City Council Meeting

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Tuesday, June 16, 2020 6:30 PM City Hall, Council Chambers City Council Meeting MAYOR BOB O'DEKIRK MAYOR PRO-TEM COUNCILMAN TERRY MORRIS (4/1/2020 to 6/30/2020) COUNCILMAN DON "DUCK" DICKINSON COUNCILWOMAN BETTYE GAVIN COUNCILMAN LARRY E. HUG COUNCILMAN PAT MUDRON COUNCILWOMAN JAN HALLUMS QUILLMAN COUNCILWOMAN SHERRI REARDON COUNCILMAN MICHAEL F. TURK Interim City Manager - Steve Jones, Interim Corporation Counsel - Sabrina Spano, City Clerk Christa M. Desiderio City Council Meeting Meeting Minutes - Final June 16, 2020 Page 1 of 1 City Council Meeting Meeting Minutes - Final June 16, 2020 INVOCATION: Councilman Mudron gave the invocation. PLEDGE TO THE FLAG: ROLL CALL: Let the record show Councilwoman Bettye Gavin attended the meeting remotely. Present: Mayor Robert O'Dekirk, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk ALSO PRESENT: Interim City Manager Steve Jones and Corporation Counsel Sabrina Spano. MAYOR: Appointments No appointments were made. APPROVAL OF AGENDA: Councilwoman Quillman requested a meeting be held with the neighbors concerning Council Memo #332-20 Application for a Drive-Thru Permit for a Dunkin' Restaurant at 800 N. Raynor Avenue. A motion was made by Councilman Don "Duck" Dickinson, seconded by Councilman Michael F. Turk, to approve the Agenda as written with the following change: Remove Council Memo #332-20 Application for a Drive-Thru Permit for a Dunkin' Restaurant at 800 N Raynor Avenue and Council Memo #336-20 Resolution Denying a Special Use Permit to Allow a Used Car Sales Facility, Located at 1900 Essington Road (ZBA PETITION 2020-20). The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk CITIZENS TO BE HEARD ON AGENDA ITEMS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Meeting Agendas, Minutes, & Videos” web page. In-person public speaking is temporarily suspended. The Clerk stated no ecomments were received. Page 1 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 John Sheridan spoke regarding Council Memo #332-20: Application for a Drive-Thru Permit for a Dunkin' Restaurant at 800 N Raynor Avenue and Council Memo #340-20: Resolution Authorizing the Deferment and Restructuring of Joliet Slammers Lease Payments for 2020. Robert Hernandez spoke in favor of Council Memo #332-20: Application for a Drive-Thru Permit for a Dunkin' Restaurant at 800 N Raynor Avenue and also discussed the gas station on Collins Street. Audrey Secko spoke in opposition of Council Memo #336-20: Resolution Denying a Special Use Permit to Allow a Used Car Sales Facility, Located at 1900 Essington Road (ZBA PETITION 2020-20) and also discussed filling the City Manager position. MAYOR PRO TEM A motion was made by Councilman Terry Morris, seconded by Councilman Michael F. Turk to appoint Councilman Pat Mudron as Mayor Pro Tem for the period of July 1, 2020 through September 30, 2020. Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk COUNCIL COMMITTEE REPORTS: Finance Councilman Turk gave an overview and explanation of the items discussed at the Tuesday, June 16, 2020 Finance Committee Meeting. Allison Swisher, Director of Public Utilities, discussed the funding strategy for the alternative water source program. Jim Ghedotte, Director of Finance, discussed sales tax disparities and the vehicle replacement fund. Land Use & Legislative The Clerk stated there was no report for Land Use and Legislative Committee. Public Service Councilman Hug gave an overview and explanation of the items discussed at the Monday, June 15, 2020 Public Service Committee Meeting. CONSENT AGENDA: Regular Payroll for April 10 - April 23, 2020 - $3,323,076.74 327-20 Page 2 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 Attachments: Council Memo 05.01.20 Approver Report A motion was made to approve COUNCIL MEMO #327-20: Regular Payroll for April 10 - April 23, 2020 - $3,323,076.74. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Regular Payroll for April 24 - May 7, 2020 - $3,235,823.05 328-20 Attachments: Council Memo 05.15.20 Approver Report A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Michael F. Turk, to approve COUNCIL MEMO #328-20: Regular Payroll for April 24 - May 7, 2020 - $3,235,823.05. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Regular Payroll for May 8 - May 21, 2020 - $3,337,705.58 329-20 Attachments: Council Memo 05.29.20 Approver Report A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Michael F. Turk, to approve COUNCIL MEMO #329-20: Regular Payroll for May 8 - May 21, 2020 - $3,337,705.58. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Page 3 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 2019 Annual Treasurer’s Report 330-20 Attachments: 2019_AnnualTreasuresReport_ReportOnly Approver Report A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Michael F. Turk, to approve COUNCIL MEMO #330-20: 2019 Annual Treasurer’s Report. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Invoices Paid Report Attachments: 2020-05 Invoices Paid Approver Report A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Michael F. Turk, to approve the Invoices Paid Report. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk LICENSES AND PERMIT APPLICATIONS: Application for a Drive-Thru Permit for a Dunkin’ Restaurant at 332-20 800 N Raynor Avenue Attachments: APPLICATION FOR DRIVE THRU PERMIT Dunkin 800 Raynor Final Drive Thru Exhibit 5-29-20 Approver Report The City Clerk stated this item was previously removed from the agenda. PUBLIC HEARINGS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Meeting Agendas, Minutes, & Videos” web page. In-person public speaking is temporarily suspended. Page 4 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 The City Clerk advised that this is a Public Hearing so any public comments would be in order at this time. Mayor O’Dekirk opened the Public Hearing and asked if there were any comments. No public comments were made, therefore, the City Clerk closed the Public Hearing . Resolution Committing Local Funds to the City of Joliet Westside 334-20 Wastewater Treatment Plant, Influent Lift Station Project Attachments: Resolution Approver Report The City Clerk stated there were no ecomments received and no one registered to speak. A motion was made by Councilman Michael F. Turk, seconded by Councilman Larry E. Hug, to adopt Council Memo #334-20 Resolution Committing Local Funds to the City of Joliet Westside Wastewater Treatment Plant, Influent Lift Station Project. (RESOLUTION NO. 7539) The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk ORDINANCES AND RESOLUTIONS: RESOLUTIONS: Resolution Denying a Special Use Permit to Allow a Used Car 336-20 Sales Facility, Located at 1900 Essington Road (ZBA PETITION 2020-20) Attachments: Resolution 2020-20_Staff Report Packet ZBA 2020-20 Meeting Minutes Approver Report The City Clerk stated this item was previously removed from the agenda. In response to Councilman Hug's questions, Kendall Jackson - Director of Community Development stated this item is permanently removed from the agenda due to the petitioner has decided not to purchase the property. Page 5 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 Resolution Approving Addendum No. 2 to the Intergovernmental 337-20 Agreement with the State of Illinois Department of Transportation for the Houbolt Road (I-80 to US Route 6) Roadway Improvement Project - MFT Sect. No. 16-00503-00-PV Attachments: Resolution Addendum Agreement - Houbolt Rd. Approver Report A motion was made by Councilman Larry E. Hug, seconded by Councilman Terry Morris, to adopt COUNCIL MEMO #337-20 Resolution Approving Addendum No. 2 to the Intergovernmental Agreement with the State of Illinois Department of Transportation for the Houbolt Road (I-80 to US Route 6) Roadway Improvement Project - MFT Sect. No. 16-00503-00-PV. (RESOLUTION NO. 7540) The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Resolution Authorizing a Substantial Amendment to the CDBG 338-20 PY 2017 & 2018 Annual Action Plans to the Amended 2015-2019 Consolidated Plan Attachments: Resolution Public Notice Approver Report A brief discussion was held regarding the community center at Riverwalk Homes. A motion was made by Councilman Terry Morris, seconded by Councilman Michael F. Turk, to remove COUNCIL MEMO #338-20 Resolution Authorizing a Substantial Amendment to the CDBG PY 2017 & 2018 Annual Action Plans to the Amended 2015-2019 Consolidated Plan. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Page 6 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 Resolution Appropriating Motor Fuel Tax Funds for the 2019 339-20 Roadways Resurfacing Contract B - MFT Sect. No. 19-00521-00-RS in the amount of $36,174.00 Attachments: Resolution Approver Report A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Michael F. Turk, to adopt COUNCIL MEMO #339-20 Resolution Appropriating Motor Fuel Tax Funds for the 2019 Roadways Resurfacing Contract B - MFT Sect. No. 19-00521-00-RS in the amount of $36,174.00. (RESOLUTION NO. 7541) The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Resolution Authorizing the Deferment and Restructuring of Joliet 340-20 Slammers Lease Payments for 2020 Attachments: Resolution Approver Report Interim City Manager Steve Jones explained the deferment and restructuring of the lease payments for 2020. Councilman Mudron stated the City will receive the naming rights money in August. A motion was made by Councilman Larry E. Hug, seconded by Councilman Pat Mudron to remove Council Memo #340-20 Resolution Authorizing the Deferment and Restructuring of Joliet Slammers Lease Payments for 2020 to be further discussed by the Stadium Committee with the intent to bring the item back to Council in July. The motion was carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Resolutions Associated with the Houbolt Road Extension: 341-20 Page 7 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 Resolution Approving a Bridge and Ground Lease Agreement Between the City of Joliet and Houbolt Road Extension JV, LLC Resolution Authorizing the Assignment of the City’s Memorandum of Understanding with CenterPoint to Houbolt Road Extension JV, LLC Attachments: Resolution Resolution - Houbolt Bridge MOU City Consent to MOU Assignment - CNT Lease Agreement - Houbolt Road Exhibits - Houbolt Road Approver Report Attorney Mike Hanson requested this item be tabled to a Special City Council Meeting o June 23, 2020. A brief discussion was held regarding the addition of this item to the scheduled water source workshop. A motion was made by Councilman Larry E. Hug, seconded by Councilwoman Sherri Reardon to table Council Memo #341-20 Resolutions Associated with the Houbolt Road Extension: Resolution Approving a Bridge and Ground Lease Agreement Between the City of Joliet and Houbolt Road Extension JV, LLC and Resolution Authorizing the Assignment of the City's Memorandum of Understanding with CenterPoint to Houbolt Road Extension JV, LLC. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk BIDS AND CONTRACTS: AWARD OF CONTRACTS: Authorization to Award a Contract for Comprehensive Benefit 343-20 Consulting/Broker Services with Gallagher Benefit Services in the Amount of $76,000 Attachments: Approver Report Authorization to Award a Contract for the Demolition of 100-106 344-20 E Washington Street to Grosshening, Inc. In the Amount of $97,000.00 Page 8 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 Attachments: Approver Report Authorization to Approve a Professional Services Agreement for 345-20 the 2021 Sanitary Sewer Rehabilitation Program on behalf of RJN Group in the amount of $134,950.00 Attachments: Approver Report Council Memos Approved A motion was made by Councilman Dickinson, seconded by Councilman Turk, to approve Council Memos #343-20 through #345-20. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk AMENDMENTS, CHANGE ORDERS AND PAYMENTS: Authorization to Approve Change Order No. 2 for the Eastside 346-20 Wastewater Treatment Plant Phosphorus Removal Project to Williams Brothers Construction Inc. in the amount of ($1,648.79) Attachments: Approver Report Authorization to Approve Change Order No. 1 for the 2019 - 347-20 2020 Snow Removal for the Commuter Lot Area to Snow Systems in the amount of $17,400.00 Attachments: Approver Report Authorization to Approve Payment of the 2020 Membership Dues 348-20 for the Southwest Water Planning Group in the amount of $51,402.00 Attachments: Approver Report Authorization to Approve Change Order No. 1 for the 2019 349-20 Roadways Resurfacing Contract B - MFT Sect. No. 19-00521-00-RS to Austin Tyler Construction in the amount of $36,174.00 and Payment No. 3 in the amount of $161,145.86 Attachments: Approver Report Council Memos Approved Page 9 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 A motion was made by Councilwoman Reardon, seconded by Councilman Turk, to approve Council Memos #346-20 through #349-20. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk CITY MANAGER: The Interim City Manager discussed accessed late fees on water and sewer accounts, costs associated with clean up after a severe storm, and costs associated with protesting, rioting, and looting as a result of the death of George Floyd. He informed the Mayor and Council that the county may be declared a disaster and possible funds may become available to offset overtime costs for these events. He also discussed the continuation of identifying budget reductions opportunities, including options for retirement. NEW BUSINESS (Not for Final Action or Recommendation): Councilwoman Quillman asked Public Works Director to address multiple car accidents at Jefferson Street and Raynor Avenue. Councilman Hug and Mr. Trizna discussed a meeting to address the Mirage flooding issues. Mayor O'Dekirk and Interim Corporation Counsel Sabrina Spano regarding the Mayor's personnel file. He also briefly discussed the city manager search process. A brief discussion was held regarding the City Manager search, job descriptions, and beginning a new search. PUBLIC COMMENTS: NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Meeting Agendas, Minutes, & Videos” web page. In-person public speaking is temporarily suspended. The City Clerk stated no ecomments were received. Lori Ann spoke regarding concerns of Mayors leadership. Mario Valentini with MRV architects spoke regarding the proposed Dunkin' Restaurant at 800 N Raynor Avenue. A brief discussion was held regarding other potential businesses at the proposed development on Raynor Avenue. Page 10 of 11 City Council Meeting Meeting Minutes - Final June 16, 2020 Kathy Spieler spoke regarding her community involvement and as a boardmember of the Reedswood neighborhood association regarding fireworks and other concerns. MaryBeth Gannon spoke regarding the hiring of a new City Manager, Councils insurance with the City, and spoke in support of Councilwoman Quillman and Mayor O'Dekirk. Nancy Timm spoke regarding firework concerns in the Reedswood neighborhood. MAYOR AND COUNCIL COMMENTS: Councilwoman Quillman wished everyone a Happy Father's Day. Councilman Dickinson and Mayor O'Dekirk expressed their condolences to Roger McDaniel's family. ADJOURNMENT: A motion was made by Councilman Michael F. Turk, seconded by Councilwoman Jan Hallums Quillman to adjourn. The motion carried by the following vote: Aye: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin, Councilman Larry E. Hug, Councilman Terry Morris, Councilman Pat Mudron, Councilwoman Jan Hallums Quillman, Councilwoman Sherri Reardon, and Councilman Michael F. Turk Abstain: Mayor Robert O'Dekirk Page 11 of 11