Arts Commission - Funding Subcommittee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final-revised Wednesday, September 6, 2023 4:00 PM City Hall, Council Chambers Arts Commission - Funding Subcommittee Committee Members Donna Franks-Tapley Ellis Wright Lori Carmine Deborah Summers Lonnie Posley Ron Romero Arts Commission - Funding Subcommittee Meeting Minutes - Final-revised September 6, 2023 Page 1 of 1 Arts Commission - Funding Subcommittee Meeting Minutes - Final-revised September 6, 2023 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. 1. ROLL CALL The meeting was called to order at 4:10 p.m. on Wednesday, September 6, 2023. New Funding Subcommittee member Greg Peerbolte was in attendance, in addition to Commissioners Romero, Wright, and Carmine. Present Ron Romero, Ellis Wright, Lori Carmine and Greg Peerbolte Absent Lonnie Posley, Deborah Summers and Donna Franks-Tapley 2. APPROVAL OF MINUTES Attachments: Funding Subcommittee Meeting Minutes_08.02.2023 A motion was made by Lori Carmine, seconded by Ellis Wright, to approve the Meeting Minutes for August 2, 2023.. The motion carried by the following vote: Aye: Romero, Wright, Carmine and Peerbolte Absent: Posley, Summers and Franks-Tapley 3. CITIZENS TO BE HEARD ON AGENDA ITEMS This section is for anyone wanting to speak regarding agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Commission members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. 4. OLD BUSINESS A. Update on IACA GOS FY2023 Grant Staff liaison Heitner provided an update on the IACA GOS FY2023 grant report, noting that expenditure of funds will go toward the Commission's staff liaison salary. Heitner mentioned that staff is still working on the IACA GOS FY2023 grant report. Peerbolte motioned and Romero seconded, that the Funding Subcommittee recommend the full Commission approve the revised staff reporting plan to expend the IACA GOS FY23 grant dollars toward staff salary. B. Update on IACA GOS FY2024 Grant Heitner mentioned that the City is still awaiting receipt of the FY2024 Agreement and subsequent release of funds. Romero inquired about the structure for FY24 grant expenditures. Carmine stated that its the Funding Subcommittee's responsibility to focus on finding funding, and not necessarily choosing projects. Page 1 of 3 Arts Commission - Funding Subcommittee Meeting Minutes - Final-revised September 6, 2023 Peerbolte asked if clarity could be provided on potential conflicts of interest between member groups within the Commission and future advocating for certain projects. Heitner said he would follow up with the City's legal position on member conflicts of interest. C. Subcommittee Goals i. Reporting and Budgets The subcommittee discussed creating a template for what would and would not be funded by the Commission in the future. Carmine and Wright will begin work on this project. ii. Strategic Plan Carmine stated that this goal should be focused on the creation of a five-year funding plan . iii. Future Funding Sources The subcommittee will continue to work toward researching potential future funding opportunities. a) FY24 Rebuild Illinois Cultural Capital Planning Grant Peerbolte discussed the City potentially pursuing the grant to hire a consultant to perform a study on potential future areas where artistic lighting could be implemented. Peerbolte stated that he would begin the grant writing process, pending further staff approval and approval of the Arts Commission. D. Art Assets Database Heitner stated that he is still in the process of collecting arts database information. 5. NEW BUSINESS A. Scheduling of Next Meeting The Subcommittee agreed to continue meeting the first Wednesday of each month at 4 p.m. 6. NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION 7. PUBLIC COMMENT This section is for anyone wanting to speak regarding non-agenda items and are allowed a maximum of 4 minutes. It is not a question and answer period and staff, and the Commission members do not generally respond to public comments. The City Clerk has a copy of the public speaking procedures; please note, speakers who engage in conduct injurious to the harmony of the meeting shall be called to order by the Presiding Officer and may forfeit the opportunity to speak. 8. ADJOURNMENT The meeting adjourned at 4:45 p.m. Page 2 of 3 Arts Commission - Funding Subcommittee Meeting Minutes - Final-revised September 6, 2023 A motion was made by Lori Carmine, seconded by Greg Peerbolte, to adjourn . The motion carried by the following vote: Aye: Romero, Wright, Carmine and Peerbolte Absent: Posley, Summers and Franks-Tapley This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 3 of 3