as much lead time as possible to prepare for extension of pilot program Page 9 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee 15. 2023-0389 ORD Apv, & Auth the Mayor, or His Designee, & the Corp Sec to Execute & EMERGENCY Deliver, an Amended & Restated Lease Agrmt btwn the City & the FL Theatre Performing Arts Center, Inc., With a Current Term Exp 2/12/35, & Auth 1 25 Scrivener's Yr Ext Option, with a 2nd, Add’l 24 Yr Extension Option, for Nominal Rent; Amend Sec 111.555, (Florida Theatre Maintenance Trust Fund), Pt 5 (Public Contact: Works, Utilities, & Infrastructure), Ch 111 (Special Revenue & Trust Brian Hughes Accounts); Prov for City Oversight by the Real Estate Div of the Dept of Public Works; Req 1 Cycle Emergency Passage (Sawyer) (Req of Mayor) 6/13/23 CO Introduced: NCSPHS, R, F, TEU 6/20/23 NCSPHS Emergency/Approve 6-0 6/20/23 R Emergency/Approve 6-0 6/21/23 F Emergency/Approve 6-0 Public Hearing Pursuant to Ch 166, F.S. & CR 3.601 - 6/27/23 Scrivener’s 1. Pg. 2, line 1: strike “Amendment to the Lease” and insert “Amended and Restated Lease Agreement” 2. Pg. 2, line 12 ½: insert ellipses 3. Pg. 2, line 13: remove underline 4. Pg. 2, line 13: strike “111.550” and insert “111.555” 5. Pg. 2, line 31: strike “once” and insert “one” 6. Pg. 3, line 2: strike “schedule” and insert “scheduled” • Amends Code Sec. 111.555 (Florida Theatre Maintenance Trust Fund) to limit the use of funds to capital improvements only • Approves an Amended and Restated Lease Agreement with the Florida Theatre Performing Arts Center, Inc. for the Florida Theatre building (including Offices and Theatre) - Term, rent, and maintenance obligations remain unchanged - Adds floors 4-7 to the leased premises - Allows the tenant to negotiate on behalf of the City license agreements for the office portion of the building - Updates legal language from the 1985 lease • A one cycle emergency has been requested in order to allow continuity of lease terms and clarify maintenance obligations in light of ongoing and upcoming capital improvements at the Florida Theatre NOTE: The next regular meeting will be held Tuesday, July 18, 2023. *****Note: Items may be added at the discretion of the Chair.***** Page 10 of 11 Transportation, Energy & Utilities Agenda - Revised Marked June 21, 2023 Committee Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request. Please allow 1-2 business days notification to process; last minute requests will be accepted; but may not be possible to fulfill. Please contact Disabled Services Division at: V 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net. Page 11 of 11