Arts Commission -Events Subcommittee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Wednesday, December 13, 2023 4:00 PM City Hall, Council Chambers Arts Commission -Events Subcommittee Committee Members Giovanni Alvarado Lori Carmine John Simpson Donna Franks-Tapley David Wheeler Arts Commission -Events Subcommittee Meeting Minutes - Final December 13, 2023 Page 1 of 1 Arts Commission -Events Subcommittee Meeting Minutes - Final December 13, 2023 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. 1. ROLL CALL Present Ellis Wright, Lori Carmine, David Wheeler and Eric Gorder Absent John Simpson Jr, Donna Franks-Tapley and Giovanni Alvarado 2. APPROVAL OF MINUTES Attachments: Events SC Mins_11.15.2023 A motion was made by Lori Carmine, seconded by David Wheeler, to approve COUNCIL MEMO #TMP-6785: Meeting Minutes - November 15, 2023. The motion carried by the following vote: Aye: Wright, Carmine, Wheeler and Gorder Absent: Simpson Jr, Franks-Tapley and Alvarado 3. CITIZENS TO BE HEARD ON AGENDA ITEMS None. This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Commission members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. 4. OLD BUSINESS A. Poet Laureate Discussion Attachments: Draft RFQ Staff liaison Heitner presented a series of topics on the Poet Laureate RFQ that needed further discussion. Heitner stated that he felt the project would be an eligible expense through the IACA GOS grant. Discussion was had on which events the Laureate would attend. Commissioner Carmine commented that $1,500 would likely be a little low for two years worth of work. Additional discussion was had on the expected volume of work and how the expected work load might alter the proposed honorarium amount. The subcommittee also discussed allowing qualified judges participate in the evaluation committee, even if they do not live in Joliet. It was determined that between three and five judges would be sufficient. Commissioner Wright added that the sitting Poet Laureate should be a judge for the next Poet Laureate. Discussion was also had as to whether announcement of the winning person Page 1 of 3 Arts Commission -Events Subcommittee Meeting Minutes - Final December 13, 2023 would made during the live presentation or shortly thereafter. Commissioner Gorder stated that he would update the RFQ as discussed by the subcommittee. B. Pop-Up Art Gallery Discussion Staff liaison Heitner provided an overview of staff's excitement on the potential programming of a pop-up art gallery. Heitner said he would like to get a better perspective of what specific tasks might be required for the event to be executed and that an external event operator might be necessary. Heitner stated that the Art Movement would be a natural partner. Heitner detailed the potential items that would need Commission attention. It was determined that the scope of the building would influence whether an external partner would be needed to execute the gallery. Commissioner Gorder stated that between the Commission and Art Movement, that a lot of the programming tasks could be accomplished without an external partner. Gorder also stated that two weeks would be necessary to install the artwork in the show. Commissioner Wright stated that musicians would need to know of performing dates several months prior to dates . Gorder provided several other dates for completion that would be needed for an October event. Heitner stated he would follow up with more direction by the next meeting. C. Artist Corridor Discussion The Commission agreed to table this item to prioritize the Poet Laureate and Pop-Up Gallery. 5. NEW BUSINESS None. 6. NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION None. 7. PUBLIC COMMENT None. This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Commission members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. Page 2 of 3 Arts Commission -Events Subcommittee Meeting Minutes - Final December 13, 2023 8. ADJOURNMENT A motion was made by Lori Carmine, seconded by David Wheeler, to adjourn at 6:12 p.m.. The motion carried by the following vote: Aye: Wright, Carmine, Wheeler and Gorder Absent: Simpson Jr, Franks-Tapley and Alvarado This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3